36C24825Q1240 SB.pdf

36C24825Q1240: SUPPLY: Hospital Bed Rentals Base + 4 Bay Pines

COMBINED SYNOPIS SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: RFQ Solicitation Number: 36C24825Q1240 Posted Date: 09-17-2025 Original Response Date: 09-22-2025 Product or Service Code: 6515 – Medical and Surgical Instruments, Equipment and Supplies Set Aside: Small Business NAICS Code | Size Standard: 532490 Size Standard: $40M

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05 published 08/07/2025.

C.W. Bill Young VAMC is seeking to procure Standard Hospital Bed Rentals for the Bay Pines, FL VAMC for a base year plus 4 option year contract.

See Section B.2 – Price/Cost Schedule for a list of Line Items and enter your pricing accordingly.

See Section B.3 – Statement of Work for a description of the supplies to be performed.

The Government will evaluate all quotations to determine which provides the best value to the Government. See E.1 – 52.212-1 – Instructions to Quoters and E.3 – 52.212-2 – Evaluation of Quotes for more information.

** NOTE: VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND

PRODUCTS (JAN 2023) (DEVIATION) will be filled out by the small business vendor.

Questions or concerns regarding this solicitation should be submitted no later than Monday, 09/19/2025 at 10:00 AM EST. Please submit questions in writing via e-mail to the Contracting Officer, Colleen Houser, at colleen.houser@va,gov

Quotations for this solicitation shall be submitted no later than 09/22/2025 at 1:00 PM EST.

Please submit all responses to the Contracting Officer, Colleen Houser at colleen.houser@va.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1 (c).

mailto:colleen.houser@va.gov

36C24825Q1240

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

C.3 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE

ITEM (MAR 1989)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 39

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.7 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 43

C.9 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.10 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.11 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

STATEMENT OF NEED

I. Introduction:

Department of Veterans Affairs (VA), Bay Pines VA Healthcare System, requires hospital bed lease/rentals, surfaces/mattress, trapeze. The Contractor shall provide all required literature to ensure technical evaluation of equality and acceptability.

II. Background:

The VA has a requirement for medical bed systems that provides a consistency in bed features throughout all areas of the Community Living Center environment. (Rehab, Extended Care, Palliative Care, Bariatric and Dementia Specialty Units). These elements of care are critical in maintaining the highest possible standards of care. So that care givers can provide consistent protocols, when they consistently use the same safe patient handling features, the acquisition of bed systems must meet the design and standardization requirements throughout the environment of care.

III. Description / Scope / Objective:

The goals of the Department of Veterans Affairs are not only reduction of premature morbidity and mortality but preservation of maximal quality of life and function. Preventive health in advanced age therefore consists of efforts to promote lifestyle behaviors that avoid onset and minimize the progression of chronic diseases and encourage heightened sensitivity to environmental conditions to minimize the likelihood of incidents that may be particularly hazardous to an older individual.

The Contractor shall provide rental equipment of specialty medical equipment, of that equipment, such as specialty bed rentals, and related supplies, on a rental or rent-to-own basis as needed for short-term and/or long-term care for the sole purpose of short-term and/or long-term individualized patient care as identified by medical staff. The contractor shall be responsible for supporting a hospital bed management program in the areas of; bed rental, and mattress management. All equipment provided shall meet all electrical safety requirements for hospital equipment in accordance with the latest edition of National Fire Protection Association (NFPA)-99 Standard for Healthcare Facilities. The Contractor shall provide maintain valid and current Certifications for all Biomedical Equipment (CBET) Technicians issued an Accredited Institution, proof of current licensure.

IV. Period of Performance:

The Government anticipates single award for a Firm Fixed Price, base and Four (4) Option years.

4. Place of Performance:

• Bay Pines VA Healthcare System and associated Clinics 10000 Bay Pines Blvd, Bay Pines

FL

V. Scope of Work:

Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, all supplementary or miscellaneous items, appurtenances and devices incidental to or necessary for successful completion of the requirements as herein defined for routine hospital bed lease/rental.

5.1 Software Update:

Software updates shall be performed in accordance with manufacturer recommendation.

Government will not be responsible for software procurement. Contractor shall provide support of Original Equipment Manufacturer (OEM) installed software.

5.2 Product modification, removal or recall:

The contractor shall take immediate action to notify the COR of any product, piece of equipment or item supplied and/or serviced under this contract that is deemed dangerous, hazardous, unsafe, requires modification, or is removed or recalled by the contractor or manufacturer. This includes any safety alerts issued in regard to an established contract and any required modification, removal or recall that is suggested or mandated by a regulatory or official agency.

The following steps will immediately be taken by the contractor:

(a) Notify the COR or government designee in writing, or by the most expeditious manner possible.

(b) The notice shall be signed, dated and shall include, but not be limited to the following:

(1) Complete item description and/or identification, serial numbers, and the contract/purchase order number assigned;

(2) Reasons for modifications removal or recall

(3) Required instructions for return for credit, replacement or corrective action

(4) Contact person name, title, address and phone number

(c) The contractor shall maintain a record system, documenting any of the above incidents by the date, time and description of the action that prompted this action to be taken.

5.3 Response Time and Reporting Requirements:

Contractor will provide onsite response for a down system within 24 hours from receipt of call by telephone, email or otherwise from the COR or CO. Contractor will verify if afterhours labor is approved and that the system is down as part of the telephonic response that is provided within two hours of receiving a request for service. The government reserves the right to schedule the required services at a time that does not interfere with daily operations. The contractor shall report to each facility Logistics or Facility Management Department prior to on-site repairs. The contractor is responsible for providing service and repair reports to the COR within 48 hours after completion of repairs. Defective parts replaced by the Contractor become the property of the Contractor. Discard materials removed or replaced during work shall be collected by the contractor and placed in appropriate container for disposal.

VI. Equipment Lease/rental:

6.1 Contractor shall provide beds and mattress equipment on a rental basis for terms no longer than 12 months per issuance of order. The equipment shall be delivery on a lease rental basis and the contractor shall maintain responsibility of the equipment. Contractor shall be responsible for maintenance of repairs of contractor owned equipment during lease/rental. In the event lease equipment become inoperable the contractor shall replace equipment with 24 hours of notice from the government. Contractor shall not conduct repairs with patients in room or bed without express permission from a Veterans Administration medical profession. If repairs are required, the contractor shall exchange bed for replacement at no additional charge unless government negligence is factual and accepted by the Contracting Officer Representative.

Replacement equipment shall arrive within 24 hours if unable to repair defective equipment.

Contractor shall replace any leased equipment damaged during delivery/set-up or retrieval. The Government shall not endure any cost for equipment.

6.2 Equipment Salient Characteristics:

1. (Bariatric Mattress)

a. Maximum Weight Capacity 700 lbs. Minimum weight 70lbs.

b. Available Dimensions:

––82” X 48” x 7”

c. Polyurethane protection coating

d. Anti-skid bottom sleep deck

e. System to keep patient centered and oriented

2. (Surface mattress)

a. Maximum Weight Capacity 500 lbs. Minimum weight 70lbs.

b. Available Dimensions:

––82” X 35” X 7”

c. Pressure redistribution therapy technology

d. Foam topper system that provide patient comfort

3. Air Fluidized Therapy Bed

a. Max. 36” W X 84” L

b. Standard Height 36” (Side rails off) 42” (Side rails on)

c. Capacity to hold up to 350lbs. Maximum and Minimum Weight Capacity 30lbs.

d. Silicone-coated bead fluidization system

e. Hi/Lo adjustment system.

f. Electric Head of Bed articulation system

4. Bariatric Hospital Bed

a. 43” W X 91” L max.

b. 17” low deck, 29” high deck

c. Capacity to hold up to max. 1000lbs./ Min. weight of 250lbs.

d. Pressure redistribution for prevention of ulcers

e. Expandable frame & surface (40”- 50”)

f. Adjustable bed length (80”- 88”)

g. Integrated scale

h. Multiple grip points and single post patient-helper trapeze,

i. Battery backup

j. In-bed integrated scale

5. Bariatric Bed Frame

a. Accommodates safe working load of up to 1,000 lbs. max./ min. 400lbs.

b. Battery backup system

c. Integrated scale system for monitoring weight

d. 36" wide mattress support platform with expansion to 48"

e. 80" mattress support platform with foot end extension section extending to an extra 8"

6. Low Bed (dimensions: 35”x 80” min./ 35” x 84” max.)

Weight: max 500lbs./min. 70lbs.

a. Battery backup

b. Control Pendant

7. Trapeze Options for all purposed Beds/Mattresses

a. Weight: max. 1000lbs/min. 100lbs

b. Swivel feature for nurse care, X-ray or TV

c. Easily removable from one bed to another

8. Bariatric Commode with bucket

Contractor must provide a hospital grade commode containing a lid, seat and the pail made of sturdy plastic. The frame and must support up to a 350 -pounds standard weight capacity (min.) and support up to 850-pounds (max.) for a bariatric weight capacity.

6.3 Delivery and Return of Equipment:

Beds, surfaces/mattresses, and other requested rental items will be delivered on an as needed basis for patients. The contractor shall deliver equipment to the facility and specific location(s) as defined in each Delivery/Task Order or Purchase Order. When requested, equipment shall be delivered to patient care unit and room defined at the time of contact for service. Contractor shall contact COR or designee prior to delivery of equipment. Delivery of equipment is to be made within 2-4 hours of phone request.

6.4 Delivery Location:

Bed rental deliveries will be to the below location identified at time of placement.

6.5 Schedule for delivery/returns:

Equipment shall be delivered and/or retrieved 24/7/365 upon request including all federal holidays Equipment to be returned will be picked-up within 8 hours of phone request

• Deliveries (i.e. vendor arrival to hospital) shall be made within 2-4 hours of request.

• Pick-up shall be made within 8 hours of notification equipment is no longer needed.

• Vendor will report to the patient unit and unload the equipment ordered. A receipt of ordered equipment must be taken to the Logistics/Clinical Distribution location to secure appropriate Logistics staff signature. Failure to secure this signature may result in non-payment.

• Equipment shall be delivered to and retrieved from patient care unit at the facilities without the assistance of any government employee.

6.6 VAMC will not pay any additional rental charges for equipment not picked up 24 hours after

an. equipment return request has been made.

6.7 All beds must have labels affixed to the frame to identify the weight limit of the bed and that the bed meets IEC 60601-2-38 specifications. All beds must meet FDA Entrapment guidelines for all 7 zones. All bed controls: Bed is to have separate staff controls; Staff control must have illuminated buttons and upward angle for ease of use; Hand pendant is also to be illuminated for ease of use; Under bed light is also required to help reduce patient falls; AC receptacles are required at the end of the bed to plug in accessories (will prevent falls)

VII. Management Plans:

7.1. Government Approach to Contract Management:

The overall contract shall be managed through the Statement of Need, Quality Assurance Surveillance Plan (QASP), and Contractor Management Plan (CMP). The Contractor Management Plan shall establish the overarching strategy and plan to manage all aspects of the consolidated contract.

The Contractor may be required to coordinate certain efforts with additional support personnel during the contract performance.

7.2 Delivery Orders:

Delivery Orders (DOs) will be issued based on Government needs. Each DO may contain the following aspects and parameters that are specifically tailored to the patient needs:

• Product Type.

• Product Accessories.

• Deliverables and Schedule.

• Government Furnished Equipment (GFE) and Information (GFI).

• Period of Performance.

• Place of Performance.

7.3. Contractor Performance:

The contract shall be performed in accordance with this SON and the Government’s QASP.

Additionally, the contract shall be performed in accordance with the processes and standards in the Contractor’s Management Plan.

• The Contractor shall ensure all bariatric equipment is inspected by Certified Bio-medical personnel prior to being placed in service.

• The Contractor shall ensure that all Beds are FDA compliant and meet the Department of Veterans Affairs Safe Patient Handling requirement.

• The Contractor shall ensure all bed frames greater than 80” in length must have equivalent size surfaces/mattresses.

• The Contractor shall remove trash and all debris from installation and packing materials.

• The Contractor shall provide the users all Operator Manuals and Service maintenance to be provided as needed on rental equipment.

• The Contractor shall provide manufacturer’s cleaning instructions and insure all rental property is cleaned and decontaminated prior to bringing to VAMC.

• The Contractor shall ensure that all equipment is tagged with name of the Contractor for ownership/identification purposes and the date equipment was decontaminated.

• The Contractor shall provide Operator Training to staff on proper use of equipment upon request.

• The Contractor shall have the ability to provide 24/7-365 day year rental for the above specified beds, surfaces/mattress, and other items being requested.

• The Contractor Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

VIII. Lease Purchase:

Equipment Purchase: At such time it is expected and/or easily ascertainable that the equipment rental shall equal and/or exceed the value of the equipment, as established in the Contractor shall offer to sell the item(s) at market price.

XI. Contractor Responsibility:

9.1. Insurance. The Contractor shall procure and maintain for the entire contract period, Workmen's Compensation and employers Public Liability Insurance in accordance with laws of the State of Florida. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. See FAR 52.228-5, Clauses Section. Contractor shall provide the CO with an original signed copy of Insurance Certification with appropriate coverage, no later than ten (10) calendar days after notice of award. The contractor will notify the VA immediately of any changes in insurance coverage. Failure to submit documentation regarding the above insurance requirement shall be grounds to terminate the contract for default.

9.2. Contractor Personnel. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SON. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements

9.3. Contractor Badges/Parking: The Contractor’s employee(s) shall wear visible identification at all times while on the premises of the VA Medical Center. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Department.

9.4. Conduct of Personnel: The Contractor shall be responsible for the performance and conduct of its employees. Personnel employed by the Contractor in the performance of this SON or any representative of the Contractor entering the VA premises shall be subject to inspections by the Government as deemed necessary. The Contractor shall not employ for performance under this SON any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

9.5. The Contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract.

9.6. Safety/Security Requirements. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

9.7. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

9.8. Conduct of Personnel. Contractor personnel shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

X. Governments Responsibility:

• Contact vendor when patient needs meet criteria for equipment.

• Provide access to location where equipment is to be delivered, retrieved, repaired, or maintained.

• Notify vendor promptly of malfunctioning equipment.

• Notify vendor when pickup of equipment is necessary.

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C248 (colleen.houser@va.gov)

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

10,000 Bay Pines Blvd

Bay Pines

FL 33744

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Upon inspection and acceptance by the government

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten/FSC’s website http://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

400.00 DY ________________

AIR FLUIDIZED BED

Contract Period:

POP Begin: 01-10-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

LOCAL STOCK NUMBER: P0819A

300.00 DY ________________

AIR FLUIDIZED BED W TRAPEZE

Contract Period:

POP Begin: 01-10-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

LOCAL STOCK NUMBER: P0821A

200.00 DY ________________

BARI DROP-ARM COMMODE 36"

Contract Period:

POP Begin: 01-10-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

LOCAL STOCK NUMBER: WDQ

275.00 DY ________________

BARIATRIC LOW BED

Contract Period:

POP Begin: 01-10-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

LOCAL STOCK NUMBER: TEH

490.00 DY ________________

LOW BED

Contract Period:

POP Begin: 01-10-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

LOCAL STOCK NUMBER: TEG

1,070.00 DY ________________

FULL FRAME TRAPEZE

Contract Period:

POP Begin: 01-10-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

LOCAL STOCK NUMBER: TEI

420.00 DY ________________

UNIV MATT (STD) 35" X 82"

Contract Period:

POP Begin: 01-10-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

LOCAL STOCK NUMBER: WCI

250.00 DY ________________

UNIV MATT (BARI) 48" X 82"

Contract Period:

POP Begin: 01-10-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

LOCAL STOCK NUMBER: WCR

AIR FLUIDIZED BED

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

AIR FLUIDIZED BED W/TRAPEZE

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

BARI DROP-ARM COMMODE 36"

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

BARIATRIC LOW BED

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

LOW BED

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

FULL FRAME TRAPEZE

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

UNIV MATT (STD) 35" X 82"

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing

PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

UNIV MATT (BARI) 48" X 82"

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

AIR FLUIDIZED BED

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

AIR FLUIDIZED BED W/TRAPEZE

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

BARI DROP-ARM COMMODE 36"

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and

Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

BARIATRIC LOW BED

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

LOW BED

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

FULL FRAME TRAPEZE

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

UNIV MATT (STD) 35" X 82"

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027

PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

UNIV MATT (BARI) 48" X 82"

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

AIR FLUIDIZED BED

Contract Period:

POP Begin: 01-10-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

AIR FLUIDIZED BED W/TRAPEZE

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

BARI DROP-ARM COMMODE 36"

Contract Period:

POP Begin: 01-10-2026

POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

BARIATRIC LOW BED

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

LOW BED

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

FULL FRAME TRAPEZE

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

UNIV MATT (STD) 35" X 82"

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

UNIV MATT (BARI) 48" X 82"

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

AIR FLUIDIZED BED

Contract Period:

POP Begin: 01-10-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

AIR FLUIDIZED BED W/TRAPEZE

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

BARI DROP-ARM COMMODE 36"

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

BARIATRIC LOW BED

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

LOW BED

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

FULL FRAME TRAPEZE

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

420.00 DY ________________ ________________

UNIV MATT (STD) 35" X 82"

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

UNIV MATT (BARI) 48" X 82"

Contract Period:

POP Begin: 01-10-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical

GRAND TOTAL ________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001-

SHIP TO: Bay Pines VAMC 10,000 Bay Pines Blvd 110 Warehouse Bay Pines, FL 33442

USA

NLT 09/30/2030

MARK FOR: Katherine Serrano katherine.serrano@va.gov

FOB: DESTINATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

(End of Addendum to 52.212-4)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB

2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1)…