Updated 36C24826Q1174.pdf
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- Solicitation number
- 36C24826Q1174
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs Network Contracting Office 8 (NCO 8) for market research purposes only. The notice is not a solicitation, commitment to award, or request for quote, and responses will not receive evaluations or feedback.
NCO 8 seeks information on domestic brand name or equal products to the DRE Avela Medical Chair and DRE Pneumatic-Assisted Stirrups for the VA Caribbean Healthcare System Radiation Oncology Service in Carolina, Puerto Rico. The requirement includes three DRE Avela Procedure Chairs, two pairs of DRE Pneumatic-Assisted Stirrups, dock-to-dock freight, and installation with initial orientation and training. Vendors must be Small Business concerns aligned with NAICS 339113 (Surgical Appliance and Supplies Manufacturing, 800-employee size standard) and provide domestic equal alternatives that meet all compatibility, functional, and performance needs, particularly with seat rail accessories. The chair must be a high-performance motorized procedure chair with 350-pound weight capacity, motorized adjustments for height (25.2"–38.6"), backrest, footrest, and incline, four motors total, 240° manual rotation, 3-position memory hand controller with dual-sided foot pedals, removable multi-angle adjustable stirrups, ISO 13485 certification, and FDA registration.
Interested vendors must submit a capability statement by 4:00 PM EST on September 22, 2026, to Contract Specialist Camille Alderman at Camille.Alderman@va.gov including company information, SAM UEI, socio-economic status, documentation of capability, technical specifications demonstrating compliance with salient characteristics, and past or current similar contracts. Vendors must be registered in SAM.gov to be eligible for future award consideration. Email is the only acceptable submission method.
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Sources Sought Notice
*= Required Field Sources Sought Notice
SUBJECT* DRE AVELA Medical Chairs and Pneumatic Stirrups
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 33637
SOLICITATION NUMBER* 36C24826Q1174
RESPONSE DATE/TIME/ZONE 09-22-2026 4PM EASTERN TIME, NEW YORK, USA
ARCHIVE 30 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
SET-ASIDE
PRODUCT SERVICE CODE* 6515
NAICS CODE* 339113
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Ste 160A Tampa FL 33637
POINT OF CONTACT* Contracting Officer Camille Alderman Camille.Alderman@va.gov 813-938-9733
PLACE OF PERFORMANCE
ADDRESS VA Caribbean Healthcare System
Bldg. C1 35 Sector Central José Tony Santana Ave.
Carolina
POSTAL CODE 00979
COUNTRY Puerto Rico
ADDITIONAL INFORMATION
AGENCY’S URL https://www.caribbean.va.gov URL DESCRIPTION Agency Website AGENCY CONTACT’S EMAIL ADDRESS Camille.Alderman@va.gov EMAIL DESCRIPTION Contract Specialist Email
DESCRIPTION
Introduction: This Sources Sought Notice is for market research purposes only. It is not a solicitation, request for quote, or a commitment by the Government to award a contract.
Responses will not receive evaluations or feedback, and the Government will not reimburse costs associated with preparing a response.
The Network Contracting Office (NCO) 8 is conducting market research to identify qualified and capable Small Business concerns—specifically those aligned with NAICS 339113, Surgical Appliance and Supplies Manufacturing (size standard: 800 employees)—that can provide domestic equal brands to the DRE Avela Medical Chair and DRE Pneumatic-Assisted Stirrups.
These items are required by the VA Caribbean Healthcare System (VACHS), Radiation Oncology Service, located in Carolina, Puerto Rico, and include on-site assembly, installation, and training.
Requirement Overview: We are seeking information on domestic brand name or equal products that meet or exceed the salient characteristics of the items listed below. Domestic alternatives must satisfy all compatibility, functional, and performance needs, particularly compatibility with seat rail accessories, which are essential for safe installation and operation of the stirrups.
General Requirements:
Description Part Number Quantity DRE Avela Procedure Chair 7AVELA # CESS-A-7AVELA 3 each DRE Pneumatic-Assisted Stirrups (pair) # 80G11 2 pairs Free Dock-to-Dock Freight # CESS-FREIGHT 1 lot Installation & Initial Orientation/Training #828217 1box
Salient Characteristics (Brand Name or Equal) high-performance, motorized procedure chair designed for speed, ergonomics, and versatility.
Size: Overall Dimensions: 74.4″ (L) × 33.5″ (W) × 25.2″–38.6″ (H) Weight Capacity: 350 lbs (160 kg) Total Length: 78 inches Adjustments
Height Adjustment Range: 25.2″ – 38.6″ (640–980 mm) Height Adjustment: Motor-driven Backrest Adjustment: Motor-driven Footrest Adjustment: Motor-driven Incline Adjustment: Motor-driven
Controls Motors: 4 (Height, Backrest, Footrest, Incline) Rotation Radius: 240° (manual) Hand Controller: 3-position memory, RESET & LOCK function Foot Pedal Controller: Dual-sided (both sides of chair) RESET Button: Mounted on side of backrest
Accessories Removable, multi-angle adjustable stirrups Fixed or Removable Armrests.
Adjustable headrest
Motorized adjustments (four motors) 240° manual rotation Memory function (3 positions) Hands-free dual foot pedals RESET functions on hand controller and backrest Suitable for gynecological, urological, podiatric, and dermatological procedures Height range supports ergonomic operations and patient transfers ISO 13485 certified; FDA-registered facility Factory-trained technicians available for setup, service, and training
Operational Advantages Eliminates manual repositioning delays Provides full procedural access Enhances patient comfort and staff ergonomics Support fast-paced clinical workflow
Exhibit of positions required
Vendor Response Instructions
Interested vendors should submit a capability statement including:
Company name and address Point of contact (name, phone, email)
SAM UEI
Socio-economic status (SDVOSB, VOSB, HUBZone, etc.)
Documentation demonstrating capability to provide the requested items Technical specifications, brochures, or data sheets showing compliance with salient characteristics Any past or current contracts for similar requirements
To be eligible for award consideration in future procurements, vendors must be registered in SAM.gov.
Submission Deadline: Responses must be emailed no later than 4:00 PM EST on September 22, 2026 to: Camille Alderman, Contract Specialist Email: Camille.Alderman@va.gov Email Subject Line: Sources Sought 36C24826Q1174 – DRE Avela Procedure Chair and Pneumatic-Assisted Stirrups Telephone and fax responses will not be accepted.
Closing Statement: Thank you for your interest in supporting the VA Caribbean Healthcare System. Your response helps the Government better understand industry capabilities and informs future acquisition planning.
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