36C24826Q0759 0005.docx

SUBJECT*

Tampa Bulk Oxygen and Medical Gas

GENERAL INFORMATION

Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Ste 160A Tampa FL 33637

POINT OF CONTACT*

Contract Specialist David Griganavicius david.griganavicius@va.gov 813-796-2945

PLACE OF PERFORMANCE

13000 Bruce B. Downs Blvd

Tampa FL

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This amendment is issued to:

1. Extend the due date and time for the receipt of offers to 2:00pm EST on 27 July 2026.

2. Incorporate the updated attachment D.3 Medical Gas by Location. See attachment D.3 Medical Gas by Location – updated Copy. The previous version of attachment D.3 is obsolete.

3. Incorporate attachment D.4 Drawings.

4. Incorporate attachment D.5 9000 Gallon main tank label.

5. Incorporate the VA required records management language, attachment D.6 NARA RM Contract Language Clause.

6. Incorporate attachment D.7 Questions and Answers.

7. Incorporate the updated B.2 Price/Cost Schedule of line items. The previous version of the Schedule of line items at B.2 is obsolete.

8. Incorporate the updated B.4 Statement of Need. The previous version of the Statement of Need at B.4 is obsolete.

9. Incorporate by reference the clause at FAR 52.228-5 Insurance-Work on a Government Installation.

10. Incorporate by full text the clause CL-120 Supplemental Insurance Requirements

11. Incorporate the updated Addendum to FAR 52.212-1. The previous version of FAR 52.212-1 is obsolete.

Reminder, no further questions are being accepted as the due date and time to submit questions has passed.

See attached document: D.3 Medical Gas by Location - updated Copy.

See attached document: D.4 Drawings.

See attached document: D.5 9000 Gallon main tank label.

See attached document: D.6 NARA RM Contract Language Clause.

See attached document: D.7 Questions and Answers.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

BULK LIQUID STORAGE SYSTEM LEASE (9000 GALLON PRIMARY AND 1500-GALLON BACK-UP)

Contract Period: Base POP Begin: 08-01-2026 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6835 - Medical Gases

BULK LIQUID OXYGEN FILL (ESTIMATED)

POP Begin: 08-01-2026 POP End: 09-30-2026

CARBON DIOXIDE MEDICAL (E)

POP Begin: 08-01-2026 POP End: 09-30-2026

CARBON DIOXIDE MEDICAL (H)/(K)

POP Begin: 08-01-2026 POP End: 09-30-2026

CART RACK LR50 LAYERED 50 CAPACITY AJ

POP Begin: 08-01-2026 POP End: 09-30-2026

OXYGEN MEDICAL (H)/(K)

POP Begin: 08-01-2026 POP End: 09-30-2026

HELIUM BALLOON GRADE (H)/(K)

POP Begin: 08-01-2026 POP End: 09-30-2026

MEDICAL AIR, USP (H)/(K)

POP Begin: 08-01-2026 POP End: 09-30-2026

NITROGEN MEDICAL, LIQUID HP (180LTR), 22 PSI

POP Begin: 08-01-2026 POP End: 09-30-2026

NITROGEN MEDICAL (E)

POP Begin: 08-01-2026 POP End: 09-30-2026

NITROGEN MEDICAL (H)/(K)

POP Begin: 08-01-2026 POP End: 09-30-2026

NITROGEN UHP 99.999% 049 PER LITER (H SIZE COMPRESSED CYLINDER)

POP Begin: 08-01-2026 POP End: 09-30-2026

NITROS OXIDE USP (E)

POP Begin: 08-01-2026 POP End: 09-30-2026

NITROS OXIDE USP (H)/(K)

POP Begin: 08-01-2026 POP End: 09-30-2026

OXYGEN MEDICAL (E) ALUMINUM E (WALK-O2-BOUTS)

POP Begin: 08-01-2026 POP End: 09-30-2026

OXYGEN MEDICAL (E) OXY-GEN 1 (TM)

POP Begin: 08-01-2026 POP End: 09-30-2026

OXYGEN MEDICAL LIQUID MP (180 LTR), 22 PSI

POP Begin: 08-01-2026 POP End: 09-30-2026

OXYGEN MEDICAL, OXY-GEN 1 (E) ALUM DISS

POP Begin: 08-01-2026 POP End: 09-30-2026

LUNG DIFFUSER GAS 0.3% CO/0.3% CH4/21% O2/N2 044 (H )

POP Begin: 08-01-2026 POP End: 09-30-2026

RENTAL: GAS CYLINDER SIZES A, B, C, D, & E.

POP Begin: 08-01-2026 POP End: 09-30-2026

RENTAL: GAS CYLINDER SIZES G, H, K, 200.

POP Begin: 08-01-2026 POP End: 09-30-2026

RENTAL: NITROUS OXIDE SIZE USP E

POP Begin: 08-01-2026 POP End: 09-30-2026

RENTAL: NITROUS OXIDE SIZE H/200.

POP Begin: 08-01-2026 POP End: 09-30-2026

RENTAL: MRI COMPATIBLE OX USPE W/ REGULATOR, SIZE E

POP Begin: 08-01-2026 POP End: 09-30-2026

RENTAL: LIQUID CONTAINERS (PORTABLES) 160 LTR OR LESS CAPACITY INCLUDING 30L DEWERS

POP Begin: 08-01-2026 POP End: 09-30-2026

RENTAL: LIQUID CONTAINERS (PORTABLES) 180 LTR OR GREATER CAPACITY

POP Begin: 08-01-2026 POP End: 09-30-2026

RENTAL: HELIUM GAS CYLINDER SIZE H/200

POP Begin: 08-01-2026 POP End: 09-30-2026

Emergency Delivery Fee

POP Begin: 08-01-2026 POP End: 09-30-2026

Annual Cylinder Inventory and all Reports including Weekly, Monthly, and Yearly.

POP Begin: 08-01-2026 POP End: 09-30-2026

BULK LIQUID STORAGE SYSTEM LEASE (9000 GALLON PRIMARY AND 1500-GALLON BACK-UP)

Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027

BULK LIQUID OXYGEN FILL (ESTIMATED)

POP Begin: 10-01-2026 POP End: 09-30-2027

CARBON DIOXIDE MEDICAL (E)

POP Begin: 10-01-2026 POP End: 09-30-2027

CARBON DIOXIDE MEDICAL (H)/(K)

POP Begin: 10-01-2026 POP End: 09-30-2027

CART RACK LR50 LAYERED 50 CAPACITY AJ

POP Begin: 10-01-2026 POP End: 09-30-2027

OXYGEN MEDICAL (H)/(K)

POP Begin: 10-01-2026 POP End: 09-30-2027

HELIUM BALLOON GRADE (H)/(K)

POP Begin: 10-01-2026 POP End: 09-30-2027

MEDICAL AIR, USP (H)/(K)

POP Begin: 10-01-2026 POP End: 09-30-2027

NITROGEN MEDICAL, LIQUID HP (180LTR), 22 PSI

POP Begin: 10-01-2026 POP End: 09-30-2027

NITROGEN MEDICAL (E)

POP Begin: 10-01-2026 POP End: 09-30-2027

NITROGEN MEDICAL (H)/(K)

POP Begin: 10-01-2026 POP End: 09-30-2027

NITROGEN UHP 99.999% 049 PER LITER (H SIZE COMPRESSED CYLINDER)

POP Begin: 10-01-2026 POP End: 09-30-2027

NITROS OXIDE USP (E)

POP Begin: 10-01-2026 POP End: 09-30-2027

NITROS OXIDE USP (H)/(K)

POP Begin: 10-01-2026 POP End: 09-30-2027

OXYGEN MEDICAL (E) ALUMINUM E (WALK-O2-BOUTS)

POP Begin: 10-01-2026 POP End: 09-30-2027

OXYGEN MEDICAL (E) OXY-GEN 1 (TM)

POP Begin: 10-01-2026 POP End: 09-30-2027

OXYGEN MEDICAL LIQUID MP (180 LTR), 22 PSI

POP Begin: 10-01-2026 POP End: 09-30-2027

OXYGEN MEDICAL, OXY-GEN 1 (E) ALUM DISS

POP Begin: 10-01-2026 POP End: 09-30-2027

LUNG DIFFUSER GAS 0.3% CO/0.3% CH4/21% O2/N2 044 (H )

POP Begin: 10-01-2026 POP End: 09-30-2027

RENTAL: GAS CYLINDER SIZES A, B, C, D, & E.

POP Begin: 10-01-2026 POP End: 09-30-2027

RENTAL: GAS CYLINDER SIZES G, H, K, 200.

POP Begin: 10-01-2026 POP End: 09-30-2027

RENTAL: NITROUS OXIDE SIZE USP E

POP Begin: 10-01-2026 POP End: 09-30-2027

RENTAL: NITROUS OXIDE SIZE H/200.

POP Begin: 10-01-2026 POP End: 09-30-2027

RENTAL: MRI COMPATIBLE OX USPE W/ REGULATOR, SIZE E

POP Begin: 10-01-2026 POP End: 09-30-2027

RENTAL: LIQUID CONTAINERS (PORTABLES) 160 LTR OR LESS CAPACITY INCLUDING 30L DEWERS

POP Begin: 10-01-2026 POP End: 09-30-2027

RENTAL: LIQUID CONTAINERS (PORTABLES) 180 LTR OR GREATER CAPACITY

POP Begin: 10-01-2026 POP End: 09-30-2027

RENTAL: HELIUM GAS CYLINDER SIZE H/200

POP Begin: 10-01-2026 POP End: 09-30-2027

Emergency Delivery Fee

POP Begin: 10-01-2026 POP End: 09-30-2027

Annual Cylinder Inventory and all Reports including Weekly, Monthly, and Yearly.

POP Begin: 10-01-2026 POP End: 09-30-2027

BULK LIQUID STORAGE SYSTEM LEASE (9000 GALLON PRIMARY AND 1500-GALLON BACK-UP)

Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028

BULK LIQUID OXYGEN FILL (ESTIMATED)

POP Begin: 10-01-2027 POP End: 09-30-2028

CARBON DIOXIDE MEDICAL (E)

POP Begin: 10-01-2027 POP End: 09-30-2028

CARBON DIOXIDE MEDICAL (H)/(K)

POP Begin: 10-01-2027 POP End: 09-30-2028

CART RACK LR50 LAYERED 50 CAPACITY AJ

POP Begin: 10-01-2027 POP End: 09-30-2028

OXYGEN MEDICAL (H)/(K)

POP Begin: 10-01-2027 POP End: 09-30-2028

HELIUM BALLOON GRADE (H)/(K)

POP Begin: 10-01-2027 POP End: 09-30-2028

MEDICAL AIR, USP (H)/(K)

POP Begin: 10-01-2027 POP End: 09-30-2028

NITROGEN MEDICAL, LIQUID HP (180LTR), 22 PSI

POP Begin: 10-01-2027 POP End: 09-30-2028

NITROGEN MEDICAL (E)

POP Begin: 10-01-2027 POP End: 09-30-2028

NITROGEN MEDICAL (H)/(K)

POP Begin: 10-01-2027 POP End: 09-30-2028

NITROGEN UHP 99.999% 049 PER LITER (H SIZE COMPRESSED CYLINDER)

POP Begin: 10-01-2027 POP End: 09-30-2028

NITROS OXIDE USP (E)

POP Begin: 10-01-2027 POP End: 09-30-2028

NITROS OXIDE USP (H)/(K)

POP Begin: 10-01-2027 POP End: 09-30-2028

OXYGEN MEDICAL (E) ALUMINUM E (WALK-O2-BOUTS)

POP Begin: 10-01-2027 POP End: 09-30-2028

OXYGEN MEDICAL (E) OXY-GEN 1 (TM)

POP Begin: 10-01-2027 POP End: 09-30-2028

OXYGEN MEDICAL LIQUID MP (180 LTR), 22 PSI

POP Begin: 10-01-2027 POP End: 09-30-2028

OXYGEN MEDICAL, OXY-GEN 1 (E) ALUM DISS

POP Begin: 10-01-2027 POP End: 09-30-2028

LUNG DIFFUSER GAS 0.3% CO/0.3% CH4/21% O2/N2 044 (H )

POP Begin: 10-01-2027 POP End: 09-30-2028

RENTAL: GAS CYLINDER SIZES A, B, C, D, & E.

POP Begin: 10-01-2027 POP End: 09-30-2028

RENTAL: GAS CYLINDER SIZES G, H, K, 200.

POP Begin: 10-01-2027 POP End: 09-30-2028

RENTAL: NITROUS OXIDE SIZE USP E

POP Begin: 10-01-2027 POP End: 09-30-2028

RENTAL: NITROUS OXIDE SIZE H/200.

POP Begin: 10-01-2027 POP End: 09-30-2028

RENTAL: MRI COMPATIBLE OX USPE W/ REGULATOR, SIZE E

POP Begin: 10-01-2027 POP End: 09-30-2028

RENTAL: LIQUID CONTAINERS (PORTABLES) 160 LTR OR LESS CAPACITY INCLUDING 30L DEWERS

POP Begin: 10-01-2027 POP End: 09-30-2028

RENTAL: LIQUID CONTAINERS (PORTABLES) 180 LTR OR GREATER CAPACITY

POP Begin: 10-01-2027 POP End: 09-30-2028

RENTAL: HELIUM GAS CYLINDER SIZE H/200

POP Begin: 10-01-2027 POP End: 09-30-2028

Emergency Delivery Fee

POP Begin: 10-01-2027 POP End: 09-30-2028

Annual Cylinder Inventory and all Reports including Weekly, Monthly, and Yearly.

POP Begin: 10-01-2027 POP End: 09-30-2028

BULK LIQUID STORAGE SYSTEM LEASE (9000 GALLON PRIMARY AND 1500-GALLON BACK-UP)

Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029

BULK LIQUID OXYGEN FILL (ESTIMATED)

POP Begin: 10-01-2028 POP End: 09-30-2029

CARBON DIOXIDE MEDICAL (E)

POP Begin: 10-01-2028 POP End: 09-30-2029

CARBON DIOXIDE MEDICAL (H)/(K)

POP Begin: 10-01-2028 POP End: 09-30-2029

CART RACK LR50 LAYERED 50 CAPACITY AJ

POP Begin: 10-01-2028 POP End: 09-30-2029

OXYGEN MEDICAL (H)/(K)

POP Begin: 10-01-2028 POP End: 09-30-2029

HELIUM BALLOON GRADE (H)/(K)

POP Begin: 10-01-2028 POP End: 09-30-2029

MEDICAL AIR, USP (H)/(K)

POP Begin: 10-01-2028 POP End: 09-30-2029

NITROGEN MEDICAL, LIQUID HP (180LTR), 22 PSI

POP Begin: 10-01-2028 POP End: 09-30-2029

NITROGEN MEDICAL (E)

POP Begin: 10-01-2028 POP End: 09-30-2029

NITROGEN MEDICAL (H)/(K)

POP Begin: 10-01-2028 POP End: 09-30-2029

NITROGEN UHP 99.999% 049 PER LITER (H SIZE COMPRESSED CYLINDER)

POP Begin: 10-01-2028 POP End: 09-30-2029

NITROS OXIDE USP (E)

POP Begin: 10-01-2028 POP End: 09-30-2029

NITROS OXIDE USP (H)/(K)

POP Begin: 10-01-2028 POP End: 09-30-2029

OXYGEN MEDICAL (E) ALUMINUM E (WALK-O2-BOUTS)

POP Begin: 10-01-2028 POP End: 09-30-2029

OXYGEN MEDICAL (E) OXY-GEN 1 (TM)

POP Begin: 10-01-2028 POP End: 09-30-2029

OXYGEN MEDICAL LIQUID MP (180 LTR), 22 PSI

POP Begin: 10-01-2028 POP End: 09-30-2029

OXYGEN MEDICAL, OXY-GEN 1 (E) ALUM DISS

POP Begin: 10-01-2028 POP End: 09-30-2029

LUNG DIFFUSER GAS 0.3% CO/0.3% CH4/21% O2/N2 044 (H )

POP Begin: 10-01-2028 POP End: 09-30-2029

RENTAL: GAS CYLINDER SIZES A, B, C, D, & E.

POP Begin: 10-01-2028 POP End: 09-30-2029

RENTAL: GAS CYLINDER SIZES G, H, K, 200.

POP Begin: 10-01-2028 POP End: 09-30-2029

RENTAL: NITROUS OXIDE SIZE USP E

POP Begin: 10-01-2028 POP End: 09-30-2029

RENTAL: NITROUS OXIDE SIZE H/200.

POP Begin: 10-01-2028 POP End: 09-30-2029

RENTAL: MRI COMPATIBLE OX USPE W/ REGULATOR, SIZE E

POP Begin: 10-01-2028 POP End: 09-30-2029

RENTAL: LIQUID CONTAINERS (PORTABLES) 160 LTR OR LESS CAPACITY INCLUDING 30L DEWERS

POP Begin: 10-01-2028 POP End: 09-30-2029

RENTAL: LIQUID CONTAINERS (PORTABLES) 180 LTR OR GREATER CAPACITY

POP Begin: 10-01-2028 POP End: 09-30-2029

RENTAL: HELIUM GAS CYLINDER SIZE H/200

POP Begin: 10-01-2028 POP End: 09-30-2029

Emergency Delivery Fee

POP Begin: 10-01-2028 POP End: 09-30-2029

Annual Cylinder Inventory and all Reports including Weekly, Monthly, and Yearly.

POP Begin: 10-01-2028 POP End: 09-30-2029

BULK LIQUID STORAGE SYSTEM LEASE (9000 GALLON PRIMARY AND 1500-GALLON BACK-UP)

Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030

BULK LIQUID OXYGEN FILL (ESTIMATED)

POP Begin: 10-01-2029 POP End: 09-30-2030

CARBON DIOXIDE MEDICAL (E)

POP Begin: 10-01-2029 POP End: 09-30-2030

CARBON DIOXIDE MEDICAL (H)/(K)

POP Begin: 10-01-2029 POP End: 09-30-2030

CART RACK LR50 LAYERED 50 CAPACITY AJ

POP Begin: 10-01-2029 POP End: 09-30-2030

OXYGEN MEDICAL (H)/(K)

POP Begin: 10-01-2029 POP End: 09-30-2030

HELIUM BALLOON GRADE (H)/(K)

POP Begin: 10-01-2029 POP End: 09-30-2030

MEDICAL AIR, USP (H)/(K)

POP Begin: 10-01-2029 POP End: 09-30-2030

NITROGEN MEDICAL, LIQUID HP (180LTR), 22 PSI

POP Begin: 10-01-2029 POP End: 09-30-2030

NITROGEN MEDICAL (E)

POP Begin: 10-01-2029 POP End: 09-30-2030

NITROGEN MEDICAL (H)/(K)

POP Begin: 10-01-2029 POP End: 09-30-2030

NITROGEN UHP 99.999% 049 PER LITER (H SIZE COMPRESSED CYLINDER)

POP Begin: 10-01-2029 POP End: 09-30-2030

NITROS OXIDE USP (E)

POP Begin: 10-01-2029 POP End: 09-30-2030

NITROS OXIDE USP (H)/(K)

POP Begin: 10-01-2029 POP End: 09-30-2030

OXYGEN MEDICAL (E) ALUMINUM E (WALK-O2-BOUTS)

POP Begin: 10-01-2029 POP End: 09-30-2030

OXYGEN MEDICAL (E) OXY-GEN 1 (TM)

POP Begin: 10-01-2029 POP End: 09-30-2030

OXYGEN MEDICAL LIQUID MP (180 LTR), 22 PSI

POP Begin: 10-01-2029 POP End: 09-30-2030

OXYGEN MEDICAL, OXY-GEN 1 (E) ALUM DISS

POP Begin: 10-01-2029 POP End: 09-30-2030

LUNG DIFFUSER GAS 0.3% CO/0.3% CH4/21% O2/N2 044 (H )

POP Begin: 10-01-2029 POP End: 09-30-2030

RENTAL: GAS CYLINDER SIZES A, B, C, D, & E.

POP Begin: 10-01-2029 POP End: 09-30-2030

RENTAL: GAS CYLINDER SIZES G, H, K, 200.

POP Begin: 10-01-2029 POP End: 09-30-2030

RENTAL: NITROUS OXIDE SIZE USP E

POP Begin: 10-01-2029 POP End: 09-30-2030

RENTAL: NITROUS OXIDE SIZE H/200.

POP Begin: 10-01-2029 POP End: 09-30-2030

RENTAL: MRI COMPATIBLE OX USPE W/ REGULATOR, SIZE E

POP Begin: 10-01-2029 POP End: 09-30-2030

RENTAL: LIQUID CONTAINERS (PORTABLES) 160 LTR OR LESS CAPACITY INCLUDING 30L DEWERS

POP Begin: 10-01-2029 POP End: 09-30-2030

RENTAL: LIQUID CONTAINERS (PORTABLES) 180 LTR OR GREATER CAPACITY

POP Begin: 10-01-2029 POP End: 09-30-2030

RENTAL: HELIUM GAS CYLINDER SIZE H/200

POP Begin: 10-01-2029 POP End: 09-30-2030

Emergency Delivery Fee

POP Begin: 10-01-2029 POP End: 09-30-2030

Annual Cylinder Inventory and all Reports including Weekly, Monthly, and Yearly.

POP Begin: 10-01-2029 POP End: 09-30-2030

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

Page 1 of

Amendment to a Previous Combined Solicitation

B.4 STATEMENT OF NEED

PART ONE – MEDICAL-GRADE LIQUID BULK OXYGEN

1. SCOPE OF THE CONTRACT

1.1 James A. Haley Veterans’ Hospital (VA), Tampa, Florida has a requirement for the supply of medical-grade liquid, bulk oxygen to be utilized at the hospital.

1.2 The quantities shown in the solicitation schedule are estimates of this facility’s annual requirements. There is no express or implied guarantee that these quantities will be purchased. Please note that contracts that include the installation of contractor-owned equipment will include a 60-day transition period at the beginning and end of the contract period.

1.3 The contractor must perform in-service training to include the following facets for contractor owned and government owned systems: the refill procedure, any preventive maintenance support requirements that may be needed from the medical center systems, and an explanation of all the volume alarm and low pressure set points. The contractor will provide written procedures and training for VA staff for protocols to accomplish emergency shutdowns or other sudden, unplanned termination of the refilling process. Contractor will provide 24/7 emergency contact name(s) and telephone number(s).

1.4 Annually the alarm set-point testing and written verification must be presented using a qualified third-party expert per NFPA 99, 2002 Edition for contractor owned and government owned systems. Any code deficiencies in the Medical Center’s existing system, as defined by NFPA 50, 1.3.3, “Bulk Oxygen System”, must be identified by the contractor. A detailed explanation of these deficiencies must be presented in writing to the COR. Receipt of this written explanation must be signed for by the COR.

1.5 Annually the contractor must verify, in writing, the accuracy of all gauges on contractor owned tanks. There are no Government owned tanks.

2. CONTRACTOR-FURNISHED EQUIPMENT

2.1 For contractor owned tanks, the contractor shall provide, install and maintain bulk oxygen tank(s) with appropriate back-up system(s). Through the duration of the contract, the contractor shall be liable for the integrity, suitability, and safety of contractor owned tank(s) that will ensure compliance with applicable regulations, standards and normal good practices. The tank capacity and reserve system shown in the schedule are minimum capacities required by the using facilities. Manifold, cylinders for the reserve supply, liquid converter, alarm switch, regulator, valves, level indicator, and any other devices or connections required for proper tie-ins with the facility’s gas system shall be furnished by the contractor, without cost to the Government. The manifold or liquid converter shall deliver gas at a pressure and rate of flow adequate to supply the system. Each liquid oxygen storage container shall have an outlet that allows access for testing the purity of the oxygen.

2.2 All equipment and materials required to perform on the contract (other than what is specifically listed in section 3, Government-Furnished Property) shall be provided by the contractor. Contractor owned equipment shall be installed, inspected and maintained by the contractor without additional cost to the Government. (i.e., all installation, inspection and maintenance costs shall be included in the contract’s monthly equipment rental fee for the applicable facility.) Contractor owned equipment shall be kept in good operating condition and appearance, in accordance with applicable regulations, standards and normal good practices. The contractor shall be provided reasonable access to the bulk oxygen systems for this purpose.

3. INSTALLATION OF CONTRACTOR-OWNED EQUIPMENT & TRANSITION PLAN

3.1. Unless otherwise directed by the using facility, contractor owned equipment shall be installed by the effective date of the contract and shall be connected to the medical gas system on that date; provided: that the contractor shall be allowed a maximum of 60 days after receipt of notice of award to complete installation. If the contractor’s equipment replaces equipment already in use, the exchange of equipment shall be accomplished without interruption of gas supply to the using facility. Contractor installed equipment shall remain the property of the contractor and shall be removed upon termination of the contract, when directed by the ordering facility and in full cooperation with the succeeding contractor to avoid interruption of gas supply.

3.2 To permit orderly transition from one contractor to another, the contractor shall continue to honor the contract’s monthly equipment rental fee and bulk oxygen contract price for a maximum of 60 days beyond the scheduled expiration of the contract period. The Government requirement is for transition to be complete within 60 days or sooner. For any partial month, the contractor shall prorate the monthly equipment rental fee accordingly. The contractor shall continue to provide and maintain its equipment during this transition period.

3.3 All contractor owned equipment shall be installed in accordance with NFPA 50: Standard for Bulk Oxygen Systems at Consumer Sites, 2001, NFPA 99 Standard for Health Care Facilities, 2002 Edition, and FDA’s Current Good Manufacturing Practices (CGMP) Regulations. The contractor shall comply with all OSHA standards and applicable safety requirements, including proper signage and use of personal protective equipment.

4. DELIVERY OF MEDICAL LIQUID BULK OXYGEN

4.1 Oxygen is provided from a contracted bulk liquid storage tank system that consists of a 9000-gallon main supply tank with a 1500-gallon liquid reserve tank and is centrally piped throughout the main hospital, the Nursing Home Care Unit and the Spinal Cord Injury building. A telemetry unit monitors the amount of oxygen in the main tank and in the back-up tank. The oxygen is to be monitored 24 hours a day, 7 days a week by the contractors designated staff. The readings must take place randomly 3 times daily.

4.2 The contractor shall deliver medical-grade liquid oxygen within the timeframe specified in the schedule for the James A. Haley Veterans’ Hospital. The timeframe identified may be either the number of calendar days after receipt of the Government’s order, the specific days of the week for delivery, the specific time intervals between deliveries, a specified reorder point, or other specified ordering and delivery methods. If the time frame for contractor delivery is not identified in the facility requirements, the contractor must provide 24-hour notice prior to delivery or upon mutual-agreement between the COR and contractor, alternate ordering/delivery methods such as pre-scheduled deliveries, calling for tank level readings, installing a telemetry unit, etc. may be arranged. If for any reason the contractor is unable to delivery at the agreed upon day or time, the contractor will provide 24-hour notice to the COR, so that the facility can initiate an alternate backup action. In accordance with VHA Patient Safety Alert dated April 5, 2004, all deliveries must be monitored by a qualified and trained technical representative that will be designated by the James A. Haley Veterans’ Hospital. Contractor will be provided with names and contact information of primary and back-up facility representatives. This applies to all deliveries regardless of time or day of execution.

4.3 Tanks(s) will be filled to maximum functional capacity at each refilling procedure unless otherwise specified in the facility requirements or as agreed upon in a written document signed and dated by the COR.

4.4 At the time of each delivery, contractor must provide a legible signed and dated written document that identifies the tank level prior to fill, the level after fill, and the quantity delivered. This document must be counter-signed by the facility representative supervising the delivery.

4.5 Emergency delivery will be provided within 24 hours after receipt of Government notification. Contractor must respond to the facility by email within one hour to confirm receipt of emergency notification to ascertain the nature of the emergency. Emergency status is determined by the Government when conditions warrant, such as an actuated main bulk tank low level alarm, imminent alarm condition, or system leak. Failure of the contractor to remain current with agreed delivery schedule and requirements does not constitute an “emergency” for purposes of charging an emergency delivery fee. Scheduling of the emergency delivery time within the 24 hours will be confirmed on a case-by-case basis with the Government POC/COR and the contractor.

4.6 In the event of any impending hurricane or other potential disaster activity representing a threat to the contractor will be requested to immediately dispatch their truck to top off the main oxygen tank.

5. QUALITY ASSUARANCE SPECIFICATIONS AND REQUIREMENTS

5.1 All medical gas manufacturers and fillers of medical gases must be registered with FDA as drug manufacturers. All oxygen shall be manufactured, processed, packed, transported, and stored according to FDA’s Current Good Manufacturing Practices (CGMP) regulations, and all labeling shall comply with FDA’s labeling regulations (21 CFR Part 201).

5.2 All liquid bulk oxygen delivered under the contract shall be medical-grade and shall meet or exceed the standards cited in the current edition of the United States Pharmacopoeia/National Formulary (U.S.P.).

5.3 A valid certificate of analysis shall be provided with each delivery of liquid oxygen. The certificate shall include, at a minimum:

a) Supplier’s name and complete address

b) Name of the Product (i.e. Oxygen U.S.P.)

c) An Air Liquefaction Statement where appropriate

d) Lot number or other unique identification number

e) Actual analytical results for full U.S.P. monograph testing. (A statement that only states that the product meets the minimum purity of 99.5%, etc. is not acceptable.)

f) Test method used to perform the analysis. (A statement such as “Meets U.S.P. specifications” is not acceptable; nor would “Tested via Servomex” be acceptable since the specific model number is not provided.)

g) Signature of authorized supplier representative and date.

5.4 Material Safety Data Sheets shall be provided to the facility COR upon request.

5.5 A copy of all inspection reports shall be provided to the facility COR upon the completion of any bulk oxygen system inspections that are required by regulation.

5.6 All contractor owned equipment shall be maintained or repaired in accordance with NFPA 50: Standard for Bulk Oxygen Systems at Consumer Sites, 2001 and FDA’s Current Good Manufacturing Practices (CGMP) Regulations.

6. APPLICABLE REGULATIONS & STANDARDS

The following is a list of some of the regulations and standards that are applicable to this contract. The list is not comprehensive, and the contractor is responsible for ensuring that all products, equipment and services provided under the contract are following applicable Federal, state, and local regulations. If applicable, the editions in effect as of the date of this solicitation are listed. Contractor is responsible for remaining compliant with any future revisions that are effective at the time of contract performance.

Title 21, Code of Federal Regulations, Parts 210 & 211 - CGMP regulations for supplying medical grade oxygen.

29 CFR 1910.104 Applies to the installation of bulk oxygen systems on industrial and institutional consumer premises.

49 CFR – Transportation Federal Food, Drug, and Cosmetic Act NFPA 50: Standard for Bulk Oxygen Systems at Consumer Sites, 2001 Edition NFPA 99: Standard for Health Care Facilities, 2002 Edition U.S.P. 23 Density data and volume measurement equivalents published in Compressed Gas Association Pamphlet No. P-6, titled "Standard Density Data, Atmospheric Gases and Hydrogen," shall be used when necessary to convert measurement of gases from one form to another. For example, the following conversion factor shall apply for conversion from gallons to cubic feet.

Calculation based on data in CGA P-6 1 ft³ liquid O2 = 860.6 ft³ gas 1 ft³ liquid O2 = 7.48052 gal Therefore:

7.48052-gal (1 ft³) liquid O2 = 860.6 ft³ gas 1 gal liquid O2 = 860.6 ft³ gas 7.48052 1 gal liquid O2 = 115.05 ft³ gas (or more commonly quoted as 1 gal liquid O2 = 115.1 ft³ gas)

7. DELIVERY INSTRUCTIONS

Upon delivery of bulk oxygen, the driver / contractor will call VA Police at the number listed on the tank, extension 7554. VA Police will immediately call FMS at (813) 972-2000 extension 107055 and will continue remotely monitoring the delivery via closed camera. The driver must provide to the FMS Technician, identification issued by the contractor.

The contractor driver will fill the tank and run through the required series of safety checks on the lines and the valves of the tanks. The driver will leave the delivery slip/ticket with the FMS Technician or designated hospital representative.

Bulk Oxygen can be delivered at any time during the day or night.

PART TWO – CYLINDER GAS

1. SCOPE OF CONTRACT

1.1 James A. Haley Veterans' Hospital (JAHVA) Tampa Florida has a contract requirement for delivery of medical cylinder gases. The gases include compressed Medical Air (United States Pharmacopeia) USP, Carbon Dioxide USP, Nitrogen (National Formulary) NF, and Nitrous Oxide USP, Helium USP, and specialty medical gas mixtures

1.2 These items will be ordered by designated VA personnel and delivered to the facility. Quantities shown are annual estimates of the facility's requirements. There is no express or implied guarantee that these quantities will be purchased.

1.3 The transition /phase-in of contractor provided medical gas cylinders shall be complete within the same 60-day transition period at the beginning and end of the contract period for bulk oxygen, or sooner.

2. PRODUCT SPECIFICATIONS

2.1 All medical gases shall conform to specifications prescribed in the United States Pharmacopeia and National Formulary. All medical gas manufactures and fillers of medical gasses shall be registered with the FDA; and all medical gases shall be manufactured, processed, packed, transported, and stored according to the FDA's Current Good Manufacturing Practice (CGMP) regulations and Title 21, Code of Federal Regulations, Parts 210, 211 and 201 for labeling.

2.2 In addition, the following specifications are incorporated into the solicitation and resulting contracts: These additional specifications can be found at www.cganet.com. Compressed Gas Associations (CGA) is the commercial industry standard for these specifications.

a. Federal Specifications BB-A-1034B, Air, Compressed, for Breathing Purposes. Dated 20-Dec-1985 (27 Dec 1995) b Federal Specification BB-C-101B, Carbon Dioxide (C02) Technical and USP, Dated 15-Apr-1971

c. Compressed Gas Association (CGA) Publications G-7—Compressed Air for Human Respiration, Dated Aug-4-2003, (Aug 3, 2003) and ANSI CGA G-7.1—Community Specification for Air, Dated Aug-2-2004 (Aug 27, 2004)

2.3 All products, equipment and services provided under the contracts awarded under this contract shall comply with all applicable Federal, state, and local regulations.

3. DELIVERY REQUIREMENTS

3.1 The delivery time and instructions will be specified by the authorized Government representative. FOB point is destination. All transportation charges for cylinders shall be included in the price of the gas. Additional charges such as delivery fees, hazardous materials fees, fuel surcharges, etc. shall NOT be billed to or collected from the facilities for orders received under this contract. Any fee required to support performance of this contract shall be included in the contract pricing.

3.2 The contractor shall provide a Safety Data Sheet (SDS) to the facility COR upon request at no additional charge.

4. CYLINDERS AND OTHER CONTAINERS

4.1 Laws and Regulations Cylinders and other containers for gaseous and liquid forms of gases shall comply with the Department of Transportation specifications and shall be maintained, filled, marked, labeled, and shipped to comply with current DOT regulations (Title 49-Transportation, Code of Federal Regulations.) Filling, packaging, labeling, etc., for medical gases shall also comply with the Federal Food, Drug and Cosmetic Act.

4.2 Marking In addition to marking required by the laws and regulations, marking shall comply with CGA Publication C-7—Guide to Precautionary Labeling and Marking of Compressed Gas Containers, dated 3/31/04.

4.3 Color Coding Cylinders shall be color coded in accordance with CGA Publication C-9—Standard Color Marking of Compressed Gas Containers Intended for Medical Use, dated 3/10/04.

4.4 Valves shall comply with CGA Safety Bulletin SB-26 dated 11/26/01 and CGA Publication V-1— Compressed Gas Association Standard for Compressed Gas Cylinder Valve Outlet and Inlet Connections, dated 11/14/05. Valve Protection caps for cylinders designed to receive such caps shall be securely attached in a manner to protect the valves from injury during transit and delivery to the purchaser's receiving area. For liquid containers, all fittings must be permanently brazed to prevent their removal. In addition, each container should contain a 360-degree cryoband applied at the top of the container with the drug product name repeated around the entire container.

4.5 Integral Regulators (James A. Haley Veterans Hospital)

An E-Cylinder will be available with an integral regulator. The specifications for the integral regulators are as follows:

a) A wrap-around durable raised handle will surround the components of the regulator such that dropping the tank on its side will not subject the regulator to contact with the ground or other surfaces.

b) The raised handle will allow the tank to be lifted and carried as the primary means for carrying the tank during use.

c) The regulator will be of the click-stop variety with stops on the 1,2,3,4,5,6,8,15 and 25-liter per minute setting.

d) The outflow for oxygen will be a standard oxygen nipple.

e) The bottle(s) must be able to be turned on/off and adjusted without the use of a special tool, key, wrench, etc.

f) The regulator will be affixed by the vendor and of such design that it cannot be removed readily by others.

4.6 Hydrostatic Testing:

a) Request date: If applicable DOT regulations would require retesting of cylinders within three (3) months after schedule date of shipment to Continental U.S. destinations, or within six (6) months after schedule date of overseas destination, cylinder shall be retested.

b) Hydrostatic testing shall be performed in accordance with CGA'S Publication—C-1, Methods for Hydrostatic Testing of Compressed Gas Cylinders, dated 9/7/04.

c) Visual inspection shall be performed in accordance with applicable CGA Publications 6-6—Standards for Visual Inspection of Steel Compressed Cylinders, dated 8/16/05 or C-6.1— Standards for Visual Inspection of High-Pressure Aluminum Compressed Gas Cylinders, dated 7/3/02.

d) The vendor shall be responsible for all testing of contractor-owned cylinders at no additional cost to the Government.

4.7 Cylinder Sizes: Cylinder sizes shown in the item description indicate product capacity of the cylinder currently being used. All capacities are approximate, and the Government shall be billed only for the actual amount of gas delivered. In accordance with the Federal Food, Drug and Cosmetic Act, the actual contents of the container must appear on the label.

4.8 Lost or Damaged Contractor-Owned Cylinders: For each contractor-owned cylinder lost or damaged beyond repair due to neglect of the Government, the contractor shall submit a claim that substantiates the explicit neglect of the Government. The failure of the contractor to maintain adequate inventory procedures shall not be the fault of the Government.

4.9 Method of Shipment: Empty cylinders that are picked up from an ordering facility for re-fill or service shall be transported according to the Department of Transportation Regulations, using normal commercial practice to prevent damage to cylinders.

4.10 Transportation of Cylinders: All transportation charges shall be included.

4.11 Inventory of Cylinders: The Contractor shall use its control system in maintaining cylinder inventory. The Contractor shall complete 100% inventory of all tanks annually.

5. PRICE OF SERVICES FOR CONTRACTOR-OWNED CYLINDERS

5.1 Services Included in the Price of Gas: The offeror's price of gas shall include the furnishing, at no additional cost, of all services which are required at each filling of a cylinder to comply with applicable regulations, specifications, and normal good practices. Such services shall include but not be limited to: tags indicating cylinder is "Full," In Use," or "Empty"; inspection, testing, evaluation, and upon delivery all tanks will be free of dirt and debris, cleaning services required at each filling; pin-indexing, when required, and requirement, and attachment of Government-furnished warning tags, when required. In addition to services listed in this paragraph, the contractor is responsible for all maintenance and testing of contractor-owned cylinders.

6. MEASUREMENT AND CONVERSION COMPUTATION, ATMOSPHERIC GASES AND HYDROGEN:

6.1 Density date and volume measurement equivalents printed in CGA Publication P-6—Standard Density Data, Atmospheric and Hydrogen, dated 8/17/05 shall be used when necessary to convert measurements of these gases from one form to another: for example, from cubic feet to gallons.

7. MONTHLY RENTAL OF CONTRACTOR-OWNED CYLINDERS AND LIQUID CONTAINERS:

7.1 Cylinders picked up by contractor's truck: Ordering activities shall notify the contractor of the number of empty cylinders ready for return. If the contractor is verbally notified of empty cylinders, the ordering activity will document the notification by making a record of the date, time and contractor's representative contacted.

7.2 Cylinders returned by common carrier: Ordering activities returning empty contractor-owned cylinders will immediately notify the contractor in writing of the quantity and size of cylinders and the date they were turned over to the carrier. Rental charges shall not be applied after the date cylinders are picked up by the common carrier.

8. SPECIAL CONSIDERATIONS:

8.1 E - Cylinders: These cylinders have OXY-GEN I regulators manufactured by Sherwood. They must have a 50psi gas port (so they can be attached to ventilator units) and a flow of 1 to 15 liters per minute.

9. BADGES:

9.1 All Contractor personnel are required to wear I.D. badges during the entire time he/she is on Government property. I.D. badges must have an identification picture and shall state the name of the individual and the company he/she represents.

10. DELIVERY INFORMATION: Deliveries for medical gas cylinders at the locations below are to occur between 8am – 3:30pm on the days identified for the specific location.

10.1 Location:

James A. Haley Veterans' Hospital 13000 Bruce B. Downs Blvd. Tampa, Fl., 33612

(813) 972-2000 ext. 107288

10.2 Delivery instructions: Three (3) days per week - Monday, Wednesday, and Friday unless the day is an observed holiday (see paragraph 11) at a designated time. If Monday is a holiday, delivery would be either Tuesday or Thursday. If Friday is a holiday, delivery would be on a Thursday.

10.3 Location:

Dermatology OPC 12210 Bruce B Downs Blvd. Tampa, FL 33612

(813) 972-2000 ext. 2299

10.4. Delivery instructions to Dermatology OPC: Two (2) Days a Week – Tuesday, and Friday unless the day is an observed holiday (see paragraph 11) at a designated time. If Friday is a holiday, delivery would be on a Thursday.

10.5 Location:

Mental Health Domiciliary OPC 8451 Temple Terrace Hwy. Tampa, Fl, 33637

(813) 972-2000 ext., 2575

10.6 Delivery instructions to OPC: One (1) Day a Week - Tuesday, or Friday unless the day is an observed holiday (see paragraph 11) at a designated time. If Friday is a holiday, delivery would be on a Thursday.

10.7 Location:

Primary Care Annex 13515 Lake Terrace LN. Tampa, Fl 33615

(813) 972-2000 ext. 108005

10.8 Delivery instructions to OPC: One (1) Day a Week - Tuesday, or Friday unless the day is an observed holiday (see paragraph 11l) at a designated time. If Friday is a holiday, delivery would be on a Thursday.

10.9 Location:

South Hillsborough Clinic 1290 Summerfield Crossing Blvd. Riverview, FL 33579

(813) 998-8000 ext. 138618

10.10 Delivery instructions to OPC: One (1) Day a Week - Tuesday, or Friday unless the day is an observed holiday (see paragraph 11) at a designated time. If Friday is a holiday, delivery would be on a Thursday.

10.11 Location:

Zephyrhills Outpatient Clinic 37827 Eiland Blvd. Zephyrhills, Fl, 33542

(813) -780-2550 ext. 251573

10.12 Delivery instructions to OPC: One (1) Day a Week - Tuesday, or Friday unless the day is an observed holiday (see paragraph 11) at a designated time. If Friday is a holiday, delivery would be on a Thursday.

10.13 Location:

New Port Richey OPC 7900 Little Road, New Port Richey, Fl. 34654

(727) – 869- 4100 ext. 4208 or 4206

10.14 Delivery instructions to OPC: One (1) Day a Week - Tuesday, or Friday unless the day is an observed holiday (see paragraph 11) at a designated time. If Friday is a holiday, delivery would be on a Thursday.

10.15 Location:

Brooksville Outpatient Clinic CBOC 14540 Cortez Blvd. Suite 108 Brooksville, Fl. 34613

(727) -869-4100 ext. 4226

10.16 Delivery instructions to OPC: One (1) Day a Week - Tuesday, or Friday unless the day is an observed holiday (see paragraph 11) at a designated time. If Friday is a holiday, delivery would be on a Thursday.

10.17 Location:

Lecanto Community Based Outpatient Clinic 2804 West. Marc Knighton Court Suite A Lecanto, Fl. 34461

(727) -869-4100 ext. 4226

10.18 Delivery instructions to OPC: One (1) Day a Week - Tuesday, or Friday unless the day is an observed holiday (see paragraph 11) at a designated time. If Friday is a holiday, delivery would be on a Thursday.

10.19 Location:

Lakeland Outpatient Clinic 2080 Meadowland Park Blvd.

Lakeland, Fl 33803 (863)-701-2470 ext. 244846

10.20 Delivery instructions to OPC: One (1) Day a Week - Tuesday, or Friday unless the day is an observed holiday (see paragraph 11) at a designated time. If Friday is a holiday, delivery would be on a Thursday.

11. FEDERAL HOLIDAYS OBSERVED

New Year’s Day (Jan 1st) Martin Luther King Day (3rd Monday in Jan) President’s Day (3rd Monday in Feb) Memorial Day (last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in Sept) Columbus Day (2nd Monday in Oct) Veteran’s Day (Nov 11th) Thanksgiving Day (4th Thursday in Nov) Christmas (Dec 25th)

NOTE: When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included is any day specifically declared by the President of the United States of America to be a national holiday. The contractor shall arrange with the appointed Government representative when any holiday or declared day of observance conflicts with the delivery schedule.

12. DELIVERABLE REPORTS: The Contractor shall provide the Contracting Officer and COR (if appointed). An Excel sheet is preferred for data tracking and Government use. All reports in any form are the property of the Government / become the property of the Government.

12.1 Weekly:

12.1.1 Bulk oxygen - telemetry daily monitoring report including average usage rate, delivery amounts and date delivered.

12.2 Monthly:

12.2.1 Bulk oxygen - a monthly roll-up of telemetry reporting data including average usage rate, dates of delivery and quantity delivered. The monthly report will list the tanks monitoring settings: Maximum Level, High Limit Alert, Reorder alert, Critical alert, zero alert.

12.2.2 Medical Gas cylinders – a monthly roll-up of perpetual inventory/rentals at each location including type of gas and cylinder (information can be displayed on the same sheet if it is logical to do so). Include quantities delivered/filled and empties picked up and dates of delivery by location. Information should be arranged logically to match the structure of line items.

12.3 Annually:

12.3.1 Bulk oxygen - An annual report for each location and a total roll-up of all facilities. The report should include all data from the weekly and monthly reports and the certification history of bulk tanks, and the date of the next recertification required.

12.3.2 Medical gas cylinders – An annual report for each location and a total roll-up of all facilities (information can be displayed on the same sheet if it is logical to do so). The report should consist of perpetual inventory/rentals and actual inventory. Identify discrepancies or loss. If the contractor decides to make a claim for lost inventory, it shall be submitted separately. This report does not constitute a claim. Include quantities delivered/filled and empties picked up and dates of delivery by location. Information should be arranged logically to match the structure of line items.

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