36C24919Q0052-001.docx

36C24919Q0052

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

596-19-3-5077-0033 36C24919Q0052 02-13-2019 David Milner 615-225-6543 03-07-2019

12:00PM CT

90C Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 X X 561730 $7.5 Million N/A X Department of Veterans Affairs Lexington VAMC 1101 Veterans Drive Lexington VAMC KY 40502 90C Department of Veterans Affairs Network Contracting Office - 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

90C FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 The Lexington VAMC is seeking a contractor to accomplish grounds maintenance on both campuses per the Performance Work Statement located in Section B.2.

Note: This is a small business set aside.

See FAR 52.212-1 addendum for instructions to offerors, site visit information and timeline to submit questions and quotes.

596-3690162-5077-853300-2549 010050192 X X David B. Milner, Jr.

Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C249 David B. Milner, Jr.

Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.2 PERFORMANCE WORK STATEMENT

GROUNDS MAINTENANCE, ICE CONTROL, AND SNOW REMOVAL SERVICES

DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at the Franklin R. Sousley and Troy Bowling campuses of the Veterans Affairs Medical Center (VAMC), Lexington, KY 40511, in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to ensure that grounds maintenance to include, but not limited to, edging, mowing, pre-emergent for weeds and crabgrass control, fertilizing, leaf policing and removal, tree and shrub pruning, pre-treatment for snow and ice, and snow and ice removal services are performed in a manner that will maintain a safe and satisfactory environment in a reasonable amount of time to exemplify a well maintained and manicured site.

1. MAINTAIN GROUNDS.

a. Mow Grounds.

1. Lot A (Sousley & Bowling) - Grass shall be cut on approximately 80 acres of grounds at the Sousley and Bowling Campuses. Grass clippings shall be removed or mulched when visible after mowing. Contractor shall maintain the growth of grass height between 2.5 to 4 inches. The height is a guideline for a neat and professional appearance. Grass clippings are to be blown off sidewalks and parking areas. Curbs, sidewalks and buildings shall be maintained by weed eating and proper edging. The grounds shall look well-manicured at all times. See Attachment A - Sousley Campus and Attachment C – Bowling Campus Site Plan.

2. Lot B (Sousley only) - Grass shall be cut on approximately 40 acres of grounds in Sousley Campus. Contractor shall maintain the growth of grass height between 6-8 inches. The height is a guideline for a neat and professional appearance. Grass clippings are to be blown off sidewalks. See Attachment A – Sousley Campus.

b. Edging. Contractor shall perform edging of walkways monthly with an edger. Edging shall also include chemical treatment of vegetation from cracks in walks, along walls, curbs, and ramps, and all other paved areas.

c. Trimming. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, posts, fire hydrants, parking lot bumper blocks, and other fixed obstacles. Trimming height shall match surrounding area grass heights. All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs from trimming shall be repaired by the contractor. The contractor shall be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of noticed damage. Trees shall have limbs pruned to a height of eight feet above the sidewalks and thirteen feet above all streets, drives and public way. Contractor shall ensure no grass, limbs or weeds can grow through the perimeter fence.

d. Work Schedule. A work schedule for mowing, edging and trimming shall be prepared by the contractor and submitted to the Contracting Officer Representative (COR) for approval.

e. Remove Debris/Leaves/Police Grounds. The contractor shall perform general litter patrol of all grounds prior to each mow. During the off-season general litter control shall be performed on a weekly basis throughout the duration of the contract. Responsibilities shall include, but not be limited to the removal of all natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.) and man-made debris. Any limbs that fall from trees or an entire fallen tree is the contractor’s responsibility to cut up and remove. Contractor may dispose of these items in VAMC-LEX containers. Large debris items such as tree limbs are to be cut into 18 inch – 24 inch lengths and placed in the location directed by the COR. During the Fall months, the contractor shall maintain grounds maintenance to ensure that fallen leaves are mulched and cleaned up weekly, if needed, including parking areas and storm drains, especially during periods of heavy leaf fall. All fallen leaves shall be mulched and/cleaned up and or removed by November 15th of each year. Additional cleanup, at the discretion of the COR, may be necessary if heavy leaf fall continues after November 15th of each. Wooded areas shall be cleaned at the end of the mowing season, and before the first snow. All leaves are to be hauled away off the VA premises.

f. Apply Pre-Emergent Weed and Crabgrass Control, Fertilizer and/or Lime. The contractor shall apply a pre-emergent weed and crabgrass control in non-wooded grounds by the end of April each year. The contractor shall perform an effective commercial fertilizer/lime application program for all non-wooded grounds. Approved fertilizers/lime shall be applied bi-annually in accordance with the manufacturer’s instructions. The type and amount of fertilizer or lime applied shall be based on results of a soil test. Soil tests shall be conducted by the state land management university or equivalent commercial soil laboratory; such tests are the responsibility of the contractor. The Contractor shall submit these test results and application amounts to the COR.

· Soil test and fertilizer by the end of May each year – 1st time

· Fertilizer by the end of August of each year – 2nd time

g. Roll & Aerate Soil. Roll and aerate soil, except wooded area, yearly to maintain grounds in a healthy state. Aeration method shall be by plugging, not spiking and completed by the September 30th of each year. The roller should be of sufficient size and weight to level uneven areas on the lawn.

2. MAINTAIN TREES/SHRUBS/HEDGES.

a. Trimming/Pruning. This applies to all hedges and shrubs on VA grounds. It includes all small trees within 5 feet of buildings. The Contractor shall be responsible for ensuring that all shrubs, trees and other plants are cleared from building structure within 5 feet. Shrubs, small trees, and other plants shall be maintained according to the American Society of Landscape Architect’s standards. They shall be trimmed and pruned as required to maintain their natural growth characteristics and to enhance the beauty and health of the plant while not allowing contact with buildings. Hedges shall be maintained to their natural mature height and shape. Trees shall have limbs pruned to a height of eight feet above the sidewalks and thirteen feet above all streets, drives and public ways.

b. Maintain Bedding and Planted area. Annually fertilize, edge, and mulch plant/bush beds. Contractor shall remove or eradicate all weeds manually, mechanically, or chemically insuring no damage to healthy plants, shrubs, or grass occurs.

c. Installation of New Additional or Removal of Landscaping. The Lexington VAMC will have the option to add or remove existing landscaping (trees, shrubs, flowers, flower beds, decorative rock and edging) at both campuses if needed throughout the contract period. The COR will provide a description of work related to landscaping needs to the contractor. The contractor shall be responsible to provide a quote to the COR for work to be performed which will include all labor, tools, travel, plants and materials to complete new installation or for removal.

Contractor shall be responsible for ensuring initial maintenance of new plantings. All new plantings will have a one-year life warranty and shall be replaced by the contractor if required at no additional cost to the Government. The Contractor shall submit complete quote to include line items for material, labor and markup. Contractor shall only bill against cost allowance for proposal reviewed and approved by COR. Funding for line items 0006, 1006, 2006, 3006, and 4006 for addition or removal of landscaping, up to an allowance, shall be derived from any funds remaining that were initially allocated for snow removal but not used.

3. SNOW REMOVAL AND ICE CONTROL for Sousley and Bowling Campuses. (See Attachment B & C)

a. Basic Services. Contractor can expect to be notified any time snowfall reaches between ¼” to ½” or more for control of slippery conditions or complete snow removal. Snow removal shall be provided when notified by Lexington VAMC.

Contractor shall typically apply ice control after completion of snow removal. Snow removal and ice control means clearing snow accumulation, piles, and drifts and/or ice control from edge to edge on all walks, steps, porches, ramps, roads, parking lots, drives, and loading dock area. All snow in the loading dock area is to be removed and placed on Lexington VAMC lawn areas. All snow is to be removed from parking spaces upon completion of each removal job. To ensure a thorough and complete snow removal job, the scraper blade shall make contact with the ground. Contractor shall not leave spillovers. Snow shall not be pushed off Lexington VAMC premises into streets or onto neighboring property. The Contractor shall provide enough labor, equipment and material to assure that each job is completed in six (6) hours or less. Fire hydrants shall be kept clear of snow accumulation at all times. The Lexington VAMC contract will take priority for manpower and equipment over other contractor commitments.

b. Response. During non-administrative hours, (4:30 PM – 8:00 AM, Monday through Friday, and all day Saturday, Sunday and National Holidays) the Lexington VAMC Police and Administrative Officer on Duty (AOD), will monitor weather conditions to determine when snow removal and ice control services are required and based on weather conditions, mobilize the Contractor to ensure snow removal and deicing of all parking lots, drives, entrances, loading dock areas, walks, steps, landings, porches, and ramps is completed prior to 8:00 AM. During administrative hours of 8:00 AM – 4:30 PM Monday through Friday, not including national holidays, the COR or the designee, will contact the Contractor when snow removal and/or ice control is required. The Contractor shall be on site within sixty (60) minutes of the call.

c. Pretreatment for Snow: Pretreatment of roadways, parking lots, and sidewalks shall be provided any time one or more inches of snow is anticipated. This shall be completed 8 to 12 hours prior to anticipated one-inch of snow accumulation.

a. Estimated materials based on historical use per season:

d. Parked Vehicles. Parking lots will have vehicles parked in various locations at any time. The Contractor shall maneuver around these vehicles to clear the area. The Contractor shall be liable for any damages to vehicles or property in performance of this contract.

e. Remove Ice. The contractor shall remove ice to provide secure footing or safe driving conditions by the snow removal operation or by applying rock salt and ice melt. No Sand/Salt or Sand/Ice Melt mixtures shall be used unless directed/approved by the COR. The contractor shall provide rock salt for roads, parking lots, loading area, and drives and provide all calcium or magnesium chloride beads or pellets (No flakes or Rock Salt) for walks, steps, landings, porches, ramps and handicapped parking areas. Ice melt pellets shall be able to melt at negative twenty-five degrees Fahrenheit generating heat on contact and the product shall leave little or no residue.

f. Priority. Snow removal and deicer priority list. Sousley and Bowling shall be given same priority with work being performed simultaneously.

(1) Sousley Campus (See Attachment B):

(a) Hand Crew (recommended):

· Ambulance entrances and front steps/walks, Bldg.1, Bldg.27

· Around Bldg. 4 to Bldg. 3 and docks

· Around Bldg. 3 and 12, including dock

· Walks around Bldgs. 16, 17, 29, 25

· Walks around Bldgs. 37, 22, 47

· Walks in courtyard

· Walks around Bldgs. 27, 28

(b) Small Tractors with Blades & Brooms (recommended):

· At ambulance entrances, clean flat area and handicapped parking, also walks to Bldg.1, Bldg.27

· Parking lot in front of Bldg. 1

· Walks to Bldgs. 2 and 25

· Walks to Bldgs. 4, 16, 17, 29

· If time permits, assist cleaning main parking areas.

· Walks around Bldgs. 27, 28 if necessary

(c) Large Tractors and Brooms (recommended):

· Gates 2 and 3

Main road

· Small parking areas at Bldgs. 2, 28, 25 and by flagpole

· Main parking lot “C”

· Parking areas around Bldg. 37, 22, 47

· Road to Bldg. 5

(2) Bowling Campus (See Attachment C):

(a) Hand Crew (recommended):

· Front entrance

· Loading dock

(b) Small Tractor (recommended):

· Front and sidewalks

· Parking garage entrance/exit

4. SERVICE DELIVERY SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of services required for each requirement. These thresholds are critical to mission success.

Maintain Grounds. Grass is maintained within:

Lot A: proper height of 2.5 inches – 4 inches. At no time shall height exceed 4 inches Lot B: proper height of 6 inches - 8 inches. At no time shall height exceed 8”.

1.0 Customer complaints shall not exceed 3 per month.

Maintain Trees, Shrubs, Hedges, and Planted Areas. Trees, plants, and hedges, flourish and do not need to be replaced. They have adequate drainage and mulch. They do not show any sign of disease or pests and appear healthy. They are trimmed and pruned properly and in a timely manner. Beds are mulched and free of weeds, grass, and debris. Fertilizer and soil amendments are applied.

2.0

Customer complaints shall not exceed 3 per month.

Perform Snow/Ice Removal. Snow and ice is removed and does not accumulate. Paved areas are safe for the vehicle or pedestrian traffic intended. Areas have adequate de-icing material for the conditions. Sufficient product applied to the job. Fire hydrants kept clear of snow at all times.

3.0

Customer complaints shall not exceed 2 for each significant snow event.

5. GENERAL INFORMATION.

a. QUALIFICATIONS OF OFFERORS: Quotes will be considered only from quoters who are regularly established in the business called for and who in the judgment of the Contracting Officer are financially responsible and have the necessary equipment and personnel to furnish services in the volume required for all items under this contract. Contractor shall perform all work in a workmanlike and professional manner. All workmanship shall meet the highest standards to pass without objective in the trade and shall be in accordance with accepted lawn care and snow and ice removal practices.

b. PERFORMANCE: All work shall be performed by competent personnel, experienced and qualified to perform their respective duties and all work performed shall be in accordance with commercial practice.

c. RECOMMENDED EQUIPMENT: At a minimum the contractor shall have the following equipment (or equivalent) and provide evidence of possession.

a. Large Tractor – 2 each, with a minimum of an 8 foot snow plow

b. Small Tractor/Mower/ATV – 3 each (2 at Sousley, 1 at Bowling), with a 4 foot snow plow and salt spreader.

c. Truck – 4x4 with 8 foot plow and salt spreader

d. Mowers

i. 1 large mower that can be used with tractor

ii. 3 riding mowers

d. CHEMICALS: Contractor shall only use chemicals which are approved by the Environmental Protection Agency and are considered to be the safest and most effective chemicals. All chemicals proposed by the contractor for use, i.e. fertilizers, soil amenities, ice pellets, etc. shall require the submission of the appropriate Safety Data Sheet (SDS) for approval by the Contracting Officer’s Representative (COR) prior to use.

e. Contractor shall provide, at time of quote submission, a copy of their certification/license authorizing the Contractor staff to apply the chemicals required.

f. After contract award, contractor shall prepare and submit a schedule indicating which chemicals will be applied and their approximate application date. The product, timing and rate of all applications will be adjusted to meet the needs of each season.

g. The contractor shall provide a listing of the all current telephone numbers and points of contact for requesting service(s). These numbers must be manned (1) during administrative hours from April 16 through October 14 each year; (2) 24 hours/7 days a week from October 15 through April 15 each year.

h. The contractor shall have one responsible person on the job site during all services performed.

i. The contractor shall be responsible for any damages caused during contract performance. The COR or his/her designee will notify the contractor of any damage(s) within one working day after services have been performed or in cases of hidden damage, within one working day after damage was noted. Equipment that can damage asphalt, blacktop or concrete (i.e. equipment with metal tracks) is prohibited. Tire chains are permitted.

j. Staging space may be provided at the Lexington VAMC for lawn care and snow removal equipment or supplies at the Sousley Campus. This space does not have power, or cover.

k. The Lexington VAMC is not responsible for maintenance or repair of contractor’s equipment due to wear and tear, due to any damage incurred in the performance of this contract, or for any loss or damage to material or equipment stored at the Lexington VAMC.

l. Check In: Contractor shall check in during administrative hours of Monday through Friday 8:00 AM – 4:30 PM in Building 48, Sousley Campus (859) 233-4511 ext. 3371; during non-administrative hours 4:30 PM – 8:00 AM Monday through Friday and all day Saturday, Sunday, and National Holidays with the Administrative Officer on Duty (AOD) (859) 233-4511 ext. 4950 located at the Bowling Campus.

m. HOURS OF OPERATION

(1) Administrative Hours: Monday through Friday 8:00 AM – 4:30 PM

(2) Non-administrative Hours: Monday through Friday 4:30 PM – 8:00 AM, Saturday and Sunday.

(3) National Holidays: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas.

(4) Lawn mowing shall not take place prior to 7:00 AM or after 8:00 PM;

n. SAFETY REQUIREMENTS: In the performance of this contract, the Contractor shall follow OSHA Safety Regulations. The Contractor shall, after receipt of a non-compliant notice, immediately correct the conditions to which attention has been directed. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default.

- All contractor employees shall attend contractor safety orientation and obtain a VA Photo Badge prior to the start of work.

- Mower guards shall be down at all times.

o. EVIDENCE OF INSURANCE COVERAGE: Before commencing work under this contract, the Contractor shall furnish the Contracting Officer with certification from his insurance company indicating proof of proper coverage and that such coverage may not be changed or cancelled unless 30 days advance written notice is provided to the Contracting Officer.

p. INTERFERENCE TO NORMAL FUNCTION: Contractor’s personnel are required to interrupt their work at any time to avoid interference with patient care procedures and the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients.

6. QUALITY

a. Quality Control. The contractor shall develop, submit for Contracting Officer approval, and maintain a quality program to ensure grounds maintenance services are performed in accordance with established standards. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 4, Service Delivery Summary.

b. Quality Assurance. The government will periodically evaluate the contractor’s performance in accordance to Performance Work Statement regularly using the Government Quality Assurance Surveillance Plan (QASP). The QASP is attached to this RFQ for information purposes only. The QASP will not become part of the awarded contract.

7. PAYMENT

Contractor shall submit an invoice monthly in arrears for services performed during the month. All invoices shall include the contract number, purchase order number, dates of service, and an itemized listing of services rendered in accordance with the schedule of this contract. Payment will be made monthly by certified invoice.

(1) Invoices shall be submitted electronically. See Standard Form 1449, block 18a. to set up FSC e-Invoice Payment account.

(2) Contractor shall document and keep date and hours on site; work performed; number of personnel; list equipment used; comments about grounds; and VAMC-LEX personnel contacted at completion of work to be presented to COR upon request.

8. SECURITY

The C&A requirements do not apply. A Security Accreditation Package is not required:

(3)

B.3 PRICE/COST SCHEDULE

Quoters shall complete the attached Microsoft Excel Price/Cost Schedule included in Section D (Attachment D.1) of this Request for Quotes. Quoters shall only modify those sections which are shaded YELLOW; all other fields are to remain unaltered. Any alteration of the fields not shaded in YELLOW, excluding the Pricing Notes tab, will render the quote unacceptable and the quote shall be automatically rejected. Please include Company Name at the Top.

Items not quoted shall be priced at $0.00. Any fields left blank will automatically be considered not offered by the Quoter. Quoters should note that all Jobs (JB) are estimates and in no way are to be interpreted as a guarantee. If necessary, Quoter shall provide any pricing notes on the NOTES Column of the worksheet. Unit prices are to be firm-fixed price.

Any changes made to the price/cost schedule may only be made by a written modification which is formally executed by the vendor and the Contracting Officer. Only NCO 9 Contracting Officers may issue orders under this agreement.

Page of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.3 52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from May 1, 2019 through April 30, 2024.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $5,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $500,000.00;

(2) Any order for a combination of items in excess of $500,000.00; or

(3) A series of orders from the same ordering office within 5 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.5 52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after April 30, 2024.

(End of Clause)

C.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.7 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.8 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond April 30, 2020. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond April 30, 2020, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

C.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause) C.10 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes FAR 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011).

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.12 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of KENTUCKY. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause) (End of Addendum to 52.212-4)

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(4) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[X] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[] (ii) Alternate I (NOV 2011) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (JAN 2011) of 52.219-4.

[] (13) [Reserved] [X] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[] (ii) Alternate I (NOV 2011).

[] (iii) Alternate II (NOV 2011).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[] (ii) Alternate I (Oct 1995) of 52.219-7.

[] (iii) Alternate II (Mar 2004) of 52.219-7.

[X] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219-9, Small Business Subcontracting Plan (AUG 2018) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JAN 2017) of 52.219-9.

[] (v) Alternate IV (AUG 2018) of 52.219-9.

[] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[X] (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f).

[X] (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)).

[] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[] (26) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (28)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (ii) Alternate I (FEB 1999) of 52.222-26.

[X] (29)(i) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[] (ii) Alternate I (JULY 2014) of 52.222-35.

[X] (30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[] (ii) Alternate I (JULY 2014) of 52.222-36.

[X] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[X] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[X] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items…