36C24924Q0240.docx

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. Background: The Department of Veterans Affairs Medical Center, NCO 9 Network Contracting Office, on behalf of the Lexington VA is conducting market research through this source sought notice to seek sources to identify potential experienced businesses that are capable of meeting the requirements per the attached Statement of Work (SOW). The Government is seeking contractors with current or previous contracts providing uniform services for the Federal Government, local government, and/or private sector entities.

Purpose and Objectives: Your responses to the information requested will assist the Government in determining the appropriate acquisition method.

NAICS code: 812332 Size Standard: $47.0M NOTE: Respondent claiming SDVOSB and VOSB status must be registered and CVE verified in the Small Business Administration (SBA) VetCert Registry https://veterans.certify.sba.gov

GENERAL INFORMATION:

Title of Project: Facility Management Uniform Services Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in the attached SOW.

The overall project purpose and objectives is to provide serviceable uniforms at both divisions of the Lexington VA Health Care System. This includes the Troy Bowling Campus and the Franklin R. Sousley Campus both located in Lexington, KY. The contractor must perform a site visit at both locations once per year. The contractor shall provide serviceable uniforms at the beginning of each period of performance annually. The contractor shall provide initial fittings and measurements 15 days after award of contract and/or when new employee is hired. The contractor shall launder and maintain uniforms, throughout each period. The contractor shall pick up, clean, and deliver uniforms on a weekly basis.

A firm fixed-price Blanket Purchase Agreement (BPA) is anticipated to be the award type for this requirement which will be for a five-year period. There will not be option years but ordering periods instead to allow for price escalation each year price in the resulting price quotes that will be solicited later when a formal solicitation is posted on SAM Contract Opportunities.

The anticipated Period of Performance (POP) would be as follows:

Base Period: 07/01/2024 – 06/30/2025 Ordering Period 1: 07/01/2025 – 06/30/2026 Ordering Period 2: 07/01/2026 – 06/30/2027 Ordering Period 3: 07/01/2027 – 06/30/2028 Ordering Period 4: 07/01/2028 – 06/30/2029 Statement of work

Facility Management Uniform Service Contract

Provide all transportation, labor and materials to provide uniforms to Engineering Service personnel of the Lexington VA Healthcare System (Troy Bowling and Franklin R. Sousley campuses).

1.0 Overview

1.1 The contractor shall provide serviceable uniforms which consist of initial fittings and measurements 15 days after award of contract and/or each time a new employee is hired. The contractor shall launder and maintain uniforms, throughout the life of the contract. The contractor shall pick up, clean, and deliver uniforms on a weekly basis. The contractor shall be responsible to make sure all employees uniforms are tracked/labeled such that employee A gets employees A’s uniforms, and no other employee’s uniforms. The contractor shall issue 11 sets of uniforms per employee.

2.0 Serviceable Uniforms

2.1 The contractor shall provide the following serviceable work uniforms (shirt and pants) at the beginning of each period of performance:

• Short Sleeve Polo: 100% Polyester for Carpentry, Plumbing, Transportation shops, Biomedical and Long Sleeve Polo: 100% Polyester for Carpentry, Plumbing, Transportation shops, Biomedical with a combination of both that must equal a total of 11 per employee.

• Work Pants: Lint and fade resistant. Heavy duty brass ratcheting zipper, cargo khaki-colored pants, eleven per person. Industrial cargo blend.

• FR RATED clothing: 100% combination of long/short sleeve cotton shirts and cargo khaki pants (FR rated) for Electric, Auto Mechanic and Utility systems shops at both sites. Flame resistant uniforms must comply with NFPA 70E Hazard Risk Category 2.

· Department of Veterans Affairs Emblem/Seal (custom embroidered on all shirts including FR) (file to be provided at time of award) with embroider wording underneath: Facility Management Service, for the following shops (numbers are approximate) -

· Plumbing (8 sets)

· Utility Systems (31 sets)

· Buildings M&R (20 sets)

· Fleet Management & Grounds (11 sets)

· Electrical/Electronics (12 sets)

· M&O Foreman’s (2 sets)

· Department of Veterans Affairs Emblem/Seal (custom embroidered on all shirts including FR) (file to be provided at time of award) with embroidered wording underneath: Biomedical Service, for the following shop-

· Biomedical (12 sets)

3.0 Pick-Up and Delivery

3.1 The contractor shall perform item pick-up and delivery at Building 37 at Sousley Campus and at Bowling Campus every Tuesday between 8am-11a.m eastern standard time.

4.0 Item Maintenance

4.1 The contractor shall maintain the following inventory of uniforms:

• Deliver 5 clean shirts and pick up 5 soiled shirts per week.

• Deliver 5 clean pants and pick up 5 soiled pants per week.

All garments rented as part of this contract and other rented items shall be cleaned and maintained by the contractor and remain the property of the contractor. Contractor shall provide a laundry locker at each delivery location. Laundry locker condition shall be maintained in serviceable condition by the contractor and remain the property of the contractor. Contractor shall ensure name plates are kept current for each employee who requires a locker.

All uniformed employees will wear uniforms five (5) days a week.

Contractor will be required to supply the following uniform types (quantities noted in below table):

1. Flame Resistant Work Shirt (Cotton) with Flame Resistant Pants (Cotton). Flame resistant uniforms must comply with NFPA 70E Hazard Risk Category 2. (11 sets). All shirts to have one pocket. All pants will be cargo khaki color; Contractor shall provide shirt color samples with their quote to determine shirt color.

2. Long sleeve polo and short sleeve polo and cargo khaki pants. All shirts to have one pocket. Male and female options.

The following uniform clothing shall be the following brands below or approved equal:

Sport-Tek® Micropique Sport-Wick® Polo ST650 Sanmar, or equal item Short sleeve, Smooth micropique polos that wick moisture and resist snags.

•3.8-ounce, 100% polyester tricot Sport-Tek® Micropique Sport-Wick® Polo ST650 Sanmar, or equal item Long sleeve Industrial Cargo -Blend: 65% Polyester / 35% Cotton PT88, or equal item Fabric: 7.5 oz. Twill Cotton Cargo-Blend: 100% Cotton; FR rated category 2, cargo khaki pants, or equal item

· This contract includes supplying uniforms to personnel at both divisions of the Lexington VA Health Care System. The addresses of the locations are as follow:

This contract will also include multiple delivery locations at each division. Number of employees per approved Facility Management Service Organizational chart with types of uniforms are listed below:

Note: There are two females staff in Engineering; they will be required to have female options of uniforms.

Bowling Campus

Sousley Campus

5.0 Item Replacement Pricing

5.1 Contractor to provide itemized pricing of all items at the start of each performance period and shall be valid throughout performance period. Shirts and Pants Contractor will deliver clean uniforms and collect soiled uniforms on a weekly basis (Tuesday’s between 8am-11am eastern standard time). If the delivery date falls on a Federal Holiday uniforms will be delivered the next business day. Specific delivery schedule will be on 2nd and 4th Tuesdays each month for item replacements during the already scheduled delivery times.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.