36C24919R0075-0004001.pdf

Solicitation 36C24919R0075 RFI’s Project # 626-18-101

Corrections for Life Safety Compliance Nashville TVHS MATOC “Seed Project”

Question #1: Reference paragraph 3.1 on pages 14 & 15. The first paragraph says there are two volumes, Technical Proposal and Price Proposal. The third and fourth paragraphs at the top of page 15 refer to a Past Performance Volume and a Technical Approach Volume. We believe the Technical Proposal Volume includes both past performance and our technical approach. Can you please clarify?

Answer #1: Correct, Volume I “Technical Proposal” includes past performance and technical approach. Volume I is to consist of three (3) tabs as stated in the base solicitation;

Tab (A) Technical Proposal Cover Sheet

Tab (B) Factor 1 – Past Performance - Not to Exceed six (6) pages total, Excluding Attachment A, B and C. The six (6) page limit is for any other Past performance Document a company submits other than Attachment A, B and C. Attachment A, B and C does not count towards the six (6) page limit.

Tab (C) Factor 2 – Technical Approach - Not to Exceed fifty (50) pages total, Excluding Attachment 1. The fifty (50) page limit is for everything provided in Tab (C) except for Attachment 1, “Organization & Key Personnel Self performed Trades/Capabilities”, which will be submitted under Tab (C), Sub-Factor 2. Attachment 1 does not count towards the fifty (50) page limit.

Question #2: Based on the requirements of Sub-Factors 4, 5, & 6, we believe it is your intention that we are to provide our master plans for Quality Control, Safety, and Infection Control. These plans are 36, 146, and 9 pages long, respectively. They are not listed as excluded pages at the top of page 15. We believe these should not be counted as part of the page-limited information.

Can you confirm?

Answer #2: It is not the VA’s intention to receive full copies of those items from each company.

In the Volume I “Technical Proposal” submission, Tab C (Factor 2) is not to exceed fifty

(50) pages total. Attachment 1 “Organization & Key Personnel Self performed Trades/Capabilities”, DOES NOT count towards the fifty (50) page total, as noted if

Question/Answer #1. This means that documents would have to be significantly reduced or synopsized as each company sees fit to comply with all page limitations.

Question #3: On page 16 at paragraph 5.1, we are told to label the cover sheet in Volume I as “MATOC Volume I: Price Proposal Submission –“36C24919R0075_1” – Seed Project Price Proposal.” Can you confirm that you want us to label the Volume I (Technical Proposal) cover sheet as the Price Proposal Submission and Seed Project Price Proposal?

Answer #3: No, Volume I is to be labeled as “MATOC Volume I: Technical Proposal Submission – 36C24919R0075” and include the Station Location, Offeror Name, Address, Point of Contact, Phone Number, Fax Number, and Email Address.

Volume II is to be labeled as “MATOC Volume II: Price Proposal Submission – 36C24919R0075 – Seed Project Price Proposal” and include the Project Location, Offeror Name, Address, Point of Contact, Phone Number, Fax Number, and Email Address.

Question #4: On page 16 at “Tab (B) Past Performance – Factor 1”, we believe there are no offeror’s submission items that accompany the Technical Proposal for Factor 1. That is, all inputs to this factor are provided directly to your office as feedback from the person completing the Past Performance Relevancy Questionnaires (PPRQ). Can you confirm? If this is not true, can you please provide a list of what information is to be included in this factor?

Answer #4: You must carefully read all requirements of this Factor stated in the

“GENERAL INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

OFFERORS”. Refer to Tab (B), Factor 1, Attachments A, B and C and the requirements for each.

Question #5: Can you confirm that, for relevancy, there is a 3-year timeframe on Past Performance and a 5-year timeframe for the Sub-Factor 1 experience? If true, for simplicity in providing past performance information with PPRQs for each experience item, can you make both items for projects that were completed no more than five years before the proposal due date?

Answer #5: The Past Performance requirements will remain as currently stated in the

“GENERAL INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

OFFERORS”

Question #6: The Offeror Instructions for Attachment 1 and Attachment C are identical. The only difference in the provided forms is the additional word “Organization” in Attachment 1.

Can you please clarify what we are to provide differently in these two attachments?

Answer #6: Even though they look identical, you must still complete each. Complete what is requested in the forms and refer to the “GENERAL INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO OFFERORS”.

Question #7: There are two attachments labeled “Attachment A.” One is titled “Past Performance Questionnaire” and the other is titled “Performance Relevancy Survey.” On page 16 of 100, we are told to use the first version for our Past Performance. There is no reference to use the second version of Attachment A. On page 20/21 of 100, “Sub-Factor 1 Capability and Experience” lists a number of things we are to provide for our project experience. Are we to (1) provide only the information on page 20/21, (2) provide that information plus the second version of Attachment A, or (3) provide only the second version of Attachment A?

Answer #7: There are two (2) separate documents, Attachment A and Attachment 2, that are the same exact document. As Attachment 2 was added inadvertently, please ignore Attachment 2 “VA PAST PERFORMANCE QUESTIONAIRE” that was embedded into the base solicitation. Attachment A “PAST PERFORMANCE RELEVANCY SURVEY”, is to be submitted in Volume I under Tab (B). Attachment 2 is to be ignored and will not be submitted.

Question #8: Detail 5/A500. Where is this detail used? Cannot find where this detail is to be integrated into the plan. There are no references in the drawings to this detail. Please provide clarification.

Answer #8: Note #1B on sheet A-401

Question #9: What is the Seed Project Performance Period?

Answer #9: Period of Performance is 270 calendar days from the issuance of the Notice to Proceed.

Question #10: During the Site Visit, notice was given to attendees that the Bid Date will be extended to August 1st. Will the bid date be extended?

Answer #10: Proposal due date was extended in Solicitation Amendment 0003.

Question #11: Note 9 on numerous sheets states: “REMOVE AND SALVAGE DOOR AND

HARDWARE FOR REINSTALLATION. REINSTALL DOOR TO SWING IN DIRECTION OF

EGRESS. REINSTALL HARDWARE INCLUDING HINGES. INFILL FRAME VOIDS WITH

STEEL PLATES. INSTALL STAINLESS STEEL SCREWS IN HOLES IN DOORS AND

FRAMES.”

Are the doors and frames to be modified Fire Rated? If so will the government accept the repairs as requested in a fire rated door, even if it removes the stated fire rating?

Can the government quantify the number of holes and diameter to receive stainless steel screws in each door.

Answer #11: Provide new doors and frames. Materials and frames to match existing.

Remove note #9 from the following details:

Detail 1 on sheet A-405 Detail 1 on sheet A-406 Detail 1 on sheet A-407 Detail 1 on sheet A-410 Detail 2 on sheet A-411

Question #12: The door and hardware schedule Note 4 states “REMOVE EXISTING LATCH OR

LOCKSET AND REPLACE WITH RIM TYPE PANIC DEVICE”.

What is the government’s intention or direction when removing the existing hardware leaves a void or hole that the new hardware may not cover?

Answer #12: Government intention is the new hardware will cover existing holes.

Question #13: The site visit and RFI deadlines we were provided at the site visit this past Tuesday differ from what was just released on Amendment 2. We were told the new deadlines would be RFI 07/19 at noon and deadline of proposal 08/01 at 2PM CT. Did this change? Also, did the next site visit change as well? Will there no longer be one?

Answer #13: All items addressed in Solicitation Amendment 0003.

Question #14: Will the walls after repair have to be painted corner to corner?

Answer #14: Paint repaired walls corner to corner unless noted otherwise on drawings.

Question #15: Is there any vinyl base or flooring required in the scope for life safety?

Answer #15: Only as required for patching and repair where other work is performed.

Also, resilient stair tread replacement is not required for this project.

Question #16: Can the new handrails use slip coupling with set screws be allowed?

Answer #16: No. Install in accordance with plans and specifications.

Question #17: Material (stair tread frame) for the connection for the guardrail, is not wide enough for the new pipe rail. Please provide detail.

Answer #17: Detail is not available at this time.

Question #18: Please provide detail for HC label on handrail or do we match existing?

Answer #18: Match existing

Question #19: Is fire extinguishers’ cabinets still a part of the life safety scope?

Answer #19: No

Question #20: Will the existing metal doors have to be repainted after the hardware is replaced?

Answer #20: Yes

Question #21: What is the expectations of patching/repairs to plastic veneered doors?

Answer #21: Expectation is it will not be required.

Question #22: All stairwells were not available for inspection on day of walkthrough. Is there adequate ventilation to the outside at the top of all the stairwells for negative air to control smoke and odors?

Answer #22: All stairwells were accessible on walkthrough conducted on 7/16/19. The VA cannot make a blanket statement that there is adequate ventilation because there are too many variables outside of our control.

Question #23: Can a poly door be used at the top of the stairs for the negative air or will it have to be a temporary fire door, with fire damper, to attach the negative air unit to it?

Answer #23: Fire rating of stairwell will need to be maintained. How this is achieved is at the discretion of the contractor

Question #24: Will escorts be required when we work in some areas? If so, what areas?

Answer #24: No escorts will be required.

Question #25: What is the exaptation of control barrier for when door frames and hardware are replaced in main hallways?

Answer #25: Hallway will have a minimum 48” clear path at all times.

Question #26: What is the limit of painting in hallways where frames are replaced? End-of-hall-to-end-of-hall: match and square 2’ outside; etc.

Answer #26: Corner to corner.

Question #27: Can the replacements of door/frame/hardware be done on a different schedule or when we are working in a nearby area?

Answer #27: All work will be completed in a stair well before moving to the next.

Question #28: RFP page 16 of 100 lists the required technical submission document as “Past Performance Relevancy Questionnaire.” Please confirm that both Attachment A documents, “Performance Relevancy Survey” and “Past Performance Questionnaire” are both required for submission.

Answer #28: See Answer #7 above. Attachment 2 “VA PAST PERFORMANCE QUESTIONAIRE” is to be ignored and will not be submitted.

Question #29: If the “Past Performance Questionnaire” is required, would the government please consider a CPAR or a copy of a previously completed standard NAVFAC PPQ in lieu of the VA format?

Answer #29: Refer to Answer #7 above and the requirements stated in the “GENERAL

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO OFFERORS”.

Question #30: Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate?

Answer #30: Project Engineering section does not provide a sale tax exempt letter.

Question #31: Will a qualified Superintended be able to fulfill SSHO roles on site?

Answer #31: Yes

Question #32: Will the GC be able to mobilize in multiple areas of work with just one superintendent/ supervisor?

Answer #32: Yes

Question #33: Where will the designated parking area be for workers accessing the construction site?

Answer #33: No designated parking area.

Question #34: During construction in an area where fire suppression system will be disrupted, will NFPA 241 apply? Will the government require additional security measures beyond NFPA code such as fire watch, temporary fire alarms, adjustments to sprinkler heads, etc.

Answer #34: NFPA 241 will apply. A fire watch will be required during sprinkler shutdowns.

Question #35: Does the Government have a fire alarm servicer that they currently work with?

Answer #35: No

Question #36: Has the work area been checked for asbestos or lead based materials?

Answer #36: Yes, area is assumed to be free of asbestos and lead based materials

Question #37: What is the Governments’ policy if asbestos products are encountered during construction?

Answer #37: Will be addressed with a modification to the contract or completed with a separate contract.

Question #38: If a company is SBA small business by size standard for award day, will that company be allowed to remain in the MATOC for duration of the contracts?

Answer #38: A company remain an SDVOSB and small to continue to receive Task Orders under the MATOC.

“In order to be eligible for award for the Seed project Task Order, the SDVOSB MATOC offeror must be listed in VIP as a verified SDVOSB and small for the applicable NAICS code at the time of submission of offers for this Seed Project and prior to award of any Task Orders.”

Question #39: Will all this work be during normal working hours?

Answer #39: Yes. After hours or weekend work might be allowed if coordinated with

COR.

Question #40: Please confirm that work in stairwells will be done one location at a time or how will the phasing be done?

Answer #40: No more than two stair wells will be under construction at the same time.

Question #41: Wil the GC have the Stairwell for the entire duration of the renovation or will we have to install temporary railing during the night or day depending on when work will happen?

Answer #41: Contractor will have stairwell for duration of renovation.

Question #42: There are two attachments labeled “Attachment A.” One is titled “Past Performance Questionnaire” and the other is titled “Performance Relevancy Survey.” On page 16 of 100, we are told to use the first version for our Past Performance. There is no reference to use the second version of Attachment A. On page 20/21 of 100, “Sub-Factor 1 Capability and Experience” lists a number of things we are to provide for our project experience. Are we to (1) provide only the information on page 20/21, (2) provide that information plus the second version of Attachment A, or (3) provide only the second version of Attachment A?

Answer #42: See Answer #7 above. Attachment 2 “VA PAST PERFORMANCE QUESTIONAIRE” is to be ignored and will not be submitted.

Question #43: The Solicitation bidding instructions state that Attachment D Bonding Capacity Surety Form is to be included in Volume 2 - Tab B; however the instructions on Attachment D state that the Surety is to submit the completed document directly to the Contracting Officer Douglas Crowley. Please clarify how this document should be submitted and/or included.

Answer #43: Please include in Volume 2 as stated in the “GENERAL INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO OFFERORS”

Question #44: Will Full time Safety and Quality be required for this project? Can Safety and Quality be the same person?

Answer #44: Yes, to both questions

Question #45: Does QC have to be Independent as listed under 01 45 00 for concrete, structural steel (handrails)? If yes, is a independent report required before handrails are put back into use?

Answer #45: Not required this project.

Question #46: Is commissioning required per the specifications, for the fire sprinkler system when were only Adding/Reworking existing heads? If yes, how many systems will be required?

Answer #46: Not required this project.

Question #47: Does plans refer to “pipe” or “tubing” for construction of the handrails?

Answer #47: All reference to pipe size is OD.

Question #48: Handrails are shown as both 1 ¼” and 1 ½” which is correct and is this ID or

OD?

Answer #48: 1 1/2” OD

Question #49: Are the pickets ½ square stock?

Answer #49: Yes

Question #50: Can ¾” #9 expanded metal be used for the fall protection as detailed?

Answer #50: yes

Question #51: Is powder coating acceptable for the handrails?

Answer #51: No

Question #52: Scope refers to both Nashville and Murfreesboro, is all the work limited to just Nashville?

Answer #52: Only Nashville

Question #53: Will all electrical panels have to be relabeled and commissioned after new exist lights are installed?

Answer #53: Will need to be labeled but not commissioned

Question #54: Section 5.1, Volume 1, Factor 2, SubFactor 4 – Quality Control, SubFactor 5 Safety, and SubFactor 6 Infection Control: On page 23, Subfactor 6, Infection Control it says the plan is specific to the Seed Project, but the language under Subfactors 4 and 5 are unclear if it is for the Program or Seed Project. Should each of these subfactor plans be written specific to the overall MATOC program, or should they be written specific to the Seed Project, giving project specific detail and elements? Please clarify.

Answer #54: Be specific to the Seed Project only where it specifies or requires to be. In this case, only Sub-Factor 6 “Infection Control Plan” would be project specific where all other Sub-Factors should relate to the overall MATOC program.

END OF RFI’s