36C24826Q0912.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 8 (NCO 8)

Gainesville FL 32601-3460

POINT OF CONTACT*

Contracting Officer Todd Pappas todd.pappas@va.gov 352-374-6007

ADDITIONAL INFORMATION

AGENCY’S URL

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DESCRIPTION

Notice of Intent to Award as Sole Source: The Department of Veterans Affairs, NCO 8, intends to award a Sole Source, Firm-Fixed Price contract to Covidien Sales LLC for the for the acquisition, installation, training, and annual maintenance of the Medtronic Situate™ Detection System X, including the Situate Console X, Body Scanner Lite, Room Scanner X, and Complete Care Service Plan for VISN 8 medical centers.

The anticipated contract shall consist of one (1) twelve-month base period with four (4) twelve-month option periods for continued Complete Care Service Plan coverage.

The Government requires an integrated retained surgical item detection system capable of:

• automated non-handheld under-patient RF scanning;

• handheld environmental RF scanning;

• workflow guidance supporting standardized clinical use;

• scan verification;

• documentation supporting the patient's medical record; and

• manufacturer-supported maintenance, software support, and/or technical assistance.

The Government conducted market research to identify commercially available retained surgical item prevention technologies capable of satisfying its minimum operational requirements. The Government recognizes that multiple manufacturers offer retained surgical item prevention products. However, no other commercially available system was identified that simultaneously satisfies all of the Government's minimum operational requirements without requiring revision of those requirements. Accordingly, the Government intends to negotiate with Covidien Sales LLC as the only responsible source identified during market research capable of meeting the Government's minimum needs.

Any responsible source believing it can satisfy the Government's minimum requirements is encouraged to submit a capability statement. Capability statements shall clearly demonstrate, with supporting technical documentation, how the proposed system satisfies each minimum requirement identified in the Statement of Need. Capability statements will be evaluated solely to determine whether competition is appropriate for this acquisition General marketing literature or unsupported assertions of equivalency will not be considered sufficient. Capability statements should include:

• detailed technical specifications;

• FDA clearance or authorization, if applicable;

• description of patient-scanning methodology;

• description of environmental scanning capability;

• workflow guidance and scan verification functionality;

• installation and training approach;

• preventive maintenance and software support capabilities;

• warranty information; and

• evidence of compliance with applicable trade requirements, if required by the solicitation

This announcement is being issued for information purposes only and does not constitute a a Request for Quotations (RFQ) or Request for Proposals (RFP). Responsible sources that oppose this decision may identify their interest by submitting their capability information meeting the salient characteristics and/or an OEM Authorization Letter to provide both – the Situate Console X Body Scanner Lite system and the Complete Care Service Plan The Government will not be responsible for any costs associated with the preparation of responses to this notification. Telephone inquiries will not be accepted. All inquiries and submittals must be sent via email to Todd Pappas, Contracting Officer, at todd.pappas@va.gov. by 12PM EST, on Friday July 24, 2026.

See attached document: Statement of Need_SITUATE CONSOLE X.

Special Notice