Site Visit RFI Answers 36C24923B0013 Project 621-22-115 Replace Bldgs. 160 77 Lower Roofs Amendment 0003.pdf
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- Solicitation number
- 36C24923B0013
About this file
This federal solicitation is for roof replacement services at two buildings located at the James H. Quillen VA Medical Center in Mountain Home, Tennessee. The solicitation is set aside 100% for service-disabled veteran-owned small businesses. The estimated value is over $150,000 so performance and payment bonds will be required. Bids are due by June 26, 2023 and the work includes replacing built-up roofing systems with new EPDM single-ply membrane with a 20-year warranty. The contractor must comply with all applicable federal records management requirements and VA privacy training for any personnel working on site.
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36C24923B0013 Project 621-22-115 Replace Bldgs. 160 & 77 Lower Roofs Amendment 0003 - Site Visit RFI Questions and Answers
1. Is this a tax-exempt project? If tax-exempt, will the Government be providing a tax-exempt certificate to the Prime Contractor for use by subcontractors and vendors?
Answer: Refer to the solicitation’s clause 52.229-3 FEDERAL, STATE, AND LOCAL TAXES: Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement.
2. Can the Superintendent be shared across multiple projects, or should they be dedicated full-time to this project and this project only?
Answer: The approved superintendent is required to on the project site at all times while work is being performed. An approved, equally qualified, and delegated alternate may fill in during an emergency or for an unforeseen condition.
3. Can the Superintendent fulfil multiple roles?
Answer: Yes, see 4 and 5 hereinafter.
4. Can the Superintendent also fulfil the Quality Control role?
Answer: Yes, subject to satisfactory performance of both duties and satisfactory education/experience qualifications.
5. Can the Superintendent also fulfill the SSHO role?
Answer: Yes, subject to satisfactory performance of both duties and satisfactory education/experience qualifications. Delegated SSHO must meet the education and experience requirements found in specification 01 35 26.
6. Will the VA provide a spot for the Prime Contractor to set up a temp office or should contractors include monies for a temp office, utilities, etc.? (We ask this because we know the VA has very little spare real estate).
Answer: Laydown yards for materials, equipment, office, and parking will be available on the south side of Bldg. 160 adjacent to the building roof work area and west across from Bldg. 69/77 for the Bldg. 77 work area. Utilities may be available for temporary power at no charge, but the contractor is responsible for supplying and installing all temporary cables, conduit, breakers, terminations, and testing.
7. Will staging and / or parking be an issue for this project?
Answer: See 6 above. Parking is available in all areas not specifically reserved for veterans, VA employees, and ETSU students/employees. Portions of the contractor’s laydown yards may be utilized, and the parking garage is also available for contractor parking.
8. Does the VA anticipate this project will require off hours work? If so, what trades or scopes will be required to perform off hours work?
Answer: Not anticipated. However, work that involves noxious odors that could be draw into fresh air handler intakes or noisy conditions may disrupt the operations of the facility, in these cases “off hours” work including late evening and weekends may be necessary.
9. Is asbestos abatement within the scope of the project? If yes can the Government please provide specifications, location, amounts and types?
Answer: Not applicable.
10. The "specific roof plan notes" do not seem to apply to the scope of work or area of work is not identified I.E. AE102 note 3 reference to slate roof repair, AE102 note 4 installing permanent safety railing. Can the Government please clarify (for all pages of drawings which notes apply and the extent/location that the note applies?
Answer: Sheet revised and provided under separate cover.
11. Drawing AE102 – Detail E6/AE102 – there is a note stating “Backside of new curb to be watertight to allow area under covered walkway to drain to new roof. If it is watertight, it cannot drain. Can the Government please clarify?
Answer: New curbs are to be constructed under the frame of the walking sky bridge that will have drains built through curbs to allow any water that may get under the bridge to drain to new roof. See detail D1/AE102 and D5/AE102.
12. Drawing AS101 – this drawing isn’t legible. Can additional drawings be provided where the details and notes can be read?
Answer: Reference Details on sheet AS101 and AS201 have been enlarged and provided as separate sheets (AS101 – AS105 & AS201 – AS207). However, these sheets are scans of old drawings and provided as reference to aid the contractor with existing roof details that may be encountered.
13. Roof deck material: Can the Government please confirm that the roof decks for both Building 160 and Building 77 are metal?
Answer: No there are both metal and concrete roof decks present within the scope area.
Reference structural reference drawing details provided for Bldg. 77 and Bldg. 160.
14. Roof warranty: Drawings call for 30-year warranty, but specification calls for 10-year warranty and calls for 60 mil EPDM. If a 30-year warranty is required, a 90-mil membrane will be required by the manufacturer. Which warranty and membrane thickness does the VA desire?
Answer: Drawings and specification have been revised to indicate 60 mil EPDM with a 20-year warranty.
15. Solar reflectance rating: In specification 07 53 23, section 2.2, section 2- calls for solar reflectance rating of 78. This would require white EPDM. The industry is currently experiencing limited to no availability of this material. Can the Government change the specifications for the solar reflectance rating where standard black EPDM would meet the solar reflectance rating requirement?
Answer: Specification 07 53 23, section 2.2.A.2 has been removed. Black EPDM should be provided.
16. Numerous drawings Hexagon shaped notes: I.E., drawing AD 101 hexagon note 1 and 2 at wood deck and stairs outside IRM roof exit. Can the Government please provide key for hexagon notes?
Answer: Sheet notes revised all sheets where applicable. Revised sheets provided under separate cover.
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