36C24827Q0049.docx
DOCX document 17 KB Posted
- Attached to
- J059--FY27: Hemodialysis Equipment PM & Repairs
- Solicitation number
- 36C24827Q0049
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 8 (VA Caribbean Healthcare System) for market research purposes. The VA is seeking qualified small business concerns to provide preventive and corrective maintenance services for hemodialysis equipment located in San Juan, Puerto Rico, specifically for twenty Phoenix Hemodialysis Machines and two PrismaFlex CRRT Units. The notice is designed to determine the appropriate acquisition strategy and does not constitute a binding solicitation or commitment by the government. Responses are due by October 14, 2026, at 10:00 AM Eastern Time and should be submitted via email to Elder Vazquez Melendez, Contract Specialist, at elder.vazquezmelendez@va.gov.
Two critical mandatory requirements must be met for evaluation: vendors must provide a current OEM authorization letter from Baxter/Vantive explicitly permitting service on Phoenix and PrismaFlex systems, and they must submit OEM-issued technician certifications for both systems. Responses missing either of these documents will result in an automatic NOT CAPABLE determination and will not be evaluated. Interested vendors should also provide general company information, company overview, relevant experience, technical capability, emergency response capability, and information regarding parts and supply chain capabilities. No telephone inquiries will be accepted, proprietary information must be clearly marked, and no reimbursement will be provided for costs associated with responding to this notice.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| FY27: Hemodialysis Equipment PM & Repairs |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 00921-3201 |
| SOLICITATION NUMBER* |
| 36C24827Q0049 |
| RESPONSE DATE/TIME/ZONE |
| 10-14-2026 10:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| J059 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201
POINT OF CONTACT*
Contract Specialist Elder Vazquez elder.vazquezmelendez@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 8 (NCO 8)
VA Caribbean HCS
#10 Calle Casia Suite
San Juan PR 00921-3201
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Preventive & Corrective Maintenance Services for Hemodialysis Equipment Phoenix Hemodialysis Machines & PrismaFlex CRRT Systems NAICS: 811210 – Electronic and Precision Equipment Repair and Maintenance PSC: J059 – Maintenance/Repair/Rebuilding of Medical Equipment
NOTICE TYPE: Sources Sought DISCLAIMER: This Sources Sought Notice is issued solely for information and planning purposes. This notice does not constitute a solicitation and shall not be construed as a commitment by the Government. No reimbursement will be made for any costs associated with providing information in response to this notice or any follow-up requests.
1. PURPOSE: The Department of Veterans Affairs (VA), VA Caribbean Healthcare System (VACHS), San Juan, Puerto Rico, is seeking qualified Small Business concerns capable of providing Preventive and Corrective Maintenance (PM/CM) for twenty (20) Phoenix Hemodialysis Machines and two (2) PrismaFlex CRRT Units. This market research will determine the appropriate acquisition strategy.
2. CRITICAL MANDATORY REQUIREMENTS:
a. OEM AUTHORIZATION LETTER (Mandatory) – Vendors must submit a current OEM authorization letter from Baxter/Vantive explicitly permitting service on Phoenix and PrismaFlex systems.
b. OEM-CERTIFIED TECHNICIAN DOCUMENTATION (Mandatory) – Vendors must submit OEM-issued technician certifications for Phoenix and PrismaFlex systems. Missing documentation will result in an automatic NOT CAPABLE determination.
3. REQUIRED RESPONSE INFORMATION: General company information, company overview, relevant experience, technical capability, emergency response capability, parts and supply chain. Responses missing OEM authorization or technician certification will NOT be evaluated.
4. ADDITIONAL INFORMATION: This notice does not obligate the Government to issue a solicitation or award a contract. No telephone inquiries will be accepted. Proprietary information must be clearly marked.
5. SUBMISSION INSTRUCTIONS: Responses must be submitted via email to: Vazquez Melendez, Elder, Contract Specialist, Email: elder.vazquezmelendez@va.gov, Subject Line: “Sources Sought Response – Hemodialysis PM Services (NAICS 811210)” Response Due Date:, October 14, 2026, 10:00 AM Local Time Late responses may not be considered.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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