36C24919Q0080-0004000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS

ENTERED INTO

PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 01-29-2019 614-19-1-5082-0002 None 90C Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 90C Department of Veterans Affairs Network Contracting Office - 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 To all Offerors/Bidders

36C24919Q0080 01-09-2019

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 2:00 PM Central Time 2/11/2019.

See CONTINUATION Page 614-3690162-5082-850300-2542 0100401X1 The purpose of this amendment is to provide Government answers to Industry questions, provide an updated Price/Cost Schedule, provide a revised Fire Extinguisher Breakdown, and extend the quote due date.

The Government answers to Industry questions, Fire Extinguisher Breakdown revision, and updated Price/Cost Schedule are included as part of this amendment.

The quote due date is extended to 2:00 PM Central Time February 11, 2019.

Craig S. Ziegemeier

CONTINUATION PAGE

1. Question: SOW requires the PRIME to replace any extinguishers not serviceable. During the site meeting, it was stated by the COR to replace using VA stocked extinguishers, meaning to replace using VA stock, not purchase new at our cost. Can you confirm the intent of the Solicitation?

Answer: A non-serviceable fire extinguisher will be replaced out of extra fire extinguishers in VA storage.

2. Question: Extinguishers - What is the range of ages of current units in place? What percentage of total for each age group?

Answer: CO-1963-2017 (28); K-1999- 2018 (29); H2O -2003-2008 (9); FE-36 2007 (3); BC -1967-2012 (11); ABC 1986 – 2018 (688); and Clean 2012 (1). Revised fire extinguisher data with the manufacture date is provided in this amendment.

3. Question: What is the typical height of Exit Lights to be tested?

Answer: Door Height – 8 feet.

4. Question: Exit Lights- What is the range of ages of current units in place? What percentage of total for each age group?

Answer: 1999 – 2018 year of installation. VA does not track manufacturer date. All emergency exit sign lights have been converted to LED.

5. Question: What is the expected Contract Award date and first month of service?

Answer: The first month of service is anticipated to begin March 1, 2019, and the contract should be awarded prior to March 1, 2019.

6. Question: Will a new price schedule that includes monthly and annual exit sign inspections as well as a not to exceed number of replacement exit signs and batteries be released?

Answer: A new Price/Cost Schedule is included in this amendment. Emergency exit signs are inspected monthly. The not to exceed number of replacement emergency exit signs are included in the revised Statement of Work (SOW), and number of batteries are included in this amendment.

7. Question: The number of replacement batteries?

Answer: There are 93 emergency exit signs with batteries.

8. Question: Do any exit signs contain tritium?

Answer: No emergency exit signs contain tritium.

9. Question: Upon a fire extinguisher requiring maintenance (6yr/12yr), can the contractor temporarily replace the fire extinguisher with one of the spare ones (currently in the VA stock) or does the contractor need to use one of their own? If contractor has use of the VA’s spare extinguishers, how many do they have?

Answer: The fire extinguisher can be replaced with one from VA Storage. Approximately 80 in Storage.

10. Question: Upon a fire extinguisher requiring maintenance (6yr/12yr), and a temporary extinguisher is put in its place (either the VA or contractor’s extinguisher), who is responsible for the bar code, location, and data entry (into customer’s computer system) of that temporary extinguisher?

Answer: The contractor will update the information in the barcode scanner. Once a fire extinguisher is replaced, it stays in that location until it needs maintenance or was used. The one requiring service will go into VA storage once it is serviceable.

11. Question: If an extinguisher has to be replaced due to damage or failure, is the contractor responsible for replacing that extinguisher with a new extinguisher or will the VA use one of their spare units to replace?

Answer: Any replacement fire extinguisher will come from VA storage. If one of that type is not in VA storage then VA may purchase one from the contractor using the Government Purchase Card.

12. Question: How early in the morning (M-F) can the contractor start inspecting the extinguishers? Can the contractor inspect the extinguishers on a Saturday and/or Sunday, if needed?

Answer: 7:30 am to get the bar code scanner. As stated in the SOW Hours of Operation. No extinguisher inspections on Saturday or Sunday.

13. Question: At what time during the day can the contractor park in the dock area for an extended amount of time (2+ hours)?

Answer: No time during regular business hours. The hood cleaning crew should be allowed to park at the dock after 4pm.

14. Question: Is it possible for the contractor to temporarily park in the dock area to load/unload fire extinguisher equipment? What amount of time would be allowed to temporarily park at the dock for this purpose?

Answer: Yes, the contractor can park at the dock to unload and load fire extinguishers. The amount of time needed to load and unload the fire extinguisher.

15. Question: Will the contractor be provided a floor plan of the facilities that will indicate the location of the exit signs and fire extinguishers?

Answer: No drawing per VA Privacy Office. Contractor will be given a list with the location of all the extinguishers and VA personnel will walk the first two monthly inspections with contractor. No label can be affixed on any door or door frames.

16. Question: How does the VA plan on documenting the exit signs and locations?

Answer: VA will have a list of locations of all the emergency exit signs that the inspector will initial the exit was inspected. A new list will be given to the inspector of the remaining exit signs to be inspected.

17. Question: Will the contractor be provided VA inspection documents that will list exit sign #, location, pass/fail, remarks/notes?

Answer: Yes.

18. Question: What hours will the kitchen hoods be accessible for cleaning and/or inspections?

Answer: Cleaning – All hoods except the main kitchen should be available after 4pm. The main kitchen should be available after 8 pm.

19. Question: Do you require certified payroll?

Answer: Certified payrolls are not anticipated to be required. If the CO determines that payrolls are required, the CO may request payrolls in accordance with FAR 22.406(a)(2), 406-6, and 406-7.

Solicitation page 1 Block 20 replace base and option period dates with the following:

Base Period: 03/01/2019 through 02/29/2020 Option Year 1: 03/01/2020 through 02/28/2021 Option Year 2: 03/01/2021 through 02/28/2022 Option Year 3: 03/01/2022 through 02/28/2023 Option Year 4: 03/01/2023 through 02/29/2024

Solicitation page 38 the sentence that starts Quote must be received is changed to “Quotes must be received NLT February 11, 2019 by 2:00 P.M. Central Time.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Semi-Annual Kitchen Suppression System (twice a year).

Contract Period: Base POP Begin: 03-01-2019 POP End: 02-29-2020

Annual Fuse Link Change Out.

Annual Nozzle Cap Change Out.

6 Year Maintenance.

12 Year Hydrotest.

Monthly Portable Fire Extinguisher Inspection, Testing, and Maintenance.

Annual Portable Fire Extinguisher Inspection, Testing, and Maintenance.

Monthly Emergency Exit Sign Inspection, Testing, and Maintenance.

HFC-125 Extinguishing System.

Quarterly - Hood Cleaning.

Semi-Annual Kitchen Suppression System (twice a year).

Contract Period: Option 1 POP Begin: 03-01-2020 POP End: 02-28-2021

Annual Fuse Link Change Out.

Annual Nozzle Cap Change Out.

6 Year Maintenance.

12 Year Hydrotest.

Monthly Portable Fire Extinguisher Inspection, Testing, and Maintenance.

Annual Portable Fire Extinguisher Inspection, Testing, and Maintenance.

Monthly Emergency Exit Sign Inspection, Testing, and Maintenance.

HFC-125 Extinguishing System.

Quarterly - Hood Cleaning.

Semi-Annual Kitchen Suppression System (twice a year).

Contract Period: Option 2 POP Begin: 03-01-2021 POP End: 02-28-2022

Annual Fuse Link Change Out.

Annual Nozzle Cap Change Out.

6 Year Maintenance.

12 Year Hydrotest.

Monthly Portable Fire Extinguisher Inspection, Testing, and Maintenance.

Annual Portable Fire Extinguisher Inspection, Testing, and Maintenance.

Monthly Emergency Exit Sign Inspection, Testing, and Maintenance.

HFC-125 Extinguishing System.

Quarterly - Hood Cleaning.

Semi-Annual Kitchen Suppression System (twice a year).

Contract Period: Option 3 POP Begin: 03-01-2022 POP End: 02-28-2023

Annual Fuse Link Change Out.

Annual Nozzle Cap Change Out.

6 Year Maintenance.

12 Year Hydrotest.

Monthly Portable Fire Extinguisher Inspection, Testing, and Maintenance.

Annual Portable Fire Extinguisher Inspection, Testing, and Maintenance.

Monthly Emergency Exit Sign Inspection, Testing, and Maintenance.

HFC-125 Extinguishing System.

Quarterly - Hood Cleaning.

Semi-Annual Kitchen Suppression System (twice a year).

Contract Period: Option 4 POP Begin: 03-01-2023 POP End: 02-29-2024

Annual Fuse Link Change Out.

Annual Nozzle Cap Change Out.

6 Year Maintenance.

12 Year Hydrotest.

Monthly Portable Fire Extinguisher Inspection, Testing, and Maintenance.

Annual Portable Fire Extinguisher Inspection, Testing, and Maintenance.

Monthly Emergency Exit Sign Inspection, Testing, and Maintenance.

HFC-125 Extinguishing System.

Quarterly - Hood Cleaning.

See attached document: Fire Extinguisher Breakdown Revision 1.