36C24826Q0992.docx
DOCX document 16 KB Posted
- Attached to
- J065--Exac Trac Equipment Maint & Support
- Solicitation number
- 36C24826Q0992
About this file
This is a Special Notice/Request for Information (RFI) issued by the Department of Veterans Affairs Network Contracting Office 8 (NCO 8) on behalf of James A. Haley VA Medical Center in Tampa, Florida for hardware and application support services for ExacTrac X-Ray and Frameless SRS equipment. The solicitation number is 36C24826Q0992, and the government intends to award a sole-source contract to Lovell Government Services.
The contractor shall provide a comprehensive hardware and application support package including 24x7 website access for customer downloads, 15-30 minute initial response times during Monday-Friday 8am-5pm EST business hours, firmware updates upon software releases, maintenance and repair services covering parts and labor (excluding negligence-related damage), 24-48 hour loaner equipment at no additional charge subject to stock availability, and one annual onsite manufacturer preventative maintenance visit. The period of performance runs from September 15, 2026 through September 14, 2027. The government is responsible for deployment and training, while the contractor handles all hardware and software application support. The NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance). All information responses must be received by August 13, 2026 at 10:00 AM EST. Prospective responders must provide a letter from the manufacturer authorizing Lovell Government Services to perform the work. This RFI is for information and planning purposes only and does not constitute a binding solicitation.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Exac Trac Equipment Maint & Support |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 33637 |
| SOLICITATION NUMBER* |
| 36C24826Q0992 |
| RESPONSE DATE/TIME/ZONE |
| 08-12-2026 10:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 8 (NCO 8)
8875 Hidden River Pkwy Ste 160A Tampa FL 33637
POINT OF CONTACT*
Contracting Officer Keila President keila.president@va.gov N/A
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
James A. Haley VA Medical Center, 13000 Bruce B. Downs Blvd., Tampa, Florida 33612, intends to solicit sole source to Lovell Government Services, to provide hardware and application support package for ExacTrac X-Ray and Frameless SRS. Remote applications support available Monday — Friday 8am — 5pm EST.
1. 24x7 website access for customer download of information
2. 15- 30-minute initial response Monday — Friday 8am — 5pm EST
3. Firm ware Updates as upon new releases of software
4. Maintenance and repair to include parts and labor (not including negligence)
5. 24/48 Loaner at no additional charge (subject to availability of stock)
6. One (1) annual onsite manufacturer preventative maintenance schedule
Period of Performance: 9/15/2026 to 9/14/2027.
Government Responsibilities: Government is responsible for completing deployment and education training provided by the Contractor. The Contractor is responsible for hardware and software application support.
The North American Industry Classification System (NAICS) code is 811210, Electronic and Precision Equipment Repair and Maintenance.
Any information regarding this requirement must be received no later than 8/13/2026 @ 10:00 AM EST. Please provide a letter from the manufacturer stating authorization to work with Lovell Government Services.
DISCLAIMER
This request for information is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this request for information that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
| *= Required Field |
| Special Notice |
Special Notice
File details come from the government source that posted it. Updated .