36C24825Q0251 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 15

0001 03-17-2025

None

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

To all Offerors/Bidders

36C24825Q0251

03-10-2025

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 03-26-2025 16:00 EDT

See CONTINUATION Page

X 1

The purpose of this amendment is to make changes to the Price Schedule, Performance Work Statement and answer questions.

As a result:

a. Reference page two for updates to Section B.2 Price Schedule.

b. Reference page 11 for updates to Section B.3 Performance Work Statement.

c. Reference page 12 to see answers to participant questions.

d. Request for information and questions are closed and will no longer be entertained.

e. The hour and date of receipt of offers are changed from March 21, 2025, at 4:00pm EST to March 26, 2025 at 4:00pm EST.

f. All quotes are due via email to Jessica Kiser at jessicakiser@va.gov no later than March 26, 2025, at 4:00pm EST.

36C24825Q0251 0001

B.2 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES

ESTIMATED

QUANTITY UNIT UNIT PRICE

ESTIMATED

AMOUNT

3,169.00 JB __________________ ______________

The contractor shall provide all facilities, labor, parts, equipment, transportation and supervision necessary to provide storage, delivery set up, repairs to restore picked up items to issuable/usable status, in-house and onsite instruction, and/or pick-up of durable medical equipment for VA beneficiaries of the VAMC/VHCS, in accordance with the SOW. DME will be provided to the contractor as Government Furnished Equipment.

Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services PRODUCT/SERVICE CODE: Q201 - Medical - Managed Healthcare MANUFACTURER PART NUMBER (MPN): None

0001AA

2,060.00 JB __________________ ______________

Southern Zone Location: Miami

Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

0001AB

1,109.00 JB __________________ ______________

Southern Zone Location: West Palm Beach Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

86.00 EA __________________ ______________

Emergency trip to and from beneficiaries’ home for delivery & set-up/pick-up, sanitizing, repair of DME (4-hours up to 8-hours).

Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

115.00 EA __________________ ______________

Non-Emergency/expedited trip to and from beneficiaries’ home for delivery/set-up/pickup, sanitizing, repair of DME (24-hour window).

Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

126.00 EA ____________________ ______________

Maintenance, Refurbishing and Repair of DME, including all routine

Maintenance and Repair call, Maintenance and Repair as per manufacturer guidelines.

Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

17.00 HR __________________ ______________

Contracted hourly Repair/Set-up rate for VA-owned equipment, to cover any complex repairs beyond the one-hour rate.

Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

104.00 EA __________________ ______________

Assembly and Delivery of VA owned equipment delivered to the VAMC or CBOCs (boxed deliveries).

Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

166.00 JB __________________ ______________

Installation of up to two (2) Grab Bars Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

43.00 JB __________________ ______________

Installation of additional Grab Bars Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

3,232.00 JB __________________ ______________

and supervision necessary to provide storage, delivery set up, repairs to restore picked up items to issuable/usable status, in-house and onsite instruction, and/or pick-up of durable medical equipment for VA beneficiaries of the VAMC/VHCS, in accordance with the SOW. DME will be provided to the contractor as Government Furnished Equipment.

Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services PRODUCT/SERVICE CODE: Q201 - Medical - Managed Healthcare

1001AA

2,101.00 JB __________________ ______________

Southern Zone Location: Miami Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

1001AB

1,131.00 JB __________________ ______________

Southern Zone Location: West Palm Beach Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

88.00 EA __________________ ______________

Emergency trip to and from beneficiaries’ home for delivery & set-up/pick-up, sanitizing, repair of DME (4-hours up to 8-hours).

Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

117.00 EA __________________ ______________

Non-Emergency/expedited trip to and from beneficiaries’ home for delivery/set-up/pickup, sanitizing, repair of DME (24-hour window).

Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

129.00 EA __________________ ______________

Maintenance, Refurbishing and Repair of DME, including all routine Maintenance and Repair call, Maintenance and Repair as per manufacturer guidelines.

Contract Period: Option 1

POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services PRODUCT/SERVICE CODE: Q201 - Medical - Managed Healthcare

18.00 HR __________________ ______________

Contracted hourly Repair/Set-up rate for VA-owned equipment, to cover any complex repairs beyond the one-hour rate.

Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

Assembly and Delivery of VA owned equipment delivered to the VAMC or CBOCs (boxed deliveries).

Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

169.00 JB __________________ ______________

Installation of up to two (2) Grab Bars Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

44.00 JB __________________ ______________

Installation of additional Grab Bars Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

3,297.00 JB

and supervision necessary to provide storage, delivery set up, repairs to restore picked up items to issuable/usable status, in-house and onsite instruction, and/or pick-up of durable medical equipment for VA beneficiaries of the VAMC/VHCS, in accordance with the SOW. DME will be provided to the contractor as Government Furnished Equipment.

Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028

2001AA

2,143.00 JB __________________ ______________

Southern Zone Location: Miami Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

2001AB

1,154.00 JB __________________ ______________

Southern Zone Location: West Palm Beach Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

90.00 EA __________________ ______________

Emergency trip to and from beneficiaries’ home for delivery & set-up/pick-up, sanitizing, repair of DME (4-hours up to 8-hours).

Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

119.00 EA __________________ ______________

Non-Emergency/expedited trip to and from beneficiaries’ home for delivery/set-up/pickup, sanitizing, repair of DME (24-hour window).

Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

132.00 EA __________________ ______________

Maintenance, Refurbishing and Repair of DME, including all routine Maintenance and Repair call, Maintenance and Repair as per manufacturer guidelines.

Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

19.00 HR _________________ ______________

Contracted hourly Repair/Set-up rate for VA-owned equipment, to cover any complex repairs beyond the one-hour rate.

Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services PRODUCT/SERVICE CODE: Q201 - Medical - Managed Healthcare

Assembly and Delivery of VA owned equipment delivered to the VAMC or CBOCs (boxed deliveries).

Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

172.00 JB __________________ ______________

Installation of up to two (2) Grab Bars Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

45.00 JB __________________ ______________

Installation of additional Grab Bars Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

3,444.00 JB __________________ ______________

The contractor shall provide all facilities, labor, parts, equipment, transportation and supervision necessary to provide storage, delivery set up, repairs to restore picked up items to issuable/usable status, in-house and onsite instruction, and/or pick-up of durable medical equipment for VA beneficiaries of the VAMC/VHCS, in accordance with the SOW. DME will be provided to the contractor as Government Furnished Equipment.

Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

3001AA

2,232.00 JB __________________ ______________

Southern Zone Location: Miami Contract Period: Option 3

POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services PRODUCT/SERVICE CODE: Q201 - Medical - Managed Healthcare

3001AB

1,212.00 JB __________________ ______________

Southern Zone Location: West Palm Beach

Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

92.00 EA __________________ ______________

Emergency trip to and from beneficiaries’ home for delivery & set-up/pick-up, sanitizing, repair of DME (4-hours up to 8-hours).

Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

121.00 EA __________________ ______________

Non-Emergency/expedited trip to and from beneficiaries’ home for delivery/set-up/pickup, sanitizing, repair of DME (24-hour window).

Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

135.00 EA __________________ ______________

Maintenance, Refurbishing and Repair of DME, including all routine Maintenance and Repair call, Maintenance and Repair as per manufacturer guidelines.

Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

20.00 HR __________________ ______________

Contracted hourly Repair/Set-up rate for VA-owned equipment, to cover any complex repairs beyond the one-hour rate.

Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029

Assembly and Delivery of VA owned equipment delivered to the VAMC or

CBOCs (boxed deliveries).

Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

175.00 JB __________________ ______________

Installation of up to two (2) Grab Bars Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

46.00 JB __________________ ______________

Installation of additional Grab Bars Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

3,513.00 JB __________________ ______________

The contractor shall provide all facilities, labor, parts, equipment, transportation and supervision necessary to provide storage, delivery set up, repairs to restore picked up items to issuable/usable status, in-house and onsite instruction, and/or pick-up of durable medical equipment for VA beneficiaries of the VAMC/VHCS, in accordance with the SOW. DME will be provided to the contractor as Government Furnished Equipment.

Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

4001AA

2,283.00 JB __________________ ______________

Southern Zone Location: Miami Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

4001AB

1,230.00 JB __________________ ______________

Southern Zone Location: West Palm Beach Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

94.00 EA __________________ ______________

Emergency trip to and from beneficiaries’ home for delivery & set-up/pick-up, sanitizing, repair of DME (4-hours up to 8-hours).

Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

123.00 EA __________________ ______________

Non-Emergency/expedited trip to and from beneficiaries’ home for delivery/set-up/pickup, sanitizing, repair of DME (24-hour window).

Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

138.00 EA __________________ ______________

Maintenance, Refurbishing and Repair of DME, including all routine Maintenance and Repair call, Maintenance and Repair as per manufacturer guidelines.

Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

21.00 HR __________________ ______________

Contracted hourly Repair/Set-up rate for VA-owned equipment, to cover any complex repairs beyond the one-hour rate.

Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

Assembly and Delivery of VA owned equipment delivered to the VAMC or CBOCs (boxed deliveries).

Contract Period: Option 4

POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services PRODUCT/SERVICE CODE: Q201 - Medical - Managed Healthcare

179.00 JB __________________ ______________

Installation of up to two (2) Grab Bars

Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

47.00 JB __________________ ______________

Installation of additional Grab Bars priced as each Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services

ESTIMATED GRAND

TOTAL

B.3 PERFORMANCE WORK STATEMENT

Section B.3, paragraph 26.7.1, a) reads as:

26.7.1 The contractor shall submit proof of the following with their offer. All testing shall be current within the past year.

a) Tuberculosis Testing: All contractor personnel shall provide documentation of a Two-step Purified Protein Derivative (PPD) test performed within the past year and within ninety days of beginning at the VAMC. In case of a past positive PPD test, a negative chest radiograph report to rule out active tuberculosis shall be provided. The PPD test shall be repeated annually.

Section B.3, paragraph 26.7.1, a) is changed to:

a) Tuberculosis Testing: All contractor personnel shall provide documentation of a Two-step Purified Protein Derivative (PPD) test performed upon hire and within ninety days of beginning at the VAMC. In case of a past positive PPD test, a negative chest radiograph report to rule out active tuberculosis shall be provided. TB test is only required upon hire unless there is a known exposure or ongoing transmission.

Section B.3, paragraph 22 reads as:

22. DRIVER/TECHNICIANS. The contractor shall be responsible for personnel required for the delivery and set up of durable medical equipment that requires more than one person. The contractor shall ensure that its employees performing services under the terms and conditions of this contract successfully complete a background check and comply with all applicable state and federal commercial motor vehicle requirements. All health testing as required by state and federal law shall be completed, maintained and documented in the employee’s file and proof given to the VA COR or designee. The employees shall have a current and valid vehicle operator’s license, as well as the applicable commercial motor vehicle licenses (including Hazmat) issued by the state’s Department of Transportation. A copy of all current, valid licenses shall be provided to the VISN and facility COR or designee upon commencement of the contract, when staff changes occur, on an annual basis, and when licenses are renewed/added/terminated, to include proof that all health testing is current as required by state and federal law.

Section B.3, paragraph 22 is changed to:

22. DRIVER/TECHNICIANS. The contractor shall be responsible for personnel required for the delivery and set up of durable medical equipment that requires more than one person. The contractor shall ensure that its employees performing services under the terms and conditions of this contract successfully complete a background check and comply with all applicable state and federal commercial motor vehicle requirements. All health testing as required by state and federal law shall be completed, maintained and documented in the employee’s file. The employees shall have a current and valid vehicle operator’s license, as well as the applicable commercial motor vehicle licenses (including Hazmat) issued by the state’s Department of Transportation. A copy of the current driver’s license should be maintained in the respective employee file and made readily available to VA staff/COR for validation or auditing purposes.

Q1. QUESTIONS AND ANSWERS

1. In looking at the old contract from FY 2000, all funding sources (SAM.gov, FPDS.gov, and

USASpending.gov) point to only $52,910 being paid against the contract. What has been the total spend on the current contract?

Answer: The estimated contract value is $3,000,000.00. Orders were placed by Government Purchase Cards.

2. CLINS 0001/1001/2001/3001/4001. Please split this line item into 2 line items – one line item for each VAMC. This will help to determine proper staffing levels for each warehouse.

Answer: Reference Section B.2 Price Schedule for changes.

3. CLINS 0001, 1001, 2001, 3001, and 4001 – the unit of measure shows “MO”, but the description of supplies/services clearly shows it is a job. Recommend changing the unit of measure to “JB” or “EA.”

Answer: Reference Section B.2 Price Schedule for changes.

4. CLINS 0005, 1005, 2005, 3005, and 4005

a. The unit of measure shows “EA,” but the description of supplies/services clearly shows it as an hourly charge. Recommend changing the unit of measure to “HR.”

b. The quantity shows 17. Is this correct? The quantity seems very low to repair DME for two separate VAMCs.

Answer: a. Reference section B.2 Price Schedule for changes.

b. The quantities are correct, the line items are specifically for complex repairs which are infrequent.

5. CLINS 0007, 1007, 2007, 3007, and 4007 – the unit of measure shows “EA”, but the description of supplies/services clearly shows it is a job. Recommend changing the unit of measure to “JB.”

Answer: Reference section B.2 Price Schedule for changes.

6. Will the contractor be required to do a fall risk assessment? (As a point of reference, the James A Haley does, while the CW Bill Young, Lake Nona, and Malcom Randall VAMCs do not.)

Answer: No, the contractor will be required to conduct and document a Basic Home Safety assessment.

7. Recommend changing the 24-hour requirement in paragraph 13.1 on page 21 to 1 business day.

This will allow compliance with the business hours stated in paragraph 7 since it would cover orders received on Friday or the day before a federal holiday to be made the next business day.

Answer: Requirement stands as is. Afterhours, weekend and/or holiday are considered when monitoring for service timeline compliance.

8. Regarding Key West, does this location still fall under the four (4) hour emergency response or the eight (8) hour emergency response?

Answer: The Emergency trip line item specifies a delivery timeline of 4-hours up to 8-hours, this line item and specified timeline does apply to Key West.

9. Regarding the TB test requirement found in paragraph 26.7. The VA has not required an annual test since 2023; however, one is required upon hire. Why is this still an annual requirement and not an employment requirement?

Answer: Reference page two of this amendment for changes in the statement of work.

10. Is the vendor responsible for tracking its employees’ seasonal flu shots and/or COVID-19 vaccination status and provide this information to the VA?

Answer: Yes, the documentation should be documented in the respective employee file and made readily available to VA staff/COR for validation/auditing purposes.

11. Will the VA need a copy of the ACHA background check result or just the date it was done?

Answer: ACHA background check documentation should be maintained in the respective employee file and made readily available to VA staff/COR for validation/auditing purposes.

12. Regarding the requirement to give a copy of the driver’s license to the VA. Doing this would violate the employee’s personal information as it clearly shows the employee’s home address, middle name, and birthdate. Is it possible to provide the following information instead?

a. Driver’s license number

b. Class of driver’s license (e.g., CDL or Safe Driver or any other driver’s license endorsement).

c. State of issue (this will have to be Florida, since if you are employed full-time in Florida, you must obtain a Florida driver’s license within 30 days by Florida Law)

d. Driver’s license expiration date

e. In cases of a CDL license, when the current physical expires.

Answer: Reference page two of this amendment for changes in the statement of work.

13. 3.1 Delivery charges under this contract shall be based on a flat rate zone charge. The zone radiates out from each VAMC/VHCS Facility in the VISN 8 Southern zone and are based on the counties surrounding each facility. Refer to Attachment A located in Section D.

Question: This statement in the PWS is suggesting we are to charge a flat rate charge per zone.

Since there are 2 VAMCs associated with this contract, there should be 2 line items, one for each zone. Please clarify.

Answer: Contract is for the Southern Zone of VISN 8 which encompasses the Miami and West Palm Beach VA Healthcare Systems therefore the one flat rate will apply to both facilities and their respective catchment areas (counties).

14. 3.3 Contractors who provide DME contract coverage for the southern zone may have limited situations where they shall need to pick-up/deliver outside of their service area(s). There shall be NO extra charge for pick-up/delivery with the exception of additional mileage charges (Example:

Delivery/pick-up for a patient who may live in the central zone but receives services from a southern zone contractor). There shall be NO charge for pick-up/transfer of equipment from a northern zone vendor facility to a central or southern zone vendor facility and vice versa regardless of if it is the same or a different Contractor.

Question: Please delete the final sentence in the above paragraph. Obviously, contractors expect to be able to bill the VA for a trip that covers hundreds of miles.

Answer: Sentence stands as written.

15. Is information regarding the quantity of each product ordered by HCPCS/Zip Code if available?

Answer: Data is not available.

16. Who is the current provider?

Answer: The current contractor performing is Warrior Service Company, LLC.

17. How many employees does the current provider have dedicated to this contract?

Answer: Contracting office does not have this data.

18. Is the current price schedule available for review?

Answer: Reference Section B.2 of the Price Schedule on page 6.

19. Will this contract be awarded to more than 1 provider?

Answer: Reference Section 1.2 Objective in the solicitation on page 14.

20. Vendor is accredited by the Board of Certification (https://www.bocusa.org/accreditation/.org) as a DME supplier. Is this this accreditation sufficient to be considered for a contract?

Answer: Reference Section 1.6 Accreditation Requirements on page 15 of the solicitation.

21. What is typical inventory on hand?

Answer: Reference Section 8 Equipment and Supplies on page 17 of the solicitation.

22. Please kindly provide the required documents at your earliest convenience. Additionally, if there are any registration requirements or deadlines we should be aware of, kindly let us know.

Answer: It is the responsibility of the offeror to review web page notices for the required documents. Reference https://sam.gov/opp/20c2ab23640f4a8da841ef15429a0fc2/view to see attached documents. No hard copy solicitation will be mailed or emailed.

https://sam.gov/opp/20c2ab23640f4a8da841ef15429a0fc2/view