S02 36C24825R0104_1.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24825R0104 X

05-28-2025

516-25-608

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Stacy Figlinski Stacy.Figlinski@va.gov

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Stacy Figlinski Stacy.Figlinski@va.gov

Stacy Figlinski (813) 940-2788

Project Title: FY25: NRM (PROJ: 516-25-608) DB Correct Building 100 Sprinkler Deficiencies Project Number 516-25-608 Project Location: C.W. Bill Young VA Medical Center, 10000 Bay Pines Boulevard, Bay Pines VAMC, Bay Pines, FL

This solicitation is 100% set-aside for Service Disabled Veteran-Owned Small Businesses (SDVOSB).

As stated elsewhere in this solicitation, this procurement is a two (2) Phase Design/Build IAW FAR Part 36.3.

One solicitation will be issued covering both phases. In Phase I proposals will be evaluated to determine which offeror will submit proposals in Phase II. Block 13A refers to Phase 1 Proposals.

Site Visit: 06/03/2025 at 9:00 AM EST RFIs Due: 06/06/2025 at 10:00 AM EST Phase 1 Proposals Due: 06/23/2025 at 10:00 AM EST

AT THE TIME OF PROPOSAL SUBMISSION, interested contractors MUST be actively registered in the following databases.

System for Award Management: https://www.sam.gov SBA Veteran Small Business Certification: https://veterans.certify.sba.gov

All VA Campuses are Smoke Free Facilities.

10 348

X X 52.211-10

X 10

10:00 AM EDT

06-23-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

36C24825R0104

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 DELIVERY SCHEDULE

PREFACE

Patient Safety, Care, and Centricity Notice Coordination of Works Anticipated Progress Limiters

I. General Requirements

II. Government-Furnished Information

III. Scheduling, Phasing, and Working Hours

IV. Design, Document Requirements, and Meetings

V. Requirements for Drawings, Specifications, Revised Construction Schedule Estimate

VI. Quality Assurance/Quality Control

VII. Before and During the Construction Period

VIII. Safety Requirements

IX. Resources

Appendices .................................................................................. Error! Bookmark not defined.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED

ENTITIES (DEC 2023)

4.3 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.5 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.6 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.8 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.9 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.12 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.13 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.14 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.15 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.16 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.17 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.18 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.19 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.20 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..88

4.21 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.22 IT CONTRACT SECURITY

DESIGN BUILD SPECIFICATIONS

4.23 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.24 OWNERSHIP OF ORIGINAL DOCUMENTS

4.25 RETENTION OF REVIEW DOCUMENTS

4.26 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.27 COORDINATION WITH MEDICAL CENTER

4.28 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

0001 1.00 JB ________________

The contractor shall provide all labor, tools, and materials necessary for the following work: Design-Build project to replace all sprinkler heads that are not quick response-type in building 100 with quick response type of head that meets all current requirements per NFPA codes and VA Directives. The project covers ALL areas of Building 100 shown in Appendix B that have not been previously renovated. This project will also provide updated hydraulic calculations, fire sprinkler drawings with riser/valve/zone locations that accurately depict sprinkler head locations throughout building 100. Project is located at the Bay Pines VAMC, 10000 Bay Pines Boulevard, Bay Pines, FL 33744.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

GRAND TOTAL ________________

A.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: C.W. Bill Young VA Medical Center 10000 Bay Pines Boulevard Bay Pines, FL 33744 8200

USA

1.00 348 Days After

NTP

REQUEST FOR PROPOSAL

SOLICITATION NO. 36C24825R0104

ISSUE DATE: May 28, 2025 PHASE I PROPOSAL DUE DATE: June 23, 2025 at 10:00 AM

EST PROJECT NUMBER: 516-25-608

PROJECT TITLE: Design Build - Correct Building 100 Sprinkler Deficiencies

PROJECT LOCATION: Bay Pines VA Medical Center, 10000 Bay Pines Boulevard, Bay Pines, FL 33744

PROJECT SUMMARY: The contractor shall provide all labor, tools, and materials necessary for the following work: Design-Build project to replace all sprinkler heads that are not quick response-type in building 100 with quick response type of head that meets all current requirements per NFPA codes and VA Directives. The project covers ALL areas of Building 100 shown in Appendix B that have not been previously renovated. This project will also provide updated hydraulic calculations, fire sprinkler drawings with riser/valve/zone locations that accurately depict sprinkler head locations throughout building 100. Project is located at the Bay Pines VAMC, 10000 Bay Pines Boulevard, Bay Pines, FL 33744.

OFFICE ISSUING THIS REQUEST:

Department of Veterans Affairs Network Contracting Office (NCO) 8 Contracting Officer: Stacy Figlinski Email: Stacy.Figlinski@va.gov Phone: (813) 940-2788

PART I - GENERAL INFORMATION

1. All references to "Bid" or "Bidder" shall be understood to mean "Offer" or "Offeror".

2. DEFINITIONS:

Design-Build (D/B) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) as identified in your basic contract, for both design and construction services for a specific project.

Contracting Officer Representative (COR): The COR responsible for administering contracts under the immediate direction of the Contracting Officer.

Design Build Contract: This term, as used herein, refers to the Contract to perform the design and construction of the project.

Contractor: This term, as used herein, refers to the contractor under this contract or the D/B team.

AE: This term, as used herein, refers to the Architect-Engineer firm(s)that are a part of the D/B team, also referred to as D/B/AE.

3. MAGNITUDE OF CONSTRUCTION: Between $500,000 and $1,000,000.

4. SITE VISIT: An organized site visit is scheduled for Phase I. Participants are to meet COR Corey Meehan at the Bay Pines Campus June 3, 2025, at 9:00 AM EST. The Government requests that parties be limited to prime representative and estimator. Technical questions are not allowed during the site visit. Please record your questions and submit them to the Contracting Officer as an RFI by the date indicated in #6 below. Please inform the Contracting Officer by June 2, 2025 of your intention to attend the site visit.

5. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

mailto:Stacy.Figlinski@va.gov

6. REQUESTS FOR INFORMATION: Requests for Information (RFIs) shall be submitted by the prime contractor through email only to Stacy.Figlinski@va.gov. No solicitation questions will be accepted in any other format. Do not discuss project requirements with any WPB VAMC technical staff during solicitation phases 1 and 2. The cutoff for submission of RFIs for Phase I is June 6, 2025 at 10:00 AM EST. Phase I RFI's should address Phase I evaluation factors only.

If Phase II questions are asked, they will be deferred until Phase II. Responses will be provided through an Amendment posted to SAM.gov in a Question & Answer format visible to all offerors.

7. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings, if available, will be provided electronically in SAM.gov as attachments to this RFP. No hard copies will be made available to proposing contractors.

8. SDVOSB VERIFICATION: The Government will confirm SDVOSB status verification for the submitted proposals. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee. Verification is done through the following two websites: System for Award Management (SAM): https://www.sam.gov and SBA Veteran Small Business Certification (VetCert): https://veterans.certify.sba.gov.

LIMITATIONS ON SUBCONTRACTING: (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

9. FUNDS: Award is subject to availability of FY25 funding.

10. BONDS: (Reference Contract Clause FAR 52.228-15 for further information on applicability):

A payment and performance bond shall be provided. The penal sum shall be one hundred percent (100%) of order price. Bonds and other payment protection shall be provided within 10 calendar days of award of the Contract. Notice to proceed will not be issued until the Contractor provides sufficient bonding to cover the work being performed. Provide electronically only. NCO 8 no longer accepts bonds through the mail.

12. OFFER GUARANTEE (BID BOND) (SUBMIT WITH YOUR PRICE PROPOSAL): Per FAR Clause 52.228- 1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price Or $3,000,000, whichever is less. Provide with price proposal in Phase 2.

13. WAGE DETERMINATION: Wages for all contractors and subcontractors must comply with Davis Bacon Wage Determinations. The current determination is General Decision FL20250222 dated 03/14/2025. Be advised the determination that is current at the time of the Contract award is the determination that will apply for the project. Current determinations are always available at: http://www.sam.gov/.

14. CONTRACT PERFORMANCE PERIOD: 348 calendar days after receipt of written Notice to Proceed performed in concurrent or sequential phases as indicated or required. If you anticipate long lead times for project materials, state this in the technical proposal with your anticipated lead time for the specific item.

15. WORK ELEMENT NO. 1 (Design Build Effort Required): Contractor shall develop project design documentation including drawings, specifications, design analysis etc. representative of a 65% and 95%, completion stages. The (95%) review submission packages will incorporate the final review comments from the (65%) review. Upon completion of design, and upon acceptance by the Government, construction execution shall commence and be completed in accordance with contract requirements.

PART II - PROPOSAL PREPARATION AND EVALUATION INFORMATION

1. This RFP addresses both the Phase One and Phase Two proposal requirements. Do not submit the pricing information requested in Phase II with the Phase I proposal.

2. The Phase I proposals will be evaluated to determine which offerors will be invited to submit Phase II technical and price proposals.

3. A maximum of five (5) most highly rated Phase I proposals will be invited to submit a Phase II proposal.

4. Prospective vendors shall provide their proposal in any of the following formats: .pdf, .docx, or .doc to the issuing office address identified above. All technical proposals and the price proposal shall be provided via email to Stacy.Figlinski@va.gov. The technical proposal shall address each of the evaluation criteria.

5. During Phase II, the price proposal shall be provided as a separate file from the technical proposal. The price proposal shall include the price sheet with pricing on the statement of items.

While there is no page limit to the price proposal, it shall also be on 8 ½" x 11" pages, when printed. The price breakdown shall be filled out in its entirety (see attached Project Price Breakdown).

6. Technical Proposal Format: Technical Proposal shall address all information requested and will then be evaluated against the stated factors. The following format shall be used:

GENERAL INFORMATION (not part of page count):

Cover Page with Solicitation Number, Project Title Signed offer/Acknowledgement of Amendments Copy of current VetCert and SAM Certification

7. PHASE 1 - Technical Factors (address technical factors 1 through 3 below):

Factor 1 Technical Approach Narrative

1. The offeror must submit a proposed technical approach in conjunction with the task to be performed in achieving the design-build project. Cut and pasting or generally restating the statement of work will not be considered an appropriate response.

2. Briefly describe the ability to obtain the necessary resources to perform this project.

3. Provide information that describes the intended Design Build Team's overall strategy for successfully completing the design-build contract per the detailed SOW and requirements herein.

4. Describe the Offeror's understanding of the challenges, risk, and technical approach with respect to the design and construction of this project.

Formatting and Other Restrictions (applicable to Factor 1 pages only): The submission is limited to 15, 8‐1/2” x 11” pages.

Factor 2 Specialized Experience

1. In this context, "Offeror or Offeror's" refers to the proposed prime contractor, and all proposed major subcontractor(s) and subconsultant(s).

2. Offeror shall demonstrate recent, relevant experience, using Specialized Experience Form, that is similar in size, scope, magnitude, and complexity to the project contemplated for this solicitation.

a. Offeror shall provide a total of three (4) design-build construction projects that best represent the Offeror's work experience required on this project, completed within the past five

(5) years from the issuance date of this solicitation, or that are currently ongoing and substantially complete (at least 90% construction progress completed) or completed and turned over no longer than five (5) years from the date of this solicitation that best represent the Offeror's work experience required on this solicitation.

b. Offerors are responsible for providing project descriptions in sufficient detail to permit evaluation of project relevancy to this procurement. The more relevant the experience, the more credit will be given.

3. Experience provided must be verifiable using the POC provided on Specialized Experience Information Form. It is the offeror's responsibility to ensure contact information listed on the experience form is accurate and current. The Government may contact the point(s) of contact to verify project information on the Specialized Experience form.

Formatting and Other Restrictions (applicable to Factor 2 pages only): The submission is limited to 16 pages, only on the provided form.

Factor 3 Relevant and Past Performance

1. The Offeror also shall have Past Performance Questionnaire (PPQ) Forms completed or CPARS for all projects listed in the Factor 2 Specialized Experience above. Past Performance may be from all or any or either of the following categories:

a. Team Past Performance.

b. Design/Build Firm's Past Performance.

2. Contact persons supplied for projects submitted under Factor 2 Specialized Experience above may be contacted by the Evaluation Panel. These contact's responses will be scored based on the following elements with projects participated in by the Prime (Construction Contractor and Architect firm) being weighted more heavily than projects participated in by consultants, sub-contractors, and individuals (In the event a PPQ is not returned).

a. Client Overall Satisfaction with Project: Contact persons will be asked "does the project fulfill the requirements of the clients stated function, does the project require unexpected maintenance activity, and have latent defects been found?"

b. Client Overall Satisfaction with Design Build Period Services: Contact persons will be asked "Was the team's response time to clients questions acceptable? Was the staffing level consistent with the project size and complexity? Was communication of schedule and problem issues adequate and consistent? Was there an established problem-solving routine? Would the client like to use this firm again?"

c. Provide Contracting Officer/Procurement Official information:

Name Email Phone Number Address

3. Offerors who do not have relevant past performance will receive a neutral rating (neither favorable nor unfavorable) (FAR 15.305) (a)(iv)

4. Past Performance will be evaluated and rated according to performance risk.

Formatting and Other Restrictions (applicable to Factor 3 pages only): The submission is limited to CPARS printouts or the provided Past Performance Questionnaire form only. Do not use prior filled in questionnaires.

8. PHASE 2 - Technical Factors and Pricing (address technical factors 4 through 6 and pricing factor 7 below):

Factor 4 Management Approach and Key Personnel Narrative

1. Identify Key Personnel assigned to this project

a. Submit an organizational chart and narrative - Clearly describe the prime responsible firm (or firms if a J/V) and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub-contractors. Provide a list all consultants and all proposed major subcontractors, including telephone number, address, and name of contact.

b. Include a narrative that describes the relevant experience of:

i. Firm's Key personnel and experience, to include at least:

1. Project Manager

a. Similar projects worked on

b. Education and/or certification(s)

2. Field Superintendent

a. Similar projects worked on

b. Education and/or certification(s)

3. Other Relevant Firm Employees

a. Similar projects worked on

b. Education and/or certification(s)

ii. Overall Team - Discuss the planned use of:

1. Subcontractors

a. Key trades to be subcontracted

b. Proposed subcontractors (if firms already determined)

c. A similar project worked on

2. Architect-Engineering (A/E) Firm supporting the DB Team

a. Submit SF 330's of key A/E personnel

b. Submit a copy of current, valid Architect & Engineer's Licenses issued by the State of Florida

c. Architectural Contractor, who will be of record.

d. Architect-Engineer Field Representative.

e. Similar projects worked on

3. Other Consultants

a. Projects worked on with a similar type of work

iii. Biographical data shall include the following:

1. Name of individual.

2. Company employed by.

3. Company position title.

4. Years with the company.

5. Describe work experience with projects that; were completed by the design build process, were medical facilities and the company (by name) they worked for when involved in the project.

6. An indication of which (if any) projects submitted under Corporate Experience (above) the individual participated in and what the individual's responsibility was for that project.

7. An indication of which other individuals submitted under Project Personnel Experience this individual has worked with and the project they worked on together, noting if that project has been submitted under Corporate Experience (above).

8. Position that the individual will hold in regard to this contract/project team, description of duties and what percentage of the individual's time would be committed to the project during both the design and construction phases.

9. Describe job related educational experience including degrees, certificates etc. and granting institutions.

2. Onsite DB Management Team: Describe the onsite DB management team organization.

Describe the plan for managing, executing, and administration of the project.

3. Capability to perform:

a. Provide the offeror's total bonding capacity, current available bonding capacity and expected available capacity.

b. Provide the offeror's current workload and availability of adequate staff listed under Project Personnel Experience to manage the project. Include project schedules for current and pending projects, as well as the anticipated impact of this project on those schedules and staffing plans.

4. Quality Control Team: Briefly describe the DB Teams' quality control organization. Provide a specific description of the tasks and functions of the quality control personnel. Identify where each position will be physically located (e.g., field office, home office, designer's office, etc.).

Identify each member's employer. Describe the DB Team Quality Assurance program and safety record.

Formatting and Other Restrictions (applicable to Factor 4 pages only): The submission is limited to 15, 8‐1/2” x 11” pages for all documentation with the exclusion of organization charts and SF 330s, if provided.

Factor 5 Technical Solutions

1. Describe any technical difficulties such as a risk management plan that may be encountered in a project of this type to include risk to facility operations, patient care, and schedule risk.

Provide a narrative of preventative measures or solutions to overcome these issues.

2. Project Delivery Philosophy - Include expectation statements concerning:

a. Elements for Successful Partnering: Communication, Commitment and Conflict Resolution.

b. Proposed Design Period Peer Review technical/administrative by VA

3. The Offeror shall describe in a written narrative the plan for phasing the work so that the facility remains operational while utilities and corridors are closed by containment. The narrative will also detail how the contractor intends to prepare the site and reactivate utility services to the facility within any specified time limits.

Formatting and Other Restrictions (applicable to Factor 5 pages only): The submission is limited to 15, 8‐1/2” x 11” pages.

Factor 6 Schedule

1. Schedule Narrative: Describe in detail, how your company will meet the schedule without causing disruptions to the facility during normal business hours, nights, and weekends. Also, describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. Describe any technical difficulties that may be encountered in a project of this type and preventative measures or solutions to overcome these issues.

2. The offeror is required to submit a proposed progress schedule in a time-scaled bar graph format. The horizontal axis will be scaled for the time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date.

The detailed schedule will indicate specific tasks with dates for each step of the process including:

a. Design Period (115 Calendar Days): The design period sub-periods (i.e., first and second reviews, other meetings, internal QUALITY ASSURANCE /QUALITY CONTROL plan reviews, etc.).

b. Construction Period (180 Calendar Days): Mobilization; Demolition method and sequencing; Procurement and installation of equipment; Provisions for overtime or shift work;

Timing of relocation of existing equipment; utilities, tests, and final inspection and closeout.

c. General Project Delivery Schedule - Show relationships between construction document development/completion (including required review activities) and construction activities.

d. Submit a preliminary (CPM) Critical Path Method schedule for the design and construction per SECTION NO.: 01 32 16.16 -Project Schedules -Design Build. The schedule should show the critical paths of installation from beginning to end date. The schedule shall be structured in calendar days. Furthermore, the Offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

e. The Offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the Offeror will guarantee completion. The maximum anticipated completion of this project (including the design and construction of the entire project) is indicated on the submitted schedule.

f. The project will start at the issuance of the Notice to Proceed. For scheduling purposes, assume the Notice to Proceed will be issued ten (10) calendar days after the award date. (Note that there is no guarantee the Notice to Proceed will be issued within this timeframe.)

3. The Government will evaluate the strengths, weaknesses, and any deficiencies if any in the schedule submission to successfully execute the project and assign one combined technical and risk rating for this factor in comparison with Section 01 32 16.16 Project Schedules - Design Build. All requirements for this factor shall be met by the closing date of Phase 2 submission.

Formatting and Other Restrictions (applicable to Factor 6 pages only): The submission does not have a page number or page size limit.

Factor 7 Price Proposal The Government will evaluate price based on the total price. Contractor is to complete attached A.3 Price Cost Schedule, and the attached form titled Project Price Breakdown. Total price consists of the basic requirement. The price proposal shall show direct and indirect project price break down. The price breakdown shall reflect the Base proposed items using, at a minimum, the following cost elements:

1. Labor (Direct & Indirect),

2. Materials, Material Markups, Materials overhead,

3. Equipment

4. Subcontractor Cost

5. Travel

6. Other Direct Costs

7. Overhead expenses

8. Indirect Cost

9. General & Administrative (G&A) expenses

10. Profit All technical factors, when combined, are significantly more important than price. Offerors are advised that if the technical proposals are essentially equal, award will be made on the basis of the lowest cost.

PART III AWARD

1. The Government will evaluate proposals submitted in response to this solicitation which meet the requirements that have been provided in Parts I and II above.

2. This procurement will be a single award on a trade-off basis resulting from this solicitation to the responsible offer.

3. Award may be made without discussions, except for minor clarifications.

REQUEST FOR PROPOSAL TO DESIGN-BUILD

Project 516-25-108

Statement of Work “Correct Building 100 Sprinkler Deficiencies”

- DB

C.W. (Bill) Young VA Medical Center, Bay Pines, FL

(BPVAMC)

PREFACE

Patient Safety, Care, and Centricity Notice The Design-Build (D/B) Team and its subcontractors will be expected to abide by the hospital policies and clean up after themselves (on a daily basis), this includes areas outside of their designated construction area when the work process might cause an issue.

e.g., A prime example would be the tracking of roofing mastic, paint, or drywall dust into the corridors on the bottom of workers’ shoes or the casters on a debris canister, which results in causing concern for infection control or impacts the ability of housekeeping staff to maintain cleanliness expectations. If the General Contractor fails to maintain the cleanliness standards that result in additional work conducted by the VA, will be subject to financial recovery as determined by the Contracting Officer.

The General Contractor (GC) and Architect /Engineer firm (A/E) are reminded that this is a hospital environment, first and foremost.

There will be times that concerns over patient care will impact the construction schedule, this may limit access to certain areas or cause a change in the process, schedule, or intended manner of performing the contractual work. This is one of the great challenges in the process of conducting hospital renovations. The proposed construction schedule must include float to accommodate some unplanned interruptions.

The project team should remain flexible and plan for potential patient care impacts.

Coordination of Works There may be multiple projects ongoing at the same time, or near the designated work area. The GC is expected to be courteous to other VA contractors and coordinate any work conflicts to reach an agreement or scheduling solution. It is not uncommon to have a single subcontractor performing work for different General Contractors on this

PROJECT NO. 516-25-608 Correct Building 100 Sprinkler Deficiencies - DB Bay Pines VA Medical Center, FL

15 | Page site. Any schedule changes, onsite conflicts, or project concerns shall be brought to the Contracting Officer and Contracting Officer’s Representative immediately.

Anticipated Progress Limiters Expected complications to work phasing and progression are identified as noise, vibration, privacy, air quality, equipment movement, and traffic congestion. Below are some limiters that past projects have encountered.

• Noise generated by equipment operations, material placement, and removal may become a concern in certain areas, specifically over or near research and surgical areas of the hospital.

• Vibration generated by the same type of noise operations will have similar impacts to noise.

• When working or lifting around certain treatment areas, patient privacy may become a concern. One example would be scaffolding near the windows of a women’s treatment zone which would warrant visual breaks or barriers between the exterior work and the patient treatment area.

• Air Quality will become a major concern if any malodorous chemicals are used or hot work, such as welding, is performed. Extra measures may be required to redirect fumes or vapors away from air intakes on ventilation equipment. Consider when using portable generators or other devices.

• Parking is not guaranteed nor assigned to contractors, there are some areas available, but space is limited and subject to change. Contract workers should carpool to the greatest extent practicable.

• Equipment movement and worksite traffic are two critical issues as space is very limited on the grounds, and roof access is even more so. Crane lifts will require safety plans and most likely occur after hours or on weekends. There is very little if any, onsite contractor storage available.

• Large deliveries should also be coordinated for “Off-Peak” hours with enough manpower and suitable equipment. Care should be taken with materials being transported inside the hospital corridors wherever possible.

The D/B Team should consider these items when evaluating the work phasing and have some form of a contingency plan to mitigate issues so that work can be performed in a reasonable manner.

I. General Requirements

A. Design-Build:

The Bay Pines Veterans Healthcare System is seeking professional design and construction services from the State of Florida Registered Contractor and Architect-Engineer (A/E) Team (D/B Team) to develop and furnish Construction Documents, and Construction for this project entitled:

“Correct Building 100 Sprinkler Deficiencies”, Project No. 516-25-108, C.W. (Bill) Young VA Medical Center, 10000 Bay Pines Blvd, Bay Pines, FL 33744 in accordance with items herein specified. These parties are hereinafter referred to as the Design-Build Team or D/B Team.

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The D/B Team shall provide design and construction services including, but not limited to, as-built, site investigation, labor, materials, tools, equipment, supervision, record drawings after construction, transportation necessary to construct the project described below, and other specific tasks as further defined by this Statement of Work (SOW). The goal of this SOW is to ensure the quality of VA services and facilities while controlling the construction and operating costs. The D/B Team is responsible for developing a complete and accurate project that best meets the users' needs in compliance with referenced design and construction guidelines, manuals, standards, and code requirements.

The requirements for this design project shall meet the current Design Manuals (PG-18-10), Design Guide (PG-18-12), Campus interior design guides, Privacy requirements, Space Planning Criteria requirements, VHA Publications (Directives, Handbooks, etc.), other applicable VA requirements, standards, specifications, and all applicable Local, State, and Federal regulations and industry standards for the scope described herein. Please refer to the VA’s Technical Information Library (TIL) website for VA’s applicable requirements. (North American Industry Classification System (NAICS) Code 236220 - Commercial and Institutional Building Construction.)

B. Project Scope:

1. This project will replace all sprinkler heads that are not quick response-type in building 100 with quick response type heads that meet all current requirements per NFPA codes and VA Directives. This work will resolve FCA item 307718. The project covers ALL areas of Building 100 shown in Appendix B that have not been previously renovated. This project will also provide updated hydraulic calculations, fire sprinkler drawings with riser/valve/zone locations that accurately depict sprinkler head locations throughout building 100.

2. D/B Team tasks shall include the design and construction, materials, requirements, and specifications, for the installation of the sprinkler heads and systems required. The design and construction shall meet the latest VA Fire Protection Design Manual, ADA & VA Accessibility requirements, VA Standards and Manuals applicable, VHA Publications, standards, specifications, and all applicable Local, State, and Federal regulations and standards for the scope described herein. Please see the Resources section in this SOW for additional information. The following overview highlights the key aspects of the project:

3. Prepare an onsite field review of the entire existing fire suppression system in Bldg. 100 for ALL areas on the first (1st) through fifth (5th) floors, plus the penthouse, as denoted in the “FOR REFERENCE ONLY” set of documents.

Areas that are crossed out have already been updated, unless otherwise noted.

a) Produce fire protection drawings and construction documents as necessary to bring these areas into full compliance with NFPA codes and VA directives.

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b) Coordinate construction and fire protection drawings and documents with areas that have been previously updated.

c) Replace all sprinkler heads to a quick response (QR) type.

d) Design shall include updated hydraulic calculations and plans that accurately depict sprinkler head and fire suppression device locations throughout building 100 including its contiguously adjacent spaces such as pick up and drop off areas, smoking shelters, service bays and docks.

e) This design/build project will specifically address and correct but not be limited to the below previously identified findings:

(1) Install sprinklers under new first floor east canopy section between main building and utility plant.

(2) Install additional sprinklers or replace with QR type heads, provide proper spacing/coverage, and correct/avoid obstructions in the following rooms:

(a) Room 2B100

(b) Corridor outside Room 1D157

(c) 6th floor outside antenna room (3x) (Penthouse)

(d) Room 2A122

(e) Add sprinkler to SPS decontamination closet adjacent to dumbwaiter (closet on the north side of the dumbwaiter in SPS decontamination (1C103 or 1C111))

(f) Under soffit Room 2A205

(g) Relocate existing sprinklers to avoid patient lift track obstructions

(i) Room 1E223B (2x)

(ii) Room 2C-119

(iii) Room 5C-125

(h) Room 1E168

(i) Room 2C104

(j) Room 2B125A

(k) Rooms 1E203, 2D158A, 3B131, and 3B108B

(l) Rooms 2B101 and 5B170E (relocate 4-inches from wall?)

(m) Room 2C101 (soffit obstruction?)

(n) Room 3A123 (replace with QR type head)

(o) Room 3A-133

(p) 6th floor elevator machine room (penthouse)

(q) Room 2A205 add sprinkler under soffit

(r) 4A mechanical room install sprinkler under ductwork greater than 4-feet wide (Service Bay 4-1)

(s) Room 4D-101

(t) Relocate sprinkler in blood draw care.

(u) Room 1D127 install escutcheon trim ring to cover gap

(v) Rooms 1C110, 1B141, 2B110, 5B115, and 5C129, replace missing escutcheons

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(w) Room 3B126A, 3B120, and 4D149 adjust sprinkler escutcheons

(x) Room 2D200A

(y) Old smoking shelter area (outdoor overhang west of Service Bay

1-2)

(z) Room 1C103C (closet)

(aa) Room 2A122

(bb) Room 1E168 (outside)

(cc) Room 2B125A

(dd) Room 2B100

(ee) Room 2C108 (3x)

(ff) Room 2A202A (outside)

(gg) Room 3B161A

(hh) Room 2C108 (2x) Replace using QR

(ii) Missing Escutcheons

(i) Room 1E101

(ii) Room 3B110

(iii) Room 5B170E

(3) Evaluate rooms 4D139, 4D141, 4D142, 4D145, 4D146, and 4D147 for sprinkler coverage and add or modify sprinklers as needed. At a minimum, replace the sprinkler heads in these rooms. Update the drawings to accurately reflect the existing conditions (wall, sprinkler, door locations, etc.)

(4) Install smoke detector system in areas open to the health care occupancy egress corridor in:

(a) Room 4D112 (outside)

(b) Room 4D110 (waiting area)

(5) Relocate the following system smoke detectors a minimum of 3 feet from an HVAC supply grill:

(a) Second floor Nuclear Medicine waiting area

(6) The A/E shall evaluate the entire system for any additional deficiencies not listed above. The design shall include, address, and correct these additional deficiencies as identified in the evaluation.

(7) Furnish and install hydraulic design information and general information signs in accordance with NFPA 13 – 2025 edition Section 29.4. Evaluate and update/replace the hydraulic calculations plate in the fire pump room.

1. Available days/hours of work

i) Contractor will be allowed to work on no more than two (2) zones per day

ii) Available days/hours are ONLY Tuesday, Wednesday, and Thursday

– disable sprinkler system devices beginning at 0700, start draining after devices are taken offline. Work for the day shall be complete by 1530 to allow time to bring the system back online.

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2. NICET level III or IV certification is required for personnel performing any work on the fire alarm system.

3. Fire sprinkler zones shall not be offline (not providing active sprinkler protection) for more than 10 hours in any 24-hour period per NFPA 25.

4. Fire alarm devices shall not be impaired for more than 8 hours in any 24-hour period per NFPA 72.

5. The D/B Team will be permitted to research the existing VA drawing files, but shall field verify all information gathered from the existing drawings. In addition, the D/B Team will perform full architectural and fire protection As-Builts of the proposed impacted areas. This contract is only required to update the floor plan to current conditions and fire protection (including fire alarm) related to it.

6. The construction package shall include multiple phasing plans (minimum of eight (8)) to minimize the impact of the project on the regular operation of the medical facility including impacts by utility shutdowns, and interference with pedestrians, passenger vehicles, and delivery truck circulation. Shut-off valves for plumbing/fire sprinkler systems to accommodate phasing shall be a part of the design.

7. Design and construction tasks will include, but will not be limited to, preparation and/or performance of reports, specifications, working drawings, site visits, meetings and meeting minutes, staff interviews, phasing/scheduling, and other related information and services. The D/B Team shall furnish technical services for design development, and construction documents and construction for this project. The anticipated scope is defined here for reference, and final confirmation needs to be coordinated with VA. Additionally, all the correspondence between the D/B Team groups during the solicitation process for this project, such as but not limited to, emails, RFI responses, memos, minutes, and meeting recordings, are part of this SOW.

8. Availability of existing drawings: Only drawings showing locations of sprinkler heads are available. There are no hydraulic calculations available. Any and all drawings provided by the VA to a contractor shall be considered as for reference only.

9. Required level of detail for drawings: Drawings shall show all sprinkler drops and sprinkler lines, as well as any risers and associated flow and tamper switches. The drawings shall show hydraulic calculations and remote areas. Also include hangers and pipe heights, etc. Every pipe shall be shown on both engineering drawings and shop drawings.

10. An architectural REVIT model is available. However, it is FOR

REFERENCE ONLY AND WILL LIKELY HAVE INCORRECT LAYOUTS

WITHIN BUILDING 100. The user of this Revit model shall be responsible for any and all updates and its accuracy. This REVIT model does NOT contain any fire sprinkler system information.

11. CAD architectural backgrounds are available. However, there may be small discrepancies as to the accuracy of the drawings. All VA-provided drawings and information is for reference only.

12. Inspection reports can be made available to the successful offeror.

13. The D/B Team shall provide a design narrative/analysis report (on all design submissions packages) for each technical discipline (e.g., architecture, plumbing, electrical, fire protection, hazardous material

20 | Page abatement, etc.) which describes the intent of each discipline with the design development, and construction document submission. The design narratives shall follow the industries standards and should include but are not limited to, a title page, executive summary, table of contents, introduction, body (with the existing condition, methodology, findings, considerations, alternatives, etc.), conclusions, recommendations, references, and appendices (with the field reports, analyses, models, materials quantity updates, meeting minutes, etc.).

14. The D/B Team shall provide all site investigation labor, materials, tools, and equipment, design analysis, fees & cost, and construction schedule, and design & construction services necessary for the development of the project described herein and the other specific tasks as further defined by this SOW. Also, this project shall include complete preparation for site operations, demolition, and installation with minimum disruption to traffic, clinic, and administrative operations.

15. In the need for shutdowns for site investigation or construction activities, the D/B Team shall provide the request 21 calendar days in advance for the VAMC approval. See attached lock-out tag-out template and work plan submission template for use.

16. The D/B Team is responsible for the removal of any obstruction to access and perform the required work (site investigation, design, and construction), and replacing it in its original or better condition. Any damage to existing materials by the D/B Team shall be repaired or replaced at no additional cost to the VA.

17. The contractor shall be responsible to…