36C24922Q0155 0001.docx

RFQ Solicitation for Janitorial Services

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 03/01/2022 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 To all Offerors/Bidders

36C24922Q0155 02-28-2022

X

This amendment is to answer questions, add clauses, change evaluation criteria -52.212.2, add display layout of building, add BBA and extend closing date:

a) Answer Questions - See attachnments.

b) Add clauses- see below

c) Change Evaluations Criteria- The new Evaluation Approach is listed under provision 52.212-2. (see below)

d) Display layout of buildings - See attachnments.

e) Extend closing date- The closing date have been extended to Wednesday, March 9, 2022 @ 10:00am cst.

f) Business Associate Agreement -See below.

A.1 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

1. Price -Price will be evaluated based on the Total Evaluated Price which will be calculated by adding up the price for the base year and all option years

2. Technical Capabilities- Each contractor will be rated on their technical capability that explains how they will successfully accomplish the services as outlined in the Statement of Work.

3. Past Performance- Each contractor must provide a minimum of two past performance rating with the same or similar service. No Past Performance will not carry a negative impact.

This Request for Quote (RFQ) is issued in accordance with FAR 12 and in conjunction with Simplified Acquisition Procedures FAR 13.5. Evaluation of price and other factors will be performed in accordance with procedures outlined in FAR 13.106. A single award will be made to the fair and reasonable priced quote that meets the acceptable past performance and technical capability criteria provided in this RFQ.

Service-Disabled Veteran Owned Small Business Set-Aside VetBiz Status and Verification:

The quoter's VetBiz listing must appear at the time quotes are due (VAAR 819.7003(b)) AND at the time of award (rather than “prior to award”). Quoters should also be advised that the “fast-track” re-verification program ended September 30, 2012. Consequently, any quoter appearing in VetBiz at the time quotes are due AND at the time of award but only with the “re-verification” moniker will not be considered and will not be “fast-tracked” for re-verification."

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

A.2 52.237-3 CONTINUITY OF SERVICES (JAN 1991)

(a) The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue them. The Contractor agrees to (1) furnish phase-in training and (2) exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor.

(b) The Contractor shall, upon the Contracting Officer's written notice, (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

(c) The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract. The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor.

(d) The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.

(End of Clause) A.3 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:________________________________________ Printed Title of Signee:_________________________________________ Signature:___________________________________________________ Date:_____________________ Company Name and Address:________________________________________

(End of Clause)

A.4 BAA

BUSINESS ASSOCIATE AGREEMENT BETWEEN THE DEPARTMENT OF VETERANS AFFAIRS VETERANS HEALTH ADMINISTRATION, , AND Purpose. The purpose of this Business Associate Agreement (Agreement) is to establish requirements for the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), and in accordance with the Health Insurance Portability and Accountability Act (HIPAA), the Health Information Technology for Economic and Clinical Health Act (HITECH) Act, and the HIPAA Privacy, Security, Breach Notification, and Enforcement Rules (“HIPAA Rules”), 45 C.F.R. Parts 160 and 164, for the Use and Disclosure of Protected Health Information (PHI) under the terms and conditions specified below.

Scope. As described this Agreement and other applicable contracts or agreements, will provide services to, for, or on behalf of .

In order for to provide such services, will disclose PHI to and will use or disclose PHI in accordance with this Agreement.

Definitions. Unless otherwise provided, the following terms used in this Agreement have the same meaning as defined by the HIPAA Rules: Breach, Data Aggregation, Designated Record Set, Disclosure, Health Care Operations, Individual, Minimum Necessary, Notice of Privacy Practices, PHI, Required by Law, Secretary, Security Incident, Subcontractor, Unsecured PHI, and Use.

“Breach” shall have the same meaning as described at 45 C.F.R. § 164.402. For the purposes of this Agreement, Breach shall refer to an acquisition, access, use, or disclosure of PHI in a manner not permitted by the HIPAA Rules or by this Agreement.

“Business Associate” shall have the same meaning as described at 45 C.F.R. § 164.402. For the purposes of this Agreement, Business Associate shall refer to , including its employees, officers, or any other agents that create, receive, maintain, or transmit PHI as described below.

“Covered Entity” shall have the same meaning as the term is defined at 45 C.F.R. § 160.103. For the purposes of this Agreement, Covered Entity shall refer to .

“Incident” shall have the same meaning as described in VA Handbook 6500.2, Management of Breaches Involving Sensitive Personal Information, which is an event that has resulted in, or had the potential to result in, unauthorized access to or disclosure of VA sensitive personal information in a manner not permitted under the applicable confidentiality provisions. An incident that involves access or disclosure of PHI in a manner not permitted under the HIPAA Privacy Rule is presumed to be a breach unless Business Associate demonstrates that there is a low probability that the PHI has been compromised based on a risk assessment using at least the listed factors in the Breach Notification Rule.

“Protected Health Information” or “PHI” shall have the same meaning as described at 45 C.F.R. § 160.103. “Protected Health Information” and “PHI” as used in this Agreement include “Electronic Protected Health Information” and “EPHI.” For the purposes of this Agreement and unless otherwise provided, the term shall also refer to PHI that Business Associate creates, receives, maintains, or transmits on behalf of Covered Entity or receives from Covered Entity or another Business Associate of Covered Entity.

“Subcontractor” shall have the same meaning as the term is defined at 45 C.F.R. § 160.103. For the purposes of this Agreement, Subcontractor shall refer to a contractor of any person or entity, other than Covered Entity or Business Associate, that creates, receives, maintains, or transmits PHI under the terms of this Agreement.

Terms and Conditions. Covered Entity and Business Associate agree as follows:

1. Ownership of PHI. PHI is and remains data owned by Covered Entity as long as Business Associate creates, receives, maintains, or transmits PHI, regardless of whether a compliant Business Associate Agreement is in place.

2. Use and Disclosure of PHI by Business Associate. Unless otherwise provided, Business Associate:

A. May not use or disclose PHI other than as permitted or required by this Agreement, or in a manner that would violate the HIPAA Privacy Rule if done by Covered Entity, except that it may use or disclose PHI:

(1) As required by law or to carry out its legal responsibilities;

(2) For the proper management and administration of Business Associate; or

(3) To provide Data Aggregation services relating to the health care operations of Covered Entity.

B. Must use or disclose PHI in a manner that complies with Covered Entity’s minimum necessary policies and procedures.

C. May de-identify PHI created or received by Business Associate under this Agreement, provided that the de-identification conforms to the requirements of the HIPAA Privacy Rule and that such de-identified information is used solely for purposes of providing or improving Business Associate’s services for Covered Entity or for another lawful purpose approved in advance and in writing by Covered Entity. Business Associate shall not sell or market de-identified data sets created from Covered Entity’s PHI.

3. Obligations of Business Associate. In connection with any Use or Disclosure of PHI, Business Associate must:

A. Consult with Covered Entity before using or disclosing PHI whenever Business Associate is uncertain whether the Use or Disclosure is authorized under this Agreement.

B. Implement appropriate administrative, physical, and technical safeguards and controls to protect PHI and document applicable policies and procedures to prevent any Use or Disclosure of PHI other than as provided by this Agreement.

C. Provide satisfactory assurances that PHI created or received by Business Associate under this Agreement is protected to the greatest extent feasible.

D. Notify Covered Entity no later than twenty-four (24) hours after Business Associate’s discovery (as described in (1) below) of any incident, such as a potential access, acquisition, use, disclosure, modification, or destruction of either secured or unsecured PHI in violation of this Agreement “that (A) actually or imminently jeopardizes, without lawful authority, the integrity, confidentiality, or availability of VA information or a VA information system” accessible by VA users “or (B) constitutes a violation or imminent threat of violation of law, security policies, security procedures, or acceptable use policies,” per the Federal Information Security Management Act, 44 USC 3501-3518.

(1) For purposes of this notification, an incident as described above will be treated as discovered by Business Associate when such event is known to any employee, officer, or other agent (other than the individual who committed the incident) of Business Associate or, by exercising reasonable diligence, would have been known to an employee, officer, or other agent of Business Associate.

(2) Notification shall be sent to and and to the VHA Health Information Access Office, Business Associate Program Manager by email at VHABAAIssues@va.gov.

(3) Absent Covered Entity’s request or approval, Business Associate shall not directly notify individuals or the Department of Health and Human Services of incidents involving PHI created or received by Business Associate as an agent of Covered Entity.

E. Provide a written report to Covered Entity of any potential access, acquisition, use, disclosure, modification, or destruction of either secured or unsecured PHI in violation of this Agreement, including any Breach of PHI, within ten (10) business days of the initial notification to the Covered Entity.

(1) The written report of an incident as described above will document the following:

(a) The identity of each Individual whose PHI has been, or is reasonably believed by Business Associate to have been, accessed, acquired, used, disclosed, modified, or destroyed;

(b) A description of what occurred, including the date of the incident and the date of the discovery of the incident (if known);

(c) A description of the types of secured or unsecured PHI that was involved;

(d) A description of what is being done to investigate the incident, to mitigate further harm to Individuals, and to protect against future Security Incidents; and

(e) Any other information as required by 45 C.F.R. §§ 164.404(c) and 164.410.

(2) The written report shall be addressed to:

and submitted by email to and to the VHA Health Information Access Office , Business Associate Program Manager at VHABAAIssues@va.gov F. To the greatest extent feasible, mitigate any harm due to a Use or Disclosure of PHI by Business Associate in violation of this Agreement that is known or, by exercising reasonable diligence, should have been known to Business Associate.

G. To the extent feasible, use only agents and Subcontractors that are physically located within a jurisdiction subject to the laws of the United States or its Territories.

H. Enter into Business Associate Agreements with contractors and Subcontractors as appropriate under the HIPAA Rules and this Agreement. In doing so, Business Associate:

(1) Must ensure that the terms of any Agreement between Business Associate and a contractor or Subcontractor are at least as restrictive as Business Associate Agreement between Business Associate and Covered Entity.

(2) Must ensure that contractors and Subcontractors agree to the same restrictions and conditions that apply to Business Associate and obtain satisfactory written assurances from them that they agree to those restrictions and conditions.

(3) Unless approved by Covered Entity in advance and in writing, may not amend any terms of such Agreement, in any way to make them inconsistent with the obligations of Business Associate or any contractors or Subcontractors in connection with or in consideration of the HIPAA Rules or this Agreement.

I. Within five (5) business days of a written request from Covered Entity:

(1) Make available information for Covered Entity to respond to an Individual’s request for access to PHI about him/her.

(2) Make available information for Covered Entity to respond to an Individual’s request for amendment of PHI about him/her and, as determined by and under the direction of Covered Entity, incorporate any amendment to the PHI.

(3) Make available PHI for Covered Entity to respond to an Individual’s request for an accounting of Disclosures of PHI about him/her.

J. Business Associate shall not take any action in response to an individual’s request for access, amendment, or accounting and shall direct the individual to contact the VHA Privacy Office at 1-877-461-5038.

K. To the extent Business Associate is required to carry out Covered Entity's obligations under Subpart E of 45 CFR Part 164, comply with the provisions that apply to Covered Entity in the performance of such obligations.

L. Provide to the Secretary of Health and Human Services and to Covered Entity records related to Use or Disclosure of PHI, including its policies, procedures, and practices, for the purpose of determining Covered Entity’s, Business Associate’s, or a Subcontractor’s compliance with the HIPAA Rules.

M. Upon completion or termination of the applicable contract(s) or agreement(s), return or destroy all PHI and other VA data created or received by Business Associate during the performance of the contract(s) or agreement(s). No such information will be retained by Business Associate unless retention is required by law or specifically permitted by Covered Entity. If return or destruction is not feasible, Business Associate shall continue to protect the PHI in accordance with the HIPAA Rules or this Agreement and use or disclose the information under this Agreement only for the purpose of making the return or destruction feasible, as required by law, or as specifically permitted by Covered Entity. Business Associate shall provide written assurance that either all PHI has been returned or destroyed, or any information retained will be safeguarded and used and disclosed only as permitted under this paragraph.

N. Be liable to Covered Entity for civil or criminal penalties imposed on Covered Entity, in accordance with 45 C.F.R. §§ 164.402 and 164.410, and with the HITECH Act, 42 U.S.C. §§ 17931(b), 17934(c), for any violation of the HIPAA Rules or this Agreement by Business Associate.

4. Obligations of Covered Entity. Covered Entity agrees that it:

A. Will not request Business Associate to make any Use or Disclosure of PHI in a manner that would not be permissible under Subpart E of 45 C.F.R. Part 164 if made by Covered Entity, except as permitted under Section 2 of this Agreement.

B. Will promptly notify Business Associate in writing of any restrictions on Covered Entity’s authority to use or disclose PHI that may limit Business Associate’s Use or Disclosure of PHI or otherwise affect its ability to fulfill its obligations under this Agreement.

C. Has obtained or will obtain from Individuals any authorization necessary for Business Associate to fulfill its obligations under this Agreement.

D. Will promptly notify Business Associate in writing of any change in Covered Entity’s Notice of Privacy Practices, or any modification or revocation of an Individual’s authorization to use or disclose PHI, if such change or revocation may limit Business Associate’s Use and Disclosure of PHI or otherwise affect its ability to perform its obligations under this Agreement.

5. Amendment. Business Associate and Covered Entity agree to enter into good faith negotiations to amend this Agreement, as necessary, for Covered Entity and Business Associate to comply with the requirements of the HIPAA Rules or other applicable law.

6. Termination.

A. Automatic Termination. This Agreement will automatically terminate upon completion of Business Associate’s duties under all underlying Agreements or by termination of such underlying Agreements.

B. Termination Upon Review. This Agreement may be terminated by Covered Entity, at its discretion, upon review as provided by Section 9 of this Agreement.

C. Termination for Cause. In the event of a material breach of this Agreement by Business Associate, Covered Entity:

(1) Will provide Business Associate written notice of the material breach and an opportunity for Business Associate to cure the breach or end the violation within the reasonable time specified by Covered Entity and;

(2) May terminate this Agreement if Business Associate does not cure the breach or end the violation within the reasonable time specified by Covered Entity.

D. Effect of Termination. Termination of this Agreement will result in cessation of activities by Business Associate involving PHI under this Agreement.

E. Survival. The obligations of Business Associate under Section 3 above shall survive the termination of this Agreement as long as Business Associate creates, receives, maintains, or transmits PHI, regardless of whether a compliant Business Associate Agreement is in place.

7. No Third-Party Beneficiaries. Nothing expressed or implied in this Agreement confers any rights, remedies, obligations, or liabilities whatsoever upon any person or entity other than Covered Entity and Business Associate, including their respective successors or assigns.

8. Other Applicable Law. This Agreement does not abrogate any responsibilities of the parties under any other applicable law.

9. Review Date. The provisions of this Agreement will be reviewed by Covered Entity every two years from Effective Date to determine the applicability and accuracy of the Agreement based on the circumstances that exist at the time of review.

10. Effective Date. This Agreement shall be effective on the last signature date below.

Department of Veterans Affairs Veterans Health Administration

By:

By:

Name:

Name:

Title:

Title:

Date:

Date:

A.5 Questions and Answers

Will there be a place to store our equipment and supplies? Yes

We are working on 36C24922Q0155 Janitorial Services including Mandatory Supplies and had some questions.

1. How many people are in and out of the locations everyday? This answer will help us in estimating the amount of supplies that are needed. Main clinic 500, Annex 1 50, Annex 2 100, Sevierville 125

2. What is the ratio of carpeted to non-carpeted square footage for each location?

Main Clinic 98% tile, Annex 1 98% carpet, Annex 2 98% Engineered flooring, carpet in 2 changing rooms, Sevierville 98% Tile I have a few questions regarding solicitation 36C24922Q0155.

1. Is there an incumbent? If Yes,

0. What is the incumbent contract number? VA249-17-C-10217 What is the name of the vendor? M&P Janitorial Service

0. What is the final year total contract amount? Roughly 500,000

0. Has there been any changes to the scope of work- Minor Changes

1. What is the quantity of blinds and drapes installed at all facilities, and what are the sizes? Blinds located in the perimeter offices, of the main clinic, Annex 1 and Sevierville. Typical horizonal slotted blinds (See attached floor plan)

1. Does the government provide hand soap and hand sanitizer refills? IF NOT, What type of hand soap and hand sanitizers are currently in use and how many dispensers are there in total at all locations? Provon hand soap at every sink and Purell sanitizer at standing stations and a few wall stations and all sites.

1. How many and what type of paper towel dispensers (Multifold or Jumbo hardwound rolls) are installed at all locations? Multi fold for the most part by every sink, only a few jumbo’s typically in the breakrooms.

1. What type (jumbo roll or regular size) and how many toilet paper dispensers are installed at all locations? Multi rolls at main clinic, Annex 1 and 2 combo of jumbo and Multi. Sevierville clinic has multi roll .

1.

1. As for the Semi-annual strip/wax service, what is the size of hard floor areas at each facility? Please see square footage in SOW, Annex 1 has 98% carpet, annex 2 VTC flooring.

1. Could you provide allowable days of the week and time frame to perform the strip/wax semi-annual services. (requirement show after operating hours) Will be worked out with the COR based on clinic operational commitments. Usually done in prearranged blocks of space. Typically the rooms are completed the week prior and the hallways on Saturday.

1. Is there a requirement for fingerprinting, background investigation, and PIV card badging? to include contractor's direct employees as well as 3rd party sub-vendors? Yes

0. IFNOT - Could you specify the security requirement for sub-vendors.

1. Could you confirm that there are no carpet shampoo deep cleaning requirements under this contract. Main clinic has one carpeted conference room, Annex 1 is 98% carpet. Annex 2 is VTC with 2 small changing rooms carpeted and Sevierville 2% carpet

1. How many janitorial closets are there at each location? One each location Please see the questions below in regards to RFQ Solicitation Janitorial Services 36C24922Q0155.

Review prompts us to ask further questions:

1. The contractor must provide consumables. Can records of prior usage be provided? What is the population at each site (FTE)?

Main clinic approx. 180, Annex 1 20, annex 2 20 and Danny L Carr 30

1. The accompanying WDs mandate a $15.00 per hour wage minimum. Will pricing be weighed in evaluation? How will the $15.00 rate be verified? Yes, the VA and DOL can and will be requesting payroll at anytime throughout the contract.

1. A specific number of personnel is required on variable schedules. Is the intention to promote flexible staffing over full time employment? The DoL does not recognize flexible employment All guidelines will be ib accordance with DOL.

1. The SF 1449 reflects delivery to the Mountain Home VAMC. Could you confirm? The location are listed in the Statement of Work S201--RFQ Solicitation Janitorial Services

Could you inform me if this is a new requirement or a follow-on to an existing contract? If the latter, could you please provide me with the Contractor Name and Contract #? M&P Janitorial Services, VA249-17-C-10217 Management Engineering Associates, LLC (MEA) is keenly interested in this SDVOSB requirement. We currently provide janitorial services to many DVA sites. May we ask:

Is there enough storage space in each facility to store all supplies? Yes

Is it possible to get scheduled for a site visit? I'm trying to also find out what size hand soap dispensers and toilet seat covers need to be ordered in order to provide an accurate quote in a timely manner. The contact information is located inside the solicitation under Instruction to Offerors.

I apologize for bothering you, but my company is interested in bidding the Knoxville VA cleaning services bid. I am looking on the website and I don’t see how to submit a bid. Do you have anything that would show me how to submit our bid? This solicitation is posted SAM.gov, under Contract Opportunities.

1) Can you provide a breakdown of the different floor types and sq/ft per type for each location? VCT, Carpet, Tile, Etc...Main Clinic- apprx 35000 Sq ft 99% strip and wax tile. Annex 1 Approx 7000 sq ft 99% carpet only floor tiles are in the bathrooms. Annex 2 approx 9600 sq ft VTC flooring except two small changing rooms. Sevierville approx. 9900 sq ft 98% tile

2) Will there be any incumbent employees that will be willing to be carried over to the new contract? We would not want to displace workers if we do not have to. We are certain several would prefer to stay and we are very satisfied with most of their performances.

Please see the questions below for the 36C24922Q0155 Solicitation.

1. Does the Government request that Price information be included in the same volume as the Technical information? They are left up to the contractor.

1. Can the Government specify what licensing and insurance information is required with the proposal? Liability Insurance

1. Will CPARS be sufficient to satisfy past performance requirements, or are more details required? CPAR’s or Past Performance Questionnaire will satisfy this requirement.

1. Can the Government confirm that a copy of the Prime’s SAM record is to be included with the proposal? This information located in the addendum 52.212-1

1. Are there any page limitations on Technical information? No

1. Is there a topic order that bidders must follow for the proposal? No order is required , just include the required information in the quote.

1. Are there any restrictions on font size for narrative or tables/graphics? No

Training Technologies and Support, Inc. offers the following questions towards the solicitation referenced in the subject line:

Question: Will the contractor be expected to provide a full-time supervisor onsite Monday – Saturday or from Monday-Friday? This will require a 48-hour work week from the full-time supervisor. Full time Supervisor Monday through Friday Question: Can the full-time supervisor, or a representative, be available by phone on Saturday but not specifically on-site? Yes

Question: Is this contract a new requirement or is there an incumbent contractor in place? What was the previous contract number if applicable? M&P Janitorial Services , VA249-17-C-10217

Question: Annex II has listed hours Monday – Saturday (0700 to 1730) but expressed contract coverage of Monday through Friday (pg 10). Can the government confirm that Annex II will not require janitorial services on Saturday? Annex 1 is closed on Saturday, Annex 2 is open 7-1730 on Saturday

Question: Can the government confirm the number and square footage of bathrooms per building? See Attachments

We appreciate your time and consideration and look forward to bidding towards this opportunity.

I have some questions about 36C24922Q0155.

1. Can you please provide the square footage of different floor types (VCT, Carpet, Restroom tile, etc) so that we may incorporate that in the pricing model? Main Clinic- apprx 35000 Sq ft 99% strip and wax tile. Annex 1 Approx 7000 sq ft 99% carpet only floor tiles are in the bathrooms. Annex 2 approx 9600 sq ft VTC flooring except two small changing rooms. Sevierville approx. 9900 sq ft 98% tile

2. Is it possible to hire incumbent employees? Yes

3. Who is the previous contractor? M& P Janitorial Services

4. What is the annual value of the existing contract? Estimated Base & 4 Options at award was $2,001,379.05

5. Are there any changes to the scope of work from the previous contract? Minor change,

6. What is the current contract number? VA249-17-C-10217

7. Is there a government provided office onsite for the contractor to use? No, just storage space Question: What is the current contractor number of this project? VA249-17-C-10217

1. How many people are in and out of the locations everyday? This answer will help us in estimating the amount of supplies that are needed. 180 main clinic, 22 Annex 1 and 25 annex 2 Sevierville about 25.

2. What is the ratio of carpeted to non-carpeted square footage for each location? Main clinic 95% tile, annex 2 engineered linoleum, annex 1 100% Carpet. Sevierville 98% tile

Will there be a place to store our equipment and supplies? Yes

1 How many restrooms are in each building? Please see attached floor plans for each site

2 How much supplies are needed for each building? Current contractor keeps about 2 weeks of supplies on hand as storage is limited at each site

3 How many tampon machines are there per building? These items are supplied by the VA

4 What type of hand sanitizers dispenser are at facilities?

5 Is it a special kind of toilet tissue jumbo or house and also what type of paper towel ? towels? Mostly regular toilet rolls and folding paper towel, large rolls in the staff breakrooms, one breakroom for each site.

A.6 DRAWINGS

See attached document: Annex 1 - Measurements - Lock Plan - Room Numbers.

See attached document: Annex 2.

See attached document: Main Clinic.

See attached document: Sevier_County_.