S05 - QUESTIONS AND ANSWERS UPS updated.pdf
PDF 181 KB Posted
- Attached to
- UPS Preventative Maintenance Services Federal contract opportunity
- Solicitation number
- 36C24826Q0801
About this file
This is a Questions and Answers document for UPS Preventative Maintenance Services Solicitation (36C24826Q0801). The document addresses clarifications regarding the scope, equipment specifications, service delivery requirements, and billing procedures for preventative maintenance services on ten uninterruptible power supply units located across multiple buildings.
The incumbent contractor is Antoncecci Power, and services are currently being performed under previous Contract #36C24821P1148. The ten UPS units under contract include Eltek Flatpack2 (48 VDC), Staco FLU-125-00 (125 kVA), Liebert NPower (130 kVA), Staco First Line PLT (30 kVA), APC SUVTPF15KB4F (15 kVA), Active Power Flywheel (150 kVA), Crucial Power Products (50 kVA), Eaton 9E-20 (20/30 kVA), Toshiba G8000 (120 kVA), and Riello MultiPower (140 kVA), with battery counts ranging from 20 to 200 units depending on equipment type. Key clarifications include: subcontracting to OEMs for flywheel UPS service is acceptable; the two-hour on-site requirement is flexible and may be replaced with two-hour phone support and four-hour on-site response; battery replacements and faulty parts not included in preventative maintenance pricing will be handled via separate quotes, Government Purchase Cards (GPC), or contract modifications depending on amount; and each contractor must generate their own test reports based on manufacturer recommendations. Two non-operational units have been removed from the scope, maintaining the total of ten UPS units requiring service.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| S06 - 36C24826Q0801 AMENDMENT 0001.pdf | ||
| SOLICITATION 36C24826Q0801 UPS PREVENTATIVE MAINTENANCE SERVICES.pdf |
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QUESTIONS AND ANSWERS
UPS PREVENTATIVE MAINTENANCE SERVICES
SOLICITATION (36C24826Q0801)
1. Who (what contactors) is currently (or in the recent past) been performing the PMs on these
UPS?
Antoncecci Power.
2. What is the bat type and count for each UPS?
CLIN Equipment / Make Model KVA Location Battery Make / Model qty
0001 Eltek (Rectifier / DC Plant) Flatpack2 48 VDC plant G-001 Tunnel Enersys SBS 210F 48
0002 Staco FLU-125-00 125 Basement Bldg 1, BB-
03 CSB HRL12280W FR 80
0003 Liebert NPower 130kVA 130 Basement Bldg 1, BB- 03 DataSafe 12HX400-FR 40
0004 Staco First Line PLT 30 Tunnel to Bldg 30, G-
001 CSB HR1290W FR 36
0005 APC SUVTPF15KB4F 15 Emergency Dept, Bldg
1, GE-005
Genesis NP7-12T (96 batt.) 96
0006 Active Power (Flywheel) 6533944-1 150 Bldg 39, Room A-110 Flywheel energy storage —
0007 Crucial Power Products
WR050H09LHT3-
VA 50 Parking Garage DataSafe 12HX330-FR
(92 batt.) 200
0008 Eaton 9E-20 ( 20 / 30 Parking Garage Interstate SLA1079 80
0009 Toshiba G8000 120 Bldg 32 CSB HRL12540W-FR 40
0010 Riello * MultiPower (MOD M2U 140) 140 2B-256 Dialysis CSB XPL 5700 FR 20
3. Is it acceptable to sub-contract out to the OEM for service on the flywheel UPS?
Yes, it is acceptable.
4. Is the two hours on-site a hard requirement? No. Can we offer 2-hour phone support and 4-hour on-site?
Yes.
5. Can you confirm the kVA rating for Item 2?
KVA is 125.
6. Can you confirm the exact make and model for Item 6? Argus and Npower appear to be separate entities. See chart above.
7. Is this a brand-new contract or is there an incumbent performing these services?
Services currently being performed however, this is a new contract.
8. If not brand new, what is the current/previous contract number?
Contract #36C24821P1148
9. How are the battery replacements being handled? In the pricing schedule, each unit's price says it includes the "associated battery groups," and the PWS mentions batteries getting
QUESTIONS AND ANSWERS
UPS PREVENTATIVE MAINTENANCE SERVICES
SOLICITATION (36C24826Q0801)
replaced when load testing shows they've reached the end of their life. But there's no separate line item for battery replacement anywhere in the schedule.
Depending on the amount, it may be handled with a GPC or a contract Modification.
10. When a full battery string wears out and needs to be completely replaced, is that covered under the fixed yearly price for that unit, or is it handled separately and quoted at the time it needs to be done?
Depending on the amount, it may be handled with a GPC or a contract Modification.
11. On page 6, under "II. SCOPE" > "Preventive maintenance (PM)" > section "c)", the requirement states: "replacing faulty batteries, durable parts, and parts which are likely to become faulty, fail, or become worn." Will the batteries and other parts requiring replacement be billed via a separate quote, in addition to the price charged for Preventive maintenance (PM)?
Faulty batteries and parts not listed will be handled via a separate quote. Depending on the amount, it may be handled with a GPC or a contract Modification.
12. If the replacement of UPS batteries and other parts must be included in the Preventive maintenance (PM) price, please provide the model details for the batteries and parts to be replaced, or the specific budget amount for parts replacement that should be factored into the PM cost. They do Not need to be included in the PM price. The replacements will be done either GPC or MOD
13. Could you provide the latest UPS test report for reference? The reports should be made from the current Vender and based off the manufacture’s recommendation. Each Vender will make their own reports.
14. Following the site visit can we confirm the equipment on the PWS.
Yes.
15. The two UPSs in Building 1 basement Rm BB-003( Active power and Exide/Powerware) seem to be not in use /operational. Also visited 2 additional UPS’s. One in the electric room in building 1 2nd floor and building 32 old generator room. Would we want to delete the 1st two in so SOW and add the two additional ones ? Would still be a total of 10.
Yes, there are only 10. The 2 in question have been removed.
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