SON_B100 Dishwasher DRAFT.docx

STATEMENT OF NEED

GENERAL: The purpose of this Statement of Need (SON) is to procure a new Upright Conveyor Dishwasher (Basis of Design: Champion EUCCW8 Dishwasher) for the Building 100 Main Kitchen at the Bay Pines VAMC, 10000 Bay Pines Blvd, Bay Pines, FL 33744.

SCOPE: Contractor shall disassemble and remove the existing Champion EUCCW6 Dishwasher. Consideration of a trade-in credit is requested for the current dishwasher. Contractor shall deliver procured the dishwasher to either the Building 110 loading dock OR Building 100 NFS Loading Dock. Contractor shall unload the dishwasher from the truck and deliver to the Kitchen. Contractor shall assemble the dishwasher. Contractor shall supervise utility connections. Contractor shall provide start-up/testing, on-site UL inspection and commissioning of the dishwasher.

SALIENT CHARACTERISTICS:

1. Flight-Type

1. No wider than 29’’ wide peg belt

1. Dual Rinse feature or equal method

1. Automatic tank rill or equal method

1. Vent fan control. or equal method

1. Electric eye idle pump shut-off and rinse saver or equal method

1. Stainless steel base and legs or equal

1. Push button start/stop station, load end or equal method

1. Stainless steel front end enclosure panels or equal

1. SST pumps impellers or equal

1. Re-circulating flushing nozzles, load end or equal method

1. Vent openings with 7’’ stainless steel stacks and locking dampers, both ends or equal method

1. Anti-jam and reverse switch or equal method

1. UL, NFS and ENERGY STAR compliant

1. Provide fabricated Exhaust Duct Riser, size and shape as shown on Drawings, 16‐gauge stainless steel sleeve. Attach sleeve to duct at ceiling penetrations or equal method

1. Supervision of Reassembly & Start‐Up

1. A minimum of 1 year parts & labor warranty, standard

1. Must be Right to Left operation

1. A‐3 ft. load section preferred due to pre-installed ductwork, overhead electrical runs ready to connect to these sections, in-ground floor drains, and preinstalled supporting equipment

1. B‐2.5 ft. prewash section with external scrap tank with basket preferred due to pre-installed ductwork, overhead electrical runs ready to connect to these sections, in-ground floor drains, and preinstalled supporting equipment

1. C‐4 ft. wash section preferred due to pre-installed ductwork, overhead electrical runs ready to connect to these sections, in-ground floor drains, and preinstalled supporting equipment

1. Electric heaters with thermostat & positive low-water cut‐off, standard or equal method

1. 480v/60/3, Machine Electric Tank Heat Voltage

1. D‐5 ft. dual rinse‐unload section preferred due to pre-installed ductwork, overhead electrical runs ready to connect to these sections, in-ground floor drains, and preinstalled supporting equipment

1. Heat Recovery System

1. Common Drain, to unload end of machine required

1. 25" vertical clearance through machine or equal method for larger items

1. chemical dispensing connection provisions

1. 100% electric, no steam and no natural gas

1. With blower dryer section

1. With booster heater

DELIVERABLES: Period of Performance (starting with contract award through substantial completion and startup/test/commissioning/UL inspection reports in hand) shall be as soon as possible. Removed existing Champion EUCCW6 Dishwasher. Assembled Dishwasher. Supervision of utility connections (by VA). Passing Start-up/test report. Passing on-site UL inspection report. Passing commissioning report. One four (4) hour block of training for the end-user. Deliveries shall be scheduled during working hours: Monday through Friday from 0700-1630. Product shall be delivered to Bay Pines VAMC, B110 Warehouse, 10000 Bay Pines Blvd, Bay Pines, FL 33744, or to NFS Loading dock.

SCOPE CLARIFICATION:

· Trade-in existing Champion ECCUW6 Flight Type dishwasher.

· No utilities are connected, but unit is assembled.

· Disassemble, crate, remove and ship off campus.

· Annotate the trade-in value in the purchase price of new dishwasher.

· Purchase and assembly of dishwasher

· Delivering crated dishwasher to Bay Pines VA Medical Center

· Delivery of the unit shall be coordinated with the facility.

· See attached “Delivery Instruction” for the route to the loading dock(s).

· Coordinate with the facility before delivery to confirm which loading dock should be used for delivery.

· Removing delivered dishwasher and all associated parts and sections from the truck to the kitchen. Contractor shall not expect the VA to provide any support getting the unit off the truck and into the kitchen.

· Contractor shall provide everything required to dispose of any debris, with the exception that contractor is authorized to use VA dumpsters for waste removal.

· Dumpsters are available at building 36 (see attached delivery instructions)

· De-crating, set-up and disposal. Refer to attached delivery instructions for more information on where dumpsters are. Contractor shall not expect the VA to provide any support getting the unit de-crating and set up for assembly.

· Assembly of all sections and parts, resulting in 100% completely placed and assembled dishwasher ready to receive utility connections.

· Contractor shall not expect the VA to provide any support getting the unit assembled, rigged, installed, etc.

· Utility connections to be provided by VA, provider to supply utility connection support including on-site supervision of utility connections.

· Start-up/test/commissioning of the new dishwasher with on-site UL inspection. Provide start-up/test reports, commissioning reports and UL inspection report.

· The provider shall take care to avoid any damages to the walls. Include Masonite protection (or similar product that achieves the same affect) along affected wall(s). Walls are 9’6’’ tall (from finished floor to ceiling grid) throughout the kitchen. The wall finishes are ceramic wall tile. See attached Floor plan for more details.

· The provider shall take care to avoid any damages to the floor. Include Masonite floor protection (or similar product with same effect) from kitchen entrance to final resting place. The floor is an epoxy coated resinous flooring by Sherwin Williams. Refer to attach floor plan for approximate area(s) affected. See attached floor plan for more details.

Further clarifications:

· Refer to the document “Dishwasher Basis of Design” for the dishwasher that the renovated kitchen was designed to.

· Refer to the attached drawings for the final deliverables in and around the dishwasher, including all the utilities dedicated to the new dishwasher.

· Utilities are run and complete, pending the placement of assembled dishwasher. Final connections will be complete by VA. Specifics are as follows:

· HVAC ducts are run from outlet and fan, all the way past the ceiling. Vendor shall provide the necessary duct materials for final duct connections (by VA) below the ceiling grid.

· Electrical wire is pulled and stowed above ceiling, and the breaker is off. VA will make final electrical connections.

· Plumbing is roughed-in at wall, final connection and valves to be installed by others.

· Floor drains are placed in the floor with the intent of placing a Champion EUCCW8 dishwasher at the location directed. Grease waste, grease trap and sanitary is 100% brand new as of March 2025. No floor drain work expected.

· Fire sprinklers were built around the Champion EUCCW8 dishwasher placement at the location noted in the drawings. No fire sprinkler work expected.

· Work shall be done during normal business hours, Monday through Friday, 7am-4pm except federal holidays.

· Period of Performance (starting with contract award through substantial completion and startup/test/commissioning/UL inspection reports in hand) shall be as soon as possible.

· Provide manufacturer’s standard warranty.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Bay Pines VA Healthcare System records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their Bay Pines VA Healthcare System contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Bay Pines VA Healthcare System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Bay Pines VA Healthcare System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Bay Pines VA Healthcare System. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Bay Pines VA Healthcare System control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Bay Pines VA Healthcare System guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Bay Pines VA Healthcare System policy.

8. The Contractor shall not create or maintain any records containing any non-public Bay Pines VA Healthcare System information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Bay Pines VA Healthcare System owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Bay Pines VA Healthcare System shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.