36C24918R0322-005.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 77

36C24918R0322

X

06-18-2018

36C24918C________ 614-18-1-5541-0001

614C80251

614-17-105

90C

Department of Veterans Affairs

Network Contracting Office (9) c/o:Roxie Ann Keese, Contracting Officer

800 Zorn Avenue, Bldg #3 Room 3222

Louisville KY 40206

Information Same As Block #7

Roxie Ann Keese 502.287.6108

Project #614-17-105, Design/Build: Renovate Bldg 5 (1st Floor)-Outpatient Mental Health at the Memphis VA Medical Center

This is a Design/Build requirement. Contractor shall provide all labor, material, equipment and expert supervision needed to design and construct the renovation of the first floor of building number 5 to Backfill for Outpatient Mental

Health. The renovation encompasses approximately 4,700 square feet of vacated first floor space in building 5, Clinic

Annex in accordance with the Statement of Work, Project Specifications, and Drawings as provided. The vacated 1st floor spaces in Building 5 are as listed: 5201,5202A,5242,5243,5244,5246,5246A,5247,5249,5250,5250A,5251,5252 (labeled on draw ings 5262), and 5253. Previous renovations of building 5 for the Women's Clinic, Hypertension Clinic and the PTSD

Clinic are examples of the design aesthetics to be carried through the renovation.

This requirement is a Two-Phase Design Build process. An award will be made in accordance with FAR Part 15 as a "Best

Value" source selection process, and in accordance with FAR Part 36.3 "Two Phase Design-Build selection process. The resulting contract action will be a firm fixed price.

The estimated cost of the construction magnitude is between $1,000,000.00 and $2,000,000.00

This acquisition is a 100% set-aside for service disabled veteran owned small business concerns (SDVOSB). Only verified

(CVE) SDVOSB firms are eligible to submit an offer or received an award under this procurement action. Parties who submit an offer and are not CVE verified, said offer will be rejected and considered "nonresponsive". Additional require ments for award are: 1. An active registration in the System for Award Management (at the time of offer submission, and prior to award. 2.) Verification of Enrollment with the VETS 4212. 3.) Listed and viewable with an active registration in the CVE database located at www.vetbiz.gov. In addition, the Offeror must be determined responsible in accordance

FAR Part 9.

All RFI's/Questions related to this acquisition shall be submitted in writing only via email to the Contracting Officer at roxie.keese@va.gov. The subject line of the email must contain the Project Number, Project Title and the Solicit-tation Number. The last day to submit RFI's/Questions is July 9, 2018, 10:00am ET.

The government intends to award without discussions, however; the Government reserves the right to conduct discussions should the Contracting Officer later determines them to be necessary. This is a Two-Phase Design/Build requirement, only the three (3) most highly qualified proposals selected from Phase 1 will be eligible to participate in Phase 2 of this two (2) step process.

NAICS Code 236220 is applicable to this requirement. The small business size standard is $36.5M

ALL INTERESTED PARTIES ARE HEREBY NOTIFIED THAT UNLESS OTHERWISE STATED, ALL TIME REFERENCED IN THIS SOLICITATION SHALL

BE CONSIDERED TO BE EASTERN TIME (ET). THE GOVERNMENT WILL NOT BE RESPONSIBLE FOR LATE SUBMISSIONS.

10 285

X X 52.211-10

X

1 electronic CD 12:00pm ET

07-26-2018

X d

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Item 1:___________________________________________________

Deduct Alternate: _______________________________________

614-3680162-5541-854200-3220-614 C80251-23NR7JA10

90C

Department of Veterans Affairs

Network Contracting Office - 9

1639 Medical Center Parkway

Suite 400

Murfreesboro TN 37129

90C FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135

Invoice must be submitted electronically

Setup 1-877-489-6135

Roxie Ann Keese

NCO915L2-2465

Table of Contents

SF 1442 SOLICITATION, OFFER, AND AWARD

STATEMENT OF WORK ............................................................ Error! Bookmark not defined.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 52.228-1 BID GUARANTEE (SEP 1996)

1.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTIONS FOR PROPOSAL SUBMISSION

A. PHASE I - REQUEST FOR QUALIFICATIONS (RFQ)

B. PHASE II REQUEST FOR PROPOSALS (RFP)

C. EVALUATION FACTORS

2.1 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA

OTHER THAN CERTIFIED COST OR PRICING DATA (OCT 2010)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (MAY 2014)

2.4 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.9 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (JAN 2008)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(JAN 2008)

2.12 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

2.13 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 31

2.14 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2018)

3.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (JUL 2013)

4.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.4 52.215-19 NOTIFICATION OF OWNERSHIP CHANGES (OCT 1997)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL

2013)

4.6 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015)

4.7 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (DEC 2010)

4.8 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

4.9 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT FOR

EPA-DESIGNATED ITEMS (MAY 2008)

4.10 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (MAY 2014)

4.11 52.244-2 SUBCONTRACTS (OCT 2010)

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

4.14 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

4.15 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.16 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2012)

4.17 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (JUL

2002)

4.18 VAAR 852.236-74 INSPECTION OF CONSTRUCTION (JUL 2002)

4.19 VAAR 852.236-76 CORRESPONDENCE (APR 1984)

4.20 VAAR 852.236-77 REFERENCE TO "STANDARDS" (JUL 2002)

4.21 VAAR 852.236-78 GOVERNMENT SUPERVISION (APR 1984)

4.22 VAAR 852.236-79 DAILY REPORT OF WORKERS AND MATERIAL (APR 1984)

4.23 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 1984)

4.24 VAAR 852.236-82 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS) (APR 1984)

4.25 VAAR 852.236-84 SCHEDULE OF WORK PROGRESS (NOV 1984)

ADDITIONAL REQUIREMENTS FOR BAR CHART SCHEDULE

4.26 VAAR 852.236-85 SUPPLEMENTARY LABOR STANDARDS PROVISIONS (APR

1984)

4.27 VAAR 852.236-86 WORKER'S COMPENSATION (JAN 2008)

4.28 VAAR 852.236-87 ACCIDENT PREVENTION (SEP 1993)

4.29 VAAR 852.236-88 CONTRACT CHANGES--SUPPLEMENT (JUL 2002)

4.30 VAAR 852.236-89 BUY AMERICAN ACT (JAN 2008)

4.31 VAAR 852.236-91 SPECIAL NOTES (JUL 2002)

4.32 VAAR 852.246-74 SPECIAL WARRANTIES (JAN 2008)

4.33 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN

2011)

4.34 IT CONTRACT SECURITY

DESIGN BUILD SPECIFICATIONS

4.35 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.36 OWNERSHIP OF ORIGINAL DOCUMENTS

4.37 RETENTION OF REVIEW DOCUMENTS

4.38 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.39 COORDINATION WITH MEDICAL CENTER

4.40 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

RELEASE OF CLAIMS

RELEASE OF CLAIMS

ATTACHMENTS

C28-Specifications.

C27-Drawings of Proposed Layout.

C27-Drawings of Original Building.

P07-General Decision Number TN180103 05042018 TN103 (Shelby County)-Memphis.

S02-Past Performance Questionnaire (Project No 614-17-105).

S02-Solicitation Attachment-Price Schedule (Project 614-17-105)-MEMPHIS VAMC.

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: Renovate 1st Floor Building 5 to Backfill for Outpatient Mental Health

2. Scope of Work: Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here-in and other specific tasks as further defined by this request for proposal (RFP).

This design build project “Renovate 1st Floor Building 5 to Backfill for Outpatient Mental

Health” will renovate approximately 4,700 square feet of vacated 1st floor space in Building 5, Clinic

Annex. The 1,200 square feet of main corridor outside of this space will be included as a deductive alternate for design and construction. The vacated 1st floor spaces in Building 5 are as listed:

5201, 5202A, 5242, 5243, 5244, 5246, 5246A, 5247, 5249, 5250, 5250A, 5251, 5252 (labeled on drawings 5262), and 5253

Previous renovations of Building 5 for the Women’s Clinic, Hypertension Clinic, and the PTSD

Clinic are examples of the design aesthetics to be carried through the renovation.

3. Background: Mental Health has been a VA high priority in the care of our Veterans. Staffing levels have been steadily increasing; however, the available space for the new health care providers has not kept pace. This has forced providers to share office space and coordinate schedules so that the space is available when a provider needs to meet with a patient. The Nonconnah Boulevard lease activation vacated portions of the Building 5 Clinic Annex. The available space was originally designed as the dining and activity area for the former Nursing Home. The location is directly below the PTSD Clinic and is in close proximity to the 2nd floor Outpatient Mental Health Clinic in Building 1.

4. Performance Period: The contractor shall complete the work required under this SOW in a total of 285 calendar days or less from date of award/Notice to Proceed, unless otherwise directed by the

Contracting Officer (CO).

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting, or has advised the contractor that a kick off meeting is waived.

C. GENERAL REQUIREMENTS

1. ITEM I, GENERAL CONSTRUCTION: Design-build work includes general construction, alterations, mechanical, and electrical work, utility systems, necessary removal of existing construction and certain other items.

2. ITEM II, same as Bid Item I, except delete work on the 1st main corridor from the connecting corridor double doors from Building 1 to Building 5 to the access controlled double door entry to the Specialty Clinics, the work for which includes floor abatement, doors, hardware, paint, ceilings, flooring, wall protection, lighting, and air diffusers and grilles. This does not include the work required to modify the room and entrance doorways to the renovated Mental Health spaces.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW.

Task One: Design Submissions

Deliverable One: Provide design submissions for review at Schematic Design, 35% Design

Development, 65% Construction Documents, and 95% Construction Documents stages. Allow up to10 calendar days with each submission for VA review and design submission review meeting.

Once the design reaches the 35% Design Development stage, limited demolition can begin, including abatement. Further design development maybe required before demolition can proceed on systems such as the mechanical ductwork and piping.

Task Two: Submittals

Deliverable Two: Provide submittals in PDF for VA review. VA will not take action until the

Design-Build A/E has completed initial review. Allow up to 10 calendar days for VA response.

Response time will vary and will exceed this time frame when transmittals are more complex or poorly prepared. Quantity will also have an impact.

Task Three: Work performance.

Deliverable Three: Work shall be performed in a manner to minimize the impact of Medical

Center operations. A majority of the work space will be turned over for construction at the same time. Normal work time can be coordinated between the hours of 7:00 a.m. and 4:30 p.m. Monday through Friday. Work will typically not be performed during federal holidays. The areas above and below the construction areas both provide clinical care services. The 1st floor main corridor also serves to provide access to the clinical care service areas. Activities that require access for work in these spaces, or generate noise and vibration that impacts operations of these areas must be coordinated and performed at other than normal work times.

E. SCHEDULE FOR DELIVERABLES

1. The contractor shall complete the Delivery Date column in Attachment A for each deliverable specified.

2. Unless otherwise specified, the number of draft copies and the number of final copies shall be the same.

3. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations. If deliverable cannot be delivered within the scheduled time frame, compensation may be taken from the contractor.

G. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written modifications to the contract by the CO. A copy of each modification will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

H. REPORTING REQUIREMENTS

1. Daily Logs submitted electronically by the following work day.

2. Certified Payrolls submitted electronically bi-weekly.

3. Safety reporting in accordance with applicable sections of the specifications.

4. Test reports in accordance with applicable sections of the specifications.

5. Construction waste tracking in accordance with the applicable sections of the specifications, but no less than monthly once construction work has begun.

I. TRAVEL [If applicable]

[Discuss any anticipated travel. Include the VA site locations, number of trips and duration of travel anticipated.] [When travel is applicable include the following language] “Travel and per diem shall be reimbursed in accordance with VA/Federal Travel

Regulations.”

J. GOVERNMENT RESPONSIBILITIES [If applicable]

[Tells what the Government will provide; for example: office space, telephone service, Government-furnished equipment; procedural guides, reference materials, and program documentation.]

K. CONTRACTOR EXPERIENCE REQUIREMENTS

• The contractor must inform the VHA COR when personnel are removed from the contract for any reason.

• If a key person becomes unavailable to complete the contract, proposed substitutions of key personnel shall be made to the COR and CO.

L. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

M. SECURITY REQUIREMENTS

The Design-Build (DB) firm is responsible for assuring that all employees and consultant employees working on the project comply with these regulations.

1. Employees shall not be on site without appropriate badge. Employees are responsible for reporting to VA Police with acceptable photo ID to obtain a badge. VA approved badge shall be worn with the identification facing forward and visible above the waist. The employees may also be subject to inspection of their personal effects when entering or leaving the facility.

2. No photography or video recording of VA premises is allowed without prior authorization.

3. VA issued keys are to remain on VA property. Keys that are checked out from the

Engineering Office shall be returned each day.

4. Before starting any work, the DB shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

5. The DB is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

6. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

7. VA Information Custodial Language

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d)

(1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct onsite inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with

VA directive requirements.

c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration

(NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its

Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA

Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and

VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or

Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal

Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements.

Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with

VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or

Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR.

8. Privacy – VA Mandatory Training

a. VA Privacy Training for employees without access to VA computer systems or VA sensitive information.

b. VA Talent Management System (TMS) training course VA20939 provides the mandatory

Privacy Training requirements for any contractor without access to VA computer systems or VA sensitive information.

c. Each employee self-enrolls for a profile on the VA TMS by visiting https://www.tms.va.gov/plateau/user/login.jsp. Once there, employees should follow the steps below to create a profile, launch the mandatory training, and complete the content prior to starting work at VA.

d. Provide the COR with each employee’s printed certificate of completion from the TMS. This certificate displays the employee’s TMS User ID.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

1.1 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be Twenty (20%) percent of the bid price or $3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

1.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable

Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least

$100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

INSTRUCTIONS FOR PROPOSAL SUBMISSION

NOTE: THIS IS A PHASE I PROPOSAL ONLY. DO NOT SUBMIT PHASE II

INFORMATION WITH THE PHASE I PROPOSAL.

ALL PROPOSAL PREPARATION COSTS WILL BE THE SOLE RESPONSIBILITY OF

THE OFFEROR. THE GOVERNMENT WILL NOT REIMBURSE ANY FIRM FOR THEIR

PROPOSAL PREPARATION COSTS.

A. PHASE I - REQUEST FOR QUALIFICATIONS (RFQ)

A.1 Organized Site Visit

An organized site visit will be held Wednesday June 27, 2018 at 1:00pm ET. Participants shall meet in the Engineering Conference room, AEG#22 There will only be one organized site visit. Interested Offerors are encouraged to attend, as no other access/site visit will be authorized.

A.2 Pre-Submission Inquiries

Submit Phase 1 inquiries, questions or comments electronically to the Government's Point of

Contact (POC). All requests for information or clarification must be submitted via email only to:

roxie.keese@va.gov by July 9, 2018 at 10:00 AM ET, email subject line shall include project number, project title and solicitation number. Responses to all RFI’s/Questions will be issued as an amendment to the solicitation.

Instructions for submitting Phase II inquiries, questions or comments will be provided on the

Federal Business Opportunities website at www.fbo.gov.

A.3 Date, Time & Place of Submission

Phase I proposals must be received at the Robley Rex VA Medical Center 800 Zorn Avenue, Louisville, Kentucky 40206, c/o: Roxie Ann Keese, Contracting Officer by the submission due http://www.fbo.gov/ date of July 26, 2018 at 12:00PM ET. Packages should be addressed to Roxie Ann Keese, Contracting Officer. Late submissions will not be accepted. All submitted materials will become the property of the Government and will not be returned.

Regardless of the manner you choose to deliver your package, it is the Offeror’s responsibility to ensure it is received before the submission deadline.

A.4 Phase I Submission Requirements

Phase I proposals will be accepted and evaluated for possible advancement to Phase II. Phase I evaluation will select no more than three (3) of the most highly qualified Offerors to advance to

Phase II. Submitted proposals that do not meet the following instructions may be determined to be nonresponsive and not considered for an award. Proposals shall contain all applicable information as required by the solicitation.

1. Offerors are required to submit one (1) original and one (1) electronic copy in pdf format on compact disc of their technical proposal.

2. Documents required: The proposals shall be submitted to the Contracting Officer by the due date and time as specified on the SF 1442 at the address as indicated below. The proposals shall be spiral bound (NO 3-ring binders) into volumes with a cover sheet for each volume displaying information required at item 6. The volumes shall be submitted in response to this solicitation. The proposal shall consist of two (2) physically separate and detachable submissions as follows: Volume I- Technical (Factors 1 - 2) and Volume II –

Past Performance Information (Factor 3). The proposal shall not exceed the number of pages identified in the table below. A page is considered to be one side of an 8-1/2 x 11-inch sheet of paper.

a. Volume 1 shall be the technical proposal (maximum 30 pages); and

b. Volume 2 shall be the CPARs/Past Performance and signed SF-1442 with acknowledgment of all amendments, (no maximum pages).

Phase 1 Technical Proposal Page Limitations

Tab Description Total Page

Limit**

Volume I

Factor 1 Technical Approach – Design/Build Narrative 15

Factor 2 Technical Qualifications 15

Factor 3 CPARs/Past Performance No limit

**NOTE: Cover pages, index pages, CPARS evaluations, and PPQ’s do not count towards page limitations. The Government will not review any information that exceeds the page limitation, including attachments, enclosures, charts, etc. For instance, if the total page limitation is 10 pages, the Government will only review 10 pages. Information submitted on the 11th page and beyond will not be reviewed.

3. Text: Text shall be at least single spaced, on 8 1/2 x 11 inch paper, with a minimum one-half inch margin all around. Pages shall be numbered consecutively. Printing double-sided is encouraged but each printed side will count as a single page towards the total sheet count limitation for the respective section. No foldout pages shall be used except for drawings as described in (c) below. Pages submitted in excess of the page limitations stated throughout this document will not be evaluated.

4. Drawings: Drawings will be submitted as full size (30” x 40” maximum) hardcopy sheets and may be reduced and bound into the response booklet without being counted as sheets.

5. Font Size: Print shall be of a minimum 12-point font size or a maximum 10 characters per inch (10-pitch, pica) spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

6. Proposals will be identified with the following information for each volume:

a. Solicitation Number

b. Solicitation Title

c. Contractor Name/POC with contact information; name, telephone number and email address.

d. Contractor DUNs

e. Volume Number (1 or 2);

f. Volume Title (Technical Proposal or Price Proposal)

7. Proposals shall contain all applicable information as required by the evaluation factors.

8. All transmittal envelopes or other packaging shall be clearly marked with the solicitation number and title, Offeror(s) name and return address.

9. All proposals should be mailed by fastest traceable means (i.e. FedEx, UPS, Airborne

Express, etc.) to avoid delays by USPS.

10. The Offeror shall submit one (1) sealed original Phase I offer and one (1) electronic copy to the office of Ms. Roxie Ann Keese, Contracting Officer, Department of Veterans

Affairs, Robley Rex VA Medical Center by the date and time shown on the SF 1442.

11. Electronic Copy: Offerors shall include one copy of everything being submitted in paper to be also submitted on a CD. This CD shall be submitted at the same time and along with the paper copy and use MS Word, PDF and Excel format files only. If PDF is used, then each Section submitted shall be a separate file. For example all required licenses must be one file, the technical proposal must be another file, and therefore there shall be more than one PDF file on the CD. The CD shall be clearly labeled with the solicitation number and Offeror’s name. The electronic version of Volume I and Volume II is due by the date and time shown on the SF 1442. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence.

Postal Address/Courier Address:

Network Contracting Officer (NCO) 9

800 Zorn Avenue

Louisville, KY 40206

A.5 Phase I Evaluation Factors

Proposal Evaluation for award will include Phase 1 and Phase 2 Technical Evaluation Ratings.

Phase 1 final technical rating is equal to Phase 2 final technical rating. When combined, Phase 1 final technical rating and Phase 2 final technical rating is more important than price.

The Phase I evaluation will select no more than three (3) of the most highly qualified Offerors to advance to Phase II. A responsibility determination will be made in accordance with FAR Part

9.1, Responsible Prospective Contractors. Offerors will be evaluated using the following factors:

Factor 1: Technical Approach – Design/Build Narrative

Factor 2: Technical Qualifications

Factor 3: Past Performance (Customer Satisfaction)

A.6 Order of Importance for Phase I Technical Factors

Phase I Technical Factors 1, 2, and 3 are equal in importance.

A.7 Selection

Selection of Phase II participants may be made without discussions.

B. PHASE II REQUEST FOR PROPOSALS (RFP)

B.1 Phase II Submission Requirements

Phase II proposals will be accepted and considered for award of a firm-fixed price contract.

Submitted proposals that do not meet the following instructions may be determined to be nonresponsive and not considered for an award.

1. Offerors are required to submit one (1) original and one (1) copy of their technical proposal and one (1) copy of their price proposal.

2. Proposals will be submitted in two separately bound volumes.

a. Volume 1 shall be the technical management proposal (maximum 60 pages); and

b. Volume 2 shall be the price proposal (maximum 20 pages).

3. Proposals will be identified with the following information.

a. Solicitation Number

b. Solicitation Title

c. Contractor Name, with POC contact information; name, telephone number and email address.

d. Contractor DUNs

e. Volume Number (1 or 2);

f. Volume Title (Technical Proposal or Price Proposal)

5. Proposals shall be spiral bound (no 3-ring binders).

6. The proposal shall not exceed the number of pages identified in the table below. A page is considered to be one side of an 8-1/2 x 11 inch sheet of paper.

7. Proposals shall contain all applicable information as required by the evaluation factors.

8. Documents required: The proposals shall be submitted to the Contracting Officer by the due date and time as specified on the SF 1442 at the address as indicated below. The proposals shall be spiral bound into volumes (Volume I – Technical and Volume II – Cost) with a cover sheet displaying the RFP number, contractor name and address, contact name, email address and telephone number and an index of the sections of each volume. The volumes shall be submitted in response to this solicitation. Volume I shall consist of the

Technical Proposal and Volume II shall consist of the signed SF-1442, acknowledgment of all amendments, S02-Price Schedule Worksheet and bid guarantee.

An electronic version of Volume I and Volume II shall be delivered to the Contracting

Officer on a compact disk (CD). The CD shall be clearly labeled with the solicitation number and Offeror’s name. The electronic version of Volume I and Volume II is due by the date and time shown on the SF 1442.

9. All transmittal envelopes or other packaging shall be clearly marked with the solicitation number, Offeror(s) name and return address.

10. All proposals should be mailed by fastest traceable means (i.e. FedEx, UPS, Airborne

Express, etc.).

11. The Offeror shall submit one (1) sealed original offer (Volumes I & II), and one (1) copy of their technical proposal (Volume I) and one (1) copy of the Cost Proposal (Volume II) to the office of Roxie Ann Keese, Contracting Officer, Department of Veterans Affairs, Network Contract Office (NCO) 9 by the date and time shown on the SF 1442.

12. Electronic Copy, Offerors shall include one copy of everything being submitted in paper to be also submitted on a CD. This CD shall be submitted at the same time and along with the paper copy and use MS Word, PDF and Excel format files only. If PDF is used then each Section submitted shall be a separate file. For example, all required licenses must be one file, the technical proposal must be another file, and therefore there shall be more than one PDF file on the CD.

Postal Address/Courier Address:

Network Contract Office (NCO) 9

Robley Rex VA Medical Center

800 Zorn Avenue

Louisville, KY 40206

Phase II Technical Proposal Page Limitations

Tab Description Total Page

Limit**

Volume I

Factor 1 Design and Construction Concept Narratives 15

Factor 2 Management Approach 15

Factor 3 Key Personnel 15

Factor 4 Technical Solution for performance schedule 15

**NOTE: Cover pages, copies of professional licenses and index pages do not count towards page limitations. Except for as noted, the Government will not review any information that exceeds the page limitation, including attachments, enclosures, charts, etc. For instance, if the total page limitation is 15 pages, the Government will only review 15 pages. Information submitted on the 16th page and beyond will not be reviewed.

B.2 Order of Importance for Phase II Technical Factors

All Phase II Technical Factors are equal in importance.

B.3 Basis of Award

The Government intends to award without discussions the proposal offering the Best Value to the Government. Award will be made on a Best Value trade off basis where all evaluation factors other than cost or price, when combined, are more important than cost or price. The

Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

C. EVALUATION FACTORS

C.1 Technical Proposal Requirements.

The proposal shall address the following evaluation factors during a 2-phase procurement process for Design Build.

C.2 Phase 1 Individual Evaluation:

Only the top three (3) ranking Offerors will be selected to submit Phase 2 proposals. For Phase 1, each evaluation factor is equal in importance. The Phase 1 evaluation will be conducted using the following factors:

Factor 1: Technical Approach: Design/Build Narrative: Proposals shall be evaluated based on the overall description of the design-build process from notice to proceed to project completion which shall include all stages of the contract including but not limited to: survey work, design submittal milestones, construction milestones, design concepts and closeout of the project.

Offeror shall include as much detail as possible. A complete and comprehensive narrative will receive a higher rating.

Factor 2: Technical Qualifications: The capability of the Design/Build team to perform on this contract will be evaluated per recent corporate specialized experience working on design-build contracts for projects of comparable size, complexity, and scope within the last ten (10) years.*

Include the following information for only five (5) of the most relevant projects on the past project work sheet attached herewith;

• Project title, location and contracting method (design build, design bid build, etc.)

• Project description including the building use.

• Project owner’s contact person name and telephone number.

• Project start and completion dates (original vs. actual) for each project, explain reason for increase in schedule if applicable.

• Project cost (original vs. actual), for each project, explain reason for increase in cost if applicable.

*Comparable size, complexity, and scope are defined as follows: Comparable size is defined as the dollar value of the past contracts as compared to the dollar value of this contract (are they comparable in cost,); Complexity is defined as the variety and number of different trades working on past projects as compared to the trades involved for this project, such as but not limited to; site survey, site investigation, utility work, paving, concrete, masonry, carpentry, landscaping, irrigation, etc. Scope is defined as having the same work products as required for this projects’ scope of work as applicable such as: site survey work, site utility work, earthwork, roads/parking, paving, crypts, columbaria, administrative office buildings, vehicle maintenance buildings, landscaping, and irrigation systems.

Technical Evaluation Rating Scale for Factors 1 and 2

Rating Description

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Proposal has strengths and no weaknesses.

Risk of unsuccessful performance is minimal.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies.

Proposal is un-awardable.

Standard Definitions

Strength

A strong attribute or quality of particular worth or utility; an inherent asset. Note:

Simple adherence to the requirements or ability to meet a requirement is compliance but should not be listed as strength.

Weakness A flaw in the proposal that increases the risk of unsuccessful contract performance.

Deficiency

A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Factor 3: Past Performance (Customer Satisfaction) – Offeror shall submit the CPARS evaluations (final or interim) and/or Past Performance Questionnaire (PPQ) for the five (5) projects submitted under Phase I Factor 2 – Technical Qualifications. A PPQ should only be submitted if no CPARS exists. A PPQ form is attached herewith for distribution to former customers / clients for the customer/client to complete. Do not submit incomplete PPQ forms with your submission.

Rating will be based on how well the contractor performed on the contracts and the relevancy of the projects, projects for which CPARS or PPQs are submitted and should be similar to this project in terms of size, complexity, cost, scope and contract type.

Technical Evaluation Rating Scale for Factor 3

Performance Confidence Assessments

Rating Description

Substantial

Confidence

Based on the offeror’s recent/relevant performance record, the

Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory

Confidence

Based on the offeror’s recent/relevant performance record, the

Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the

Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the

Government has no expectation that the Offeror will be able to successfully perform the…