36C24923R0149.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24923R0149

X

626-23-4-4239-0049 626-22-502

90C

Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400

Murfreesboro TN 37129

Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400

Murfreesboro TN 37129

Jeannette Morphew 615-867-6000 x20230

Tennessee Valley Healthcare System (TVHS) VA Medical Center, Nashville TN-

Project #626-22-502 Revitalize & Seal Building Exteriors.

Magnitude of Construction: Between $500,000 and $1,000,000

NAICS Code: 238190, Small Business Size Standard $19M

Contract Type: Firm-Fixed Price, 100% Service -Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside

See: Important Bidders Information starting on page 6.

Site Visit: Monday, 28 August 2023 at 10AM CT, POC Ryan Blocher, 615-873-6248, ryan.blocher@va.gov. SEE FAR 52.237-1 for additional information.

Contracting Officer (CO): Jeannette Morphew, jeannette.morphew@va.gov

Contracting Officer Representative (COR): Ryan Blocher, ryan.blocher@va.gov

All contractor Requests for Information (RFI) must be received NLT 31 Aug 23 @ 12:00 PM CT. Questions received after this date will not be answered unless determined to be in the best interest of the government. Please submit all questions via email to jeannette.morphew@va.gov

The official bid opening: Monday, Sept 25, 2023 @ 11AM CT and will occur via Microsoft Teams meeting. Please call

1-205-236-3524 Conf. No. 675 704 664# five minutes before the bid opening to be present for the bid opening.

Submit electronic copy of bid with bid bond via email to jeannette.morphew@va.gov.

A Bid Bond is required at time of bid submission. A Performance Bond is required if proposal exceeds $150,000.00.

A Payment Bond is required if proposal exceeds $35,000.00. Bonding is in accordance with FAR 28.102-1.

All documents SHALL be submitted electronically. NO PHYSICAL COPIES WILL BE ACCEPTED.

Contractor must have current VETS 4212 report on file with the Department of Labor, registered in SAM, and must be

SBA VetCert registered when proposal is received, and at time of award.

The contractor shall furnish all labor, materials, equipment, transportation and supervision necessary for completion of project, in accordance with the Statement of Work (SOW) and associated Attachments.

10 140 x x 52.211-10

X only 1 electronic 11 AM CDT

09-25-2023

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

90C

Network Contracting Office 9

Department of Veterans Affairs

Network Contracting Office (90C)

1639 Medical Center Parkway Suite 400

Murfreesboro TN 37129

90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135

Invoice must be submitted electronically

Setup 1-877-489-6135

Jeannette Morphew

Contracting Officer

36C24923R0149

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.4 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.6 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.2 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

3.3 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019) 23

3.4 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

3.5 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

3.6 52.228-1 BID GUARANTEE (SEP 1996)

3.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

3.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

3.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

3.10 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023) 27

3.11 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

3.12 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(MAR 2023)

4.6 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.7 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.10 52.214-5 SUBMISSION OF BIDS (DEC 2016)

4.11 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.12 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.13 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.14 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.15 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.16 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.17 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

0001 1.00 JB ________________ ________________

Furnish all labor, material, equipment, and supervision necessary to accomplish project 626-22-502 to "Revitalize and Seal Building Exteriors" at the VA Tennessee Valley Healthcare System, Nashville Campus, 1310 24th Ave South, Nashville TN. Restore the building exterior by cleaning and repairing the exterior glazed brick facade. Repairs include limited masonry restoration and tuckpointing, replacing degraded sealant/caulk and failing brick caps. Work includes Repairs and cleaning include all items within, abutting or attached to the glazed brick facade, such as windows, doors, storefronts, vestibules, louvers, flashing, sills, canopies, overhangs and retaining walls. Improvements do not include red brick structures or architectural metal panels. POP: 140 DAYS after notice to Proceed. LOCAL STOCK NUMBER:

626-22-502

0002 1.00 JB ________________ ________________

ALT DEDUCT – All work in Bid Item #1, minus the work to revitalize the exterior of the Parking Garage as indicated in the project documents and scope of work. The work associated with Building #1 remains in the job. Total duration is 140 days after notice to proceed.

GRAND TOTAL ________________

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

A.4 IMPORTANT BIDDER INFORMATION

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: All bidding materials consisting of drawings, specifications, contract forms, Amendments, and other documents will be posted to the Contract Opportunities Government website located at https://sam.gov/. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: The following documents must be included in the bid submission in the formats as stated:

- One (1) electronic original, fully completed and signed and dated SF 1442 Offer page, acknowledgment of all amendments issued by either completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF 1442 Offer page; bid prices on all line items listed on the Price/Cost Schedule; completed Representations and Certifications section

(FAR 52.204-8, 52.209-5 (Deviation), and 52.209-7); and fully completed Contractor Experience

Modification Rate (EMR) Certification documents.

- One (1) electronic original, completed and signed, SF 24 Bid Bond or other allowable Bid

Security. Document shall be emailed to the Contract Specialist/Contracting Officer responsible for solicitation in accordance with FAR 28.101 and FAR 28.102. Any missing elements of the bid submission could render the offeror ineligible and their bid will not be considered.

Contracting Officer– Jeannette Morphew – jeannette.morphew@va.gov

Bidders are responsible for ensuring and verifying their offer and all required bid documents are received at the office and point of contact designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment).

The official bid opening will be September 25, at 11AM CT and will occur via Microsoft Teams call-in at the following number/code: +1 205-235-3524, Phone Conference ID: 675 704 664#

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: 626-22-502 – Revitalize and Seal Building Exteriors PROJECT LOCATION: TVHS VA Medical Center Nashville, TN

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 238190 – Other

Foundation, Structure, and Building Exterior Contractors

SMALL BUSINESS SIZE STANDARD: $19 Million

TYPE OF SET-ASIDE: This solicitation is a 100% set-aside for SERVICE-DISABLED VETERAN

OWNED SMALL BUSINESS (SDVOSB).

Federal Holidays. Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial

Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and

Christmas Day. Please note that most Federal employees work on a Monday through Friday schedule.

For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

https://sam.gov/ mailto:jeannette.morphew@va.gov tel:+18727010185,,190386158#

All contractors are required to complete the VA Privacy Training for Personnel without Access to VA

Computer Systems or Direct Access or Use to VA Sensitive Information. A copy of the signed training must be submitted to the COR and uploaded into VA Talent Management System (TMS).

Contractor employees shall not be considered government employees for any purpose under this contract.

Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The System for Award

Management (SAM) website located at https://sam.gov is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online

Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS).

Federal Acquisition Regulations require that federal contractors wishing to do business with the

Government and bid on work shall have an active registration in SAM. If the Offeror does not have an active registration in the SAM database at the time of bid submission and are the apparently successful low offeror, the Contracting Officer shall prescribe a time within which the offeror shall have an active registration in SAM; otherwise the Contracting Officer shall deem the offeror’s bid non-responsive to the solicitation requirements and proceed to award to the next lowest offer.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and

1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual

Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38

U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See

FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: (ELECTRONIC only) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided via email and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of

Treasury Circular 570. Individual sureties shall be determined acceptable to the Contracting Officer (see https://sam.gov/ https://sam.gov/ https://www.dol.gov/agencies/vets/programs/vets4212

FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS: (ELECTRONIC only) In accordance with Contract

Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white-outs or other corrections are allowable. Submit via email ONLY, no hard copies will be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

• If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

• If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

• If the project requires that workers have access to a VA Network (such as the Building

Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written

Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. The estimated cost for a SAC is $30.00 per employee and the estimated cost for a NACI check is $408.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in

Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA

Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-

Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-

54).

PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL

VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION

All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record

(using the attached EMR information/data form). The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate

(EMR). This information shall be obtained from the Bidders/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the

OSHA and EPA online inspection history databases, will be used to make an initial Determination of

Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental

Management Programs and Operational Controls identified by the agency, organizational, or facility

GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's

Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER,

OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract unless otherwise approved by the

Contracting Officer.

SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only – the selected contractor is responsible to provide all submittals required by the contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT SYSTEM (CPARS)

As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs

(VA) evaluates contractor past performance on all contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the

Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the “contractor failed to respond.”

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION RECORDS POLICIES

1. Contractor shall comply with all applicable records management laws and regulations, as well as

National Archives and Records Administration (NARA) records policies, including but not limited to the

Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII

Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C.

chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the

Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the

Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. The Government and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the Government or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity (HCA).

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report it to Government Contracting Officer. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Government Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to the Government’s control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer who awarded the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The

Contractor (and any sub-contractor) is required to abide by all Government guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with the project location VA Medical Center’s written policy.

8. The Contractor shall not create or maintain any records containing any non-public Government information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Government owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government and shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any

Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through

FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management

System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. All training shall be coordinate with the Contracting

Officer’s Representative assigned to the contract.

END OF IMPORTANT BIDDER INFORMATION SECTION

STATEMENT OF WORK

Department Of Veterans Affairs TVHS, Nashville Campus

Requirements For Construction Services Project 626-22-502

Revitalize and Seal Building Exteriors

1. SCOPE OF WORK

Furnish all labor, material, equipment, and supervision necessary to accomplish project 626-22-502 to "Revitalize and Seal Building Exteriors” of Building #1 and the Parking Garage at the VA Tennessee Valley Healthcare System, Nashville Campus, 1310 24th Ave South, Nashville TN. Restore the building exterior by cleaning and repairing the exterior glazed brick façade. This also includes the retaining walls and front steps. Repairs include repointing, masonry restoration, replacing degraded sealant/caulk and replacing failing brick caps. Repairs and cleaning include all items within, abutting or attached to the glazed brick façade, such as windows, doors, storefronts, vestibules, louvers, flashing, sills, canopies, overhangs, retaining walls, etc. The glazed brick is mainly white, but there is some teal. Improvements do not include red brick facades/structures or architectural metal panels.

Contractor shall develop a plan utilizing a team of experienced, professional tradesmen to ensure identified issues are corrected properly. The contractor shall provide the VA with certifications and warranties. All construction work shall be complete within 140 calendar days, including submittals, final inspection, corrections, quality control, and closeout / release of claims.

2. PROJECT WORK & OBJECTIVES

Prior to bid, the contractor shall investigate the site and survey the building exterior in order to gain the knowledge and insight necessary to plan, coordinate, and perform the construction in a professional and competent manner to accomplish the following work:

A. Replace 6500 LF of failing sealant / caulk in the glazed brick façade as follows:

1) 3500 LF of medium joints, such as retaining walls and brick caps (approximately ¾” to 1”)

2) 2000 LF of small joints, such as brick control joints (approximately ½” to ¾”)

3) 400 LF of larger joints, such as expansion joints (approximately 1” to 1 ½”).

B. Replace failing sealant / caulk surrounding the 20 windows. Refer to the elevations and notes (Attachment A) and coordinate with the COR.

C. Clean the glazed brick and mortar.

D. Perform repointing and masonry repairs. Refer to Attachment A elevations and notes.

Repointing will be focused on Class 2 and Class 3 repairs with limited Class 4 masonry repairs.

1) Total Class 2 repointing is approximately 10,000 SF.

2) Total Class 3 repointing is approximately 8,000 SF.

3) As part of Class 4 repairs, replace 200 bricks. VA will provide brick.

E. Where indicated, replace existing failing brick cap brick with new precast, engineered cementitious wall caps (approximately 75 feet x 26 inches).

F. Prep and re-paint steel lintels as follows:

1) All 180 steel lintels on the parking garage

2) 30 steel lintels on Building 1. Coordinate with COR.

3. General Requirements

A. DEMOLITION, PREPARATION, AND APPURTENANCES: Demolish existing materials and preparation as necessary to restore conditions or replace materials. Remove all appurtenances related or connected to (in, on, attached, or associated with) items being removed or demolished. Contractor shall remove and properly dispose of debris and items being demolished.

B. DO NOT SCALE OFF DRAWINGS/ELEVATIONS: Contractor shall not scale off drawings or elevations and shall not rely on scaled dimensions and measurements. Contractor shall take actual measurements in the field (for bidding purposes, material takeoffs, etc.).

C. VERIFY CONDITIONS: During the bid process, Contractors shall analyze conditions and develop unique, optimal proposals to revitalize the facade. It is the Contractor’s responsibility to thoroughly investigate all areas of the site to verify conditions, make accurate material takeoffs, and verify the required labor/manpower. All building and façade conditions are observable before the bid.

Since VA will allow extensive bidder inspection and survey, all resulting work (manpower /material/ processes) should be known and will not be considered as unforeseen. By submitting a bid the Contractor accepts the fact that all building conditions are observable and investigable at the time of the bid. It is the contractor’s responsibility to take all measures necessary to fully investigate to develop an accurate proposal. Professional commercial contractors are expected to be very familiar with their work/trade disciplines and must be able to accurately estimate this work. Contractor shall coordinate and test their cleaning process (solutions and steps) to ensure a successful result. Prior to bid, Contractors will be allowed to spot clean a brick panel to verify their cleaning products and methods are effective.

D. COORDINATE WORK: Contractor is responsible for coordinating work and coordination between trades to ensure work is performed in an orderly and uniform manner. Work locations, times, temporary measures, and protective measures shall be coordinated with and approved by the COR three (3) weeks in advance. Coordinate to protect traffic (pedestrian and vehicular) and vegetation.

Work above entryways shall be performed after-hours or on weekends.

E. RESTORE TO MATCH EXISTING: When making repairs, restore the exterior to a like-new condition. Unless noted otherwise, match existing construction (materials, layers, grout, texture, thicknesses, etc.). Prepare substrates as necessary and required for a lasting repair. Match existing facility finishes, materials, colors, and textures. Provide samples and test panels for COR approval before proceeding with work. All work will be completed in a manner to maintain the look of the Medical Center Campus.

F. TEST PANELS: Prior to submittals or starting work, Contractor shall coordinate processes and locations w/ COR prior to doing test panels on the existing building facade for brick cleaning (two 10’x10’); joint sealant (10’ for each joint type), repointing grout (three 4’x4’) and painting (2 lintels).

Tests shall include proper surface preparation and backers. Test panels are in addition to identified quantities.

G. ENVIRONMENTALLY FRIENDLY: Detergent / solutions must be environmentally friendly and safe for drains. DO NOT use industrial strength or dissipative chemicals/solvents/cleaners. Use low VOC detergent solutions that can be diluted to ensure that the cleaning process is environmentally friendly. Ensure that detergent / solutions do not cause any damage (etching glass/paint/metals, killing vegetation and landscaping, etc.) or endanger pedestrians, visitors, patients, and staff. Any solutions being washed down drains or onto surrounding ground level must be sufficiently diluted to safe levels (biodegradable, non-toxic, non-hazardous).

H. PROTECT AND REPAIR DAMAGE: Protect finishes and items. Take care to prevent damage to existing items (equipment, finishes, landscape, vegetation, etc). Repair / replace / restore conditions that are damaged, marred or disturbed as a result of work.

I. MANUFACTURERS / VENDORS: The contractor shall coordinate with manufacturers/vendors to ensure proper selection and installation of materials. It is the Contractor’s responsibility to coordinate with vendors and perform work in accordance with all manufacturers’ instructions, recommendations, literature, details, etc., to ensure appropriate site preparation, materials, processes, methods, and installation. Manufacturers shall have been in business producing that specific product line for at least 5 years with vendors located across the nation with representatives in each U.S. region (Northeast, Southeast, West, Southwest, and Midwest). Product selection should include the contractor preparing test areas to ensure that products are suitable and match (brick cleaning, mortar joints, colors and textures, durability, etc.). The manufacturer’s instructions cannot override the project documents or modify the contract or release the contractor of responsibility or liability.

J. QUALIFICATIONS: The contractor shall employ competent construction services utilizing individuals who are knowledgeable tradesmen with suitable experience of a minimum 3 years.

K. COMPLIANCE/CODES/STANDARDS: The construction shall comply with all state, local, and federal guidelines, codes, and standards.

L. SUPERINTENDENT: Contractor must have a designated superintendent on the jobsite when work is ongoing. Superintendent must be 30-hour OSHA certified. Superintendent shall be qualified and act as the Quality Control (QC) agent. Superintendent shall provide daily reports, which shall also include any QC and photos.

M. SAFETY: The contractor’s safety manager is responsible for safety inspections of all contract operations. All VA and OSHA safety regulations shall be observed during the performance of work identified on this contract. All temporary measures, barriers, signage, detours, etc., shall be coordinated with and approved by the contractor’s safety manager to maintain safety and protection around the project work site.

N. PARKING: The Contractor will have one designated parking location. Working materials should be contained in this authorized truck/van. Drivers should be particularly concerned with pedestrian traffic, yielding to pedestrians. Seat Belt use is mandatory on all VA grounds.

O. QUALITY CONTROL: The contractor shall provide necessary professional quality control (QC) required to successfully monitor and complete construction. Contractor shall employ a technical professional to act as the project QC agent to inspect the cleaning, repointing, brick repairs and sealant/caulk installations. The QC agent shall inspect and produce a report with comments and before-and-after photos during the work at each location. Materials and installation methods of new work shall be coordinated among the Contractor, subcontractors, manufacturer’s representative and contractor’s Quality Control (QC) professional services prior to proceeding with work.

P. MINIMIZE DISRUPTIONS: Plan work to minimize disruptions with medical center operations.

The TVHS medical center campus is a full-service medical center offering a variety of inpatient, outpatient, specialty and psychiatric care. Contractor shall plan and execute the work based on this occupancy.

Q. SCHEDULING: Contractor shall provide project scheduling. To minimize impact to the medical center, some work will have to be performed after hours and on weekends. Schedule and plan work to accommodate the seasons and minimize weather related disruptions. Weather days should be planned into the schedule based on historical data. Schedule shall breakdown work into multiple work locations / areas, which are distinguished by separate barricades (controlled drop-zones).

R. COST CONTROL: The contractor shall plan and coordinate to control costs and stay within the proposal amount. Contractor shall employ cost monitoring and control measures. Contractor shall explore cost control alternatives if any overruns are experienced and inform the CO of the issues. The contractor shall employ a system of measures, such as timely pay applications, recurring project meetings in which cost and time overruns are discussed, effective product and material selection, efficient management of labor/trades and reduction of overall time (critical path).

S. SEALANT/CAULK: Replace deteriorated (unadhered, pulling away, fibrous, etc.) sections of caulking/sealant. Remove existing sealant/caulk and re-caulk/seal joints (vertical or horizontal) at the building exterior. Evaluate integrity of existing caulking/sealant. Replace sections are breaking-down, not bonded or unadhered (pulling-away). Furnish and install joint filler material (backer rod) as necessary for sealing/caulking joints. New sealant/caulk shall match existing. Do not seal weep holes.

Ensure internal gutters and weeps are not clogged or blocked. Implementing the QC process, ensure repairs are well bonded and water-tight / weather-tight. At the completion of work ensure that there is no water infiltration.

T. CRACKING MORTAR JOINTS AND TUCK-POINTING: Repair tuck-point portions of mortar joints. Address material that is compromised or deteriorated (cracking, loose, pulling away, crumbling, fibrous, breaking down, etc.). Mortar shall match existing in color and texture; provide two test areas to verify match for COR review. Tuck-pointing includes replacement of any damaged brick. VA will provide brick.

U. PRECAST CEMENTITIOUS WALL CAPS: Where indicated, removed the existing cap brick, mortar, and sealant/caulk. Install new precast, engineered cementitious caps. Refer to Cast Stone Masonry Section 04 72 00. Seal/caulk gaps.

V. BUILDING FAÇADE AND BRICK CLEANING: Heavy brick cleaning will be required on the masonry joints. Make multiple passes to clean and scrub the brick façade using detergent solutions and equipment such as boomed man lifts, suspended platform scaffolding (swing-stage), powered brush, and powered spray washer. A bosun’s chair is not approved for work but can be used for inspection. The facility does not have engineered anchor points, so the Contractor shall use weighted systems that are engineered and rated for suspended platform scaffolding and the load (provide engineering certification to COR). Contractor shall take care not to compromise brick mortar and sealant (by using the appropriate attachments, tips, angles, and adjustment). Contractor shall coordinate and test their cleaning process (solutions and steps) to ensure a successful result. Prior to bid, Contractors will be allowed to spot clean a brick panel to verify their cleaning products and methods are effective. At the conclusion of the cleaning, there shall be no evidence of dirt, grime, deposits, scale, efflorescence, mildew, or other growth on the building façade. Contractor shall provide any primary water, tanks and water filtering/treatment needed to complete the job. The contractor can use the facility exterior hose bibs to supplement their water tanks.