36C24922Q0155.Solicitation.docx

36C24922Q0155

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

621-22-3-5363-0012

02-07-2022 Michael Edwards 615-225-5506 03-04-2022 10am

CST

90C Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

X

561720 $19.5 Million

N/A

Department of Veterans Affairs Mountain Home VAMC Corner of Lamont Street and Veterans Way

Mountain Home TN 37684 90C Department of Veterans Affairs Network Contracting Office - 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

90C FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135

See CONTINUATION Page Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work.

Base Period: 04/01/2022 through 03/31/2023 Option Year 1: 04/01/2023 through 03/31/2024 Option Year 2: 04/01/2024 through 03/31/2025 Option Year 3: 04/01/2025 through 03/31/2026 Option Year 4: 04/01/2026 through 03/31/2027

This solicitation will be setaside for a Service Disabled Veterans Owned Small Business.

Contractors MUST be registered in Vendor Information Page at the time quotes are received AND at time of contract award.

Wage Determination No. 2015-4643 Rev. 18 dated 12/27/2021 Wage Determination No. 2015-4643-Rev. 15 dated 12/27/2021 are attached.

See CONTINUATION Page 621-3620162-5363-850100-2542 01A020190 x

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C249 Michael Edwards Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the William C. Tallent Outpatient Clinic (WCTOPC)located at 8033 Ray Mears Blvd., Knoxville, TN 37919; (28,981.2 square feet facility).

Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023 PRINCIPAL NAICS CODE: 561720 - Janitorial Services PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the WCTOPC ANNEX 1 located at 1557 Downtown West Blvd., Knoxville, TN 37919; (7000 square feet facility).

POP Begin: 04-01-2022 POP End: 03-31-2023

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the WCTOPC ANNEX 2 located at 1521 Downtown West Blvd., Knoxville, TN 37919; (9000 square feet facility).

POP Begin: 04-01-2022 POP End: 03-31-2023

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the Sevier Co VA CBOC located at 1124 Blanton Drive, Sevierville, TN 37862 (9,947 square feet facility).

POP Begin: 04-01-2022 POP End: 03-31-2023

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the William C. Tallent Outpatient Clinic (WCTOPC)located at 8033 Ray Mears Blvd., Knoxville, TN 37919; (28,981.2 square feet facility).

Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the WCTOPC ANNEX 1 located at 1557 Downtown West Blvd., Knoxville, TN 37919; (7000 square feet facility).

POP Begin: 04-01-2023 POP End: 03-31-2024

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the WCTOPC ANNEX 2 located at 1521 Downtown West Blvd., Knoxville, TN 37919; (9000 square feet facility).

POP Begin: 04-01-2023 POP End: 03-31-2024

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the Sevier Co VA CBOC located at 1124 Blanton Drive, Sevierville, TN 37862 (9,947 square feet facility).

POP Begin: 04-01-2023 POP End: 03-31-2024

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the William C. Tallent Outpatient Clinic (WCTOPC)located at 8033 Ray Mears Blvd., Knoxville, TN 37919; (28,981.2 square feet facility) .

Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the WCTOPC ANNEX 1 located at 1557 Downtown West Blvd., Knoxville, TN 37919; (7000 square feet facility).

POP Begin: 04-01-2024 POP End: 03-31-2025

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the WCTOPC ANNEX 2 located at 1521 Downtown West Blvd., Knoxville, TN 37919; (9000 square feet facility).

Contract Period: Option 3 POP Begin:

POP End:

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the Sevier Co VA CBOC located at 1124 Blanton Drive, Sevierville, TN 37862 (9,947 square feet facility).

POP Begin: 03-01-2022 POP End: 03-31-2025

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the William C. Tallent Outpatient Clinic (WCTOPC)located at 8033 Ray Mears Blvd., Knoxville, TN 37919; (28,981.2 square feet facility) .

POP Begin: 04-01-2025 POP End: 03-31-2026

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the WCTOPC ANNEX 1 located at 1557 Downtown West Blvd., Knoxville, TN 37919; (7000 square feet facility).

POP Begin: 04-01-2025 POP End: 03-31-2026

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the WCTOPC ANNEX 2 located at 1521 Downtown West Blvd., Knoxville, TN 37919; (9000 square feet facility).

POP Begin: 04-01-2025 POP End: 03-31-2026

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the Sevier Co VA CBOC located at 1124 Blanton Drive, Sevierville, TN 37862 (9,947 square feet facility).

POP Begin: 04-01-2025 POP End: 03-31-2026

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the William C. Tallent Outpatient Clinic (WCTOPC)located at 8033 Ray Mears Blvd., Knoxville, TN 37919; (28,981.2 square feet facility) .

Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the WCTOPC ANNEX 1 located at 1557 Downtown West Blvd., Knoxville, TN 37919; (7000 square feet facility).

POP Begin: 04-01-2026 POP End: 03-31-2027

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the WCTOPC ANNEX 2 located at 1521 Downtown West Blvd., Knoxville, TN 37919; (9000 square feet facility).

POP Begin: 04-01-2026 POP End: 03-31-2027

Perform Janitorial Services including mandatory supplies in accordance with the Statement of Work for the Sevier Co VA CBOC located at 1124 Blanton Drive, Sevierville, TN 37862 (9,947 square feet facility).

POP Begin: 04-01-2026 POP End: 03-31-2027

B.3 STATEMENT OF WORK

Scope of Work for Janitorial Services at the following locations under the management of The William C, Tallent VA Outpatient Clinic.

LOCATIONS:

1. William C Tallent VA Outpatient Clinic (35000 Sq. Ft.)

8033 Ray Mears Blvd.

Knoxville, TN 37919 Hours: Monday-Saturday 0700 to 1730 Contract coverage expected Monday through Saturday 1st shift to consist of two staff from 0645 to 1530 with a 45-minute lunch, 2nd shift consists of 2 staff from 1515 -2330 with a 45-minute lunch. Onsite supervisor will be present 0745 to 1630

2. Annex I (7000 Sq. Ft.)

1557 Downtown West Blvd.

Knoxville, TN 37919 Hours: Monday-Friday 0745-1630 Contract Coverage will cover Annex 1 and 2, one staff person expected Monday through Friday from 1000 to 1845 with a 45-minute lunch

3. Annex II (9600 Sq. Ft) 1529 Downtown West Blvd.

Knoxville, TN 37919 Hours: Monday-Saturday 0700 to 1730 Contract Coverage will cover Annex 1 and 2, one staff person expected Monday through Friday from 1000 to 1845 with a 45-minute lunch

4. Danny L. Carr VA Outpatient Clinic (9900 Sq. Ft.)

1124 Blanton Dr.

Sevierville, TN 37862 Hours: 0745-1630 Contract Coverage is expected Monday-Friday from 1000-1845 with a 45-minute lunch

5. Federal Holidays are legal public holidays observed by the Federal Government:

or any other day specifically declared by the President of the United States.

A. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES APPLY TO ALL SITES OF CARE LISTED ABOVE.

The contractor shall provide the specific deliverables described below within the performance period stated in the contract. The contractor shall provide all labor, supervision, management/support, transportation, supplies, equipment, and materials necessary for the accomplishment of cleaning, five (5) single story buildings to identified acceptable Joint Commission (TJC) cleanliness standards must always be met and maintained. Contractor and contractor’s employees shall comply with the Privacy Act. Work of the contractor shall be coordinated with the Contracting Officer Representative (COR) to prevent conflict with the treatment of patients and the daily operations of the facility.

The contractor shall supply toilet tissue, paper towels, tampons, sanitary napkins, toilet seat covers, deodorizers, all cleaning agents/products, stripper, and waxes (high density commercial grade) and both small and large plastic waste receptacle liners. They will replace all dispensers when inoperable, for hand sanitizer (wall mounted and free standing), soap, toilet paper, paper towels and seat covers as needed. Supply all hospital grade antiseptic liquid hand soap and foamed antiseptic hand sanitizers both will fit current on-site dispensers.

All contractor staff must undergo a federal background check in accordance with the Homeland Security Presidential Directive 12 (HSPD 12). This process will be completed with the assistance of the COR, for planning purposes allow 60 days from submission to completion before the contract staff will have clearance to work onsite. Contract staff will have to travel to James H. Quillen VA Medical Center to facilitate fingerprinting and contractor badge issuance. This travel will not be at government expense.

All contractor staff will be required to complete VA TMS training on VA privacy and Information security awareness and rules of behavior, Privacy and HIPAA training prior to being allowed on site to perform contracted duties. If working around imaging equipment (MRI, Ultrasound X-Ray) other specialized training will be required for that contractor staff. The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

Contractor shall have a full-time supervisor present during normal operating hours at William C. Tallent, supervisor will oversee contract staff, supervisor will visit all Knoxville sites daily and Danny L. Carr at least once per calendar month in coordination with the COR. Onsite supervisor will manage all supplies, deliveries and arrange housekeeping equipment as needed since on site storage is minimal. Will maintain an SDS file at each facility to cover any chemical, cleaner used in the facility.

Task 1: The contractor shall provide a detailed written work plan which presents the contractor's plan/schedule for completing the contract. The contractor's plan shall describe the approach to be used for each aspect of the contract as defined in the technical proposal.

Deliverable: A detailed work plan to be provided to the COR within 10 days of contract award and the supervisor will meet with COR to discuss in detail the commencement of the contract and to complete a facility walk thru at all sites.

Task 2: Bathroom Cleaning

Deliverable:

Daily:

1. Floor shall remain free of debris, be swept and wet-mopped with Germicide detergent and or scrubbed with disinfectant minimum 2 times daily or as directed by the COR.

2. Commodes and urinals shall be scrubbed and sanitized 2 times daily (or as directed) with commercial grade disinfectant. No rust, water buildup or encrustation shall remain. Traps shall be maintained, and free from odor. Stainless steel/Chrome fixtures shall be polished and made streak free.

3. Cleaning utensils used for commodes/urinals shall not be used for any other cleaning purpose and will be separated and properly stored when not in use in the contractors closet as to not cross contaminate any other items.

4. Trash containers shall be emptied, and wiped down, inside and out, and plastic liners replaced throughout the day as needed. Trash containers shall be appropriately placed in all restrooms as determined by the COR and on suite supervisor.

5. Wash basins shall be cleaned and sanitized with non-abrasive cleaner and dried to be spot free. Stainless steel/Chrome fixtures shall be polished and made streak free

6. Mirrors, shelving, dispensers, door handles, and chrome fixtures shall be disinfected, damp-wiped streak free and polished dry twice daily, once in the morning and once in the afternoon or as directed by the COR.

7. All other surfaces shall be spot-cleaned and horizontal surfaces dusted daily.

8. All overhead supply and exhaust vents shall be dusted and remain dust free.

9. All light covers shall be inspected and cleaned as needed to remain clear and free of bugs and debris.

10. Sanitary napkin and tampon stations are to remain full of each product, stations should be wiped down, cleaned, polished and made streak free.

11. All soap and hand sanitizer dispensers shall be checked and refilled as needed. Soap and hand sanitizer dispenser shall be damp wiped and checked for build-up of soap at dispenser point. When new sanitizer or soap is added to dispenser the expiration date shall be written in black permanent marker so viewable from the dispenser window.

12. Sanitary napkin waste receptacles shall be emptied, cleaned, disinfected, and provided a new liner 2x daily or as directed by the COR.

Bi-Weekly: Resilient floors shall be damp-mopped with Germicide detergent and spray buffed to maintain a clean and shiny appearance.

Weekly: The full surface area of partitions, doors, window frames, door motors and sills shall be disinfected and made dust free.

Task 3: Cleaning of patient care rooms, staff offices, conference rooms, waiting areas, breakrooms, vending machine area, hallways and the corridor space adjacent to these areas.

Deliverable:

Daily:

1. Wastebaskets shall be emptied, and bags replaced minimum twice a day or as needed.

2. Cardboard boxes and trash shall be removed from the facility to outside disposal area minimum of twice a day or as needed, to include waste from the warehouse of the main clinic or as directed by the COR.

3. Waiting area seating shall be wiped cleaned and arm rests disinfected and wiped dry twice daily, once in the morning and again in the afternoon or as directed by the COR.

4. Carpeted areas at entrances, conference rooms, and waiting rooms shall be vacuumed daily. All other areas shall be spot-vacuumed to remove all obvious surface dirt from traffic areas and from under furniture as needed or directed by the COR.

5. Non carpeted areas are to be completely swept and damp mopped with a disinfectant to remove all dirt, dust, and litter each evening after patient care has concluded or as directed by the onsite supervisor or COR during the workday.

6. Wash basins shall be cleaned damp-wiped with non-abrasive, disinfectant cleaner and dried, as necessary, to keep them in a clean condition.

7. Paper towels shall be supplied where towel boxes are provided through out all sites.

8. Mirrors, shelving, dispensers, door handles, and chrome fixtures shall be disinfected, damp-wiped and polished streak free 2 times daily or as directed by the onsite supervisor or COR.

9. Horizontal surfaces of desks shall be dusted with a treated dust cloth.

10. Office chairs and tables shall be wiped clean.

11. Overhead light covers shall be inspected and cleaned as needed to remain clear and free of bugs and debris.

12. Drinking fountains shall be cleaned minimum twice a day or as directed by the COR, stainless to be polished streak free.

13. In addition, exam rooms not in use shall also be cleaned as needed during business hours to maintain sanitary environment in a direct patient care area or as directed by the COR.

14. The cleaning of lobbies and corridors, resulting in a temporary wet or slippery floor surface, shall be accomplished so that it will not be necessary for personnel or patients to cross the wet surface to gain access to other areas. Appropriate signage will be clearly displayed at the time a floor is mopped and at all entrances to the facility during periods of inclement weather.

Weekly:

1. All interior window surfaces shall be cleaned and dust free to include window blinds.

2. All horizontal surfaces of files, chairs, tables, bookcases, windowsills and other furniture shall be wiped with a treated dust cloth.

3. Clean vertical surfaces, and under surfaces (knee walls, chair rungs, table legs).

4. All edges, artwork, doors and windows sills shall remain dust free with any cobwebs removed.

5. The inside of all exterior windows, glass located over and in exterior and vestibule doors, and glass located in clerk areas shall be cleaned and streak free.

6. Telephones shall be cleaned with a disinfectant weekly or when visibly soiled.

Bi-Weekly: Floors shall be damp mopped with Germicide detergent and spray buffed bi-weekly.

Monthly: Wall surfaces- The entire surface wiped clean monthly. Spot cleaned weekly or when visibly soiled.

Monthly: A vacuum will be used to clean behind furniture, under desks and in other areas not easily reached by a standard sweeping.

Task 4: Cleaning of non-patient care office areas, med rooms, soiled and clean linen closets, warehouses, and oxygen storage and adjacent spaces. Entry to some of these spaces is restricted and contractor staff will need to coordinate access for deliverables.

Deliverable:

Daily:

1. Wastebaskets shall be emptied, and bags replaced daily or as directed by the COR.

2. Wash basins shall be cleaned damp-wiped with non-abrasive, disinfectant cleaner and dried, as necessary, to keep them in a clean condition.

3. Paper towels shall be supplied where towel boxes are provided.

4. Mirrors, shelving, dispensers, door handles, and chrome fixtures shall be disinfected, damp-wiped and polished dry.

5. Horizontal surfaces of desks shall be dusted with a treated dust cloth when cleared by user.

6. Floors shall be swept or if carpeted, spot vacuumed or as directed by the COR to maintain cleanly appearance.

Weekly:

1. All carpeted areas in offices are to be vacuumed once weekly to remove all dirt, dust and litter.

2. Vinyl chairs shall be wiped clean with disinfectant and upholstered chairs shall be spot cleaned.

3. Non carpeted areas are to be completely swept and mopped with a disinfectant to remove all dirt, dust, and litter. Carpeted areas should be vacuumed, and spot cleaned.

4. All horizontal surfaces of files, chairs, tables, bookcases, windowsills and other furniture shall be wiped with a treated dust cloth.

Task 5: Clean Floors

Deliverable:

1. Clinic floors in exam rooms, staff offices and tiled hallways shall be damp mopped with Germicide detergent and spray buffed twice per month or as directed by the COR, onsite supervisor, clinical staff; and, stripped and re-finished with commercial grade non slip high density wax twice a year. Contractor shall obtain time and day approval from the COR for stripping and refinishing services, this will typically occur during weekend or after hours.

2. Signs shall be placed in all directions to warn others in the area of performing work when work could cause possible harm to those who are unaware of such work.

Task 6: Clean Entrances

Deliverable:

Daily:

1. Carpeted areas at entrances shall be vacuumed daily or as directed by the onsite supervisor or COR.

2. Non-carpeted areas are to be completely swept daily and a damp dust mop used to remove all dirt, dust, and litter.

3. Both sides of entrance glass shall be cleaned and made streak free.

4. All door thresholds shall be cleaned and polished and free from debris.

5. Kick plates and push bars shall be cleaned and polished as needed to maintain a clean neat appearance.

6. Trash receptacles shall be emptied twice daily, wiped clean and bags replaced.

7. During inclement weather, entrance lobby floors shall be damp-mopped to keep clean and dry. Wet floor signage shall be deployed at each entrance clearly visible to all who enter.

Monthly: Wall surfaces- The entire surface cleaned monthly. Spot cleaned weekly or when visibly soiled.

Task 7: Clean Windows and Window Treatments

Deliverable:

Biannually:

1. Blinds shall be dusted or vacuumed.

2. All drapes in the building shall be vacuumed in place. Drapes that are visibly soiled will be reported to the COR.

3. All exam room privacy curtains will be removed for cleaning on a schedule to be established by the COR and Supervisor. Upon removal the curtains will be delivered to the Nurse Manager for cleaning and new curtains will be provided for the contractor to rehang.

4. All interior and exterior windows will be washed and cleaned by Professional Methods of vendor’s choice inside and out.

Annually: All blinds shall be removed and washed. When removed for cleaning, the blinds shall be replaced within two days, contractor is responsible for replacement of any blinds damaged during cleaning.

Task 8: Security

Deliverable:

1. The Government will provide the Contractor with access to rooms required in the provisions of this contract except to restricted areas. Access to restricted areas will be provided to the Contractor by prior arrangements with the COR. Except for keys issued to the Project Manager, any keys provided to other contract personnel shall remain issued to them until such time as they are removed from employment. The keys and contractor access badges shall be returned to the COR.

2. Keys shall not be duplicated or issued to any individual nor shall keys be retained in any contractor’s personal possession (other than the onsite supervisor) when not physically performing duties under this contract. All keys not issued for the performance of work being accomplished at the present time shall be secured or returned. The Contractor and COR shall perform an inventory of all keys assigned to the Contractor at the end of the contract period or annually. Any keys lost by Contractor personnel shall result in the contractor paying for rekeying the facility. The Contractor shall notify the COR of any lost or suspected lost keys within 24 hours.

3. Contractor’s personnel shall not lend keys or open locked rooms or areas to permit entrance for persons other than Contractor’s personnel performing assigned duties. All rooms found locked are not to be left unattended while performing duties under this contract and shall be re-locked by Contractor’s personnel upon completion of duties.

4. The Contractor’s personnel when leaving a space shall turn off all lights in unoccupied areas, unless otherwise directed by the COR. Contractor’s personnel shall close, lock, and secure all windows before leaving the area. If any difficulty is encountered in keeping areas locked, the COR shall be notified.

5. The Contractor shall comply with security clearances and/or access controls.

Task 9: Employee education and orientation

Deliverable: Contractor shall ensure that all employees hired under this contract are instructed on the following. The COR may provide local policies to assist with the training.

1. A general orientation of basic bacteriological concepts, including the basics of how disease is caused and transmitted, and how it can be prevented, reduced, or contained through proper environmental sanitation methods

2. Infection control orientation

3. Proper use and handling of germicidal detergents, supplies and equipment

4. Care and maintenance of Contractor and government furnished property

5. Familiarization with local fire prevention and safety procedures

6. Individual duties and responsibilities

7. Procedures for replenishing cleaning supplies and obtaining equipment repair

8. Role of Contractor’s personnel in the Facility and their impact on patient care

9. Techniques or methods for measuring quality of work performance

10. Basic orientation to the Facility, function, mission and goals

11. Universal Precautions

12. TB-Precautions

13. MRI suite safety training

Task 10: Employee Wellness, Appearance and Workwear

Deliverable:

1. Contractor employees shall be in good physical health. Employees shall not perform work under this contract with a communicable illness and shall be free of illness prior to returning to work. Contractor employees shall be clean and neat in appearance. Fingernails shall be clean and free of dirt at the beginning of the workday. Hair shall be kept clean and neat.

2. Contractor shall provide uniforms for employees that are distinguishable and identify them as housekeeping staff, the uniforms shall be consistent in appearance between contractor staff. Uniforms shall be worn as designed by the manufacturer, remain clean and in good repair. Contractor will supply all uniforms for their staff with company logo.

3. Contractor employees shall have an identification badge containing employee name, company name and employee photo. The identification badge shall always be displayed above the waist while in the facility.

4. Contractor employees shall only eat, drink in designated areas. Contract employees will not congregate or “hang out” in the staff breakroom’s unless actually on break or at lunch. Contract staff will make continuous rounds throughout the facility during their tour of duty.

Task 11: Radiology Department Cleaning Services

Deliverable: Cleaning services for the MRI suite within the Radiology department at Annex II must be during normal business hours. Coordination between the MRI technician on duty and housekeeping staff will be required. The MRI suite will require MRI-safe cleaning tools and antistatic floor cleaners that are specific to the magnetic resonance environment. Housekeeping staff in the MRI suite will require annual safety training. Housekeeping staff in the MRI suite must be screened using a Patient Safety form. All cleaning in or around the MRI suite will be coordinated with the radiology supervisor or LEAD.

B. SCHEDULE FOR DELIVERABLES

1. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. If deliverable, including specified cleaning and janitorial products cannot be delivered within the scheduled time frame.

C. CONTRACTOR FURNISHED SUPPLIES AND EQUIPEMENT

1. Contractor’s equipment shall be compatible with existing sources of Government furnished electrical power. All equipment shall comply with VA safety standards. All equipment shall be cleaned and sanitized prior to introduction or re-entry into the facilities. All electrically operated equipment must be third wire grounded and an appropriate length of UL approved cord.

2. All containers of cleaning chemicals and similar products shall be conspicuously marked (preferably with a factory label) to identify contents and hazardous information and all other labels must be removed or defaced. Flammable materials shall not be used. A copy of each Safety Data Sheet (SDS) for each product shall be maintained by the supervisor at each site, the SDS inventory will be updated and sent to the COR/ Nurse Manager every 6 months. An inventory list and SDS binder of all products in use by the contractor shall be maintained by the onsite supervisor for each hazardous chemical and shall be easily accessible to Contractor’s staff.

3. On site supplies shall remain in adequate quantities to last until next service delivery without risk of running out. No equipment may be left, stored or maintained in clinical spaces.

D. REPORTING REQUIREMENTS

1. The contractor shall provide the COR with monthly written progress reports. These are due to the COR by the second workday following the end of each calendar month, throughout the project's duration. The report may be consolidated to cover each site of service. The COR will review with the onsite supervisor and address any noted deficiencies.

2. The progress report shall cover all work completed during the preceding month and shall present the work to be accomplished during the subsequent month. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen, but have not been completely resolved, with an explanation.

E. SECURITY

1. All entry doors are to be kept locked while cleaning the Government leased Space. No doors or entrances shall be propped open without the permission of VA Police Services.

2. Close windows and turn off lights and other electrical appliances when not in use.

3. Ensure doors and windows are secured prior to exiting the Government leased space upon completion of work. Make announcement overhead to see if any other staff remain in the building, set burglar alarm and exit the premises.

4. Turn-in all lost and found articles to an onsite supervisor, business office or the COR.

5. Report potentially hazardous conditions, items needing repairs, plugged toilets, etc. to VA Administrative Officer or designee for each site.

6. Report fires, hazardous conditions and items in need of repair such as leaky faucets, plugged toilets and broken lights.

G. CONTRACTOR EXPERIENCE REQUIREMENTS

1. The contractor must inform the COR when personnel are removed from the contract for any reason. Contractor must maintain “fill in” staff to cover shifts, on short notice, when an employee is absent for scheduled leave, sickness, family care or any other reason.

2. If supervisory personnel become unavailable and cannot complete the contract, proposed substitutions of key personnel shall be made to the COR and CO to ensure onsite supervision remains intact throughout the contract.

H. PRIVACY AND CONFIDENTIALITY

Contractors to the Department of Veterans Affairs may be unintentionally exposed to sensitive information. Information overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our Veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Information Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulations can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

References:

https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.jointcommission.org/standards/

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SECTION C - CONTRACT CLAUSES

C.1 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV 2021)

(a) Definitions. As used in this clause— Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public Web sites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures. (1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products or commercial services, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of Clause)

C.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(a) Definitions. As used in this provision— "Administrative proceeding" means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

"Federal contracts and grants with total value greater than $10,000,000" means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

"Principal" means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

(End of Provision)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will therefore use the cost of the highest option years pricing to evaluate cost. Any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.5 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective—

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with…