Attachment 10 - RFI Govt Response - 675-23-101.pdf

36C24825R0058 – Renovate Lake Nona Building 1 Women's Health Orlando, FL – 675-23-101

Industry RFIs/Questions Responsible Party

Response

1. Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

VHA Provided the superintendent has the required minimum 30-hour OSHA training and certifications to meet this requirement, a dedicated SSHO on-site at all times will not be required and the site superintendent may serve as SSHO. However, the contractor’s full-time and dedicated SSHO shall be onsite in addition to site superintendent for large scale construction activities which include rigging, crane lifting and placement activities.

2. If no to the question above, will the SSHO need to be full-time for this project?

VHA N/A

3. Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC?

VHA QA/QC must be a separate individual. The CQC system manager and site superintendent roles may not be combined.

4. If no to the question above, will the QA/QC need to be full time for this project?

VHA Yes.

5. Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?

VHA No.

6. Please confirm the issued drawing set is the latest and complete set.

VHA/AE This is the latest and complete set.

7. Please confirm the current design documents meet current VA TIL guidelines.

AE All VA TIL guidelines were the basis of design and influenced all decisions that were made on the project with the VAMC and CAM office at each design review.

8. Who is responsible for the terminal clean of the project area?

VHA When construction is complete, contractor shall remove all equipment and debris. The contractor is also responsible for removing all dust accomplished by HEPA vacuuming and wet mopping of the entire construction area. The VHA EMS team shall perform the final terminal cleaning after initial contractor cleaning. Please note, the contractor will be responsible in cleaning the site per the specifications provided.

9. Please confirm order of precedence for the contract documents. Does SOW prevail over the specifications and construction drawings?

VHA There is no order of precedence. If there is a conflict in requirements between SOW, Specifications and construction drawings, please bring this to the attention of the owner.

10. For planning the preliminary project schedule, please provide the anticipated NTP date. This will

VHA The NTP date is typically within 10 days following contract award.

assist the VA in comparing the schedules provided by all bidders.

11. Are there any buck hoist operator requirements/certifications that need to be met?

VHA Contractor will be required to provide OSHA certifications for Fall Protection Training for Construction and General Industry and OSHA Scaffold Competent Person Certifications for review.

Contractor required to provide initial and interim inspection reports as well as load testing of hoist in accordance with OSHA requirements.

12. Is the contractor to provide deductive alternate pricing based on the alternates shown on the drawings?

VHA Yes.

13. If yes, will the VA please provide an updated CLIN to reflect the alternate pricing.

VHA Use CLIN 0002 to provide alternate pricing.

14. Please provide the basis of design for the ceiling mounted exam lights/

AE Basis of design is the ceiling mounted Stryker Berchtold Chromophare F 528

15. Please confirm that the base bid is for the contractor to include the exam lights.

VHA Refer to AS4.1. Table notes which are to be VA provided and VA installed (VV), what is to be VA provided contractor installed (VC) and Contractor provided Contractor installed (CC).

16. Please confirm the contractor is not responsible for any mammography equipment.

VHA Refer to answer for RFI #15.

17. Please clarify if the VA has consulted with a physicist to determine lead lining requirements for the mammography area.

VHA Yes.

18. Please provide the patient lift basis of design.

VHA Lifts shall be manufactured by Amico. A design drawing from a previous install has been included for reference. (Must submit sole source for this and other systems including door hardware)

19. Please confirm that all work can be completed during regular business hours.

VHA The contractor shall complete all construction work in accordance with construction documents in a manner that does not impact patient care at the facility. Normal operating hours for the clinic are Monday through Friday from 7:30am to 5:00pm.

Core Working Hours:

a. Normal working hours for this contract will be from 7:30AM to 5:00PM (local time) Monday through Friday except for weekends and established Federal Holidays.

b. Performing on-site work outside normal working hours will require approval from the Contracting Officer and the COR. Requests shall be submitted via email at least 72 hours prior to the requested date and at no additional cost to the Government.

Approvals are subject to the availability of on-site staff. Construction activities that must be completed outside normal working hours to avoid impact to patient care include but are not limited to erection of infection control barriers/partitions, all crane operations over the building, and demolition activities that create loud noise and vibrations.

Hours will be dependent on work performed. As stated, ICRA containment will need to be performed during non-business hours as well as any work that will result in loud noises. Utility shutdowns may also need to be performed during WHEN hours. We anticipate most of the work being during normal business hours. However, this will be re-visited depending on if work performed will impact patient care.

20. Please provide the existing security provider.

VHA Refer to Existing Plans provided.

21. During the site visit it was noted that the buck hoist is requested to be installed on the north side of the building, please confirm.

VHA Per the plans, a hoist is necessary for staff and deliveries.

22. The laydown yard is shown on the south side of the building, will a fenced path to the buck hoist from the laydown yard be required?

VHA Yes, with scrim. No fire exits shall be blocked by fencing.

23. Will contractor personnel be required to use a buck hoist for entry into the space or can hospital elevators be utilized for transport?

VHA Buck hoist must be used. Patient elevators and stairwell may not be used by construction staff.

24. Will the roadway immediately in front of the buck hoist be able to be used for material drop-off and unloading during the course of construction?

VHA Yes

25. If so, will the contractor temporarily close the road as needed or can the road remain closed for the duration of construction?

VHA Road cannot remain closed. All closures must be coordinated with COR and must be temporary. This is considered a utility outage.

26. FAR 52.204-8 is included within the RFQ but is not specifically requested to be signed and returned, would the VA like this completed and returned? If so, VHA does the VA want it returned in the Price or Technical proposal?

27. FAR 52.204-24 is included within the RFQ but is not specifically requested to be signed and returned, would the VA like this completed and returned? If so, does the VA want it returned in the Price or Technical proposal?

VHA Yes, provide with the technical proposal

28. FAR 52.209-7 is included within the RFQ but is not specifically requested to be signed and returned, would the VA like this completed and returned? If so, does the VA want it returned in the Price or Technical proposal?

VHA Yes, provide with the technical proposal

29. FAR 52.219-28 is included within the RFQ but is not specifically requested to be signed and returned, would the VA like this completed and returned? If so, does the VA want it returned in the Price or Technical proposal?

VHA Yes, provide with the technical proposal

30. FAR 52.225-9 is included within the RFQ but is not specifically requested to be signed and returned, would the VA like this completed and returned? If so, does the VA want it returned in the Price or Technical proposal?

VHA Yes, provide with the technical proposal

31. VAAR 852.219-75 is included within the RFQ and was provided as a separate attachment. Does the VA have a preference of which one to complete and return or would the VA like both completed and returned?

VHA Complete the version that was in the attachments.

32. Past Performance: If we have a previously completed PPQ, requested for another opportunity, or an available CPARS, can we use it within our proposal in lieu of requesting new PPQs, using the document that was provided with this solicitation?

VHA A previous PPQ may be used however, it should be sent IAW the solicitation.

33. On RCP Sheet AS-3.0, the ACT ceiling types are noted as ACT-01 and ACT-02. Per the Room Finish

AE Disregard notation of “01” and “02” on the AS-3.0 sheet. I-102 finish legend prevails for ceiling types.

Legend and Schedule on Sheet I- 102, the ceiling types are noted differently. Please review and confirm the correct ceiling types.

34. Per Sheet I-103, please confirm TRZ-2 and TRZ-3 which are noted on the Floor Finish legend are not used as a finish type on this project.

AE Terrazzo will require patching at the lobby area where walls may be demolished. Refer to overall finish plan on I103. Please review finish plans in addition to the finish legend.

35. Per Specification Section 09 06 00 (page 4), please provide information for Color "C" in the Ceramic/Porcelain tile. No information was provided.

AE Disregard line item “C” on page 4, it is not required

36. Please provide flooring code for the Oyster 6" x 24" Rectangular Tile noted on Spec Sheet 09 06 00 (Page 5). No information was provided.

AE Disregard “Oyster 6” on page 5 it is not required

37. Per Sheet I-102, please provide proper dimensions for the TRZ-1 Terrazzo’s integral base.

AE Integral base height is to match existing, contractor to confirm on site.

38. Please provide an Asbestos and Abatement survey as indicated on Sheet GI-11 under Hazardous Materials notes (Note #3).

AE/VHA Asbestos containing materials were not identified in the area of work. Report has been included.

39. Please provide the Elevations for Patient Toilet Room #'s: 4A212, 4B211, 4B221, and 4B227 so as to properly determine the square footage (SF) necessary for the PT-3, PT-4 and PT-5. The room finish schedule provides the wall finish location but not the amount required for each.

AE Refer to typical toilet room elevations on I105, details 03, 04, 05, 06.

40. Please provide location for the P-6 Paint Type noted in Specification Section 09 06 00 (Page 8).

AE Disregard P-6, it is not required.

41. Please confirm the Cubicle Curtains will be Furnished and installed by the VA.

VHA Refer to answer for RFI #15

42. Please confirm the Curtain tracks will be furnished and installed by the VA.

VHA Refer to answer for RFI #15

43. If the Contractor is to provide the Cubicle Curtains and Tracks, please provide the adequate tags on the

VHA Refer to answer for RFI #15. Refer to enlarged typical ceiling plans on sheets AE1.0 through AE1.3 for plans for location. They are not properly identified on Sheet AS- 4.1.

details information on equipment numbers which reference back to the equipment schedule on AS4.1.

44. Please confirm the VA will furnish and install Locker Tags #: A1030 and A1040 as shown on Sheet AS- 4.1.

VHA Refer to answer for RFI #15

45. Please confirm the Locker Room Bench Tag# A5020 is to be furnished and installed by Contractor as shown on Sheet AS- 4.1.

VHA Refer to answer for RFI #15

46. Please provide Basis of Design for Locker room bench if it is to be Contractor provided.

AE Refer to the equipment number provided on enlarged plans, which references you back to AS4.1 where a description can be found.

47. Please provide the Basis of Design manufacturer for the Existing Electrical Distribution Equipment.

AE Contractor to perform site visit to confirm all existing electrical distribution equipment. Historical plans have also been provided for reference.

48. As indicated on Sheet AS-4.1 and specification, please provide the Model # for the Herman Miller "Plug and Play “Compass System located in the Exam, Mammography, Ultrasound, Physical Therapy and Procedure rooms.

AE The Compass system is a kit, please refer to the enlarged elevations on AE1.0-AE1.3 for the types of elements from their system that are desired, showing the 24” ADA sinks, storage cabinets, linen cabinets, rails, etc. A full set of shop drawings will be required for review.

49. Please advise on the existing manufacturers of the Fire Alarm, DDC Controls, CCTV, Access Controls, Nurse Call and Medical Gas Certification.

VHA Refer to Existing Plans provided.

50. Per the Solicitation – Past Performance (Page 56), if the contractor has completed CPARS evaluations for similar VA projects being submitted under Factor 2, is it necessary for the contractor to request Past Performance Surveys and submit, or can the CPARS be submitted in lieu of the Past Performance Surveys?

VHA Submit Past performance Surveys which ask specific questions about the project.

51. Please advise if the twelve (12) alternates as identified in Specification Section 01 00 00 (Pages 2 and 3) are applicable and if so, please provide an updated Price/Cost Schedule as shown in the Solicitation.

VHA Yes this is applicable. There is no need to provide an updated price/cost schedule. Use CLINs in sequential order starting with 0002, 0003 and so forth for each bid deduction.

52. Can the Contractor’s Project Superintendent be a “dual hat” as the Quality Control Manager (QCM) on the project?

VHA Refer to answer for RFI #5

53. Please advise who is responsible for terminal cleaning.

VHA Refer to answer for RFI #8.

54. Please confirm there are enough licenses available for the CCTV additions.

VHA Contractor shall be responsible for obtaining additional licenses.

55. Please confirm there is enough space on the existing nurse call server for new design.

VHA VHA shall handle additional server space, if needed.

56. Please confirm there are enough licenses available for the Access Control additions.

VHA Contractor shall be responsible for obtaining additional licenses.

57. Please advise on deck height. VHA Refer to Existing Plans provided.

58. Please advise on deck/floor construction type and thickness.

VHA Refer to Existing Plans provided.

59. Please clarification on whether specific construction activities will be required to be scheduled outside of normal clinic operating hours (7:30am to 5:00pm) to avoid disruption to patient care?

VHA Refer to answer for RFI #19

60. Please clarify if any areas within the 8,272-sf renovation area that are considered high-priority and need to be completed before others?

VHA/AE The plans depict what needs to be completed first.

Refer to AD2.0

61. Please clarify if the Women’s Heath project area requires phasing throughout the renovation or will the entire area be released for demo? If phasing is required, please outline.

VHA Refer to answer for RFI #60.

62. Please confirm if any existing architectural, structural, mechanical, plumbing, or electrical systems must remain operational during the renovation process.

VHA All infrastructure outside of the project area shall remain operational for patient care. Contractor to coordinate with COR prior to any potential impacts.

63. Are there additional areas beyond the specified building envelope (Zone 1 and 2) that may be affected by the work or protocols that should be considered during construction?

VHA No.

64. For special inspections mentioned under specification 01 45 35, please provide the specific companies pre-approved by the VA to be used for this purpose.

VHA There is not a specific list of companies preferred.

We have used Terracon in the past, but are open to other options if the criteria is met.

65. Please provide more details on the approved weatherproofing plan.

Are there specific materials or methods or companies to perform these preferred or required by the VA to maintain existing warranties?

AE Refer to Div 7 specifications. Contractor shall provide submittals for materials and methods prior to work being performed. The VA does not have a specific company required to perform the work.

66. Please clarify the expected extent of ICRA construction barricades required in occupied areas outside of the Women’s Care area?

AE Refer to AD2.0 and AD2.1 for all ICRA barrier types and locations in the main Women’s Care area. Any area outside of the women’s care area that requires contractor work will require COR review and are on a case-by-case basis depending on the type of care provided in that area. Refer also to specifications for debris routing, laydown yards, and building access.

This building has interstitial floors, so the extent of ICRA barriers outside of the main project area is estimated as low.

67. Please provide the staging area for contractor equipment and materials outside of the south stairwell access point?

VHA Refer to proposed plans provided. Staging area is shown in the construction documents.

68. Please confirm if the temporary hardware added to the stairwell exit door on the ground level needs to meet specific VA standards or requirements?

VHA Stairwell is not to be used. A hoist will be needed.

69. Please provide the specific protocols or requirements for the transportation and handling of materials that will pass through the south stairwell and elevators?

VHA Elevators and stairwell shall not be used. Large materials may be transported via hoist.

70. Please provide the approved access points and pathways for transporting construction debris within the facility?

VHA Hoist shall be used.

71. Is there a specified storage location for tools and equipment during the performance period, or should the contractor arrange off-site storage? If so, where will we be permitted to place off-site storage relative to building access points?

VHA Refer to answer for RFI #67

72. Please confirm the requirements for temporary exit signs and

AE Refer to specification 01 58 16 illumination levels to be installed during the renovation.

73. Subfactor II – Para 2 section A. and B reference contract size and scope of a minimum threshold value of $7,000,000.00 for personnel experience. Magnitude of construction is stated as between $1M and $5M. Please clarify if the experience dollar threshold can match the magnitude of construction of $1M to $5M.

VHA This was an error. The magnitude for Construction is $1 M to $5M.

74. Can a qualified single individual simultaneously perform the roles of Superintendent, SSHO and QC?

VHA Refer to answer for RFI questions #1, 3 and 5.

75. At the Site Visit the Government stated that an exterior wall mounted temporary elevator/lift would be required; however, the RFP states that stairwells will be used. Please clarity requirements.

VHA RFP will need to be amended. External hoist will be used for all material transport and staff.

76. Can CPARS be submitted instead of new PPQ’s for this requirement? If no, can previously completed PPQ’s be submitted instead of new PPQ’s for this requirement?

VHA No. PPQ’s ask specific questions regarding the project and is used when evaluating for award.