36C24825Q0833.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

672-25-3-537-0187

36C24825Q0833 07/01/2025

Edwin R. Correa 407-646-4145 07-09-2025

9:00 AM EDT

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean Healthcare System, Adm Bldg #10 Calle Casia, Suite# 5M559 San Juan PR 00921-3201

X

541519

$34 Million

N/A

X

VA CARIBBEAN HEALTHCARE SYSTEM (VACHS)

VSS Logistics (VACHS-VSS LOGISTICS) 1250 Imeson Park Blvd, Suite 213

Jacksonville, FL 32218

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean Healthcare System, Adm Bldg #10 Calle Casia, Suite# 5M559 San Juan PR 00921-3201

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

See CONTINUATION Page

Solicitation for Two-Ways Radios and accessories for the VA Caribbean Healthcare System (VACHS), San Juan, PR.

Reference B.2 for Quote Items.

Reference C.5 for Delivery Items.

See CONTINUATION Page

X X

X 1

36C24825Q0833

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.3 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

C.4 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.5 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg.)

#10 Calle Casia Suite #5M559 San Juan PR 00921-3201

Contracting Officer:

Wilfredo Perez Phone: 787-641-7582 Email: wilfredo.perez3@va.gov

Contract Specialist:

Edwin Correa Phone: 407-646-4145 Email: edwin.correa1@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or [ ] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [ ]

b. Semi-Annually [ ]

c. Other [X] Upon receipt, inspection, and acceptance by the VA warehouse

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

https://www.fsc.va.gov/einvoice.asp

5. FSC MANDATORY ELECTRONIC INVOICE SUBMISSION INSTRUCTIONS: Contractors are required to submit payment requests in electronic form in accordance with the submission instructions below.

https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/8chvyybjybgdw10y/wilfredo.perez3@va.gov mailto:edwin.correa1@va.gov https://www.fsc.va.gov/einvoice.asp

TUNGSTEN ELECTRONIC INVOICE SUBMISSION

FSC e-INVOICE PROGRAM THRU AUSTIN PORTAL

FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS

i. Vendor Electronic Invoice Submission Methods:

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below.

a) VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

b) A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site ( http://www.x12.org)

ii. Vendor e-invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below.

a) Tungsten e-Invoice Setup Information: 1-877-489-6135

b) Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

c) FSC e-Invoice Contact Information: 1-877-353-9791

d) FSC e-invoice email: vafsccshd@va.gov

6. CONTRACT MODIFICATIONS: The Contractor is advised that only the Contracting Officer, acting within the scope of the contract and his/her duties and responsibilities and after advice and consultation with the point of contact has the authority to make changes that will affect contract prices, quantity, quality, delivery terms and conditions, or the term of the contract. In no event shall any understanding or agreement, modification, change order, or other matters in deviation from the terms of this contract between Contractor and a person other than the Contracting Officer be effective or binding upon the Government.

All such actions must be formalized by the proper contractual document executed by the Contracting Office.

http://www.tungsten-network.com/US/en/veterans-affairs/%20to http://www.tungsten-network.com/US/en/veterans-affairs/%20to http://www.x12.org/ https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/8chvyybjyd9gc1yy/A.Registration@Tungsten-Network.com https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/8chvyybjyd9gc1yy/vafsccshd@va.gov

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2.00 EA __________________ __________________

AAR10JCGANQ1AN SLR5700 - VHF

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 5820 - Radio and Television Communication Equipment, Except Airborne

HKVN4099 Linked Capacity Plus New System Deployment

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

HKVN4205 Data Network Application Interface (IP Wireline Data

Gateway) Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

HKVN4206 Voice Network Application Interface (IP Wireline

Voice Gateway) Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

HKVN4177 Restricted Access to System Security

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

9175300H03 VHF Duplexer (RoHS) 158-174MHz (5MHz separation RX or TX) Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

PMKN4167A CABLE, ASSEMBLY,CABLE, BATTERY BACKUP

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

DSPCRSRX345SYS JUNIPER SRX345 SERVICES GATEWAY

W/PERPETUAL JSB SOFTWARE BASE

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

DSPCREX230024T JUNIPER EX2300, 24 PORT

10/100/1000BASE-T, 4 X 1/10GBE SFP/SFP+

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

10.00 EA __________________ __________________

TDN1111 ETHERNET CABLE 10'

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

3182602Y06 GROUNDING BUS BAR

Contract Period: Base POP Begin: 07-11-2025

POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 5820 - Radio and Television

0784469Y02 BRACKET,BRKT, CBL SUPPORT

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

DSOP820B PDU, 120V HARDWIRE (8) 20A OUTLET PDU

WITH TYPE 3 SAD PROTECTION

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

DS1101378 RACK MT ADAPTER PLATE, 19 IN FOR

DSOP820B, DSOP820B2 & DSNSOP820B

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

1.00 EA __________________ __________________

TT4458 HP Z2 G9 MINI WORKSTATION (Replaces Z2

G5Workstation) Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

DSST7300U3M STARTECH 7 PORT USB 3.0 HUB

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

DS7Y7Q9U3 HP Z2 MINI G9 VESA MOUNT

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

DSPCA1C4Z7AA HP INC. : HP Z27Q G3 QHD DISPLAY

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

DS980000802 LOGITECH: Z150 MULTIMEDIA SPEAKERS,

MIDNIGHT BLACK

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

DDN2825 USB HEADSET BASE WITH PTT

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

DSPLTXHW710D PLANTRONICS ENCOREPRO HW710D

HEADSET

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

AAM28JQN9WA1AN XPR 5550e GOB GPS BT/WiFi - CAPABLE

Standard Compact Microphone (RMN5052) Standard Mounting Bracket (Low Profile - RLN6469) Standard Power Cable (HKN4191) Standard Model Box Standard 5 Year SMA and Software Features Contract Period: Base

POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 5820 - Radio and Television

PMLN5072A KIT, MOBILE ACCESSORY CONNECTOR

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

HPN4007D POWER SUPPLY 14V 15A UNI 117/240 VAC

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

Sinclair Sinclair VHF roof top antenas

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

P-t-P Un-Licensed MW Radio connecting Main Veterans Hospital

Building Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

Item TT2960-CS TRBONET PLUS (AMER) COMPONENT-

CONSOLE SEAR

Contract Period: Base POP Begin: 07-11-2025 POP End: 10-09-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001-

SHIP TO: Department of Veterans Affairs VA Caribbean Healthcare System #35 Jose Tony Santana Ava.

Carolina, PR 00979

USA

See B.2 90 DAYS ARO

MARK FOR: TBD

FOB: DESTINATION

B.4 STATEMENT OF WORK

I. Overview

The VA Caribbean Healthcare System (VACHS) operates facilities in Puerto Rico and US Virgin Islands. In Puerto Rico VACHS operates clinics across the island; in San Juan, Guayama, Ponce, Mayaguez, Arecibo, Utuado, Comerio, Ceiba, and Vieques.

VACHS is a Federal Coordinating Center (FCC) and in case of an emergency or a disaster VACHS is required to effectively communicate with the Local and Federal emergency management agencies in accordance with current VACHS Emergency Management Plan. If required, VACHS will need to activate the Continuation of Operations Plan (COOP) to relocate VACHS operations in an alternate remote site, where communications are essential to the VACHS mission until VACHS can re-establish normal operations or when the event in under control.

For VACHS it is imperative to maintain their daily operations within the VA Medical Center and the New Mental Health Domiciliary (MHD) situated at 653 Ave Munoz Rivera, San Juan, PR 00918. For this reason, it is required to expand the new and current radio infrastructure to the MHD to provide communication daily for clinical operations and VA Police operations. In case of emergency situations this will also provide voice communication capability. Also, as a Federal Coordinating Center (FCC) VACHS has the mission to coordinate the planning, training, exercising and operations of one or more National Disaster Medical Center (NDMS) Patient Reception Area (PRAs). FCC facilities will receive, triage, stage, track, and transport inpatients, affected by a disaster, to a participating NDMS medical facility capable of providing the required definitive care.

II. Statement of Work

This procurement package consists in expanding current two-way radio infrastructure to the new Mental Health Domiciliary and provide two-way radios fully compatible with VACHS new communication system and radio accessories. Based on this scope of work (SOW) description, item proposal shall be equal or better, to meet the government needs. The requested service will be work at the Hato Rey, Mental Health Domiciliary in San Juan. The existing system is the Motorola's MOTOTRBO IP site connect system, TDMA technology, and roaming, thus the proposed system must be Motorola compatible to ensure 100% operability.

Supplies and Service Requested

a. The items requested are as follows:

1. LMR System: Engineering, furnish and install (EF&I) package of Motorola’s

MOTOTRBO Link Capacity Plus radio system with 2 repeaters model SLR 5700 in VHF band including networking, system acceptance testing, configuration and administrative training, three (3) years warranty.

ITEM NUMBER ITEM DESCRIPTION QTY

AAR10JCGANQ1AN SLR5700 - VHF 2

HKVN4099 Linked Capacity Plus New System Deployment 2

HKVN4205 Data Network Application Interface (IP Wireline Data Gateway) 2

HKVN4206 Voice Network Application Interface (IP Wireline Voice Gateway) 2

HKVN4177 Restricted Access to System Security 2

9175300H03 VHF Duplexer (RoHS) 158-174MHz (5MHz separation RX or

TX) 2

PMKN4167A CABLE, ASSEMBLY,CABLE, BATTERY BACKUP 2

Salient characteristics:

o VHF Band split 136-174 MHz o Narrow AND Wide band capable o SLR 5700 Rdio Protocols (with the proper licensing) o Analog conventional o Digital Conventional o IPP Site Connect(Digital only) o Capacity Plus o Connect Plus o Capacity Max o LTR/Passport o Bult in AC power Supply and 3A trickle charger for battery back up o Internet connectivity o Restricted Access system security o 1-50W transmitter power o Integrated 3A battery charger o Supports two simultaneous voice paths in digital TDMA Mode o Wide area coverage o High capacity o IP Network o Integrated voice and data communication o Reliable coverage o GPS Tracking o Customizable system o Work Order tickets for faster customer response o Dispatch consoles for recentralized communication o Email gateway to connect email from your radio o Network monitoring to maximize system utilization o Man, down application so radios call for help when workers can’t o Telephony for communication between radios and landline or mobile phones o Text messaging for quick and discreet o 100% duty cycle o Support all MOTOTRBO system architectures o Remote diagnostics alarms and controls (RDAC)

2. Consoles System: Engineering, furnish, and install (EF&I) package of Motorola’s TRBONET Plus Console, Model TT2960-CS System including one

(1) console, GPS software display, networking, configuration, admin and user training, one (1) year warranty.

ITEM NUMBER ITEM DESCRIPTION QTY

TT4458 HP Z2 G9 MINI WORKSTATION (Replaces Z2 G5Workstation) 1

DSST7300U3M STARTECH 7 PORT USB 3.0 HUB 1

DS7Y7Q9U3 HP Z2 MINI G9 VESA MOUNT 1

DSPCA1C4Z7AA HP INC. : HP Z27Q G3 QHD DISPLAY 1

DS980000802 LOGITECH: Z150 MULTIMEDIA SPEAKERS, MIDNIGHT

BLACK 1

DDN2825 USB HEADSET BASE WITH PTT 1

DSPLTXHW710D PLANTRONICS ENCOREPRO HW710D HEADSET 1

TT2690-CS TRBONET PLUS (AMER) COMPONENT CONSOLE SEAT 1

Salient Characteristics:

o Radio fleet management o Dispatch voice and data communications o Text messages o Voice mails for offline radios or geofencing o Upgradable modular system o Voice recording o GPS tracking o IP system BRIDGE o Phone Interconnection o Extended alarm management o RF coverage monitoring o Indoor Positioning o DATA Web client o AES Encryption

3. Base Station: One (1) Motorola XPR 5550e VHF desktop radio base with Linked Capacity Plus Software, programmed, microphone, mounting base, antenna, installed and end user training.

ITEM NUMBER ITEM DESCRIPTION QTY

AAM28JQN9WA1AN

XPR 5550e GOB GPS BT/WiFi - CAPABLE

Standard Compact Microphone (RMN5052)

Standard Mounting Bracket (Low Profile - RLN6469)

Standard Power Cable (HKN4191)

Standard Model Box

Standard 5 Year SMA and Software Features o Loud front facing speaker and intelligent audio feature automatically adjusts to radio volume according to environment noise level.

o Large full color display.

o Enhanced 4-line display features a flexible menu driven interface Icons and large easy to use navigation buttons ease message reading and menu navigation.

o Day/Night display mode o Day mode display improved resolution o Integrated GPS o Locate mobile work teams using integrated GPS o Bluetooth data o Share real-time information by connecting radios to Bluetooth-enabled data devices.

o Productivity-enhancing Data Applications Features the industry's largest application developer program to enable a wide variety of customized applications including location tracking, work order ticket management, Bluetooth data, email gateways, dispatch, telephony and man-down.

o Text Messaging Send update messages to team members when radio communications need to be delivered without interrupting workers or guests.

o Embedded Bluetooth Audio Enables connectivity with wireless accessories including Motorola's unique Operations Critical Wireless earpieces designed for rugged and reliable communications.

o Emergency Button Orange P4 button can be optionally programmed to send an alert to a supervisor or dispatcher during an emergency.

o Transmit Interrupt Enables a user to interrupt another radio conversation to deliver critical communication exactly when and where it's needed.

o Basic or Enhanced Privacy Built-in scrambling for increased security.

o Full programming in accordance with existing system features and channels. This shall be completed by reading existing radios programming and copying to new radios.

4. Antenna System: Engineering, Furnish, and Install (EF&I) solution of antenna system including two (2) roof-top antennas and a microwave link, antenna cables, duplexers, multi-couplers, combiners, and installation materials, one

(1) year warranty.

ITEM NUMBER ITEM DESCRIPTION QTY

Sinclair Sinclair VHF roof top antennas 2

P-t-P Un-Licensed MW Radio connecting Main Veterans Hospital Building 1

b. The contractor shall demonstrate system compatibility by performing an on-site testing if proposing other manufacturer than Motorola. This testing shall be completed by programming and integrating the proposed system using existing communication infrastructure. Access to VACHS VHF two-way radio infrastructure is contractor responsibility and shall be coordinated with the Office of Emergency Management (OEM) prior to submit its proposal.

c. VACHS existing Motorola System contains different and independent channels for FMS, Logistics, Police, Emergency Management Service (EMS), and Nutrition. The contractor shall program these channels in accordance with radio distribution; the channels to be programmed in each radio shall be coordinated with OEM. Also, the contractor must integrate and program several new frequencies recently assigned and authorized for VACHS utilization.

d. This procurement package requests the implementation (with programming) of the additional radios; included, but not limited to cabling, and connectors, among other items to ensure a fully functional installation. The items list shall meet the requirements presented, compatibility and follow the specifications coordinated with Facility Management Services and the Office of Emergency Management.

e. The Contractor, prior to the proposal, shall provide and on-site assessment to understand how the existing system is installed and operated.

f. Existing System Characteristics for compatibility purposes:

1. IP Solution for MOTOTRBO Systems - Two-way radio.

2. Network up to 15 repeaters.

3. Share voice and data across geographically dispersed facilities.

4. Seamlessly roam from site to site with no manual intervention or interruption, creating a continuous coverage area.

5. Eliminate the impact of many common physical barriers, such as tall buildings or mountains, by networking users together through an IP connection is necessary.

6. Utilize new MOTOTRBO radios, repeaters, and data applications or existing MOTOTRBO equipment via software upgrade Communicate on site and over a wide area from the same repeater.

7. Monitor and manage your system via repeater diagnostics and control utility.

8. Allows you to share voice and data applications such as text messaging or GPS-location tracking across an unlimited geographical area.

9. Expands coverage for conventional users by allowing you to network multiple repeaters at a single site or dispersed locations.

10. Gives system administrators the ability to monitor and control repeaters within your analog or digital system.

11. Keys up all radios on a wide area channel, allowing users to monitor communications from remote locations in their network.

12. Enables users to seamlessly roam between sites of a wide area system without having to physically change channels.

13. Utilize new MOTOTRBO radios, repeaters, and data applications or existing MOTOTRBO equipment via software upgrade.

14. Improves overall business communications and visibility by allowing you to track or send a message to any device in a wide area from a single serve.

15. Utilizes TDMA technology to deliver twice the calling capacity of FDMA and analog radios.

16. Automatically roam from one coverage area to another with no manual intervention or interruption.

III. Safety Requirements

The Contractor shall take all safety precautions and safety measurement necessary to protect the lives and health of occupants of the building and user of the equipment.

IV. General Services Information

a. Installation and programming services shall be performed in accordance with manufacturer’s specifications and VA requirements.

b. The Department of Veterans Affairs Hours of Operations: Regular hours, Monday

– Friday, 07:00 am to 3:30 pm; after hours work not deemed necessary at this time. If needed, this must be coordinated with the Designated Point of Contact and notify the Contracting Officer (CO).

c. The Contractor shall unload all items at the facility and move them to their proper space inside the facility.

d. The Contractor shall be responsible for the removal and disposal l of all packaging material including but not limited to boxes, wrappers, pallets and any other products and/or installation generated waste.

e. Contractor shall provide and have all the necessary tools, including platforms cars, lifters, hand trucks ,or other necessary equipment.

f. Contractor shall fix any construction or finishes affected by the installation.

g. All new equipment shall be in full-service immediately following completion of the upgrade installation.

h. Contractor’s service personnel shall report to the COR or designee prior to starting any installation.

i. The COR or designee will be responsible for obtaining access badges and securing parking for the Contractor, in accordance with the VACHS’ Police Service, if necessary.

j. The Contractor shall provide a complete report and/or documented forms of all test results derived from the new system installation (commissioning).

k. The Contractor may use the government utilizes (electricity, water) necessary for the performance of services described herein. The Contractor will not have access to the VACHS information system or access to government computers to access online information while in performance of the services described in the Statement of Work.

l. Physical Security - The Contractor shall be responsible for safeguarding all government equipment, information and property provided to the Contractor personnel while performing the services described herein.

m. Period of Performance - The period of performance shall be for a delivery of less than 90 days after receipt of order and installation to start upon delivery. The installation shall continue until completion.

n. Type of Contract - Firm Fixed Price.

o. Designated Point of Contact - The Designated Point of Contact will provide unlimited communication with the Contractor in response to the new system installation to be performed. The Designated Point of Contact shall not provide any formal direction and/or guidance to the Contractor on the performance of the new system. The Designated Point of Contact will be on the premises where the services will be performed.

p. Contract Administration - The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the CO on all matters pertaining to contract administration. Only the CO is authorized to make commitments and/or issue changes that will affect price, quantity or quality of performance of the contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modification in writing from the CO to the Contractor.

q. Invoices - Invoices are to be submitted electronically; in arrears of the start date of the services that were performed. The Department of Veterans Affairs utilizes a third-party invoicing service provider (Tungsten Network) for handling electronic invoices. All invoices should be electronically submitted to the Tungsten Network website: http://www.tungsten-network.com/us/en/. Electronic invoice can be submitted at no additional cost to the Department of Veterans Affairs Vendors. If NOT registered with the Tungsten Network (formerly OB 10), please call (1-877- 489-6135) for registration and/or assistance.

r. Work Stoppage/Delays - The Contracting Officer shall be notified at the earliest time available, but no later than the next business day, via phone of the Contractor’s knowledge of any conditions which may adversely affect the Contractor’s ability to perform under the terms and conditions as stated in the specifications of this requirement. For example, vehicular problems, licenses, or anything that might jeopardize the terms and conditions of the contract should be reported to the Contracting Officer immediately.

V. Quality Assurance Service Plan

The contractor shall establish complete quality control programs to ensure the requirement of the contract are provided as specified and within the timeframe required.

VI. Physical Address

Mental Health Domiciliary 653 Ave. Munoz Rivera, San Juan, PR 00918

VII. POC Designation

TBA

VIII. Shipping and Freight

The vendor must deliver the requested system within 30 days of award to the Consolidated point located in Jacksonville, Florida.

VA Caribbean Healthcare System 1250 Imeson Park Blvd Suite 213

JACKSONVILLE FL,32218

All equipment shall be configured and installed by contractor according to the COR or designee’s instruction upon delivery. All work shall be completed between 8:00 a.m. and 5:00 p.m.; Monday – Friday; All federal holidays, excluded. Federal Holidays observed are:

• New Year’s Day

• Martin Luther King Jr. Day

• Presidents Day

• Memorial Day

• Juneteenth National Independence Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

And any other day specifically declared by the President of the United States to be a national holiday. If there is an operational conflict with installation, night or weekend installation may be required.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as…