36C24825R0119 BB - Renovate Common Area Restrooms 573-20-604.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATIONSOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 69

36C24825R0119 X

06-30-2025

573-20-604

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525 Tampa FL 33637 adriana.gamm@va.gov

Adriana Gamm 813-616-0728

Project Title: Renovate Common Area Restrooms (Bid-Build Services) Project Location: Malcom Randall VA Medical Center, Gainesville, FL

IAW VAAR 836.204(f)(2) the magnitude of construction VA project is: between $2,000,000 and $5,000,000.

NAICS: 236220 - Commercial and Institutional Building Construction. Size limitation is $45 Million.

Service Code: Z2DA - Repair or Alteration of Hospitals and Infirmaries.

Project Description: The selected contractor shall provide all management, supervision, labor, material necessary to renovate the existing public restrooms throughout the Basement and First Floor of Building 1, E-Wing and ACA, as well as the First Floor of Building 12.

THIS ACQUISITION IS SET-ASIDE 100% FOR SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY OF 38 U.S.C. PART 74. ANY PERSON(S) OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THE SECURING A GOVERNMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERNMENT.

Offerors must be registered in SAM (www.sam.gov) and VISIBLE/CERTIFIED in SBA VetCert (https://veterans.certify.sba.gov) at the time of offer submission and prior to award to be considered an eligible SDVOSB concern.

SITE VISIT: An organized site visit has been scheduled. Refer to FAR 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) Alternate I (FEB 1995) for location, date, and time details.

The Malcom Randall VA Medical Center is a smoke free facility.

All Offeror must comply with all solicitation terms and conditions.

Please refer to solicitation 36C24825R0119 package for further requirements.

10 730 x x 52.211-10

X 10

4:00 pm EDT

07-30-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Tampa FL 33637

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

36C24825R0119

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION, OR REPAIR)–

BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 DELIVERY SCHEDULE

STATEMENT OF WORK

INSTRUCTIONS TO OFFERORS AND EVALUATION FACTORS

I. GENERAL PROPOSAL INFORMATION

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

PROPOSAL SUBMISSION

CONTRACT AWARD

PROPOSAL REQUIREMENTS AND FORMATTING

TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

PRICE PROPOSAL PREPARATION INSTRUCTIONS

III. EVALUATION FACTORS FOR AWARD AND PRICE EVALUATION

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

2.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

2.3 52.215-5 FACSIMILE PROPOSALS (OCT 1997)

2.4 52.216-1 TYPE OF CONTRACT (APR 1984)

2.5 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK

(MAY 2014)

2.6 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY

2014)

2.7 52.228-1 BID GUARANTEE (SEP 1996)

2.8 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB 2021)

2.9 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.10 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.11 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED

SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.12 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025) (DEVIATION FEB

2025)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—CERTIFICATION

(NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014)

4.2 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY

MATTERS (OCT 2018)

4.4 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JAN 2025)

4.5 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.6 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS

ACT (DEC 2010)

4.7 52.223-2 REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION

CONTRACTS (MAY 2024)

4.8 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.10 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)

4.11 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

4.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

4.13 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR 2019)

4.14 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.15 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.16 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT ADMINISTRATION (OCT

2020)

4.17 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

4.18 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP 2019)

ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 0.00 JB __________________ __________________

Construction Services for project 573-20-604 titled "Renovate Common Area Restrooms" in accordance with contract terms and conditions.

Contract Period: Base POP Begin: 09-04-2025 POP End: 09-04-2027

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

Note: The POP Begin, and POP End are estimated dates. Upon notice to proceed issuance, dates will be updated through a modification.

GRAND TOTAL __________________

A.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 SHIP TO: Malcom Randall VA Medical Center 1601 SW Archer Road Gainesville, FL 32608

USA

0.00 730 calendar days from NTP

MARK FOR: Ethan Carter 352 376-1611 X 107684 ethan.carter@va.gov

STATEMENT OF WORK

RENOVATE COMMON AREA RESTROOMS

MALCOM RANDALL VA MEDICAL CENTER

GAINESVILLE, FLORIDA

573-20-604

Part I – General

1. Executive Summary

1.1. The Malcom Randall VA Medical Center (MR VAMC) is a medical center located in Gainesville, FL that provides medical care for United States Veterans. The purpose of this project is to renovate the existing common area restrooms at this location as outlined below.

Figure 1: Entrance to the Malcom Randall VA Medical Center (MR VAMC) in Gainesville, FL

1.2. The purpose of this document is to provide a description of the scope of work (SOW) for the project Renovate Common Area Restrooms (RCAR) according to the drawings and specifications developed for the project.

2. Definitions

2.1. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the CO.

2.2. VA COR (PM): The Contracting Officer’s Representative (COR) is responsible for administering contracts under the immediate direction of the CO and the PM/COR at the construction site. When more than one PM/COR is assigned to a construction project one is designated as being in charge and is called the “PM/COR”. The PM/COR is responsible for protecting the Government’s interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

2.3. General Contractor (GC): This term, as used herein, refers to the Prime Contractor under this contract.

2.4. Architect-Engineer (A/E): This term, as used herein, refers to the firm that is part of the design team (Government Consultant).

2.5. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

2.6. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

3. Project Scope

3.1. This project encompasses the Environmental, Architectural/Interior Design, Fire Protection, Mechanical, Electrical and Plumbing (MEP) renovations of the existing public restrooms throughout the Basement and First Floor of Building 1, E-Wing and ACA, as well as the First Floor of Building 12, and ensuring that all renovated restrooms meet all requirements outlined by the VA guidelines.

3.2. The contractor must completely prepare the site for building operations, including demolition and removal of existing structures, furnish labor and materials and perform work for the entire duration of the project as required by drawings and specifications. The period of Performance from notice to proceed is 730 calendar days.

3.3. The contractor is responsible for the abatement of hazardous materials as part of the demolition activities.

3.4. Planning and preparation must include documented site inspections of areas to be renovated, so as to mitigate unforeseen issues and potential project delays and decrease renovation time.

3.5. Architect-Engineers will render certain technical services during construction. Such services must be considered advisory to the Government and must not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

3.6. Before placement and installation of work subject to tests by a testing laboratory retained by the Department of Veterans Affairs, the Contractor must notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice must be not less than three workdays unless otherwise designated by the COR.

3.7. All employees of general contractors and subcontractors must comply with the VA security management program and obtain the permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

3.8. Work must be phased, starting with low impact/traffic restrooms, and proceeding to higher impact/traffic restrooms. Phasing plan must be submitted to and approved by the COR. If work will cause too great of a disturbance to patients and staff as defined by the COR, work must be completed during off hours (morning/evenings, nights, weekends, etc.).

3.9. As outlined in specification section 01 00 00 – General Requirements, the contractor must not renovate nearby restrooms at the same time and must provide a sign directing building occupants to the nearest restroom while a restroom is being renovated. A nearby restroom must always be in operation throughout the duration of the project.

Part II – Responsibilities

4. Site

4.1. Separate staging, office, or workshop area outside of the project limits will not be provided.

Access to the job site is permitted to drop off materials and project personnel. No long-term (more than necessary for drop-off/pick-up of personnel or materials) parking for contractor or subcontractor vehicles on the VA premises will be permitted. A location for a 20 cu.-yd. or less dumpster will be provided within the vicinity of the main loading dock area at the start of the project.

4.2. The parking area for the contractor’s employees is limited and must be coordinated with the FMS and the Gainesville MR VAMC chief engineer.

4.3. GC must create, post, and maintain clear and readable signage (maps and signs) redirecting patients/staff associated with all work by the GC and subs. Maps and signs must be approved by COR.

4.4. The GC must ensure that all employees and subcontractors maintain their respective work areas and secure tools, materials, loose items, and other components to protect the condition of the workplace, and all people. Daily removal of debris, unused materials, and other refuse (trash) from the assigned work area is required by the end of the GC workday.

5. Documentation

5.1. RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the Contractor’s responsibility to complete the documents and construction in a manner consistent with the construction documents (drawings and specifications) within the required period of performance (contract length).

5.2. Prior to any mobilization and construction, the contractor must request and have approved an Infection Control and Construction Permit from the VA Medical Center, and provided the accident prevention plan to VA. The contractor must provide all necessary environmental documents. Please refer to specifications for further information.

5.3. The Contractor must prepare written minutes of each meeting with the Government concerning all matters. Copies of the minutes must be furnished to the Contracting Officer Representative in pdf format within seven calendar days of the meetings.

5.4. The Contractor must prepare comprehensive documented summaries of any undocumented communication (in-person or phone conversations, etc.) related to any project topics within 24 hours of event. At a minimum, this will be a text message to the government phone of the COR summarizing main points of the discussion. If summary is more than 160 characters (average 1-3 sentences), summary must be sent via email or Construction Project Management Software.

5.5. Minimum meeting minutes requirements

5.5.1. Project name, number, meeting host, Meeting Name

5.5.2. Date, Time, meeting ID, call in number, Duration, and consecutive number of total related meetings.

5.5.3. Participant list (Name, Title, Phone number (office and Mobile), Email, Attended Meeting (yes/no Check box)

5.5.4. Meeting purpose, Roll call, and Additional Items

5.5.5. Agenda items (Decisions, action items, and fixes or next steps)

5.5.6. Next meeting date and time

5.5.7. Progress schedule and milestones

5.5.8. Detailed attachment list.

5.6. GC must submit all permits for review to COR more than 72 business hours (3 business days) prior to time listed in permit to allow for adequate review and signatures. Permits submitted less than that time are not guaranteed to be approved, and any resulting delays are at no fault of the government.

5.7. Bulletins should be submitted 4 calendar weeks prior to time listed in bulletin to allow for adequate review and signatures.

5.8. The Contractor must develop a complete set of as-built drawings at the end of the construction work and submit it for VA review and approval.

5.9. Contractor must keep the VA COR informed at all times of the status and progress of the project.

5.10. The contractor must distribute one (1) electronic set of the submittal in pdf format attention to VA CO with a copy to VA PM/COR via e-mail. All design/construction documents (materials and equipment submittals, RFIs, Drawings, plans, permits, schedules, etc.) must be submitted and approved by the respective authority prior to the start of construction.

5.11. Other submittals – The contractor must submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications to PM/COR and CO in pdf format via e-mail correspondence.

5.12. Project redline drawings – The contractor must maintain a set of construction documents (field as-built drawings) to red actual construction changes during the entire construction process as required by the RFP specifications. The project red drawings will be always available for review by the VA PM/COR.

5.13. Shop drawings and submittals – A/E must verify the Contractor’s shop drawings, detail drawings, schedules, descriptive literature, and samples, testing labor-laboratory reports, field test data, and review materials for conformity with the RFP documents and specifications. The A/E must recommend approval, disapproval, or other suitable disposition to the VA PM/COR The VA PM/COR and CO will have final approval authority. The A/E must evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E must request the Contractor to submit related components of a system before acting on a single component. The A/E may be required to hold joint reviews with the VA technical staff on complicated system submittals.

5.14. The contractor must create and maintain two separate RFI and submittal registers that is updated each time a new item (RFI or submittal) is created. The information provided in the register must answer/satisfy all fields in the VA provided register. More information can be provided at contractors’ discretion. VA reserves the right to make changes to this requirement with the approval of the COR at any point in the contract.

5.15. The contractor must create and maintain a drawing register that is updated each time a new item (drawing or applicable files) is created. The information provided in the register must answer/satisfy all fields in the VA provided register. More information can be provided at contractors’ discretion. VA reserves the right to make changes to this requirement with the approval of the COR at any point in the contract.

5.16. No later than 10 calendar days after receipt of the award and prior to commencing construction work, the Contractor must submit a Quality Assurance/Quality Control (QA/QC) Plan proposed to implement the requirements for inspection of construction. Construction will be permitted to begin only after the VA acceptance of the CQC Plan.

6. Schedule

6.1. Detailed Schedule and Narrative: The Contractor must provide a detailed phasing schedule and written narrative, indicating specific dates for each step of the construction process in concurrence with the progress schedule.

6.2. Contract Progress Schedule: The progress schedule will be provided in a time-scaled bar graph format for each project phase. The horizontal axis will be scaled for a time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and a detailed breakdown of the construction tasks. All schedule items will show start date and a completion date. The schedule must follow the VA Critical Path Method design manual’s latest version. Schedule must be reasonably readable and should fit on one (1) landscape-oriented page unless readability is significantly hindered. Schedule deliveries must be up to date to receive payments.

6.3. Contractor must substantiate project completion status with itemized lists, proof of purchases, photos, reports, inspections, etc. at the request of the COR prior to payment apps being recommended (approved) by the COR and sent to CO. It is strongly recommended to submit these documents with the pay app to expedite payments.

6.4. Break down the construction period into at least eight construction tasks as required, (e.g.:

site preparation, demolition, equipment procurement, equipment/materials delivery, equipment installation, architectural finishes, tests, final inspection, etc.).

6.5. The Contractor must develop a well-organized, practicable, and complete written narrative construction phasing for the proposed project in order that the normal hospital operations will not be interrupted except by previous and timely coordination with VA staff through the COR.

6.6. The Contractor must specify how much allowance has been made for adverse weather in the schedule.

6.7. The Contractor must specify the days of the week and the hours of construction operations during each phase of the work.

6.8. All work outside of normal business hours (or on weekends or holidays) must be approved by the COR ahead of time, with as much notice as is practicable, but no less than 48 business hours (2 business days). All work requests submitted in less than that time are not guaranteed to be approved, and any resulting delays are at no fault of the government.

6.9. The classification of work hours is listed as follows:

Hours/Days of Work Definitions Normal Business Hours 7:00 am to 5:00 pm After Hours 5:01 pm to 10:0 pm Nights 10.01 pm to 6:59 am Weekends 12:00 am Saturday to 11:59 pm Sunday Holidays Federally Recognized Holidays

7. Work

7.1. Contractor must completely prepare the site, prior to the installation of the equipment, and furnish all labor, equipment, and materials necessary to perform work for this specific project as required by this statement of work and the project specifications and drawings.

7.2. The Contractor is to be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

7.3. Contractor must have comprehensive knowledge, experience, expertise, equipment, and personnel to complete this work.

7.4. A superintendent must be onsite anytime GC or subcontractor crews are onsite to supervise.

7.5. Hard barriers must be used instead of flexible plastic barriers (where barriers to work areas are placed).

7.6. Any related supporting system, apparatus, material, or work not mentioned, or any incidental accessories necessary to make the work complete in all respects and ready for operation even if not particularly specified, must be furnished, delivered, and installed by the Contractor without additional cost to the Government.

8. Compliance

8.1. The VA Technical Information Library (TIL) available at www.cfm.va.gov/til/ is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning, and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed.

8.2. Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department-wide.

PG-18-1 Master Construction Specifications

PG-18-3

Design and Construction Procedures [Including but not limited to: Codes, Standards, and Executive Orders]

PG-18-4 Standard Details and CAD Standards PG-18-5 Equipment Guide List H-18-8 Seismic Design Handbook PG-18-9 Space Planning Criteria PG-18-10 Design Manuals (by discipline) PG-18-12 Design Guides (graphical, by function) PG-18-13 Barrier Free Design Guide

8.3. The Contractor must comply with all applicable federal, state, and local requirements for protecting the safety of the contractor’s employees, building occupants, and the environment.

All applicable standards of the Occupational Safety and Health Administration (OSHA) must be followed when working in accordance with this project. No process or materials shall be employed in such a manner that they will introduce additional hazards into the occupied space.

8.4. Throughout this entire project, all work or (document/file) creation of the contractor must always adhere to all applicable rules, regulations, standards, and specifications as outlined by industry, local, state, national or federal agencies. The contractor must also adhere to the latest of all VA and TIL requirements, and contract drawings and specifications.

8.5. All projects associated with construction and temporary work must conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, ADA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, IBC, local, Federal, and industry requirements and regulations.

8.6. The GC and its subcontractors must abide by all hospital policies, and clean up after themselves, this includes outside their designated construction area when the work process might cause a non-compliance issue (cleanliness, damage, etc.). If GC does not return non-compliance issue to proper and compliant state, GC must pay VA cost of time, materials, and labor for equivalent contractor to correction non-compliances.

8.6.1. e.g. A prime example would be the tracking of roofing mastic, paint, or drywall dust into the corridors on the bottom of workers’ shoes or the casters on a debris canister, which results into causing a concern for infection control or impacts the ability of housekeeping staff to maintain cleanliness expectations. The GC will be expected to clean this up and/or reimburse the VA for time, labor, and materials, if the cleanup is performed by hospital staff, or the way the contractor cleans up the material results in damage to the floors or other finishes.

8.7. GC is responsible for all damages done to the hospital by its own crew, subcontractors, or malfunctioning design/equipment, and is required to replace or repair any damages to like kind and quality and must match surrounding finishes. If GC does not return damages to proper and pre-damaged state, GC must pay VA cost of time, materials, and labor for equivalent contractor to make repairs.

8.8. Construction General Sections' applicable requirements: the Contractor must comply with the applicable construction project requirements (e.g. submission of final as-built drawings, shop drawings, tests, safety requirements, new material and equipment provision, and installation requirements, Buy American Act, payment and performance bonds requirements;

insurance requirements; progress payments and schedules, work inspection and supervision, PG-18-14 Room Finishes, Door, and Hardware Schedules PG-18-15 Minimum Requirements for A/E Submissions PG-18-17 Environmental Compliance Manual H-7545 VA Cultural Resource Management Procedures ISTS OIT Infrastructure Standard for Telecommunications Spaces v3.1 (1 July 2021) daily logs requirements, material and workmanship, guaranty, cleaning up, accident prevention, and other requirements) included in the specifications.

8.9. This acquisition will not require services that involve the connection of one or more contractor-owned IT devices such as a laptop computer or remote connection from a contractor system to a VA internal trusted, therefore the C&A requirements do not apply, and a Security Accreditation Package is not required.

8.10. All vendor/contract personnel must report to the Police Service and identify themselves upon entering the VA facility. They must all abide by Police Service rules and personal identification verification (PIV) regulations and carry the identification card throughout the entire period while providing the service.

8.11. The contractor will incur liquidated damages for each day project closeout is past PoP end date without an approved contract modification time extension, as detailed in the liquidated damages addendum.

8.12. Prior to the initial Pre-Construction Meeting, the Contractor must submit a list of key personnel (Project Manager, on-the-job Superintendent, Quality Control Manager, etc.) to be involved in this project and supply a brief statement of qualifications/biographical data including the name of the individual, company position, years with the company, work and educational background, experience applicable to this Project, tasks to be assigned to that individual on this Project, percentage of the workweek to be committed to this Project, and authority of that individual to act on behalf of the Contractor. All key personnel must submit evidence of their OSHA 30-hour construction safety training. VA expects to have a COR, Quality Control Manager, and Superintendent on-site fully devoted to this project. Both, the Quality Control Manager and Superintendent, must be committed to a minimum of 100% of work per week on this project and be present on-site at the same percentage. Include, as a minimum, the following to cover all design and construction operations, both onsite and offsite, including work by subcontractors, designers of red, consultants, architect/engineers (AE), fabricators, suppliers, and purchasing agents.

8.12.1. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement all aspects of the work specified.

8.12.2. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

8.12.3. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, designers of red, consultants, architect-engineers (A/E), offsite fabricators, and suppliers.

8.12.4. Control, verification, and acceptance of testing procedures for each specific test to include the test name, specification paragraph requiring the test, feature of work to be tested, test frequency, and the person responsible for each test.

8.12.5. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

8.12.6. Procedures for tracking design and construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies that have been corrected.

8.12.7. Reporting procedures, including proposed reporting formats.

8.12.8. A list of the definable features of design and construction work. A definable feature of work is a task that is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be worked by the same trade in a different environment. Although each section of the specifications may generally be considered a definable feature of work, there is frequently more than one definable feature under a particular section.

Part III – Project Close-Out

9. The contractor must comply with the requirements in the “General Requirements”, Section 010000, for submission of final RFP as built drawings, manuals and other documents as noted.

Required as built drawings and specifications must be submitted in the same format required for the construction documents.

10. The contractor must provide a digital copy of entire project management portal/software contents, (RFIs, submittals, reports, etc.) including all attachments to VA before final payment will be issued. The files must be properly named and organized for clarity and per typical construction standards.

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INSTRUCTIONS TO OFFERORS AND EVALUATION FACTORS

I. GENERAL PROPOSAL INFORMATION

1. Solicitation, attachments, and any issued amendments will be posted at www.sam.gov.

This is the only official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.

2. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror.”

3. MAGNITUDE OF THIS PROJECT: Between $2,000,000 and $5,000,000 in accordance with (IAW) VAAR 836.204(f)(2).

4. PROPOSAL DUE DATE: Standard Form (SF) 1442, block 13a (or as amended on SF 30), refers to proposals due date.

5. SITE VISIT: An organized site visit has been scheduled. Refer to FAR 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) Alternate I (FEB 1995) for location, date, and time details.

6. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

7. REQUESTS FOR INFORMATION/QUESTIONS: Requests for Information (RFIs) or questions shall be submitted via email to adriana.gamm@va.gov by the Prime Offeror SDVOSB. Prime offerors should consolidate RFIs/questions from its team members and submit as one submission to the maximum extent practicable.

7.1. Offerors may submit RFIs or questions via email to adriana.gamm@va.gov at any time;

however, RFIs or questions received after July 21, 2025 @ 2:00 PM (EST) may not be answered.

7.2. To easily identify all RFIs or questions for this project, email subject line shall be titled using the following format: RFI – SOLICITATION NUMBER – OFFEROR COMPANY NAME.

7.3. No telephone RFIs/Questions will be accepted.

8. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings will be provided electronically along with the solicitation. No hard copies will be made available to offerors.

9. Any reference contained within contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” “Senior Resident Engineer,” “Project Manager,” Contracting Officer Technical Representative, or their abbreviations are to be replaced with “Contracting Officer Representative (COR).”

10. SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION: This solicitation is 100% set asides for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

The award of this requirement shall not be delayed due to loss of SDVOSB verification.

Proposals submitted by non-verified SDVOSBs shall be excluded from award consideration.

11. SDVOSB Verification: The Government will review the Veteran Small Business Certification (VetCert) (https://veterans.certify.sba.gov/) to confirm SDVOSB status verification for the submitted proposal. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee.

12. LIMITATIONS ON SUBCONTRACTING (LOS) (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

12.1. Completed Mandatory LOS Certification form and VAAR 852.219-77 VA NOTICE OF

LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (SEP 2021) (DEVIATION) shall be submitted along with your price proposal.

The completed Mandatory LOS Certification form and VAAR 852.219-77 Certification will be submitted in a separate PDF document (do not combine/save with other documents). The completed Mandatory LOS Certification form and VAAR 852.219-77 Certification shall be named “LOS Mandatory Certification – SOLICITAITON NUMBER – OFFEROR COMPANY

NAME.”

13. FUNDS: Funds are not presently available for this acquisition. The Government does not compensate offerors for proposals’ development. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Funds.

14. BONDS: Performance Bonds (SF25) and Payment Bonds (SF25A) are required. Offeror must refer to SF1442 Block 12a for Payment and Performance Bond requirements. Refer to FAR 52.228-15 for additional information on applicability.

15. OFFER GUARANTEE (BID BOND) (SUBMIT WITH PRICE PROPOSAL): Offeror must refer to SF1442 Block 13b (Bid Bond) requirement. Per FAR Clause 52.228-1 Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A legible electronic copy of the original is acceptable. The bid bond will be submitted with Price Proposal in a separate PDF document (do not combine/save with other documents) and shall be named “BID BOND – SOLICITATION NUMBER – OFFEROR COMPANY

NAME.”

16. SAFETY AND ENVIRONMENTAL RECORD (SUBMIT WITH PRICE PROPOSAL): Offerors shall submit with their proposal a completed Attachment 05 - Safety or Environmental Violations and Experience Modification Rate (EMR) Form, which supplies the Government information pertaining to your firm’s past Safety and Environmental record. A submitted Attachment 05 represents a certification of your firm’s past Safety and Environmental record identifying serious, willful, or repeat violations from OSHA or any EPA violations within the last 3 years.

Please attach explanation for any violations.

16.1. All Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead and included with the completed Attachment 05.

16.2. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (N1CCI) by completing/submitting ERM-6 Form and providing the rating on letterhead from NCCI. Include this letter with the completed Attachment 05. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau and include this letter with the completed Attachment 05.

16.3. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The information provided, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Offerors with an EMR greater than 1.0 will be considered ineligible and will not be evaluated.

17. VETS-4212, Federal Contractor Veterans’ Employment Report (SUBMIT WITH PRICE PROPOSAL): Offerors are required to provide verification of their submission of the annual form VETS-4212 (https://www.dol.gov/agencies/vets/programs/vets4212). This verification shall be the emailed confirmation of receipt notification sent to the offeror after successful submission of their report.

18. PERFORMANCE PERIOD: Refer to SF1442, Block 11, for performance period. Performance period shall be commenced upon receipt of written Notice to Proceed (NTP) performed in concurrent or sequential phases as indicated or required.

19. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E- Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form

I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

20. Section 743(a)(3) of Division C of Public Law 111-117: Companies awarded a contract with the federal government shall comply with the annually reporting requirements of 52.204- 14, Service Contract Reporting Requirements and 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts. Note that the contracting officer shall make the contractor’s failure to comply with the reporting requirements a part of the contractor’s performance information under FAR Subpart 42.15.

21. WAGE DETERMINATION: Wages for all contractors and subcontractors must comply with Davis Bacon Wage Determinations. The current determination is DBA FL20250194, March 14, 2025. See Attachment 10. Be advised the determination that is current at the time of the Contract award is the determination that will apply for the project. Current determinations are always available at: https://wdolhome.sam.gov/.

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

1. PROPOSAL PREPARATION INSTRUCTION:

1.1. The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including attachments and any issued amendments.

1.2. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

1.3. In order for proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete, and directly responds to the requirements of this solicitation.

1.4. These instructions prescribe the format for the proposal and describe the approach for the development of proposal data. Also, are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

PROPOSAL SUBMISSION

2. PROPOSAL SUBMISSION:

2.1. All proposals shall be submitted by the Prime Offeror SDVOSB no later than (NLT) closing date and time specified in SF1442, Block 13a. (or as amended on SF 30) via email at adriana.gamm@va.gov. NO OTHER FORMS OF SUBMISSION WILL BE ACCEPTED.

2.2. Your proposal shall be submitted as portable data files (pdf), and documents submitted shall be no larger than 8 Mega Bytes (MB) in size. Send document in separate files as deem necessary. The offeror is responsible to verify that the Government has received the proposals.

2.3. Undeliverable emails due to an offeror’s proposal size, using wrong email address, or else, is not the responsibility of the Government.

2.4. To be considered and accepted as timely the proposal must be received in its entirety prior to the deadline. Failure to provide a proposal in its entirety prior to the deadline will render the proposal noncompliant.

CONTRACT AWARD

3. CONTRACT AWARD:

3.1. It is the Government’s intent to award one (1) firm-fixed price contract resulting from this solicitation to the responsible offeror whose proposal, conforming to the solicitation, is fair and reasonable, and has been determined to be the most advantageous to the Government, non-price, price, and other factors considered. The proposals must conform to the solicitation requirements and judged to represent the best value to the Government.

The source selection process will utilize FAR 36 and FAR 15 to evaluate proposals and award the contract.

3.2. Intent for No Discussions: Offerors are hereby advised that the Government intends to evaluate proposals and award a contract without conducting discussions with offerors.

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to contact offerors and/or hold discussions if the Contracting Officer determines them to be necessary.

Offerors are cautioned that discussions may not be conducted, and Offerors should not assume that they will have an opportunity to revise their proposals after submission.

3.3. All evaluation factors other than price, when combined, are approximately equal to price.

As differences in factor ratings and relative advantages and disadvantages become less distinct, difference in price may become the discriminating factor in determining the most advantageous offer. Conversely, as differences in price become less distinct, differences in ratings and relative advantages and disadvantages between offers are determinative.

PROPOSAL REQUIREMENTS AND FORMATTING

4. PROPOSAL REQUIREMENTS AND FORMATTING:

4.1. Proposals shall be typewritten, with fonts no smaller than 10 points, with page layout no smaller than ½” top, bottom and ½” side margins, single space, paginated, portrait mode or letter size paper; except charts may be displayed in landscape mode.

4.2. Solicitation forms requiring to be completed shall be typewritten with fonts no smaller than 9 points.

4.3. No hyperlinks or electronic media will be allowed or considered.

4.4. Any conceptual drawings, one-line diagrams, etc. included in your proposal, shall be submitted as portable data files (pdf).

4.5. Strongly recommend formatting your technical proposal factor by factor, as listed in the solicitation. Stick to the page limits.

4.6. Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient and will not be considered an appropriate response. It is the offeror’s responsibility to insure the completeness of the proposal.

4.7. Offers that do not propose to perform all the work required by the solicitation will not be considered.

4.8. Proprietary Data: Each page of the offeror’s proposals must be reviewed and marked as to proprietary data content by the offeror in strict compliance with FAR 52.215-1. Also, see FAR 3.104-4. A single blanket statement at the front of the proposal is not acceptable.

Failure to mark every page will subject the proposal to public release through Freedom of Information Act (FOIA) requests.

4.9. Proposals submitted in response to this solicitation shall be signed by the SDVOSB 51% owner and dated.

TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

5. TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s technical proposal:

TECHNICAL PROPOSAL:

(a) Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal point of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, etc.)

(b) Table of Contents

(c) Required Submittals for Factor 1 – Relevant and Recent Past Performance

(d) Required Submittals for Factor 2 – Technical Approach

(e) Required Submittals for Factor 3 – Project Planning/Safety/Infection…