36C24921Q0278_2.docx

36C24921Q0278

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C24921Q0278 06-02-2021 Olonzo Haynes 615-225-6959 07-06-2021 14:00

CDT

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 X X Y 484210 $30.0 Million N/A X Department of Veterans Affairs Louisville VA Medical Center Robley Rex - EMS - John Logsdon (COR) 800 Zorn Ave Louisville KY 40206-1433 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 See CONTINUATION Page Louisville VA Medical Center, Request for Quote IAW FAR Part 13 and the Statement of work to provide Moving Services for various location s outlined in the SOW. All reference within shall replace the term "offer" with "quote" and "offeror" with "quoter." Comparative evaluations of quotes will be performed IAW FAR subpart 13.106-2(b)(3) best value based on price and other factors(See E.2 Addendum to FAR 52.212-1).

This requirement is 100% SDVOSB set-aside.

This RFQ will result in a five(5) year Blanket Purchase Agreement(BPA), consisting of five(5) one(1) year ordering periods. Period of Performance: 8/15/2021 through 8/14/2026.

Wage Determination No. 2015-4717 Rev. 15 Dated 04-28-2021 is applicable to this requirement.

Any Contractors claiming SDVOSB/VOSB must have a current VETS 4212 report on file with the Department of Labor, registered in SAM, and must be CVE verified in VetBiz when quote is received, and at time of award.

See CONTINUATION Page X X Shawn M. Hendricks

NCO915L2-4043

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 STATEMENT OF WORK

MOVING SERVICES

Robley Rex VAMC

Part I - General A. Introduction The Louisville Robley Rex VAMC located at 800 Zorn Ave. Louisville Kentucky is seeking to establish a Moving Services BPA to handle office moves. The Government anticipates awarding a 5-year BPA that includes single office relocations and multiple office relocations. Moves can occur on the Robley Rex campus, floor to floor, building to building and to or from the below listed CBOC’s that can be as close as 15 miles away to over 40 miles away. Additionally, moves may occur between the aforementioned locations and new administrative office space/CBOC’s to be determined. Current CBOC’s are listed as follows:

· New Albany CBOC, 811 Northgate Boulevard, New Albany, IN 47150;

· DuPont CBOC, 4010 DuPont Circle, Louisville, KY 40207;

· Shively CBOC, 3934 North Dixie Highway, Louisville, KY 40216;

· Newburg CBOC, 3430 Newburg Road, Louisville, KY 40218.

· Fort Knox CBOC, 282 Brule Street, Building 875, Fort Knox, KY 40121;

· Grayson County CBOC, 619 West Main Street, Clarkson, KY 42726;

· Carroll County CBOC, 1901 Highway 227, Carrollton, KY, 41008;

· Scott County CBOC, 279 North Gardner Street, Scottsburg, IN, 47170

· Greenwood CBOC, 7410 Dixie Hwy, Louisville, KY 40258

The 800 Zorn Ave Louisville facility has (2) freight elevators. It allows access from the basement to all 9 floors. In addition to the freight elevator, there are two (4) standard passenger elevators one of which provides access to all floors. There are also (4) Clinic elevators which provide service from the basement to the second floor.

Loading Areas:

· The Louisville VAMC Building 1 facility does have an actual Loading dock.

· The remainder of the buildings located on the main Robley Rex campus do not have loading docks.

· Building T-20 has a ramp.

· Building 3 has one passenger elevator.

B. Project Summary The move consists of boxed employee items or files along with equipment, case goods, systems furniture, and their contents. In addition, some excess items will need to return to the VA warehouse located at the main campus at the Robley Rex 800 Zorn Ave. Louisville Kentucky 40206 location. There could be instances when furniture items will need to return to the 1720 Mellwood Ave. Louisville 40206 off station warehouse location. Service to include de-installation / transport / re-installation of existing systems furniture (Type: Herman Miller, Kimball, GF & Prison Industries).

C. Period of Performance This requirement is for a 5-year BPA consisting of one guaranteed base ordering period for one-year, with four (4) optional one-year ordering periods. Base period of performance will begin upon receipt of initial call order and last 365 days from issuance. Exercising optional ordering periods will be at the sole discretion of the VA and may include evaluation of Contractor’s performance as a determination factor.

Base Ordering Period: 08/15/2021 through 08/14/2022 Ordering Period 1: 08/15/2022 through 08/14/2023 Ordering Period 2: 08/15/2023 through 08/14/2024 Ordering Period 3: 08/15/2024 through 08/14/2025 Ordering Period 4: 08/15/2025 through 08/14/2026

D. Move Scheduled moves will be planned for an 8-hour period a day. Significate size moves are defined as exceeding 10 offices moves.

E. Contractor Identification The contract movers are required to check into room A017a for an ID badge. The ID badge must be worn during the duration of their visit to the Medical Center and CBOC’s.

F. Patient Confidentiality & HIPAA Maintaining Patient confidentiality is critical while you are at the VAMC and the CBOC’s. Private information such as patient names, social security numbers, home addresses and phone numbers cannot be left in the open. Information is always to be secured. If private information is not secured it is the Contractors responsibility to bring it to the attention of the COR for correction and further guidance.

PART II – MOVE SPECIFIC TERMS & CONDITIONS

A. Move Related Activities:

All move activities shall be accomplished within the timeframes specified in the Move Schedule.

B. Mandatory Equipment, Materials & Certifications

1. Plastic Crates and Dollies Plastic crates (comparable to crates) with interlocking tops and associated dollies for the packing of all adequate office contents are mandatory. Crates must be delivered to both facilities and to a designated location on each floor. Delivered crate / dolly stacks shall not be higher than 5 feet to allow for easy use by VAMC staff.

2. Equipment Carts Moving equipment comparable or equal to equipment carts / gondolas are the preferred choice by VAMC for the transporting of all laboratory equipment, monitors, computer towers and related peripheral devices; padding, shrink-wrapping and utilizing additional precautionary measures to protect the equipment during the physical relocation are also requested.

3. Keyboard Bags Keyboard Bags or suitable boxes/containers are required and will be used by the technology team in prepping the computers for the move. Keyboard bags will need to be delivered to the appropriate VAMC / CBOC facility. The bags must be delivered to designated areas on each floor.

4. Proper Padding and Securing Materials Proper padding equipment such as blankets will be required to help prevent / minimize damage to various furniture and lab equipment during the physical move. Shrink wrap and related materials are also required to secure items during the move process.

5. Move Labels & Tape Move labels and packing tape are required for each move phase and must be delivered to the designated areas on each floor of each facility.

C. Contractor’s Personnel

1. The Contractor shall provide a full-time project manager and any required assisting management as well as experienced support staff to successfully accomplish the scope of work.

2. The Contractor shall provide a project manager who shall have overall responsibility for the project. The project manager will be responsible for attending large move planning meetings, planning, and organizing the project and shall be the principal point of contact for the Contracting Officer’s Representative (COR). The project manager shall remain assigned to the project for the duration of the project and shall be available during all portions of the project work.

3. As required, the Contractor shall assign experienced Installers responsible for de-installing & re-installing office case goods and / or systems furniture workstations as required.

4. The Contractor shall staff each move activity to ensure its completion in accordance with the Move Schedule.

D. Contractor’s Responsibilities

1. The Contractor shall furnish all labor, materials, equipment and resources necessary to accomplish the services as herein described The Contractor shall possess expertise primarily in the orderly relocation of PC’s and peripheral electronic equipment, office equipment, file and storage cabinets, records storage boxes, as well as office and storage contents. The Contractor shall be required to demonstrate past experience in the efficient completion of moves similar in scope, size, and complexity.

2. Contractor shall be insured to the existence of the previously mentioned coverage’s applying to the work under this requirement. Contractor insurance shall cover any damage to goods in their care, custody and control including, but not limited to, furniture, fixtures, and electronic data processing equipment, up to full value replacement cost of such goods.

This coverage shall specify its standard insurance limits and liability for furniture, fixtures, and electronics data processing equipment, and provide information on supplemental rates and coverage, if applicable, to meet the required full replacement cost requirement of the contract. Rates will include all costs of work including, but not limited to, insurance, taxes, equipment, and labor.

3. The COR will supervise the Contractor, which shall include monitoring performance to ensure compliance with the terms of the contract and adherence to the schedule.

4. The Contractor shall be responsible for relocating equipment, furniture, and contents. The related move tasks include but are not limited to the relocation of:

· PC’s, monitors, facsimiles, all in ones, printers & peripheral devices as needed.

· All required crates, boxes, supplies and miscellaneous items.

· Metal shelving units and wire cages

· Task chairs, lab & stool chairs, as well as cafeteria chairs

· Custom made laboratory glassware

· Storage / File Cabinets & Lateral Files

4. All electronic, PC’s and specialty equipment shall be moved in accordance with the manufacturer’s instructions unless otherwise specified by the COR. Equipment shall not be stacked during relocation. The Contractor shall protect all equipment from inclement weather. The Contractor shall only be responsible for moving the equipment to its proper location(s) at the new facility. Re-assembly and reinstallation of these items will be the responsibility of the Government.

5. The Contractor is responsible for determining the quantities of office and work area/storage contents that will relocate. The Contractor is also responsible for providing the appropriate number of packing crates, book carts, equipment carts, bubble wrap, keyboard bags, commercial bins, tape, pressure sensitive move tags (which shall leave no residue), and / or other special packing materials as suggested appropriate by the Contractor, etc. to accomplish the aforementioned.

6. The Contractor shall take every necessary precaution by means of crating and padding to safeguard all equipment and property from damage.

7. The Government will be responsible for packing and unpacking all individual office contents; therefore, the Contractor shall not include pricing for packing or unpacking of office contents.

8. The Contractor will provide supporting documentation that defines what types of storage and file cabinets as well as how many drawers must be unloaded prior to relocating (i.e. 5 drawer lateral files, 5 drawer vertical file cabinets, storage cabinets, etc.)

9. The Government will be responsible for transporting all lap top computers..

10. The Government will be responsible for disconnecting and reconnecting all related computer cables and peripheral devices.

11. Employee computers will be disconnected / prepped by the Government. Keyboard bags and move labels provided by the moving company will be used to prepare the computers and peripheral devices.

E. Site Coordination

1. The Contractor shall be responsible for coordinating access to the origin and destination sites with the COR of the contract. The Contractor shall be responsible for abiding by the rules and regulations at each location. The Contractor shall be responsible for protecting the buildings at both the origin and destination sites during any move activity; this will include but not be limited to floors, thresholds, walls, doors, and doorframes, ceiling sprinkler system and elevator cabs. At a minimum, the following will be adhered to:

· Floors along the move route, including all corridors and interior aisles, halls, stairwells and any carpeted areas exposed to moving activity be protected by clean ¼” masonite sections or approved alternate material furnished by the Contractor. Terrazzo or other stone surfaces shall have butcher paper or corrugated cardboard placed under the Masonite. All sections of Masonite shall be taped together to prevent sliding.

· Columns, walls, corners, doors, door frames, etc. along all move routes shall be protected by corrugated cardboard and/or corner protectors provided by the Contractor.

· The Contractor shall provide protective padding for the elevator being used. The Contractor shall assure that weight capacities of the elevator used by its personnel during the move process shall not be exceeded.

2. Immediately before commencement of any move activity and prior to the placement of building protection materials, the Contractor, along with the COR, shall inspect each work area included in the upcoming move’s activity and jointly note existing conditions and damages to the buildings. Following the completion of each move phase activity, each work area shall be jointly re-inspected and relocation company-caused damage, if any, documented.

3. The Contractor shall be responsible for keeping move sites orderly, clean, and safe at all times in accordance with the Contract. Furniture packing, crating materials and miscellaneous debris must be removed daily from all existing and new properties and lawfully disposed of properly.

4. The Contractor will have access to a standard elevator, stairwells, and egress points, where available to conduct all move activities. All moving activity shall be performed through the specified doors of egress, stairwells and elevator unless otherwise specified.

5. At both the sending and receiving locations, the Contractor shall take the necessary precautions to avoid overloading the floors or producing excessive stresses in the structure and prevent the same, including hoisting and staging of materials.

6. The Contractor shall be responsible for obtaining necessary weight and stress limits from the property manager at each location.

7. Prior to performing any moving services, the Contractor shall verify and review all applicable site conditions, especially egress door heights and overhead door clearance, code compliance requirements and any other pertinent information to ensure safe and efficient moving of items. Prior to execution of the move, Contractor shall review the floor plans including an onsite verification, to ensure that proper quantities of building protection materials are ordered, delivered, and installed to protect against damage. Any deficiencies shall be brought to the immediate attention of the COR.

F. Pre-Move Planning

1. The Contractor will appoint a Project Manager who will be required to attend large scale move planning meetings and will be responsible for working in conjunction with the COR to plan and coordinate the project for its duration and will be available during move activities. The Contractor shall appoint other management staff to support their Project Manager as necessary to ensure the smooth execution of the move.

2. The Contractor shall perform a survey of all existing facilities to become fully familiar with all locations and their respective contents and equipment.

3. The Contractor shall be responsible for conducting briefing sessions for their crews prior to commencement of move activities for each phase. Briefing sessions shall also be conducted at each shift-changing to ensure continuity in performance.

4. The Contractor shall have sufficient supervisory personnel on site during the move activity to accomplish all scheduled activities in a professional manner. In addition, the Contractor supervisory personnel shall be responsible for ensuring relocated items are placed at the destination location(s) in accordance with floor plans and other documentation provided by the COR.

5. The Contractor is responsible for ensuring that all VAMC assets, equipment, furniture, etc. are off loaded from all trucks and vehicles each day and that no VAMC assets are left inside a truck, move vehicle, etc. overnight..

6. The Contractor shall provide, at a minimum, (1) supervisor, a crew of (2) Movers with at least (1) mover with Installation capability, (1) Straight Truck as well as all necessary equipment to conduct general post move services as listed below.

Post-move services include, but are not limited to:

· Adjustments to the existing freestanding furniture placement for personnel (existing case goods and any systems furniture components that were installed by the move company (if applicable).

· Relocation of mis-placed items from / to basement storage or other rooms and/or buildings as required.

· Collection and Removal of packing crates from the premises.

· Collection and removal of cardboard, plastic wrap, misc. debris from buildings.

7. The Contractor is responsible for damages caused by the physical move The relocation company will arrange for competent mechanics, (repairman, furniture refinisher, etc.) to repair furniture, walls, etc. within 48 hours of notification of damages, or to contact the RM to schedule such repairs. In the case of damage to the buildings, it is requested that repair be coordinated through the Contractor and construction subcontractor on site.

G. Execution of Move

1. The Contractor shall accomplish the move activities in accordance with the most up to date move-schedule, including all pre-move, move and post-move activities for each phase.

2. The Contractor shall move all PC’s, printers, and peripheral equipment at the beginning of each department move.

3. The Contractor shall submit a Work plan that fully describes their approach, methods, and specific work steps for completing the work and producing the desired deliverables outlined in this SOW. The VAMC encourages responses that demonstrate a thorough understanding of the nature of the work and what the Contractor must do to get the work finished.

4. If inclement weather prohibits a department move from beginning, the Contractor shall resume moving activities as soon as possible and shall work, uninterrupted to ensure timely completion. The Contractor shall include in their quote a description of the specific weather conditions that will prevent them from conducting moving activities.

5. The Contractor will provide a detailed contingency plan which will specify the way equipment failure and other circumstances will be addressed. This plan will include provisions for vehicle replacement and staff replacement which may be required during the move.

6. The Contractor acknowledges that time is of the essence. The Contractor shall plan and perform all move activities to minimally impact the on-going operation.

7. The Contractor shall staff each shift with an experienced and productive crew. The COR reserves the right to require the Contractor to remove staff that is not in compliance with this requirement or those who are deemed unproductive.

H. Safety & Security

1. The Contractor’s employees shall always be uniformed when move activity is underway.

2. The Contractor shall provide adequate security for all locations while the move is underway. The Contractor shall be responsible for all losses that may occur as a result of the Contractor’s failure to provide adequate security at building access and egress points used for the move.

3. The Contractor shall be responsible for safeguarding confidential data in their possession against loss and theft in connection with the performance of work under this contract.

4. Contractor’s may be required to obtain a VA Issued Identification Badge, as well as submit to a Background investigation to obtain the required credential, if Contractors are going to be working unescorted.

5. Sub-Contractors and part time Contractor’s requiring Day passes only, will need to be credentialed and badged through the SYMPR, office located in room A017a.

NOTE: The Contractor’s work shall be performed in a manner to comply with all OSHA, Federal, State and Local laws, regulations and standards and other applicable safety rules and regulations, including those of COR and the Relocation Manager. The Contractor shall maintain through the completion of the contract work all necessary safety procedures, equipment, signs, devices, means and methods for the safe and secure conduct of the work so as to protect all persons from injuries and to protect ODHL’s property as well as the Building Owner’s property from damage. Compliance is mandatory. Should there be a conflict between a current law, regulation or standard and the contractual arrangements; the most stringent requirement shall be followed. In addition to the above requirements, the following items shall be incorporated into each Contractor’s Safety program BW1 and adhered to on this project.

I. Substance Abuse and Drug Testing

1. VAMC prohibits the use, possession or distribution of any controlled substances or alcoholic beverages by a Contractor or an employee of the Contractor on any of VAMC premises. A controlled substance is any drug or drug-like substance whose sales, sue or possession is unlawful, or any prescribed substance used without a prescription. Violators of this policy will be banned from VAMC premises.

2. The Contractor must exclude any individual who has been convicted of a felony or crime involving fraud within the last five years.

3. The Contractor must exclude any individual who has been convicted of a misdemeanor within the last two years (excluding any traffic violations not involving the use of drugs or alcohol).

4. The Contractor shall provide specific policy documentation regarding Conviction and substance abuse to assure compliance.

5. ODHL shall reserve the right to require confirmation that the conviction checks and drug tests of items 1-3, above, respectively, have been and are being conducted pursuant to this Schedule.

J. Special Considerations Accidents – All accidents must be reported to the Relocation Manager (COR) BW2 immediately on the day the accident occurs with a complete written report delivered no later than 24 hours following the accident. Contractor is to fully cooperate with the RM in any accident or near accident investigation.

Contagious Disease – Access to the site will be denied to personnel carrying or suffering from contagious disease.

Smoking and Tobacco Chewing – Permitted only in the designated smoking areas located outside each facility. No tobacco use is permitted inside the facilities.

Intoxicants – Use is always strictly forbidden. Penalty is immediate dismissal of the noncompliant Contractor employee as well as a written report submitted to the COR within 24 hours of the incident.

Firearms and Weapons – Possession is for bidden on the property. Penalty is immediate dismissal of the noncompliant Contractor employee as well as a written report submitted to the COR within 24 hours of the incident. This includes knives over 2 ½ inches, stun guns, Mace, Pepper Spray, and any kind of hatchet or bludgeoning device. Individuals in possession of weapons of any kind will be subject to investigation and potential prosecution by VA Police.

Radios, Tape Players, etc. - Use is not permitted at the Project Sites.

Cameras – Use of photographic equipment such as still cameras or video recorders is not allowed unless written approval is obtained in advance from the COR.

Conduct – All employees shall observe generally accepted standards of behavior. Contractor’s employees will conduct their work in a manner to avoid offending the public, the client’s employees, other workers, and supervisory personnel. Fighting will be cause for immediate dismissal and will be reported to the VA Police, resulting in the potential investigation and subsequent prosecution through the United States Magistrate

END OF STATEMENT OF WORK

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Moving services to include movers, drivers, installers, supervisors, trucks, all associated equipment and materials to support locations outlined in the Statement of Work.

Contract Period: Base Ordering Period POP Begin: 08-15-2021 POP End: 08-14-2022 LOCAL STOCK NUMBER: Moving Contract Option

Moving services to include movers, drivers, installers, supervisors, trucks, all associated equipment and materials to support locations outlined in the Statement of Work.

Contract Period: Ordering Period 1 POP Begin: 08-15-2022 POP End: 08-14-2023

Moving services to include movers, drivers, installers, supervisors, trucks, all associated equipment and materials to support locations outlined in the Statement of Work.

Contract Period: Ordering Period 2 POP Begin: 08-15-2023 POP End: 08-14-2024

Moving services to include movers, drivers, installers, supervisors, trucks, all associated equipment and materials to support locations outlined in the Statement of Work.

Contract Period: Ordering Period 3 POP Begin: 08-15-2024 POP End: 08-14-2025

Moving services to include movers, drivers, installers, supervisors, trucks, all associated equipment and materials to support locations outlined in the Statement of Work.

Contract Period: Ordering Period 4 POP Begin: 08-15-2025 POP End: 08-14-2026

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B.3 TERMS AND CONDITIONS

The Contractor agrees to the following terms of a Blanket Purchase Agreement (BPA) EXCLUSIVELY WITH the Department of Veterans Affairs:

B.4 ADMINISTRATIVE DATA

A Blanket Purchase Agreement (BPA) is hereby established between and the Department of Veterans Affairs under the following terms and conditions incorporated in this BPA:

Primary Point of Contact:

Alternate Point of Contact:

DUNS NUMBER:

Cognizant Office (Include complete address):

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

B.5 PRICING

Contract Services as listed below, with associated pricing, can be ordered under this BPA. The Contractor shall be allowed to vary within the categories for successful and efficient task completion not to exceed funded values of each order awarded under this agreement. As proposed, the Contractor will apply applicable extended/tier pricing to all categories used in the performance of orders issued under this Agreement. Orders may be awarded on a basis only. All Calls/Orders placed against this BPA are subject to the terms and conditions of the referenced BPA, the Contractor's proposal and this Agreement, except where noted below. Contractor's proposal dated is hereby referenced.

B.6 OPTION TO EXTEND THE TERM OF THE BPA

a. The Government may extend the term of this BPA by written notice to the Contractor at any time prior to the expiration of the BPA, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 30 days before the BPA expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended BPA shall be considered to include this option provision.

B.7 GENERAL SERVICES ORDERS

a. The BPA holder shall furnish all the necessary qualified personnel, materials, facilities and management resources to furnish the services set forth in the Statement of Objectives (SOO) or the Performance Work Statement (PWS) within the terms specified and at the price(s) stated.

b. It is understood and agreed that the BPA holder shall provide Fixed-Price proposals when requested by the Contracting Officer (CO). The contractor's proposal shall be priced using labor rates and labor categories here in provided. The CO will issue Fixed Priced Orders upon completion of negotiations of contractor proposals.

B.8 NONPERSONAL SERVICES

a. In performance of this contract, the BPA holder will provide services as required by program offices to support management of their overall mission. This will be based upon the order's performance work statement for the specific effort. Orders will be formally issued to the BPA holder as opposed to individual BPA holder employees.

b. The services required under the Agreement constitute professional and management services within the definition provided by FAR 37.201. Under this Agreement the Government will obtain professional services, which are essential to the Department of Veterans Affairs mission but not otherwise available within Department of Veterans Affairs.

c. The Government will neither supervise BPA holder employees nor control the method by which the BPA holder performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual BPA holder employees. It shall be the responsibility of the BPA holder to manage their employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the BPA holder feels that any actions constitute, or are perceived to constitute personal services, it shall be the BPA holder's further responsibility to notify the Contracting Officer immediately.

d. These services shall not be used to perform work of a policy/ decision making or management nature. All decisions relative to programs supported by BPA holders will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures.

B.9 AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach TBD/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at TBD over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

B.10 OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

B.11 PERIOD OF PERFORMANCE

This BPA expires on 08-14-2026 or such later ending date as determined by the exercise of any option.

B.12 AUTHORIZED INDIVIDUALS

Individuals Authorized to Place Orders:

DVA authorizes the following entities to place orders:

NCO-09 Contracting Officers

B.13 ORDER FORMAT

Orders will be placed against this BPA via e-mail, Electronic Data Interchange (EDI), FAX, or in hardcopy format. Each individual BPA Order will describe the tasks, services and deliverables required.

B.14 AUTHORIZED REPRESENTATIVES

The primary Contracting Officer (CO) for this Agreement is:

Shawn.Hendricks@va.gov The Primary Contracting Officer's Representative (COR) for projects under this Agreement is:

The Primary COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR and the Contractor's Representative shall work together to ensure that all contractual requirements are being met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

The contractor shall immediately notify the Contracting Officer in writing if the COR has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers to exceed the above limitations.

The contractor shall provide the Contracting Officer information copies of all correspondence to the COR.

B.15 FEDERAL HOLIDAYS

Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below.

B.16 PROHIBIT ACTIVITIES

The BPA holder shall not perform tasks under any resultant order which involve the following:

(a) preparation of any statement of requirements, objectives, or needs to be procured by the Government for Moving services, whether to be acquired by future orders under the current program, or by any other contract action at Department of Veterans Affairs;

(b) evaluation of the qualifications of a potential source or any proposal for a contract or order by the Government for Moving services or any other supplies or services;

(c) formulation of "best value" criteria, acquisition plans, solicitations or strategies for the purchase of Moving-like services;

(d) preparation of documentation for future orders for Moving services.

B.17 MANAGEMENT CONTROL

The BPA holder shall provide to the Contracting Officer (CO) a list of all teaming partners or subcontractors within 5 calendar days after order award. As subcontractors and/or teaming partners are added, and/or deleted, an updated listing will be provided to the CO within 2 calendar days of such change. All BPA holder personnel shall display identification badges at all times while charging hours to the order or at a government or government contractor location. Authorized Government personnel shall accompany all visits to Department of Veterans Affairs Program Offices, unless other specific arrangements have been made.

B.18 INVOICES

a. Inspection and acceptance shall be accomplished as follows: The Government, for all services furnished under any resulting order, hereby designates the COR in the program office as the point of final inspection and acceptance. The BPA holder will submit each invoice, including all back-up data, to the Contracting Officer (CO) for review and signature. When the CO receives an accurate and complete invoice, he/she will return a signed copy to the BPA holder within five (5) working days. If the invoice is incomplete or inaccurate, the CO will return the unsigned invoice to the BPA holder for correction. The Contracting Officer will then forward the signed invoice to the Chief Financial Officer (CFO) for payment. Final payment for each order will be accomplished by final invoice accompanied by a receiving report.

b. An itemized invoice shall be submitted to the CO at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets shall support these invoices. "Approved-for-payment" invoices will be submitted to the payment address specified on each individual order issued under this BPA.

B.19 PRECEDENCE

The Terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of…