36C24923B0017_1.docx

36C24923B0017

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

of 67 36C24923B0017 X 05-18-2023 626-23-3-4209-0037 626-23-3-4209-0039 626-20-201 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Michael Brown 615-225-5939 Contractor shall concurrently furnish all labor, material, equipment, and supervision necessary to accomplish the work for Project's 626-21-204 - Replace Air Handling Units# 7, 19, and 626-19-202 - Upgrade AHU# 3B & 53 at the Tennessee Valley Healthcare System, VA Medical Center, 1310 24th Ave., S., Nashville, TN 37212 in accordance with specifications and drawings. All Work shall include, but is not limited to, mechanical, plumbing, electrical power and systems, controls, fire alarm and architectural.

See: Important Bidders Information starting on Page 6 NAICS Code: 238220 – Plumbing, Heating & AC Contractors Size Standard: $19M Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) (see VAAR Clause 852.219-10).

Project magnitude is between 1,000,000.00 and 2,000,000.00

See FAR 52.236-27 for the date and time of the organized site visit.

To obtain clarifications and/or additional information concerning the contract requirement, specifications and/or drawings, submit written questions via email only to michael.brown1305@va.gov. All questions must be specific in identifying section, paragraph, and page number and must be in question format. All Questions submitted shall include the project number and title, contractor name, city, state, phone number, and date submitted. Questions received after 06/01/2023 at 10:30 AM CT. will not be answered unless it is determined to be in the best interest of the government. Telephone requests will NOT be accepted. All questions at the site visit MUST BE in writing and submitted via email only. No Hard Copies Will Be Accepted.

This acquisition is 100% set-aside for SDVOSB concerns. To be eligible for award, the contractor must be listed and visible in the Registry at Verified in Veteran Small Business Certification (VetCert) https://veterans.certify.sba.gov at the time offers due and award. Offerors in at the time of reverification status are not eligible. In accordance with FAR 52.204-7, all prospective offerors must have an active SAM registration at time of offer and award.

The official bid opening will be 06/20/2023 at 13:00PM CT and will occur via Microsoft Teams. Call-In please call 872-701-0185 Conf. No. 863 728 208# five minutes before the bid opening to be present for the bid opening.

Submit one (1) electronic copy of bids with a copy of bid bond via email to michael.brown1305@va.gov. on or before the due date/time stated in Block 13. No hard copies will be accepted

Contractor shall return "all" pages of the posted IFB solicitation with their offer.

X X 52.211-10 X 1 (emailed) 13:00

CDT

06-20-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

BIDDER: USE BID Schedule page 5 Include Offerors Pricing for all Bid Items for each project.

Bid Items I: 0001 and 001AA Bid Item II: 0002 and 002AA

626-3630162-4209-854200-3223 23NRNR000

626-3630162-4209-854200-3223 23NRNR000

X 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 Michael R. Brown Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

PR 626-23-3-4209-0037

Both Projects shall be done concurrently.

Replace Air Handling Units 7 & 19 in Building 1 at the VA Tennessee Valley Healthcare System Nashville Campus. Located at 1310 24th Avenue South, Nashville, TN, 37212. Work includes demolition and new construction. The extent of the work will include: demolition, new construction, structural, mechanical, controls, electrical, plumbing, fire protection, low-voltage, balancing (complete TAB), trending, and communications work. The Period of Performance is 159 calendar days from the issuance of the Notice to Proceed.

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

LOCAL STOCK NUMBER: REPLACE AHU 7 \T\ 19

0001AA

PR 626-23-3-4209-0037

ITEM II. BID ALTERNATE NO.1 (DEDUCT):

Everything in BID Item NO. 1 but omit work related to AHU-19 replacement.

Period of Performance 159 calendar days from the issuance of the Notice to Proceed.

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

LOCAL STOCK NUMBER: REPLACE AHU 7 \T\ 19

PR 626-23-3-4209-0039

Replace Air Handling Units 3B & 53" in Building 1 at the VA Tennessee Valley Healthcare System Nashville Campus. Located at 1310 24th Avenue South, Nashville, TN, 37212. Work includes demolition and new construction. The extent of the work will include demolition, new construction, structural, mechanical, controls, electrical, plumbing, fire protection, low-voltage, balancing (complete TAB), trending, and communications work.

Period of Performance is 180 calendar days from the issuance of the Notice to Proceed

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

0002AA

PR 626-23-3-4209-0039

Item II – BID ALTERNATE NO. 1 (DEDUCT): Everything in BID Item NO. 1 but omit work related to AHU-53 replacement.

Period of Performance is 180 calendar days from the issuance of the Notice to Proceed

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Project: 626-21-204 - Replace Air Handling Units (AHU) 7 and 19 Project: 626-19-202 – Upgrade/Replace Air Handling Units (AHU) 3B & 53

A.4 IMPORTANT BIDDER INFORMATIONIMPORTANT BIDDER INFORMATION

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: All bidding materials consisting of drawings, specifications, contract forms, Amendments, and other documents will be posted to the Contract Opportunities Government website located at https://sam.gov/. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: The following documents must be included in the bid submission in the formats as stated:

Bidders are responsible for insuring and verifying their offer and all required bid documents are received at the office and point of contact designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment).

Note: No Hard Copies will be accepted.

The official bid opening will be June 20, 2022, at 13:00AM CT and will occur via Microsoft Teams call-in at the following number/code: +1 872-701-0185, Phone Conference ID: 863 728 208#

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: 626-19-202 Upgrade AHU# 3B & 53 & 626-21-204-Replace Air Handling Units# 7 & 19 PROJECT LOCATION: Tennessee Valley Healthcare System (TVHS), 1310 24th Avenue South, Nashville, TN 37212 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 238220- Plumbing, Heating, and Air-Conditioning Contractors SMALL BUSINESS SIZE STANDARD: $19 Million TYPE OF SET-ASIDE: This solicitation is a 100% set-aside for SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB).

Federal Holidays. Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

All contractors are required to complete the VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information. A copy of the signed training must be submitted to the COR and uploaded into VA Talent Management System (TMS).

Contractor employees shall not be considered government employees for any purpose under this contract.

Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The System for Award Management (SAM) website located at https://sam.gov is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors wishing to do business with the Government and bid on work shall have an active registration in SAM. If the Offeror does not have an active registration in the SAM database at the time of bid submission and are the apparently successful low offeror, the Contracting Officer shall prescribe a time within which the offeror shall have an active registration in SAM; otherwise, the Contracting Officer shall deem the offeror’s bid non-responsive to the solicitation requirements and proceed to award to the next lowest offer.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties shall be determined acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white-outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have access to a VA Network (such as the Building Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. The estimated cost for a SAC is $30.00 per employee and the estimated cost for a NACI check is $408.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form). The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidders/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract unless otherwise approved by the Contracting Officer.

SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only – the selected contractor is responsible to provide all submittals required by the contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS) As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the “contractor failed to respond.”

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION RECORDS POLICIES

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. The Government and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the Government or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity (HCA). Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report it to Government Contracting Officer. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Government Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to the Government’s control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer who awarded the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by all Government guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with the project location VA Medical Center’s written policy.

8. The Contractor shall not create or maintain any records containing any non-public Government information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Government owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government and shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. All training shall be coordinate with the Contracting Officer’s Representative assigned to the contract.

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A.4 STATEMENT OF WORK - Project Number 626-21-204

STATEMENT OF WORK

Project Number 626-21-204 Replace Air Handling Units 7 & 19

1. Scope of Work: The contractor shall furnish all labor, material, equipment, and supervision necessary to accomplish the work for Project# 626-21-204 "Replace Air Handling Units 7& 19” at the Tennessee Valley Healthcare System, VA Medical Center, 1310 24th Ave., S., Nashville, TN 37212 in accordance with the specifications and drawings. Work includes, but is not limited to, mechanical, plumbing, electrical power and systems, controls, fire alarm, architectural, and restoration of drywall/finishes. The job includes general construction, mechanical, electrical, plumbing, controls, programming, fire alarm, and necessary removal of existing structures.

2. Period of Performance: The contractor shall complete the work required under this statement of work (SOW) within the 159 calendar days from date of the Notice to Proceed.

Contractor shall include all work, submittals, material lead times, inspection, and closeout. Unless otherwise stated, any modifications required under the resulting contract and shall be submitted by the contractor and approved by the Contracting Officer (CO).

3. Scheduling: The majority of work will be performed during normal working hours, Monday thru Friday from 6 a.m. to 4:00 p.m. Some work will be required on nights and weekends to maintain functionality of affected areas and minimize disruptions to TVHS Nashville VA Medical Center operations. Weekend and evening work shall be identified on the project schedule submitted by the contractor and approved by the Contracting Officer’s Representative (COR) before work begins.

A. BID ITEM(S):

A. STATEMENT OF BID ITEMS

1. Item 0001-BASE BID: Include all work to upgrade Air Handling Units 7 & 19 as shown in contract documents.

Period of Performance: 159 calendar days from the issuance of the Notice to Proceed, including all work, submittals, delivery, testing, inspection, and corrections.

Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, furnish labor and materials and perform work to Replace Air Handling Units 7 & 19 and associated systems, primarily serving but not limited to Logistics/EMS and Canteen/Dining area, as required by drawings and specifications. Work includes general construction, alterations, necessary removal of existing structures, construction, and certain other items.

2. ITEM 0001AA: BID ALTERNATE NO.2 (DEDUCT): Everything in BID Item NO. 1 but omit work related to AHU-19 replacement.

Period of Performance: 159 calendar days from the issuance of the Notice to Proceed.

4. CONTRACTOR GENERAL REQUIREMENTS

1. Fully Functional & Complete: When “furnish”, “provide”, “install”, “construct”, “convert”, “upgrade” or similar term is used, it shall mean a complete installation by the contractor, fully functional and ready for use, including all supervision, coordination, labor, materials, equipment and to perform the job, as well as all associated costs, such as disposal, handling, delivery/transportation, storage, fees, taxes, etc. For the purposes of this contract/project, if direction/statement is silent as to who shall performs work or provides services/items, it is meant to be the contractor’s responsibility.

2. Modern/Up-to-Date Equipment & Systems: Provide modern systems incorporating modern components. Components/devices/modules/items/etc. shall have been developed within the last 5 years. When items cite compliance with codes/guidelines/standards, they shall be the most recent, up-to-date version. All components must still be in production and widely used/available. No discontinued items are allowed. Software shall be the most current version.

3. Controls & Equipment: Type of controls throughout project work shall be consistent. Controls must be of the same manufacturer and type. Equipment (building service equipment and systems) shall be provided by nationally recognized manufacturers that produce and distribute mechanical products across the United States for over 5 years. Manufacturers must have local vender representatives.

4. Time for Deliverables (7-day max): Unless noted otherwise, any written milestone or deliverable shall be provided within 7 days. VA reviews of a deliverable shall also be completed within 7 business days from the date of receipt. If revisions are required, the contractor shall deliver any revisions within 7 days from the date of receipt. All written deliverables shall be phrased in lay person language.

5. Interchangeable Language: For the purpose of the Scope of Work, these words are used interchangeably:

· Certification = Compliance

· Certify = Comply

· Days = Calendar Days

6. Survey of Existing Conditions: The Department of Veterans Affairs intends to have the contractor fully survey, investigate, and document the existing conditions/locations, devices, sensors, connections and finishes to gain the knowledge and insight necessary to determine the required labor, supervision, and materials, including all components, accessories, and options to successfully develop a complete bid and perform the work.

7. Submittals: Contractor shall prepare quality, accurate submittals, and material orders to perform the construction in a professional and competent manner. Submit all materials to COR. Long lead items shall be submitted within 7 days of NTP. QA/QC or Professional Services review times are no more than 7 days, VA Submittal review times are 7 days. All items, accessories and options shall be clearly marked on the submittal, along with any specified codes/standards. Whenever possible, accessories shall be provided from the fixture manufacturer. Submittals shall indicate the suitable fixture/materials for each location. Contractor shall field verify each installation/location prior to bid, submittals, and ordering materials.

8. Testing, Adjusting, and Balancing (TAB): The Test and Balance Company is a critical component to the success of any HVAC project. This company should be brought into the project no later than 30 days after the NTP to orchestrate the successful replacement of HVAC equipment.

9. Contractual Provisions: This SOW shall be considered as the most specific requirement for this project and shall quash any conflicting requirement(s) or terms. When the requirements/terms of the contract do not directly conflict, that provision shall be considered as an additional requirement.

10. Specifications: The specifications provided are part of the project and should be read and referenced throughout the project.

11. IT Information Security: The Information Technology Certification and Accreditation requirements do not apply, and a Security Accreditation Package is not required.

12. Superintendent: The contractor shall appoint a qualified superintendent that shall be on-site during the performance of the work associated with this contract.

13. Coordination of Work/Minimize Impact: The contractor will coordinate all work with the VA COR to minimize the impact on medical center operations. Each week, the superintendent shall survey and coordinate future work with COR, providing a 2 to 3 week look-ahead review and appropriately addressing after-hours work, shutdowns, and any issues.

14. Safety: The contractor’s safety manager is responsible for safety inspections of all contract operations. All VA and OSHA safety regulations shall be observed during the performance of work identified on this contract. Provide signage, barricades and infection control as required to maintain safety and protection around the project work site.

15. Infection Control: Provide and maintain infection control. If infection control precautions are not required by the policy/specification, such as work at locations/setups lasting less than a shift and not producing dust (such as typical device/sensor swap outs in fan/mechanical rooms), close room doors, provide a scrubber, as needed.

16. Parking: The Contractor will have one designated parking location. Working materials should be contained in this authorized truck/van. Drivers should be particularly concerned with pedestrian traffic, yielding to pedestrians. Seat Belt use is mandatory on all VA grounds.

17. Cleaning: After installing devices, sensors, etc., contractor shall clean the area, leaving it in an orderly condition, hospital clean and ready for use or patient treatment. Contractor to notify COR once cleaned. VA will terminally clean Surgical, PACU, SICU and MICU areas after the contractor’s work and cleaning is complete. The Contractor shall always keep the work area, including any areas where materials and/or equipment is being stored, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, equipment, and materials that are not the property of the Government.

18. Staging/Storage: Due to space limitations, contractor may or may not be provided limited space for a staging area. For equipment/material that is no longer needed, the contractor is responsible for discarding all waste. Staging areas will be determined by the COR. Materials and construction items must be limited to on-site useable amounts and what may be contained in an authorized/parked workman’s truck/van.

19. Demo/Removal: When items or equipment, are shown to be demolished, remove and dispose of all materials and appurtenances. Do not leave any abandoned components or utility feeds. Remove utilities feeds back to the source or an active line, main, or main branch. When removing dead-ends, in-wall pipe can remain to minimize impact to wall/finishes, but the remainder of the piping shall be removed and capped close to the active line. Hard wired electronic faucets shall be disconnected, wire removed to the active j-box above ceiling and a blank brushed stainless-steel cover-plate installed over the vacant box below the sink; In-wall conduit and box can remain.

20. Waste/Disposal: Disposal shall include all associated costs, such as handling, packaging, wrapping, container costs, and any offsite costs, such as transportation and disposal/dumping fees. The contractor is responsible for any byproducts of their construction (such as dust, runoff, leaks, stains, fumes, rubbish, waste) and any associated impact or costs. Once items/materials are removed/demolished, they are the contractor’s property and responsibility (unless noted otherwise).

21. Normal Hours & After-hours Work and Work Productivity: Normal duty hours will be 7:00 am - 4:00 pm Monday through Friday. No work shall be performed on federal holidays unless approved by COR. This project will require work to be performed outside of normal duty hours (after-hours) to minimize the impact on patients and Medical Center operations and must be coordinated with and approved by COR two (2) weeks in advance. Installation of devices, sensors, etc. in exam and treatment rooms, emergency department, surgical areas, and PACU shall be performed after-hours or weekends. Shutdowns of critical spaces shall be performed after-hours or on weekends upon coordination with the COR. Contractor expectations for productivity/progress during normal working hours should be based on this real-world performance observed on previous projects.

22. Shutdowns: Shutdowns of critical units/spaces must be requested in writing or email to the COR 3 weeks in advance (and performed after-hours or on…