36C24922R0075.docx

Attachment 2 Synopsis – 36C24922R0075 Project Name: VISN 9 AE IDIQ MATOC

GENERAL INFORMATION

PLACE OF PERFORMANCE

TVHS/Nashville/Murfreesboro, TN

Memphis, TN

Lexington, KY

Mountain Home, TN

POSTAL CODE

CONTACT INFORMATION

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contracting Officer Diana K. Grube diana.grube@va.gov 615-225-6510

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

SF330 SUBMISSION INSTRUCTIONS

To assure timely and equitable evaluation of qualification packages, Interested Firms must follow the instructions contained herein. Interested Firms are required to meet all instruction requirements. Failure to meet a requirement may result in a vendor being excluded from evaluation.

1. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

Subject Line: Include the solicitation number, name of company, and closing date of solicitation, Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only emails will be accepted. Faxed or hand carried SF330s will not be accepted and any offeror will be rendered technically unacceptable outright, and shall not be eligible for award. Only ONE email is permitted unless otherwise stated in this paragraph or in writing by a Contracting Officer, and

The offer will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission.

0. All Standard Form 330 (SF330) package shall insert Attachment 2 immediately in front of the SF330, Part I, submission’s cover page. AE firms shall adhere to the following instructions when filling out this form: AE firms must identify which VISN 9 medical center(s) the contractor(s) is interested in for AE IDIQ award consideration. A separate package shall be submitted for each location (Tennessee Valley, Lexington, Memphis and Mountain Home).

The following medical centers encompass VISN 9:

i. Tennessee Valley Health Care System

i. Nashville VA Medical Center – 1310 24th Avenue South, Nashville, TN 37212

ii. Alvin C. York VA Medical Center - 3400 Lebanon Pike, Murfreesboro, TN 37129

ii. Lexington VA Medical Center

i. Lexington VA Medical Center – Cooper Division (Lexington, KY)

ii. Lexington VA Medical Center – Leestown Division (Lexington, KY)

iii. Memphis VA Medical Center (Memphis, TN)

iv. James H. Quillen VA Healthcare System (Mountain Home, TN)

1. Cover Letter including company name, point of contact information to include phone number and email, UEI number and CAGE code, address of office from which the majority of the design services will be performed, and service-disabled veteran-owned small business VETCERT certification letters.

1. Submit a completed SF 330 Part I and SF-330 Part II. Please note, IAW FAR 52.244-4: Subcontractors and Outside Associates and Consultants (Architect-Engineer Services) (Aug

1998): Any subcontractors, outside associates, or consultants required by the Contractor in connection with the services covered by any resulting contract will be limited to individuals or firms that were specifically identified and evaluated up front. The Contractor shall obtain the Contracting Officer’s written consent before making any substitution for these subcontractors, associates, or consultants. DO NOT SUBMIT ANY PRICING INFORMATION WITH YOUR SF-330. Pricing information will be requested prior to negotiations from the vendors the government determines most qualified for each AE IDIQ.

1. Teaming Agreement identification: The prime firm shall provide a statement in the cover letter or in Part I Section C of the SF330 confirming whether or not there are executed teaming agreements in place for team members as part of the SF330 submittal. The statement shall also list team members. (Contractor teaming arrangements are defined as (1) a partnership or joint venture between two or more companies or (2) an agreement for a specific Government opportunity between a potential prime contractor and one or more companies that are potential subcontractors.)

1. ONLY Electronic packages shall be emailed to diana.grube@va.gov no later than March 27, 2024 at 12:00 Central Time. NO faxed or hand carried packages will be accepted and will be rendered technically unacceptable outright and shall not be eligible for award.

1. Solicitation packages are not provided and no additional project information will be given to firms during the announcement period. This is not a request for proposal.

Attachment 1 Synopsis – 36C24922R0075 Project Name: VISN 9 AE IDIQ MATOC

1. Final packages must be sent without password protection. No zip files will be accepted and will be rendered technically unacceptable outright and shall not be eligible for award.

S02_Attachment 2_Selection Sheet

Utilizing the following instructions, please fill out the chart below:

1. All Standard Form 330 (SF330) shall insert Attachment 2 in front the SF-330, Part I, submission’s cover page. AE firms shall adhere to the following instructions when filling out this form:

7. All Standard Form 330 (SF330) shall insert Attachment 2 immediately behind the SF330, Part I, submission’s cover page. A-E firms shall adhere to the following instructions when filling out this form: AE firms must identify which VISN 9 medical center(s) the contractor(s) is interested in for AE IDIQ award consideration. A separate package shall be submitted for each location. (Tennessee Valley, Lexington, Memphis, and Mountain Home)

7. VISN 9 reserves the right to use an A-E firm from another location listed in this requirement.

1. An AE firm will mark the box with the location and the package it will be sent to for evaluation.

A

1. GENERAL INFORMATION:

A. Design services to be provided are multi-discipline in nature. AE services may consist of any combination of services. NCO 9 anticipate awarding multiple AE IDIQ MATOC for VISN 9. A minimum of four (4) AE IDIQs will be established for each medical center listed below for a minimum of sixteen (16) AE IDIQs, for VISN 9. For the purposes of this requirement, the Tennessee Valley Healthcare System is considered one medical center and the Lexington VA Medical Center is considered one medical center as well.

Thus, there will be a minimum of 4 AE IDIQ awarded for each of the medical centers.

2. Each AE IDIQ will have a base period of one (1) year and four (4) one-year option periods to be exercised at the discretion of the Government, or until the maximum contract amount of $40,000,000.00 awarded across all AE IDIQ contracts is reached, whichever is earlier.

Firm-fixed price task orders will be negotiated for this contract. Estimated award date is April 30, 2024.

i. The task order limitation will be a minimum of $2,000.00 and maximum of $600,000.00, subject to the conditions of Federal Acquisition Regulation (FAR) 52.216-19 - Order Limitations. The minimum guarantee for each AE IDIQ award will be $2,000.00 and will be awarded at the time of AE IDIQ award.

3. RESPONSE TIME

i. AEs shall abide by a four (4) hour response time for all of the medical centers for all AE requirements during the design phase and the construction period services (CPS) phase, as appropriate. This response time applies to each task order requirement awarded for each VISN 9 task order requirement. The VA has no preference on the method utilized by contractors on achieving the four (4) hour response time. The response time will be determined from the moment the request is sent to the AE.

4. DESCRIPTION OF WORK:

i. AE firms will provide specialized and innovative design-related AE services in support of the Veterans Affairs Mid-South Network’s Capital Design and Construction Program specifically pertaining to VISN 9. Disciplines and expertise required shall include healthcare design, historic preservation, fire/life safety, architectural, civil engineering, structural engineering, mechanical engineering, electrical engineering, fire protection engineering, roofing design, construction inspection, scheduling, AutoCAD/Building Information Modeling (BIM) design, acoustical engineering, lighting engineering, interior design, surveying, geotechnical engineering, environmental engineering, certified industrial hygiene, design of contemporary, state-of-the-art medical facilities, with additional experience in vertical expansion/integration along with phasing of on-going operations, research facilities, long-term care, mental health and dementia, elevators, and other disciplines and experts with specialized experience.

ii. Most construction projects, not design, under each A-E IDIQ will have an estimated construction cost range from $20,000.00 to $6,000,000.00.

iii. Contractor employees shall not be considered government employees for any purpose under the foreseeable contract.

iv. Changes to this requirement will only be accomplished by a written modification which is formally executed by the contractor and the Contracting Officer.

5. INTENT:

i. For each AE IDIQ, the Government expects the most highly qualified firms to be able to perform multiple designs simultaneously, as appropriate. The Government does not expect AE IDIQ awardees to be able to perform every type of AE service described in this synopsis. Instead, the government seeks to contract with AE firms that are experienced and knowledgeable conducting a variety of AE services in multiple disciplines. Therefore, SDVOSBs of all types that perform AE services described in this synopsis are encouraged to submit Standard Form 330s (SF330).

ii. For purposes of this synopsis, the term "Offeror" refers to the firm or Joint-Venture firm(s) that submits an SF330 because of this synopsis.

6. SELECTION PROCEDURES:

(a) Selections of the most highly qualified firms shall be made in accordance with procedures provided in the Brooks Act, Public Law 92-582, the Federal Acquisition Regulation (FAR) Part 36, and VA Acquisition Regulation (VAAR) 836.6. The process below shall be followed to establish each AE IDIQ.

(b) Respondents SF330 Qualifications packages received shall be evaluated in accordance with strict compliance with the requirements and selection criteria specifically set forth in the FBO synopsis. Evaluation of past performance and experience may include information provided by the offeror, customer inquiries, government databases, and publicly available sources. Failure to provide requested data, accessible points of contact, or valid phone numbers may result in a firm being considered less qualified.

(c) Each firm must demonstrate their (including subcontractors’) qualifications with respect to the selection criteria listed below. SF330s will be evaluated via a numerical rating system to determine the most highly qualified firm/team based on submitted SF330 responses. Failure to provide requested data or comply with the instructions in the synopsis and SF330 instructions could result in a firm being considered less qualified or eliminated from consideration.

(d) The Respondent's SF330 submission must adequately address each Evaluation Selection Criterion. All responsive submissions for Phase 1 selections of most highly rated firms will be evaluated using the following Evaluation Selection Criteria, listed in descending order of significance:

PHASE 1 Evaluation Selection Criteria

1. Professional qualifications necessary for satisfactory performance of required services.

2. Specialized experience and technical competence of the firm (including a joint venture or association) with the type of work required, including, where appropriate, experience in conservation, pollution prevention, waste reduction and use of recovered materials

3. Capacity of the firm to perform work (including any specialized services) within the time limitations.

4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with schedules

5. Location in the general geographical area of the project and knowledge of the locality of the project, provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project.

6. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

7. Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

8. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.

PHASE 2 Evaluation Selection Criteria After evaluation of the SF330s are conducted for the minimum of sixteen (16) AE IDIQs, at least five (5) of the most qualified firms will be invited to participate in discussions for each of the IDIQ. Phase I SF330 scores will no longer be considered at this point, and the scores and rating assigned to each firm as a result of discussions will be the final score to determine which top-rated firms will receive a Request for Proposal solicitation.

Respondents will be notified in writing if and when Phase 2 Interview/Discussions will occur in the evaluation process. Phase 2 Interviews/Discussion will be evaluated using the following Evaluation Criteria, listed in descending order of significance.

1. Team Proposed for This Project-

a. Background of Personnel

b. Project Manager

c. Other Key Personnel

d. Consultants

2. Previous Experience of Proposed Team-

a. Project Experience

3.Proposed Design Approach for this Seed Project-

a. Proposed Design Philosophy

b. Anticipated Problems and Potential Solutions

4. Project Control-

a. Techniques Planned to Control the Schedule and Costs

b. Personnel Responsible for Schedule and Cost Control

5. Project Management Plan-

a. Team Organization

1. Design Phase

2. Construction Phase

6. Estimating Effectiveness-

a. Ten most recently bid projects.

7. Miscellaneous Experience & Capabilities-

a. Interior Design

1. CADD & Other Computer Applications

2. Value Engineering & Life Cycle Cost Analyses

3. Environmental & Historic Preservation Considerations

4. Energy Conservation & New Energy Resources

5. Critical Path Method & Fast Track Construction

8. Location and Facilities of Working Offices-

a. Prime Firm

b. Consultants

9. Sustainable Design-

a. Team design philosophy and method of implementing.

10. Awards-

a. Awards received for design excellence.

11. Insurance and Litigation-

a. Type and Amount of Liability Insurance Carried

(e.) After consensus is made by the TEB on the ratings of the firms with which discussions were conducted, the Agency shall issue an RFP to the most qualified firm for each A-E IDIQ based on the discussions only. Composite labor rates covering a variety of engineering and engineering support labor categories will be requested within said RFPs.

i. Only one set of composite rates per labor category will be negotiated per awarded contract per fiscal year. Most labor categories will include junior, mid-level, and senior rates. Separate rates for specific teaming or joint venture partners will not be negotiated. Task orders awarded during a fiscal year will utilize that fiscal year’s rate for the entire duration of the task order. All firms selected as the most highly qualified will be required to provide applicable teaming and/or JV agreements with their response to the RFP.

(f.) The CO shall negotiate a contract for AE services at compensation which the CO determines is fair and reasonable to the Federal Government.

(g.) The CO shall attempt to negotiate a contract with the most highly qualified firm selected. If the CO is unable to negotiate a satisfactory contract with a selected firm, the CO shall formally terminate negotiations with the applicable firm and then undertake negotiations with the next most qualified of the selected firms, continuing the process until an agreement is reached. If the CO is unable to negotiate a satisfactory contract with any of the selected firms, the CO shall select additional firms in order of their competence and qualification, based on previously held discussions only, and continue negotiations in accordance with this synopsis until an agreement is reached.

(h.) If the composite rates for each labor category is determined to be fair and reasonable, a contract will be awarded to those firms. The CO reserves the right to initiate negotiations with firms to negotiate specific items.

7. ORDERING PROCEDURES:

a. General procedures for allocating Task Orders (TOs) will be provided with the Request for Proposals (RFPs) that are issued to the most qualified firms. This synopsis is not a solicitation.

b. NCO 9 will determine which AE IDIQ is most suitable for each specific requirement, and a solicitation will be issued to the applicable AE IDIQ awardee requesting a fee proposal.

8. REGULATORY RESTRICTIONS

i. In accordance with VAAR 836.606-71, the total cost of the contracted for AE services must not exceed six (6) percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 (c) - Design Within Funding Limitation will be applicable to this procurement action. Design limitation costs will be provided to the most highly qualified AE firm selected to complete the design.

ii. In accordance with FAR 36.209 – Construction Contracts with Architect-Engineer Firms and FAR 36.606 (c) – Negotiations, all interested contractors are hereby put on notice that no construction requirement may be awarded to a firm that ultimately designs said construction requirements.

iii. The Government will not pay, nor reimburse, any costs associated with responding to this request for SF330s. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work.

9. REGISTRATION REQUIREMENTS

i. The primary North American Industrial Classification System (NAICS) code for this IDIQ is 541310 Architectural Services and 541330, Engineering Services, which has a size standard of $12,500,000 and $25,500,000 respectively. To receive award, contractors must be registered in the System for Award Management (SAM) at the time of contract award. Failure of a firm to be verified in SAM at the time of contract award shall result in elimination from consideration. Register via the SAM website at http://www.sam.gov. Those firms selected as the most highly qualified will be issued an individual Request for Proposal to negotiate labor rates. This synopsis and any resulting contract awards do not guarantee work to selected firms.

ii. An offeror’s SBAVetCert listing must appear at the time SF330s are submitted, proposals are due, AND at the time of award. See also Matter of: MICCI Imaging Construction Company, Inc., B-405654, November 28, 2011.

iii. Joint Ventures (JV) are also subject to the same SDVOSB/VOSB, SBA VetCert, etc. requirements as “regular” SDVOSBs/VOSBs are. Moreover, the prime venture partner must be the SDVOSB/VOSB partner used to create the JV.

10. QUESTIONS:

A. A pre-proposal (pre-SF330 submission) conference will not be held. Questions and Government responses will be attached to this Synopsis upon being received, as applicable. All questions shall be submitted to the Contract Specialist for this project via email at diana.grube@va.gov. All questions are due to the CO no later than March 13, 2024.

11. PRE-SUBMISSION VISITS:

A. Personal visits and/or requests for discussion regarding this announcement will not be entertained.

AE IDIQ MATOC