36C24826Q0417.docx

36C24826Q0417

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

675-26-1-5401-0001 36C24826Q0417 08-18-2026 Rohan McKenzie 407-631-8720 08-31-2026

1:00 PM

EDT

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando

FL

32827 X X 541690 $19 Million N/A X Department of Veterans Affairs Orlando VA Healthcare System 13800 Veterans Way Orlando

FL

32827 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando

FL

32827

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin

TX

78714-9971

(877) 353-9791

(512) 460-5429 See CONTINUATION Page

a. Radiation Safety Officer Services

b. Period of Performance September 30, 2026 through September 29, 2027

c. Offerors must review ADDENDUM to FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services before requesting information or submitting a quote.

See CONTINUATION Page X Rohan McKenzie Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, Block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Person administering contract for the Contractor

Address

City-State-Zip

Phone Number

Fax Number

Email Address

UEI #

Federal Tax I.D. #

1. GOVERNMENT: Contracting Officer, 36C248, Rohan McKenzie rohan.mckenzie@va.gov. 407-631-8720

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly, upon the Government’s acceptance of services.

d. To comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the Department of Veterans Affairs requires all vendors to submit invoices electronically to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with the Tungsten Corporation e‑Invoicing Network for the submission of all electronic invoices. Tungsten Network electronic invoicing is provided at no cost to VA vendors. To submit electronic invoices, vendors must register with Tungsten Network by emailing VA.Registration@tungsten-network.com or by calling (877) 752‑0900, option 2 for Enrollment.

e. For assistance with setting up electronic invoicing, vendors may use the following contact information: Tungsten Network e‑Invoice Registration: VA.Registration@tungsten-network.com

· Tungsten Network Customer Service: (877) 489-6135

· VAFSC – for Invoice receipt or payment questions, call: (877) 353-9791 or

· VAFSC Email: vafsccshd@va.gov

f. FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS

1. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. The Contracting Officer is the only individual authorized to approve changes or modify any requirement under this contract. The Contractor shall coordinate with the Contracting Officer on all matters related to contract administration. Only the Contracting Officer may make commitments or issue changes that affect the price, quantity, scope, or quality of performance. Any changes made in the direction of a person other than the Contracting Officer are considered unauthorized and will not result in an adjustment to the contract price for any additional costs incurred.

36C24826Q0417

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B.2 PERFORMANCE WORK STATEMENT

Radiation Safety Officer Services

1. Introduction:

a. This contract provides Radiation Safety Officer support for Nuclear Medicine, where risks exist for patients, visitors, trainees, and staff. Safety training and strict procedures are required to prevent injuries. The Government does not supervise the contractor's service providers; the contractor is solely responsible to the Government.

2. Description of Services:

a. The contractor shall supply all necessary personnel, equipment, supplies, transportation, tools, materials, and supervision. The RSO must oversee the radiation safety program and conduct periodic reviews at Orlando VA Medical Center sites. The contractor must possess a thorough understanding of Nuclear Medicine safety physics and provide advanced guidance and calculations in accordance with ACR standards. The Government will provide relevant safety policies, protocols, SOPs, room drawings, and layouts.

3. Objectives:

a. Support the OVAHCS Radiation Safety Office until a permanent Radiation Safety Officer is appointed.

4. Place of Performance:

a. Work shall be performed at OVAHCS, 13800 Veterans Way, Nuclear Services, Orlando FL 32827.

5. Period of Performance:

a. The period of performance shall begin on the date of award and continue through September 29, 2027.

6. Definitions:

a. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

b. CONTRACTING OFFICER. An individual is authorized to enter, administer, or terminate contracts and make related determinations on behalf of the Government.

Note: Only the Contracting Officer can legally bind the Government.

c. CONTRACTING OFFICER'S REPRESENTATIVE (COR). A Government employee appointed in writing by the Contracting Officer to administer the contract. The appointment specifies the scope of authority and limitations. The COR may provide technical direction if it is within the scope of the contract, does not constitute a change, and has no funding implications. The COR may not alter the contract terms and conditions.

d. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

e. DELIVERABLE. Anything that can be physically delivered but may include non- manufactured things such as meeting minutes or reports.

f. INVOICE/PROPER INVOICE. A contractor's bill or written request for payment under the contract for services performed. An invoice that meets the minimum standards specified in the Federal Acquisition Regulation (FAR) 32.905(b).

g. PHYSICAL SECURITY. Action that prevents the loss or damage of Government property.

h. PERFORMANCE REQUIREMENT SUMMARY. Performance indicator that is used to measure the acceptable quality levels that must be met.

i. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government lacks privity of contract with the subcontractor.

j. WORKDAY. The number of hours per day the contractor provides services in accordance with the contract.

7. Tasks:

a. Contractor will review the Nuclear Medicine Department and attend Radiation Safety Committee meetings quarterly or as needed.

b. Contractors must train personnel using radioactive materials at least annually on the ALARA program, safety procedures, disposal policies, regulations, and local protocols.

c. Instructions on ionizing radiation sources will cover the ALARA program, safety measures, and local procedures.

d. Contractors will investigate and address overexposures, ALARA exceptions, accidents, spills, thefts, unauthorized actions, medical events, and any deviations from approved radiation safety practices.

e. The contractor shall conduct inspections of all facilities where radionuclides are utilized and stored at least annually to ensure compliance with federal regulations as well as local policies and procedures.

f. The contractor is responsible for maintaining inventory records, performing required surveys, and conducting wipe tests for all facilities and sources assigned to the Radiation Safety Office.

g. The contractor shall manage the prompt distribution and collection of personnel monitors and maintain records regarding personnel exposure, ensuring accountability for any missing or lost badges.

h. The contractor shall submit quarterly reports to the Radiation Safety Committee detailing the status of the radiation safety program, ALARA exceptions and actions taken, radionuclide usage, personnel exposures, and provide annual briefings to leadership on the radiation safety program.

i. The contractor shall assist the Radiation Safety Committee and Radioactive Drug Research Committee in fulfilling their responsibilities to evaluate users, facilities, and unusual situations as directed.

j. The contractor shall ensure all x-ray producing equipment undergoes inspection for safe operation, meets applicable FDA performance and safety standards, complies with additional accepted standards including those of the Joint Commission, and adheres to medical center requirements for quality performance and control.

k. The contractor shall ensure that inspections and calibrations for all x-ray equipment are conducted at least annually, as well as following repairs or modifications that may affect equipment output.

l. The contractor shall prepare correspondence, license amendments, applications, and other official communications required by the Nuclear Regulatory Commission, Occupational Safety and Health Administration, Food and Drug Administration, and Environmental Protection Agency.

m. The contractor shall maintain comprehensive written records documenting all activities of the Radiation Safety Office/Officer.

n. The contractor should provide radiation safety support for each clinical therapeutic case.

o. The contractor shall coordinate the Medical Imaging Quality Control Program, addressing principles of physics fundamental to the acquisition and processing of medical images involving x-rays and radiopharmaceuticals.

p. The contractor shall ensure that any plan impacting space or functions adjacent to or within areas designated for radioactive material use, ionizing radiation sources, or ionizing radiation machines is assessed for regulatory compliance, and referred to the Radiation Safety Committee for review and approval prior to any move or alteration.

q. The contractor shall provide oversight into the safe operation of CT Simulators and linear accelerators.

r. The contractor shall supply structural shielding design reports for linear accelerators to NHP for approval before installation and provide shielding reports prior to initial clinical use.

s. The contractor shall investigate and report external beam misadministration to the National Health Physics Program (NHPP) and the Radiation Safety Committee.

t. The contractor shall establish and implement written policies and procedures regarding radioactive materials.

u. The contractor shall oversee waste disposal management for all users of radioactive material.

v. The contractor shall evaluate review and inspection results to identify potential generic issues or trends.

w. The contractor shall distribute review and inspection findings to associated permit locations and staff working with or near radioactive materials.

x. The contractor shall provide oversight and follow-up to address health and safety concerns and resolve deviations from the radiation safety program as necessary.

y. The contractor shall review occupational and public doses at minimum every six months.

z. The contractor shall review any identified health and safety issues or potential deviations from radiation safety program compliance or required practices at least every five months.

aa. Contractor will help management maintain radiation doses at levels as low as reasonably achievable, following NRC: 10 CFR 20.1101(b).

ab. Contractor will review and sign Radiation Safety Committee minutes within five business days after each quarterly meeting and submit them to the COR or designated Government POC.

ac. Contractor will conduct an annual review of the radiation safety program per 10 CFR 20.1101, including use locations and decommissioning records as specified in 10 CFR Part 30.

ad. Contractors will assist with required recordkeeping for state, federal, and hospital agencies. Records must be updated, filed at Lake Nona, with a backup maintained by the contractor, and submitted within five working days to the COR, Government POC, and Chief of Staff.

ae. Contractor will provide quarterly advice to enhance Nuclear Medicine safety committee meetings.

af. Contractor will assess safety risks in the Nuclear Medicine suite and recommend corrective actions per TJC and ACR standards within three months of contract award.

7. Contractor Hours of Operation:

a. The contractor shall be on-site Mondays and Thursdays from 08:00 a.m. through 4:30 p.m., except Federal holidays or when the Government facility is closed due to emergencies or administrative closures. If a Federal holiday falls on a Monday, the contractor shall report on the next business day. The contractor shall not invoice for any day when a “no‑show” is documented by the COR. Documentation will be provided via email.

8. After-Hours Emergency Availability (estimated 25 Hours/Year)

a. The Contractor shall provide a qualified Radiation Safety Officer (RSO) to be available for after‑hours emergencies occurring during Weekend, Holiday, Evening, and Night (WHEN) hours. The Orlando VA Healthcare System estimates the need for twenty‑five (25) hours per year to support emergency response activities.

b. Emergency Response Availability

i. Under U.S. Nuclear Regulatory Commission (NRC) regulations, an emergency is defined as a situation that requires immediate action to protect public health, safety, and the environment, and that is declared in accordance with a licensee’s approved emergency plan.

ii. The VA RSO or ARSO will determine whether an incident is classified as an emergency. The contractor may be reached by designated VA personnel through emergency notification channels (e.g., direct call, Emergency Management, ELT, Authorized Users).

iii. The contractor must maintain on‑call availability during WHEN hours to respond to radiation‑related emergencies. The contractor must be able to respond to phone calls within an hour. If the Government deemed an emergency, the contractor shall be on site within three (3) hours of being notified of an emergency.

iv. Support classification of incidents and determine whether events constitute an emergency, consistent with NRC and VA definitions.

9. Special Qualifications:

a. Contractor personnel must complete the VA Privacy and Information Security Awareness and Rules of Behavior course before starting their assigned duties at a VA facility. This training should be finished within one week after receiving a government-issued laptop. A certificate of completion must be submitted to the Contracting Officer Representative (COR), the assigned Government Point of Contact (POC), and the Contracting Officer (CO).

b. Key Personnel: The contractor is responsible for providing qualified staff essential to the work throughout the contract. All contractor personnel must comply with Section C, VAAR Clause 852.237-75, during the contract's duration. Staff members should be board certified or board eligible health physicists by the Health Physics Society. https://hps.org/

c. Key personnel must possess and maintain a Magnetic Resonance Safety Officer (MRSO) certification throughout the performance of this contract.

d. Contract awardee shall be named on the Orlando VA permit as the RSO for authorized uses listed and on the on the Therapeutic Radiation Producing Machine Registration Certificate (Linear Accelerator).

e. All certifications of contract personnel shall also be subject to review prior to execution of the contract for approval, by the Department of Veterans Affairs.

f. The Contractor must adhere and become familiar with the following applicable regulations, directives, publications and memorandum;

i. 10 CFR 20, Standards for Protection Against Radiation https://www.nrc.gov/reading-rm/doc-collections/cfr/part020/index.html

ii. 10 CFR 35, Medical Use of Byproduct Material https://www.nrc.gov/reading-rm/doc-collections/cfr/part035/index.html

iii. 21 CFR 1020.30, Diagnostic x-ray systems and their major components https://www.accessdata.fda.gov/scripts/cdrh/cfdocs/cfcfr/CFRSearch.cfm?FR =1020.30

iv. 21 CFR 900, Mammography https://www.accessdata.fda.gov/scripts/cdrh/cfdocs/cfcfr/CFRSearch.cfm?CF RPart=900

v. 29 CFR 1910.1096, Ionizing Radiation https://www.osha.gov/laws-regs/requlations/standardnumber/1910/1910.1096

vi. VHA Directive 1043 (2016), Restructuring of VHA Clinical Programs VHA Publications (va.gov)

vii. VHA Directive 1105 (2021), Management of Radioactive Materials VHA Publications (va.gov)

viii. VHA Directive 1105.02 (2018), Nuclear Medicine and Radiation Safety Administrative Services.

VHA Publications (va.gov)

ix. VHA Directive 1105.04 (2018), Fluoroscopy Safety VHA Publications (va.qov)

x. VHA Directive 1129 (2015), Radiation Protection for Machine Sources of Ionizing Radiation VHA Publications (va.gov)

xi. VHA Directive 1129.01 (2019), Mandatory Reporting of Misadministration by Therapy Machine Sources of Ionizing Radiation VHA Publications (va.gov)

xii. TJC EC.02.02.01, Management of Hazardous Material & Waste.

COR or assigned Government POC will provide to the Contractor upon request.

xiii. DUSHOM VHA Radiation Safety Committees and NRC Regulatory Compliance Memorandum. Refer to ATTACHMENT B in section D.

xiv. Optimization of Radiation Doses to the Patient in Computed Tomography (Leidholdt et al., 2015),

xv. ACR-AAPM-SIIM Practice Parameter for Digital Radiography (2014) https://www.acr.org/-/media/ACR/Files/Practice-Parameters/rad-digital.pdf

xvi. Conference of Radiation Control Program Directors (CRCPD) document entitled Quality Controls Recommendations for Diagnostic Radiography (2001), Volume 3, Radiographic or Fluoroscopic Machines, Repeat Analysis (Procedure 7), Suggested Performance Criteria https://cdn.ymaws.com/www.crcpd.org/resource/collection/F6C8667F-1251- 4450-9E84-A768C0BC2699/QC-Vol3-Web.pdf

xvii. NRC Regulatory Guide 10.8 (1987), Guide for the Preparation of Applications for Medical Use Programs, Appendix C: Model Procedure for Calibrating Dose Calibrators https://www.nrc.gov/docs/ML0817/ML081770293. pdf

10. Government Recognized Holidays:

a. Contractors are not permitted to work on federal holidays or when government facilities are closed due to emergencies, administrative changes, or shutdowns. If a shutdown affects the Department of Veterans Affairs during the contract period, contractors are unable to provide services or submit claims either during or after the shutdown. Below is a list of federal holidays.

b. Table 1.

Juneteenth National Independence Day

IIndeIndependence Day

11. Quality Control Plan (QCP):

a. The contractor’s QCP is how the contractor assures that the work complies with the requirement of the contract. The contractor should develop and maintain an effective QCP to ensure services are performed in accordance herein. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contactor shall provide a QCP to the COR or assigned Government POC within one (1) month after the contract award date. The QCP shall contain; a start and completion timeline for tasks in paragraph 6 herein. After reviewing and proposed changes, the COR or assigned Government POC will accept the contractor’s QCP.

12. Deliverables:

a. Below are the minimum deliverables, the contractor is encouraged to outline additional and/or more specific deliverables that align with the proposed approach. The contractor shall provide the deliverables in table 2 within the due time frame. If the deliverables cannot be met within the due time frame, the contractor shall communicate with the COR or assign Government POC for an alternative delivery due time frame.

b. Table 2.

13. Government Furnish Property:

a. The contractor will be issued a government laptop and keys to the building to complete tasks herein. The CO may revoke the Government’s assumption of risk when the property administrator (OIT) determines that the contractor’s furnished property management practices are noncompliant with contract requirements. All Government furnished property shall be returned to the designated grantor of the furnished property.

14. Physical Security:

a. The contractor shall be responsible for safeguarding all government equipment and information. At the close of each workday, government facilities, equipment, and materials shall be secured.

15. Post Award Conference/Period Progress Meetings:

a. The contractor will attend post-award conferences as scheduled by the CO under FAR Subpart 42.5. CO, COR, and relevant Government personnel may meet with the contractor to review performance. At these meetings, the CO/COR will provide feedback, and the contractor will discuss any issues. Actions will be taken to resolve outstanding concerns. Meetings will not incur extra costs for the government.

18. Contracting Officer’s Representative (COR):

a. If a COR is assigned, he or she will be identified by an appointment memorandum issued by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The following functions is not all inclusive of the COR authorization listed in the COR appointment memorandum: Maintain written and oral communications with the contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, monitor contractor's performance and notifies both the CO and contractor of any deficiencies and provide site entry of contractor’s personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially regarding changes in price, deliverables, or changes to the PWS. The COR is not authorized to change any of the terms and conditions of the resulting contract.

19. Identification of Contractor’s Personnel:

a. The contractor’s personnel on-site, attending meetings where situations are not obvious to third parties as government contractors, shall identify him/herself as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors shall wear an ID badge while working in the facility.

20. Contractor Personnel Security Requirements:

a. Contractor personnel who require access to the Department of Veterans Affairs’ computer systems, access to sensitive records or require access to the facility shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. If the investigation is not completed prior to the start of the contract, the Contractor will be responsible for the actions of those individuals they provide to perform work at the VA facility.

b. Background Investigation: The level of background investigation commensurate with the required level of access for Customer Service Representative (or similar) and Radiation Safety Officer is a National Agency Check with Written Inquiries (NACI). The minimum level of background investigation required for a contractor employee to begin work is a favorable National Criminal History Check (NCHC). However, the Contractor must then ensure he or she completes all required paperwork to initiate NACI. Failure to complete the paperwork required to initiate a NACI will result in the contractor employee being removed from eligibility to provide any services under the contract. It is the Contractor’s responsibility to ensure that the required paperwork for NACI initiation is completed and submitted. If the NACI is adjudicated unfavorably, the individual’s eligibility to provide services under the contract may be removed.

c. The contractor shall review the packet of information provided by the VA regarding background investigations and complete and submit required forms as directed. Within five (5) calendar days after award the Contractor’s employees that will be performing under the contract must be fingerprinted at the nearest VA Medical Center and must also submit their completed background investigation packets to the CO.

d. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract. Failure to comply with the contractor’s personnel security requirements may result in termination of the contract.

21. Data Rights:

a. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

22. Proper Invoicing:

a. The contractor shall adhere to Federal Acquisition Regulation (FAR) 32.905 (b) for proper invoicing.

23. Performance Requirement Summary (PRS):

a. The PRS is a performance indicator that is used to measure the acceptable quality levels that must be met, who is going to check the measurements, and how these measures will define the success of our program. The performance standards below will be measured accordingly:

b. Table 3.

CPARS

Satisfactory CPARS or Negative CPARS

PRS #2

Contractor shall provide a copy of the training curriculum to the COR or assigned Government POC.

95% COR or assigned Government POC receiving or not receiving curriculum Satisfactory CPARS or Negative CPARS

PRS #4

Contractor shall submit invoices timely along with supporting documentation.

95%

PRS #5

Contractor shall provide an overall report to the COR or assigned Government POC at the end of the performance period of all actions taken in performing tasks at paragraph 6.

100%

COR or assigned Government POC Satisfactory CPARS or

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

The Contractor shall provide Radiation Safety Officer Services for the Orlando VA Healthcare Systems (OVAHCS), Located at 13800 Veterans Way, Orlando, FL 32827.

Contract Period: Base POP Begin: 09-30-2026 POP End: 09-29-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services PRODUCT/SERVICE CODE: R408 - Support - Professional: Program Management/Support

The Contractor shall provide a qualified Radiation Safety Officer (RSO) to be available for after-hours emergencies occurring during Weekend, Holiday, Evening, and Night (WHEN) hours. The Orlando VA Healthcare System estimates the need for twenty-five (25) hours per year to support emergency response activities.

Contract Period: Base POP Begin: 09-30-2026 POP End: 09-29-2027

Pag of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT (NOV 2025) (DEVIATION)

(a) During the term of this contract, the Contractor must post an employee notice, of such size and in such form, and containing such content as prescribed by the Secretary of Labor, in conspicuous places in and about its plants and offices where employees covered by the National Labor Relations Act engage in activities relating to the performance of the contract, including all places where notices to employees are customarily posted both physically and electronically, in the languages employees speak, in accordance with 29 CFR 471.2(d) and (f).

(1) Physical posting of the employee notice must be in conspicuous places in and about the Contractor's plants and offices so that the notice is prominent and readily seen by employees who are covered by the National Labor Relations Act and engage in activities related to the performance of the contract.

(2) If the Contractor customarily posts notices to employees electronically, then the Contractor must also post the required notice electronically by displaying prominently, on any Web site that is maintained by the Contractor and is customarily used for notices to employees about terms and conditions of employment, a link to the Department of Labor's Web site that contains the full text of the poster. The link to the Department's Web site, as referenced in (b)(3) of this section, must read, "Important Notice about Employee Rights to Organize and Bargain Collectively with Their Employers."

(b) This required employee notice, printed by the Department of Labor, may be—

(1) Obtained from the Division of Interpretations and Standards, Office of Labor-Management Standards, U.S. Department of Labor, 200 Constitution Avenue, NW., Room N-5609, Washington, DC 20210, (202) 693-0123, or from any field office of the Office of Labor-Management Standards or Office of Federal Contract Compliance Programs;

(2) Provided by the Federal contracting agency if requested;

(3) Downloaded from the Office of Labor-Management Standards Web site at http://www.dol.gov/olms/regs/compliance/EO13496.htm; or

(4) Reproduced and used as exact duplicate copies of the Department of Labor's official poster.

(c) The required text of the employee notice referred to in this clause is located at Appendix A, Subpart A, 29 CFR Part 471.

(d) The Contractor must comply with all provisions of the employee notice and related rules, regulations, and orders of the Secretary of Labor.

(e) In the event that the Contractor does not comply with the requirements set forth in paragraphs (a) through (d) of this clause, this contract may be terminated or suspended in whole or in part, and the Contractor may be suspended or debarred in accordance with 29 CFR 471.14 and subpart 9.4. Such other sanctions or remedies may be imposed as are provided by 29 CFR part 471, which implements Executive Order 13496 or as otherwise provided by law.

(f) Subcontracts.

(1) The Contractor must include the substance of this clause, including this paragraph (f), in every subcontract that exceeds $10,000 and will be performed wholly or partially in the United States, unless exempted by the rules, regulations, or orders of the Secretary of Labor issued pursuant to section 3 of Executive Order 13496 of January 30, 2009, so that such provisions will be binding upon each subcontractor.

(2) The Contractor must not procure supplies or services in a way designed to avoid the applicability of Executive Order 13496 or this clause.

(3) The Contractor must take such action with respect to any such subcontract as may be directed by the Secretary of Labor as a means of enforcing such provisions, including the imposition of sanctions for noncompliance.

(4) However, if the Contractor becomes involved in litigation with a subcontractor, or is threatened with such involvement, as a result of such direction, the Contractor may request the United States, through the Secretary of Labor, to enter into such litigation to protect the interests of the United States.

(End of Clause)

C.2 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

(End of Clause) C.3 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026) (a)Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of Clause)

C.4 52.223-23 SUSTAINABLE PRODUCTS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this clause— Sustainable products means—

(1) A product that contains recovered material designated by the EPA under the Comprehensive Procurement Guidelines (42 U.S.C. 6962) (40 CFR part 247) (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products).

(2) An energy-efficient product or low standby power device (42 U.S.C. 8259b) (10 CFR part 436, subpart C) (https://www.energy.gov/femp/search-energy-efficient-products, https://www.energystar.gov/products?s=mega, and https://www.energy.gov/femp/low-standby-power-product-list).

(3) A biobased product that meets the content requirements of the USDA under the BioPreferred® program (7 U.S.C. 8102) (7 CFR Part 4270) (https://www.biopreferred.gov/)

(4) A substance identified in the EPA’s Significant New Alternatives Policy (SNAP) program as a safe alternative to an ozone-depleting substance (42 U.S.C. 7671l) (40 CFR part 82, subpart G) (https://www.epa.gov/snap/unacceptable-and-acceptable-substitutes-tables).

(b) Requirements. The Government has identified in the statement of work or elsewhere in the contract the sustainable products that are required during the performance of this contract. The Contractor shall ensure that it provides sustainable products as required by this contract, when the products are—

(1) Delivered to the Government;

(2)Furnished for use by the Government;

(3) Incorporated into the construction of a public building or public work; or

(c) Furnished for use in performing services under this contract, where the cost of the products is a direct cost to this contract.

(End of Clause)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.6 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this clause— American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Covered article, as defined in 41 U.S.C. 4713(k), means:

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means—

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means—

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled—

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

FASC-prohibited unmanned aircraft system means an unmanned aircraft system manufactured or assembled by an American Security Drone Act—covered foreign entity.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain Security Act (FASCSA) requiring removing covered articles from executive agency information systems or excluding one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201-1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders that apply to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

(2) The Secretary of Defense may issue FASCSA orders that apply to the Department of Defense (DoD) and national security systems other than sensitive compartmented information systems. This type of FASCSA order may be referred to as a DoD FASCSA order.

(3) The Director of National Intelligence (DNI) may issue FASCSA orders that apply to the intelligence community and sensitive compartmented information systems, to the extent not covered by paragraph (2) of this definition. This type of FASCSA order may be referred to as a DNI FASCSA order.

Information technology, as defined in 40 U.S.C. 11101(6)—

(1) Means any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation,…