36C24826Q0645

This is a Combined Synopsis/Solicitation for commercial services prepared in accordance with the streamlined procedures of FAR Part 12 (Commercial Products and Commercial Services).

This announcement constitutes the only solicitation. Quotes are being requested, and no separate written solicitation will be issued. This solicitation is issued as a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS 621511.

This solicitation is issued as a Request for Quotation (RFQ). All clauses are current through the Federal Acquisition Circular (FAC) 2026-01 March 13, 2026.

Description:

The Department of Veterans Affairs intends to award a firm-fixed-price contract for the procurement of a Mobile Cath Lab.

General Information:

Contracting Office:

Department of Veterans Affairs Network Contracting Office (NCO) - 8 Regional Procurement Office – East

Contracting Officer:

Cesar O. Sanchez-Amaro Email: Cesar.SanchezAmaro@va.gov Phone: 407-403-2932

Site Visit Notification:

A site visit is scheduled to take place on May 13, 2026, at 10:30 AM (EST). The location of the site visit is the Gainesville VA Medical Center, located at 1601 Southwest Archer Road Gainesville, FL 32608.

Check-In Location: Lobby of the Bed Tower 1st Floor.

Please plan to arrive promptly, as parking is limited at the Gainesville VAMC facility. The site visit will begin at the scheduled time. Late arrivals may not be permitted to participate.

Upon arrival, all attendees must check in with the Contracting Officer Representative/Technical Expert(s) and sign the attendance sheet.

This site visit will provide potential offerors an opportunity to inspect the site and gather pertinent information. Attendance is not mandatory but highly encouraged.

Vendor Questions:

All questions shall be submitted via email only to: Cesar.SanchezAmaro@va.gov. no later than May 15, 2026, by 12:00 PM (EST).

Responses to questions will be posted on SAM.gov for visibility to all interested parties.

No phone call questions will be accepted at any time.

Quote Submission Instructions:

Quoters shall submit their quotes via email only to: Cesar.SanchezAmaro@va.gov.

Quotes are due no later than May 29, 2026, by 4:30 PM (EST).

The Government intends to issue a single Firm-Fixed-Price (FFP) award under this solicitation.

All quoters must be fully registered and active in SAM.gov at the time of award in accordance

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF NEED

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.3 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.4 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (DEVIATION)

(JAN 2023)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 47

C.7 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.8 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) . 48

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-2 EVALUATION

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.3 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.4 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Cesar O. Sanchez-Amaro, Contracting Officer 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 1601 SW Archer Road Gainesville FL 32608

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Monthly [X]

c. Other [X] After Delivery, Installation & VA Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF NEED

1. Title of Project: Mobile Cardiac Cath Lab Unit

2. Scope of Work: We are requesting to have a contract in place that will begin October 1, 2026 for a mobile cardiac cath lab unit for our 573 NF/SG VAMC Cardiology program. The scope of work under this contract includes the contractor providing Windows 10 or a higher version of upgraded software, supplying the latest 2023 or most recent version of mobile units for imaging software and hardware, and furnishing all labor, materials, tools, equipment, supervision, and transportation necessary to establish a fully operational mobile catheterization laboratory at 573 NF/SG VAMC. We provide treatment to a high volume of cardiac patients within the VA system that requires a mobile cath lab unit that will serve as an additional procedure space to service the high demand Veteran patients for cardiac evaluation and treatment. This contract will provide a mobile cath lab unit and complete set-up to serve as a temporary cath lab during the completion of the construction of the additional cath lab for the

573 NF/SG VAMC.

The mobile cardiac cath lab unit must provide all necessary equipment to include, but not limited to:

- Control Room

- Lab Procedure Room

- Ante-room

- Storage Room

The mobile unit must meet or exceed the following requirements:

• Overall combined square footage must be a minimum of 400 square feet

• Provide a minimum of 12 data ports

• Compatible with VA OIT for wireless connections for portable cisco phones and VA WiFi

• Control Room:

o Climate controlled space with AC/heating with thermometer separate from procedure room.

o Phillips XPER Flex Cardio Hemodynamic Workstation (Windows 10 or a higher version of upgraded software) with two monitors, minimum 30” viewing screen, for the following requirements:

Hemodynamics Recording Case Details o Phillips monitor for live x-ray recording o Excelera cardiology PACS workstation o Monitor for IVUS/FFR o Network hook up for transferring FFR images from Volcano and OCT systems o P Monitor for IVUS/FFR o Power and data outlets to support 3 additional VA computers and one printer/copier/fax o Speaker for intercom for procedure room.

o 2 phones, several phone lines o Emergency lighting for power outages o Hard coat flooring non-carpet o Lead Apron storage rack mounted to wall (8-10 Aprons).

o Lab/Procedure Room:

o Philips Allura FD20 Floor-mount Digital Flat Panel Detector Cardiac Imaging System o The system must be compatible with our current IFR/RFR/FFR, IVUS, OCT, Xcelera and ISC o 4 high resolution, minimum 30” viewing screen monitors on boom, for the following requirements:

Live x-ray Still (freeze) Frame Hemodynamic

IVUS,

o 4 pressure channels and cardiac output o CO2 monitoring o Acist contrast power injector with outlet o Code cart space with defibrillator with outlet.

o Code blue/emergency alert button, wired to main building.

o Data outlets to support four additional computers o Hard coat seamless flooring o AC/Heat and climate-controlled room with thermostat o Electrical Outlets all on emergency backup generator o Emergency lighting in case of power outage o Suction o Oxygen (cylinders can be used but will need sufficient location to store)

3. Background: Currently, the 573 NF/SG VAMC Cardiology has a mobile cardiac cath unit on site. The contract on the current mobile cardiac cath unit expires 09/30/2026. A mobile cardiac cath unit was brought in to allow Cardiology to continue service and access to care during construction to the additional cath lab suite. By having the mobile cardiac cath lab on site:

o patients are given timely care o no interruptions of access to care o performing construction to cath lab suite

A mobile cardiac cath unit is still needed at the 573 NF/SG VAMC. Engineering has scheduled the construction of the cath lab suite at 573 NF/SG VAMC. To ensure continued service and access to care, there is a continued need to contract a mobile cardiac cath lab unit.

4. Period of Performance:

Start Date End Date Base Year 10/01/2026 09/30/2027 Option Year 1 10/01/2027 09/30/2028 Option Year 2 10/01/2028 09/30/2029 Option Year 3 10/01/2029 09/30/2030 Option Year 4 10/01/2030 09/30/2031

5. Type of Contract: A firm-fixed price

GENERAL REQUIREMENTS:

This project will provide a rental mobile cardiac cath lab at 573 NF/SG VAMC, Gainesville, FL.

The project consists of:

• Provide Windows 10 or a higher version of upgraded software, supplying the latest 2023 or most recent version of mobile units for imaging software and hardware. A rental mobile cardiac cath lab equipped with:

1. Philips Allura FD20 digital flat panel detector cardiac imaging system

2. Philips XPER Flex Cardio Hemodynamic Workstation

3. Acist Contrast Injector

4. Phillips XPER Hemodynamic Workstation (Windows10 or a higher version of upgraded software)

• Provide set-up and all required utilities and equipment

• Provide service and preventive maintenance of all the equipment during the period of performance

• Provide all required maintenance during the period of performance

• Unit shall fit in designated space provided along with required access ramp: 30 feet wide x 54 feet long

The commercial contractor would be required to provide roundtrip delivery, set up and tear dismounting of the unit. Set up shall include, but not be limited to, connecting the electrical, water and sewage, and telecommunications/data.

Contractors would be responsible for all permits, inspections, and modifications to meet code regulations. VA engineering will provide necessary assistance with electrical connections and plumbing. We will direct where the mobile cardiac cath lab unit will be located. Contractor will be responsible for providing repairs of faulty equipment within 24 hours.

Installation:

• Contractor project management includes a dedicated project manager who coordinates go-live, pre-installation preparation calls, pre-installing checklist, scheduling of service installation, single point of contact for go-live support, and project closure meeting to confirm successful go-live and transition to service.

• The Contractor shall provide a system Installation Plan (IP) to the Contracting Officer Representative (COR) for approval prior to the start of work. The COR shall approve the IP and return it to the contractor. The IP shall include estimated timeline of start and completion and estimate unexpected delays/lead time.

• System configuration/implementation (e.g. configuring most of the database install/hardware, synchronizing other equipment to new system, setting up custom templates) shall occur prior to installation at least two (2) weeks in advance due to the nature of the recovery environment.

Test and Acceptance:

• Contractors should test all equipment after installation.

• Contractors must provide a field service engineer to be present during installation, as well as test and acceptance by the Government.

• The Government will accept equipment once installation and successful testing has been completed and approved.

Training and Simulation:

• Includes 2 days of on-site installation and training for Biomed/OIT/Cardiology/Radiology

Safety by field service engineer.

• Includes 2 days of on-site staff training by clinical representative o COR will arrange staff training with clinical representatives that will follow installation that has been accepted by the Government.

SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES:

Special Requirements

• Contractors shall keep the area cleaned daily and haul away all construction debris.

During installation, all materials and construction debris must be in a covered cart when entering and exiting the building.

• At end of performance, contractor should remove all materials and construction debris from unit removal and restore area to original setting.

• Unit shall fit in designated space provided along with required access ramp: 30 feet wide x 54 feet long

• Unit shall be an elevated mobile unit to match current dock height and designated space provided.

• Install should be scheduled for 10/1/2026 to prevent disruption in patient care.

Power Requirements

The contractor will be required to provide and install necessary power connectors, wiring distribution, and any ancillary items needed to connect the unit to the current power source.

The government is prepared to provide a single electrical power source as required (3/N/PE AC 480V service fused at 200 amperes 60Hz ±1.0Hz)

Maximum Voltage Variation

The contractor will analyze the power source to ensure it meets power requirements for the unit.

The government will be responsible for ensuring the quality (voltage, amperes, and voltage variations) to meet the requirements of the unit.

o General system: 480 VAC; 60 Hz; 3-phase o X-ray generator: Supplied by system

Mobile Grounding

The contractor shall be responsible for properly grounding the unit. The contractor shall purchase all necessary grounding material and provide the labor for grounding.

Telephone and Data Service Requirements

The mobile unit is supplied with four (4) telephone connections.

The contractor shall purchase and install four (4) Hubbell all weather telephone connections.

X-Ray System Requirements

The mobile unit must be equipped with a Philips Allura FD20 floor-mount digital cardiac x-ray imaging system.

o Poly-G Floor mounted G-arm geometry o Field of view: 25cm diagonal square o Support of the cardiac workflow through the Xper platform: a unique workflow o Concept that allows personalization of user settings o DoseWise for low X-ray dose with excellent image quality o Functionality integration in one intuitive user interface at the tableside o 100KW generator o AD5 cardiac table o 10” digital flat panel detector o MRC 0508 grid switch X-ray tube o (3) high resolution procedure room monitors with Ceiling-mounted suspension o FD-10 digital system with DICOM output o Operating on windows 11 backbone or compatible

X-ray generator o Power rating (kw): @ 100 kvp 100 o Power rating (kw): @ 100 kvp 100 o Radiographic (kv): 40-125 o Radiographic timer: 2 ms-4 sec o Fluoroscopic (ma): 60 mA nominal for pulsed fluoro o Fluoroscopic (kv): 40-125 o Pulsed fluoroscopy: Grid switched o Cine camera range: 15, 30, and 60 fps optional o Full in-room control: Yes

X-Ray Tube o Maximum Number of X-ray tubes: 1 o Heat storage capacity: 5400000 hu o Heat dissipation rate: 910000 hu/min o Focal spot size: 0.5/0.8 mm (MRC) o Grid pulsed: Yes o Target angle: 9 degrees o Cooling method: Recirculating oil

Detector o Generator: aSi detector with CsI scintillator o Dimensions: 40cm x 30cm (15.7 in. x 11.8 in.)

o Pixel Size: 154mm x 154mm o Bit depth: 14 o Max frame rate: 60 fps

Supplementals o 3D-RA, XperCT, 3D roadmap, XperGuide, StentBoost, 3D-CA o Exposure control o Last image hold: Yes o Virtual collimation using lih: Yes o Auto-adjustable copper filtration: Yes o Dose monitoring: Yes

Image Storage o 1024 x 1024, Images: 50000 o Additional Storage: up to 100,000 images o Digital imaging system: Integrated

Image Features o 512 x 512 60 fps o 1024 x 1024 15 and 30 fps o Other 2048 x 2048, 0.5 to 6 fps

Patient Table o Maximum patient load: 250 kg (550 lbs) with additional 50 kg (110 lbs) for CPR o Movement: 4-way floating, Xper table o Dimensions (l x w): 319 cm x 50 cm (125.5 in. x 20 in.)

o Vertical: 79-107 cm (31-42 in.)

o Lateral: +/-18 cm (7.1 in.)

o Longitudinal: 125 cm (49.2 in.)

Data Service

The contractor shall provide twelve (12) data line connections that utilize RJ-45 outlets.

The contractor shall provide the data connection cables for use with the data line connections.

The additional connections will provide data flow for:

• XPER Hemodynamic Workstation

• Xcelera PACS viewing workstation

• Network hook up for their mobile Volcano and OCT system

• Pharmacy Pyxis

• GE Telligence Nurse Call System

• Monitor for IVUS/FFR

Compatible with VA OIT for wireless connections for portable cisco phones and VA Wi-Fi

Code Blue and Code Red Notification

To facilitate the “Code Blue” system; the contractor will provide a duty station with connection to the GE Telligence Nurse Call System. This will require a data line.

Sanitary Sink

The mobile unit must provide sanitary sink for us with system operators and patients as needed.

Water

The contractor shall be required to make all necessary water and sewage connections as part of the setup process.

The government will provide a suitable water source and a suitable sewage disposal point.

GOVERNMENT RESPONSIBILITIES:

The Government will provide the following to properly operate the mobile unit:

(1) Provide site access and escorts through work areas as needed

(2) Provide suitable primary electrical power

(3) Provide water and sewage connections

(4) Provide adequate space for the system equipment

(5) Ensure power and data ports are active

(6) Identify and provide representatives for walk through and sign off installation when complete

CONTRACTOR RESPONSIBILITIES:

The Contractor shall be responsible for the following:

(1) Contractor shall stage all equipment for installation.

(2) Contractors should provide qualified personnel to install cables, monitors, system components, or accessories.

(3) Contractor shall be responsible for all system/software testing after installation and prior to Government acceptance.

(4) Contractor is responsible for securing all materials, equipment and tools while on Government property or in the Government facility. The Government is not liable for any lost or stolen items that are not properly secured.

(5) Contractor should mount all hardware, displays, racks, switches, etc. necessary to complete installation.

(6) Contractors should provide and install mobile cardiac cath labs.

OTHER CONSIDERATIONS:

(1) Contracting Officer Representative (COR): The Contracting Officer Representative shall be the technical point of contact for all work-related requirements. The COR does not have authorization to change, alter, or remove any requirements stated in the performance work statement. The Contracting Officer is the only Government authorized person to change the Statement of Work or any resultant contract.

(2) Place of Performance: North Florida/South Georgia Veterans Health System - Gainesville, FL

(3) Work Hours: Operational Hours are 0800-1630, Monday-Friday. Any deliveries or work requiring outside of operational hours must be coordinated and approved with the designated point of contact prior to arrival or work.

(4) Delivery: All deliveries shall be coordinated with the designated point of contact before arrival. Failure to coordinate delivery will be grounds to refuse delivery.

CONTRACTOR EXPERIENCE REQUIREMENTS:

Qualifications and Certifications

• The contractor shall be qualified and have the required levels of professional and technical experience to perform the work required by this statement of work.

Equipment

• All equipment, tools, etc., should be properly maintained while on project and should be adequate, in quality and capacity, for proper execution of the work.

Scheduling and Hours of Work

• All work in areas involved shall be scheduled with the VA Engineering Service representative, Cardiology Program Coordinator, Cardiac Cath Lab Manager, and Cardiology Equipment Coordinator

• Work shall be scheduled for proper execution to completion of this contract

• The contractor will perform this work during normal business hours; however, some work areas access will be after hours and/or during the weekends

• The 10 holidays observed by the Federal Government, i.e., New Year’s Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas or any other day specifically declared by the President of the United States to be a national holiday

• For the transition period of current contract and new contract, preferably a weekend or holiday install to provide little to no disruption to service.

• Install should be scheduled for 10/01/2026 to prevent disruption in patient care.

Site Visits

• Job site shall be visited to verify all existing conditions and dimensions and the extent of work involved with the VA Engineering Service representative

• Visits to the site may be made by appointment only, during regular business hours, with the VA Contracting Officer Representative (COR).

Inspections

• All work shall be inspected during installation and at final completion by the VA technical representative.

Safety Regulations

• All applicable safety regulations shall be observed during all work of this contract

• The VA Safety Officer shall have full authority to see that the contractor obeys all safety rules and regulations related to the fulfillment of this contract

• Provide the necessary barricades/signage where required

CONTRACT AWARD MEETING:

The contractor shall not commence performance on the tasks in this SOW until the Contracting Officer (CO) conducts a kickoff meeting or has advised the contractor that a kickoff meeting is waived.

(1) The contractor shall provide all labor, equipment, tools, materials, supervision, and other items necessary to deliver, install, and configure/implement the mobile cardiac cath lab at the 573 NF/SG VAMC Cardiology.

(2) The mobile cardiac cath lab shall meet all salient characteristics for design and accessories as outlined in request for proposals.

6. Data/Deliverables:

Item Number Item Description Quantity Mobile Cath Lab Unit Mobile Cath Lab Unit

Period of Performance:

• Base Year: 10/01/2026 –

09/30/2027

• Option Year base: 10/01/2026 –

09/30/2027

• Option Year 1: 10/01/2027 –

09/30/2028

• Option Year 2: 10/01/2028 –

09/30/2029

• Option Year 3: 10/01/2029 –

09/30/2030

• Option Year 4: 10/1/2030-

09/30/2031

Installation Dismantle/Pick up of Mobile Unit 1

Preferred Delivery Date: On or before October 1, 2026 Shipment: Maximum 2-Day Delivery

7. Scheduling and Hours of Work: Deliver all line items specified under Data/Deliverables to point of contact during scheduled time approved by VA team.

Subject Matter Expert Name(s), Service, Phone #, & Email: To be provided at time of award.

9. Privacy Requirements:

Privacy Summary/Background: Maintenance of the mobile cath lab unit will be a combined effort by VA Cardiology, VA Biomedical Engineering, and VA OIT/IT. Contractor will not require access to VA sensitive information; VA sensitive information will only be used by VA personnel.

Contractor will be notified and required for assistance during contract period of performance to troubleshoot unsuccessful attempts by VA personnel. This is an x-ray and recording unit that will store images and patient cases until transferred to VA PACS-Network; this happens upon procedure completion.

Electronic Storage Media Requirement: All electronic storage media used on non-VA leased or non-VA owned IT equipment that is used to store, process, or access VA information must be handled in adherence with VA Handbook 6500.1, Electronic Media Sanitization upon: (i) completion or termination of the contract or (ii) disposal or return of the IT equipment by the contractor/subcontractor or any person acting on behalf of the contractor/subcontractor, whichever is earlier. Media (hard drives, optical disks, CDs, back-up tapes, etc.) used by the contractors/subcontractors that contain VA information must be returned to the VA for sanitization or destruction

GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS).

Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination

VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are following VA directive requirements.

c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor while performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140- 2 validated.

i. The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer to all requests for demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer to such court orders or other requests to the VA contracting officer for response.

l. For service that involves storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COTR.

SECURITY INCIDENT INVESTIATION

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal violations associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

LIQUIDATED DAMAGES FOR DATA BREACH

a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

b. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

c. Each risk analysis shall address all relevant information concerning the data breach, including the following:

a Nature of the event (loss, theft, unauthorized access).

b Description of the event, including:

i date of occurrence.

ii data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code.

iii Number of individuals affected or potentially affected.

iv Names of individuals or groups affected or potentially affected.

v Ease of logical data access to the lost, stolen or improperly accessed data considering the degree of protection for the data, e.g., unencrypted, plain text.

vi Amount of time the data has been out of VA control.

vii The likelihood that sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons).

viii Known misuses of data containing sensitive personal information, if any.

ix Assessment of the potential harm to the affected individuals.

x Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and xi Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.

d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

a Notification.

b One year of credit monitoring consists of automatic daily monitoring of at least 3 relevant credit bureau reports.

c Data breach analysis.

d Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution.

e One year of identity theft insurance with $20,000.00 coverage at $0 deductible;

and f Necessary legal expenses may be incurred to repair falsified or damaged credit records, histories, or financial affairs.

TRAINING

a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

a Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems.

b Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training.

c Successfully complete the appropriate VA privacy training and annually complete required privacy training; and d Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document – e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.]

b. The contractor shall provide the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

MOBILE CARDIAC CATH LAB UNIT

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 621511 - Medical Laboratories PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1.00 EA __________________ __________________

SET-UP AND DELIVERY OF MOBILE CATH LAB UNIT

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories

1.00 EA __________________ __________________

DISMANTLE AND PICK UP OF MOBILE CATH LAB UNIT

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 621511 - Medical Laboratories

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 621511 - Medical Laboratories

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 621511 - Medical Laboratories

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 621511 - Medical Laboratories

GRAND TOTAL __________________

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: Department Of Veterans Affairs Malcom Randall VA Medical Center 1601 Sw Archer Road Gainesville, FL 32608 1197

USA

12.00 10-01-2026

FOB: DESTINATION

0002 SHIP TO: Department Of Veterans Affairs Malcom Randall VA Medical Center 1601 Sw Archer Road

2.00 10-01-2026

0003 SHIP TO: Department Of Veterans

Malcom Randall VA Medical Center 1601 Sw Archer Road

2.00 10-01-2026

1001 SHIP TO: Department Of Veterans Affairs Malcom Randall VA Medical Center 1601 Sw Archer Road

12.00 10-01-2027

2001 SHIP TO: Department Of Veterans

Malcom Randall VA Medical Center 1601 Sw Archer Road

12.00 10-01-2028

3001 SHIP TO: Department Of Veterans Affairs Malcom Randall VA Medical Center 1601 Sw Archer Road

12.00 10-01-2029

4001 SHIP TO: Department Of Veterans

Malcom Randall VA Medical Center 1601 Sw Archer Road

12.00 10-01-2030

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions.