S02 IFB - REVIEW- 36C24921B0004 - 621-19-100 .pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 68

36C24921B0004

X

02-11-2021

626-21-1-4209-0001

621-19-100

Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400

Murfreesboro TN 37129

Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400

Murfreesboro TN 37129

Will Blassingame 615-225-6964

Furnish all labor, materials, supervision, equipment, and all other necessary items to completely prepare site for building operations as required per drawings and specifications for building 160 on the 4th floor, North Side at the

James H. Quillen VAMC at Mountain Home, TN 37684, Proj. 621-19-100-Renovate Building 160 4th Floor N-Side Mental Health.

Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) (see VAAR Clause 852.219-10).

NAICS Code: 236220 - Size Standard: $39.5M

Site Visit: An organized site visit is scheduled for this procurement (see:Pg.23 - FAR 52.236-37 Site Visit.

February 23, 2021 @ 09:30am CT in Building 37 conference room of the James H. Quillen VAMC, in Mountain Home, TN 37684.

Sealed bids must be sent via email and UPS/FEDEX to include BID BOND to be received at the contracting office by

March 15, 2021 by 12pm Central. Bids submitted after this date and time will be considered late. Due to COVID there will not be a public BID opening. Please contact Will Blassingame / William.blassingame@va.gov for bid results. Do not hand carry

Sealed Bids to the physical address of the Contracting Office.

Network Contracting Office (NCO) 9

Attn: Will Blassingame

1639 Medical Center Parkway

Murfreesboro, TN 37129

Note: See VAAR 852.219-74 Limitation on Subcontracting - Monitoring and Compliance (Jul 2018) located in the General

Conditions of the solicitation.

10 365 x x 52.211-10

X

1 12pm CST

03-11-2021

X mailto:William.blassingame@va.gov

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

BIDDER: USE BID SCHEDULE/ITEMS ON PAGE 5

90C

Network Contracting Office 9

Department of Veterans Affairs

Network Contracting Office (90C)

1639 Medical Center Parkway Suite 400

Murfreesboro TN 37129

90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135

Invoice must be submitted electronically

Setup 1-877-489-6135

X

Teresa A. Rogofsky

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) .. 1

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION,

OR REPAIR)– BACK

BID SCHEDULE

STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

2.10 VAAR 852.223-70 INSTRUCTIONS TO OFFERORS—SUSTAINABLE ACQUISITION

PLAN (SEP 2019)

2.11 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

2.12 VAAR 852.236-92 NOTICE TO BIDDERS—ADDITIVE OR DEDUCTIVE BID LINE

ITEMS (APR 2019)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (JUL 2020)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED

ENTITIES (JUL 2018)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR

1984) ALTERNATE I (APR 1984)

4.5 52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION (SEPT 2000)

4.6 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (NOV

2020)

4.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.8 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (DEC 2010)

4.9 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT FOR

EPA-DESIGNATED ITEMS (MAY 2008)

4.10 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (MAY 2014)

4.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.14 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

4.15 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.16 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

4.17 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.18 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.19 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.20 VAAR 852.232-71 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (INCLUDING NAS– CPM) (NOV 2018)

4.21 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.22 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

4.23 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR

2019)

4.24 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 2019) 64

4.25 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.26 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.27 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP

2019)

4.28 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) .. 66

ATTACHMENTS

36C24921B0004 - Renovate Building 160 4th Floor N-Side Mental Health

BID SCHEDULE

Project 621-19-100 - Renovate Building 160 4th FL N-Side Mental Health

James H. Quillen VAMC, Mountain Home, Tn 37684

The James H. Quillen VA Medical Center (JHQVAMC) has a requirement to renovate Building 160, 4th

Floor, N-Side for Mental Health and Mental Health Telehealth. This project will correct functional layout issues, provide uniform office and counseling space, and replace finish materials to incorporate current

VA Standards. Affected building is Building 160 and totals approximately 25,000 GSF.

This project is intended to convert old Domiciliary bedroom space currently designated as Inpatient

Mental Health to a Specialty Care Clinic on the fourth floor of Building 160 (Domiciliary). This project will convert the existing space for Specialty Care, including Outpatient Mental Health and Tele-Mental

Health. The new space includes, but not limited to; exam rooms, treatment spaces, group testing rooms, medical staff support spaces, administrative staff spaces, conference and lounge areas, waiting and reception areas, multipurpose and classroom spaces, restrooms, corridors, circulation areas and signage & wayfinding components.

ALL ITEMS MUST BE PRICED IN ORDER TO BE RESPONSIVE TO THE SOLICITATION

Per Veterans Affairs Acquisition Regulation (VAAR) Provision 852.236-92 – NOTICE TO BIDDERS –

ADDITIVE OR DEDUCTIVE BID LINE ITEMS (APR 2019) The low bid shall be the Bidder that—

(i) Is otherwise eligible for award; and

(ii) Offers the lowest aggregate amount for the first or base line item, plus or minus (in the order stated in the list of priorities in the bid schedule) those additive or deductive line items that provide the most features within the funds determined available.

The included Deductive Bid Items are listed in descending order of priority in the event funds are not available to award Bid Item I, Base Bid, Entire Project. Deductive No. 1 is the highest priority, Deductive

No. 7 lowest priority.

BID ITEMS

Base Bid Entire Project: The Contractor shall furnish all labor, supervision, materials, and equipment to renovate approximately 25,000 SF of the N-Side Mental Health clinic in Building 160, 4th Floor at the James H. Quillen VA Medical Center. Work shall include all architectural, interiors, fire protection, plumbing, mechanical, electrical, and communications/data as outlined in the project drawings and specifications. Note that any and all references to project phasing shall be disregarded. This project is intended to be completed in total without any phasing of work.

Period of Performance: 365 days.

BASE BID: $________________________

Deduct Alternate 1: Occupancy Sensors. Deduct the costs for material and labor to provide occupancy sensors in all office. Period of Performance: 350 Days

Deductive Amount No. 1: Subtract -$________________________

Deduct Alternate 2: White Noise System. Deduct costs for materials and labor to provide an integral white noise generation system. Period of Performance: 335 days

Deductive Amount No. 2: Subtract -$________________________

Deduct Alternate 3: Public Address System. Deduct costs for material and labor to provide the

Public Address System, including all components and rough-ins, but not associated with Fire/Life

Safety components. Period of Performance: 325 days

Deductive Amount No. 3: Subtract -$________________________

Deduct Alternate 4: CCTV System. Deduct costs for material and labor to provide the CCTV system. Add the costs for material and labor to provide rough-ins and pull-strings for the CCTV system with equipment and cabling as Government provided. Period of Performance: 315 days

Deductive Amount No. 4: Subtract -$________________________

Deduct Alternate 5: Light Fixture Basis of Design. For fixtures B2, B2C, B2E, B5, B5C, C2, and

C2C, deduct costs for material and labor to provide current basis of design fixtures (shown in schedule on EL700) and add costs and labor to provide C2EM SUS Lithonia C-Panel LED. For fixtures D4, D6, D6C, D6E and D6W, deduct costs for material and labor to provide current basis of design fixtures (shown in schedule on EL700) and add costs and labor to provide Lithonia WF6 6”

LED, switchable, white color temperature. Deduct costs for material and labor to provide the CCTV system. Add the costs for material and labor to provide rough-ins and pull-strings for the CCTV system with equipment and cabling as Government provided. Period of Performance: 310 days

Deductive Amount No. 5: Subtract -$________________________

Deduct Alternate 6: AHU-11. Deduct costs for material and labor to replace air handling unit

AHU-11 and add costs and labor to service and adjust the existing AHU-11 to achieve the scheduled capacities and air flows within its limits. Servicing of the unit shall include cleaning the casing and coils, replacing belts, lubricating the motors and drives, and verifying proper operation. All required shutdowns and timing shall be coordinated with the COR prior to shutting down the unit. Period of

Performance: 305 days

Deductive Amount No. 6: Subtract -$________________________

Deduct Alternate 7: Plumbing Fixture Reuse. Deduct costs for material and labor to provide new water closets and add costs for material and labor to store and reuse salvaged water closets from the demolished work. Period of Performance: 300 days

Deductive Amount No. 7: Subtract -$________________________

DUNS NUMBER: ______________________ FEDERAL TAX ID NUMBER: ___________________

POC NAME: __________________

EMAIL: ______________________

TELEPHONE: _________________

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: All bidding materials consisting of drawings, specifications, contract forms

Amendments, and other documents will be posted to the Contract Opportunities (FBO) Government website located at https://beta.sam.gov/. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: The following documents are to be included in the bid submission: (1) an original, fully completed and signed and dated SF 1442 Offer page (‘wet ink signature’), (2) acknowledgment of all amendments issued by either completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF 1442 Offer page; (3) original completed Bid Schedule if one is provided, otherwise the lump sum bid amount is entered in block 17 of the SF1442 Offer page;

(4) an original completed and signed SF 24 Bid Bond or other allowable Bid Security; (5) completed

Representations and Certifications section (FAR 52.204-8, 52.209-5 (Deviation), and 52.209-7); and (6) fully completed Contractor Experience Modification Rate (EMR) Certification documents.

Bidders are responsible for insuring and verifying their offer and all required bid documents are received at the office designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the

SF 1442 (subject to amendment).

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: 621-19-100 – Renovate Building 160 4th Floor N-Side for Mental

Health

PROJECT LOCATION: James H. Quillen VA Medical Center

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220 –

Commercial and Institutional Building Construction

SMALL BUSINESS SIZE STANDARD: $39.5 Million

TYPE OF SET-ASIDE: This solicitation is a 100% set-aside for SERVICE-DISABLED VETERAN

OWNED SMALL BUSINESS (SDVOSB).

STATEMENT OF WORK

The Contractor shall furnish all labor, material, equipment, supervision, and all other necessary items to completely prepare site for building operations as required per drawings and specifications at the James

H. Quillen VA Medical Center, Mountain Home, TN 37684.

The James H. Quillen VA Medical Center (JHQVAMC) has a requirement to renovate Building 160, 4th Floor, N- Side for Mental Health and Mental Health Telehealth. This project will correct functional layout issues, provide uniform office and counseling space and replace finish materials to incorporate current VA Standards. Affected building is Building 160 and totals approximately 25,000

GSF.

This project is intended to convert old Domiciliary bedroom space currently designated as Inpatient

Mental Health to a specialty Care Clinic on the fourth floor of Building 160 (Domiciliary). This project will convert the existing space for Specialty Care, including Outpatient Mental Health and

Tele-Mental Health. The new space includes, but not limited to; exam rooms, treatment spaces, group testing rooms, medical staff support spaces, administrative staff spaces, conference and lounge areas, waiting and reception areas, multipurpose and classroom spaces, restrooms, corridors, circulation areas and signage & wayfinding components.

https://beta.sam.gov/

The Contractor shall furnish all labor, supervision, materials, and equipment to renovate approximately

25,000 SF of the N- Side Mental Health clinic in Building 160, 4th Floor at the James H. Quillen VA

Medical Center. Work shall include all architectural, interiors, fire protection, plumbing, mechanical, electrical, and communications/data as outlined in the project drawings and specifications.

Note that any and all references to project phasing shall be disregarded. This project is intended to be completed in total without any phasing of work. Period of Performance: 365 days.

The area of work is located within a complex environment and will require ALL contractor personnel and subcontractors to comply with both security and infection control procedures outlined in the specifications and herein. All selections of materials shall be in compliance with applicable standards and codes described in VA Program Guides & Design Specifications, Master Construction

Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL): http://www.cfm.va.gov/til/.

*** COVID 19 REQUIREMENTS: Employees working onsite will be required to adhere to additional medical screening related to COVID-19. Additional PPE requirements such as face coverings, goggles, gloves, etc. may be required at specified locations. Face masks are required in all VA facilities. Neck gaiters and masks with vents or valves are prohibited. ***

WORK REQUIREMENTS

1. Tasks to be accomplished:

a. Supervision/Communication - The Contractor shall provide support which shall include:

i. Single Point of Contact: Contractor will designate a representative as project manager to act as a point of contact during the planning, submittal and construction phase of the period of performance. The contractor shall also designate a Site Superintendent that shall be present when work is being performed on site at the VA. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent.

ii. Manufacturers’ Representatives: Contractor will identify each manufacturer’s representative to answer any questions regarding product and service requests.

b. Planning and Drawing - Contractor will coordinate installation and phasing schedules with the

COR and provide the following:

i. Contractor shall provide samples of materials to the COR prior to order placement with manufacturer.

ii. Contractor shall provide “as-built” installation drawings to the COR upon project completion.

c. Site Visits - The contractor shall coordinate the following site visits with the James H. Quillen

VA Medical Center’s COR and the Contractor’s Project Manager and/or Site Superintendent:

i. A post-award walkthrough prior to ordering materials and fixtures to field verify all measurements and existing conditions. If necessary, the contractor communicate any noted differences based on the site walkthrough to the COR and the Architect of Record.

http://www.cfm.va.gov/til/

ii. Contractor’s Project Manager and/or Site Superintendent shall be present for a post-installation walkthrough to assess, document, and address any punch-list items.

d. Deliveries - Deliveries of materials and equipment shall be made at times when the Contractor and/or the Subcontractor are available to accept. The VA will not be responsible for accepting, receiving or storing Contractor's and/or Subcontractor's delivered materials.

e. Final Inspection and Acceptance - Contractor’s Project Manager and/or Site Superintendent shall be present for a post-installation walkthrough to assess, document, and address any punch-list items.

i. Upon identification of punch-list items, contractor shall submit a remediation plan to correct deficiencies to the COR within two (2) working days.

ii. Contractor shall prepare and provide inventory spreadsheet outlining excess or unused materials and deliver those items to the main campus’ storage warehouse at the James H.

Quillen VA Medical Center or coordinate storage location with the COR.

iii. Contractor shall provide a detailed list of installed property. All items that can be identified by make, model, and serial number for the purpose of routine maintenance, repair or replacement of minor and major components unique to that products assembly or system shall be included.

f. Submittals

i. Submit product data, shop drawings, samples, fabrication specifications and installation instructions as specified in GENERAL REQUIREMENTS, 01 22 23 SHOP DRAWINGS, PARODUCT DATA, AND SAMPLES and as described herein.

ii. Submit two (2) copies of manufacturer’s data, shop drawings, and instructions. Submit two sets of samples, both will be retained by the COR or permitted to be used in the project.

iii. Submit test data from independent testing agencies indicating that all performance characteristics specified have been complied with.

PART C - SUPPORTING INFORMATION

1. Place of Performance - James H. Quillen VAMC, Building 160, 4th Floor, N-Side, Mountain Home, TN 37684

2. Period of Performance - All work shall be completed within 365 calendar days from the issuance of the Notice to Proceed (NTP).

3. Scheduling - Work will be performed during normal business hours Monday-Friday, 7:30 AM to

4:30 PM. All other work that is required to be performed outside of established hours will need to be approved and coordinated with the COR 10 workdays in advance. The schedule shall be coordinated with the COR prior to submission.

4. Security Requirements - Contractor personnel are required to obtain VA identification badges or temporary badges for certain subcontractors where approved by the COR. Badges are required to be worn and visible at all times.

5. Information Security – The C&A requirements do not apply, and the Security Accreditation

Package is not required.

6. Smoking Policy - The Contractor shall not allow smoking on campus. VA Mountain Home is a smoke-free facility. Violators may receive a warning or be issued a citation.

7. Parking/Traffic Regulations - Parking Permit Request form must be completed if required. The

Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic.

Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds.

8. Access and Outages – The contractor shall coordinate access needs and system outages well in advance of scheduled work, but not less than 10 working days, with the COR. Contractor is responsible for investigation and research with regard to these areas and systems. System outage durations should be limited to reduce impact on other facility services, patients, visitors, and staff.

9. Noisy and Disruptive Work – The contractor shall limit impact of work activities with respect to noise, vibration, material transport and the like through scheduling, engineering controls, equipment selection, and advanced coordination with COR. Work activities shall not detrimentally impact continuous operations at the facility.

All work including materials will be warranted for a period of one year unless otherwise indicated on specifications.

10. Normal working hours are Monday thru Friday from 7:00 AM to 4:30 PM. All other work that is required to be performed outside of established hours will need to be approved and coordinated with the COR 10 workdays in advance. The schedule shall be coordinated with the COR prior to submission.

Federal Holidays. Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial

Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas

Day. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

All contractors are required to complete the VA Privacy Training for Personnel without Access to VA

Computer Systems or Direct Access or Use to VA Sensitive Information. A copy of the signed training must be submitted to the COR and uploaded into VA Talent Management System (TMS).

Contractor employees shall not be considered government employees for any purpose under this contract.

Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer.

WAGE DETERMINATION: Department of Labor General Decision Number TN20210111 dated 01-

01-2021 is included as an attachment to solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening.

Revision may also be applicable prior to any contract award. Wage decisions are available at Wage

Determinations Online (WDOL) at https://beta.sam.gov.

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the solicitation requirements, specifications and/or drawings, or any other issue pertaining to the advertisement for bids, submit a written RFI utilizing the RFI Form attached to this solicitation and send via email to the attention of the Contracting Officer, Will Blassingame:

William.blassingame@va.gov. The subject line of the email must read RFI # – 36C24921B0004 – Project

#621-19-100 – Renovate Building 160 4th Floor N-Side Mental Health. RFIs related to the project technical documents must be specific identifying section, paragraph and page number of the specifications. For questions related to drawings, please cite the drawing number. All questions submitted must be asked in question format. RFIs related to the solicitation or other related documents shall refer to the specific provision, clause, etc. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s).

RFI responses will be posted to the original solicitation located at https://beta.sam.gov in amendment format. Deadline for submission of RFIs for this solicitation is close of business 02-26-2021 at

12:00PM Central Time. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The System for Award

Management (SAM) website located at https://beta.sam.gov is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online

Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS).

Federal Acquisition Regulations require that federal contractors wishing to do business with the

Government and bid on work shall have an active registration in SAM. If the Offeror does not have an active registration in the SAM database at the time of bid submission and are the apparently successful low offeror, the Contracting Officer shall prescribe a time within which the offeror shall have an active registration in SAM; otherwise the Contracting Officer shall deem the offeror’s bid non-responsive to the solicitation requirements and proceed to award to the next lowest offer.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and

1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://beta.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual

Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38

U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See

FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) https://beta.sam.gov/ https://beta.sam.gov/ https://www.dol.gov/agencies/vets/programs/vets4212 under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard

Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties shall be determined acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard

Form 28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in

FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and

FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment

Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds

(SF 25). Payment and Performance bonds are due no later than 10 days after notification of award.

Bonds must be provided with original ‘wet ink’ signatures - no white-outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

• If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

• If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3 year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

• If the project requires that workers have access to a VA Network (such as the Building

Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written

Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. The estimated cost for a SAC is

$30.00 per employee and the estimated cost for a NACI check is $408.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in

Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA

Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-

Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-

54).

OTHER IMPORTANT BIDDER INFORMATION

PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS

AND EXPERIENCE MODIFICATION RATING INFORMATION

All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record

(using the attached EMR information/data form) pertaining to their past Safety and Environmental record.

The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of

EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate

(EMR). This information shall be obtained from the Bidders/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the

OSHA and EPA online inspection history databases, will be used to make an initial Determination of

Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental

Management Programs and Operational Controls identified by the agency, organizational, or facility

GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's

Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER,

OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract unless otherwise approved by the

Contracting Officer.

SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only – the selected contractor is responsible to provide all submittals required by the contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT SYSTEM (CPARS)

As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs

(VA) evaluates contractor past performance on all contracts that exceed $700,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the

Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $700,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the “contractor failed to respond.”

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION RECORDS POLICIES

1. Contractor shall comply with all applicable records management laws and regulations, as well as

National Archives and Records Administration (NARA) records policies, including but not limited to the

Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII

Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C.

chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the

Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the

Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. The Government and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the Government or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity (HCA).

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report it to Government Contracting Officer. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Government Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to the Government’s control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer who awarded the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The

Contractor (and any sub-contractor) is required to abide by all Government guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with the project location VA Medical Center’s written policy.

8. The Contractor shall not create or maintain any records containing any non-public Government information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Government owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government and shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any

Contractor rights in the data or deliverables must be…