36C24826Q0530.docx

36C24826Q0530 Combined Synopsis/Solicitation

GENERAL INFORMATION

Network Contracting Office 8 (NCO 8) North Florida/South Georgia VHS 1601 SW Archer Road Gainesville FL 32608-1197

POINT OF CONTACT*

Contracting Officer Heidi Parrish heidi.parrish@va.gov 352-278-5990

PLACE OF PERFORMANCE

North Florida/South Georgia VHS

Malcom Randall VA Medical Center

1601 SW Archer Road

Gainesville FL

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 36C24826Q0530 is issued as a request for quotation (RFQ) for Ductless Fume Hood.

This acquisition is set-aside for service-disabled veteran owned small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800 Employees.

The FSC/PSC is 6640.

A list of line-item number(s) and items, quantities, and units of measure is included in Attachment A: Price Schedule.

Description of requirements for the items to be acquired is included in Attachment B: Salient Characteristics.

Date(s) and place(s) of delivery and acceptance and f.o.b. point are included in Attachment C: Delivery Schedule.

The following solicitation provisions apply to the acquisition:

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Deviation OCT 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision) 52.212-2 Evaluation—Commercial Products and Commercial Services (Deviation OCT 2025) Basis for Award: The Government intends to award a Firm-Fixed-Price contract to the responsible Service-Disabled Veteran-Owned Small Business (SDVOSB) whose quotation represents the best value to the Government, in accordance with FAR Part 12. Award will be made using a comparative evaluation of quotations, and the Government may award without discussions.

Evaluation Factors and Relative Importance Quotations will be evaluated based on the following factors:

1. Technical Acceptability

2. Delivery / Availability

3. Price Technical Acceptability and Delivery, when combined, are significantly more important than Price. However, as quotations become more similar in non-price factors, Price will become increasingly important.

Factor 1 – Technical Acceptability The Government will evaluate how well the offered ductless fume hood meet or exceed the required salient characteristics. Evaluation will be comparative, considering relative strengths, weaknesses, and overall quality. Advantages that provide additional value beyond minimum requirements may be noted.

Technical considerations include, but are not limited to:

· Compliance with all required salient characteristics

· Warranty coverage and manufacturer support Quotations that merely meet minimum requirements may be evaluated less favorably than those that exceed requirements or reduce performance risk. Failure to meet any minimum requirement may render a quotation technically unacceptable and ineligible for award.

Factor 2 – Delivery / Availability The Government will comparatively evaluate each offeror’s ability to meet or exceed delivery requirements. Considerations include:

· Ability to deliver ductless fume hood within 30 calendar days after receipt of order (ARO)

· Proposed delivery timeline relative to other offerors

· Certainty and reliability of the proposed delivery approach Quotations offering earlier delivery, higher delivery certainty, or reduced logistical risk may be evaluated more favorably.

Factor 3 – Price Price will be evaluated for fairness and reasonableness in accordance with FAR 12.204. The Government will consider the total evaluated price, inclusive of all costs associated with meeting the requirements. While Price is less important than non-price factors, it remains a significant consideration and may become determinative when quotations are otherwise similar.

Notice of award: A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

The following contract clauses apply to the acquisition:

All quoters shall submit the following:

Completed Price/Delivery Schedule (Attachment A) Technical Information (Brochures or technical specifications) for proposed equipment Authorization Letter from OEM Completed Limitations on Subcontracting (Attachment D)

Quotes that do not include all the above items will be considered non-responsive.

All quotes shall be sent to the Network Contracting Office 8 Contracting Officer, Heidi Parrish, at heidi.parrish@va.gov. Submission of your response shall be received not later than 4:30 PM ET on April 9, 2026.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer at heidi.parrish@va.gov.

See attached document: Attachment A Price Schedule.

See attached document: Attachment B Salient Characteristics.

See attached document: Attachment C Delivery Schedule.

See attached document: Attachment D VA Limitations on Subcontracting.

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