36C24825Q0362.docx

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4110--TempTrak Monitoring Expansion Intent To Sole Source
Solicitation number
36C24825Q0362
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This Special Notice announces the Department of Veterans Affairs' intent to sole source the expansion of TempTrak monitoring equipment at Bay Pines VAMC and Lee County HCC facilities, with responses due by February 13, 2025, at 14:00 ET. The scope includes installation of OEM TempTrak equipment across two locations: Bay Pines VAMC (70 temperature sensors for refrigerators/freezers, 20 TempTrak receivers, 3 room pressure sensors, and 3 room temperature/humidity sensors) and Lee County HCC (24 temperature sensors for refrigerators/freezers, 3 TempTrak receivers).

The contractor must provide all labor, materials, hardware, and accessories, ensuring compatibility with the existing TempTrak server and interface. For Lee County HCC specifically, the requirements include 21 refrigerator sensors, 3 freezer sensors, 3 voltage sensors, and 3 base station receivers. The work falls under PSC 4110 and NAICS 333415, with contractors required to follow OSHA, NFPA70, 70E, ASSE, and VA safety guidelines. The contracting office is located at Bay Pines FL 33744, with Michael A. Shook serving as the Contracting Officer.

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Special Notice Special Notice

SUBJECT*
TempTrak Monitoring Expansion Intent To Sole Source

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*
33744
SOLICITATION NUMBER*
36C24825Q0362
RESPONSE DATE/TIME/ZONE
02-13-2025 14:00 EASTERN TIME, NEW YORK, USA
ARCHIVE
30 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
PRODUCT SERVICE CODE*
4110
NAICS CODE*
333415
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

10,000 Bay Pines Blvd Bay Pines FL 33744

POINT OF CONTACT*

Contracting Officer Michael A Shook Michael.Shook@va.gov 813-972-2000 Ext 2819

ADDITIONAL INFORMATION

AGENCY’S URL
http://www.va.gov
URL DESCRIPTION
Department of Veterans Affairs
AGENCY CONTACT’S EMAIL ADDRESS
michael.shook@va.gov
EMAIL DESCRIPTION
Contracting Officer

DESCRIPTION

1. BACKGROUND: The Bay Pines VAMC currently utilizes TempTrak for the monitoring of the refrigerators and freezers temperature in the inpatient and outpatient pharmacies. We would like to expand the monitoring capabilities to the refrigerators and freezers in the rest of the B100 hospital at Bay Pines and the Lee County HCC facility.

1. SCOPE: Contractor shall install name brand OEM TempTrak equipment used to provide temperature monitoring. Delivery and install shall be determined post award of the contract.

1. PHYSICAL CHARACTERISTICS for Bay Pines VAMC:

1. Contractor shall supply all labor, materials, hardware, and accessories.

1. Contractor shall install 70 TempTrak temperature sensors for inside refrigerators and freezers.

1. Contractor shall install 20 TempTrak receivers in the closest data closets to the suites.

1. Contractor shall install 3 room pressure sensors in the inpatient pharmacy.

1. Contractor shall install 3 room temperature and humidity sensors in the inpatient pharmacy.

1. Contractor shall test new equipment for proper operation.

1. PHYSICAL CHARACTERISTICS for Lee County HCC:

1. Contractor shall supply all labor, materials, hardware, and accessories.

1. Contractor shall install 24 temperature sensors for inside refrigerators and freezers.

1. Contractor shall install 3 TempTrak receivers in the closest data closets to the suites.

1. Contractor shall test new equipment for proper operation.

1. FUNCTIONAL & PERFORMANCE CHARACTERISTICS for Bay Pines VAMC:

1. Temperature sensors for 70 refrigerators

1. Base station receivers for 20 data closets

1. Room pressure sensors for 3 rooms

1. Temperature and humidity sensors for 3 rooms

1. All sensors must be connected to and compatible with the existing TempTrak server and interface.

1. FUNCTIONAL & PERFORMANCE CHARACTERISTICS for Lee County HCC:

1. Temperature sensors for 21 refrigerators.

1. Temperature sensors for 3 freezers.

1. Voltage sensors for 3 freezers.

1. Base station receivers for 3 data closets

1. All sensors must be connected to and compatible with the existing TempTrak server and interface.

1. REGULATORY: The contractor shall be responsible to ensure that all contractor employees follow guidelines set forth by OSHA, NFPA70, 70E, ASSE, and the Department of Veterans Affairs Safety and Health Requirements, and security procedures at this facility. Smoking is not permitted outside authorized areas on campus.

*= Required Field
Special Notice

Special Notice

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