S06 -Amendment 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 9

0002 2/15/2024

675-24-151

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

To all Offerors/Bidders

36C24824R0053

01-31-2024

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 2/28/2024, at 11:00 AM

X 1

Project Title: Design-Build (DB) - Create New Prosthetics Lab at Viera Project Number: 675-24-151

The purpose of this amendment is to:

(1) Provide responses for Phase One RFIs.

(2) Extend the due date and time for receipt of Phase One proposals to 2/28/2024, at 11:00 AM EST.

The period for questions and answers for Phase One has closed.

All Offerors are required to acknowledge receipt of this amendment.

Shaundrica Close Contracting Officer

VA-VHA-RPOE-2022-221454

Request for Information (RFI) Tracking Log

Solicitation# 36C24824R0053 Project# 675-24-151

‘Create New Prosthetics Lab at Viera” Questions and Answers

RFI Tracking Log – Amendment 0002

NUMBER QUESTIONS & ANSWERS SUBMITTED

BY

DATE

RECEIVED

1. Will the existing exhaust fan be a one-for-one swap due to end of life requirements or will this need to be upgraded based on the new equipment spec’d in the solicitation attachment six (6)

– Equipment Power Requirements

CPS, Inc. 2/7/2024

VA Response Exhaust fan requires replacement and conformance to all VA requirements.

2. What is the size of the electrical panel currently supplying power to rooms D-702 and D-703?

CPS, Inc. 2/7/2024

VA Response Panel Normal Low D-Wing (NLD) - 208V 400amp

3. Will flooring requirements expressed in the solicitation be LVT, WSF, VCT or Carpeting? CPS, Inc. 2/7/2024

VA Response Flooring system to comply with all VA requirements, epoxy or polyasparic with fully array flake broadcast meeting the slip coefficient guidelines is preferred.

4. Are there applicable requirements for this room not outlined in the TIL and Reference section

VII?

CPS, Inc. 2/7/2024

VA Response This Project must comply with all applicable requirements, including VA design guides, specification, and VA TIL.

5. What is the current BAS program being used at the VA Viera Clinic location (i.e Metasys)? Is this integration BacnetMSTP or BacnetIP?

VA Response Current BAS at Viera is Trane Tracer SC+

Project# 675-24-151

6. Solicitation states CITP cannot be a member of the firm awarded the project, can this role be sourced from the engineering firm facilitating design?

CPS, Inc. 2/7/2024

VA Response Yes.

7. Can Superintendent, QC, and SSHO Be covered by the same person? CPS, Inc. 2/7/2024

VA Response Yes.

8. Is there a predetermined number of data drops required for this space? CPS, Inc. 2/7/2024

VA Response One (1) quad-drop containing two (2) voice – two (2) data.

9. The solicitation requires Personal Identity Verification Card (PIV) access control system, is this referring to the Utrust TS Scramble Pad style found throughout the facility?

CPS, Inc. 2/7/2024

VA Response Current Access Control at Viera is the Hirch Velocity System.

10. Does the VA have a preference manufacturer/model for the new chilled water AHU units with reheat coils?

CPS, Inc. 2/7/2024

VA Response New AHUs must be fully interoperable and compatible with the Trane Tracer SC+ Ensemble system currently installed the Viera Clinic.

11. The solicitation states convert storage room D-702 to prosthetics lab, what is the current function of room D-703 also referred to in the document?

CPS, Inc. 2/7/2024

VA Response Storage.

12. Does the VA have any requirements for millwork associated with the sink addition? Is there a sink currently in room D-702 or D-703?

VA Response Room does not currently have a sink. Millwork shall conform to all VA TIL requirements.

Project# 675-24-151

13. Are there required design review meeting for each design submission? If so, are these required to be in-person or will virtual be acceptable?

CPS, Inc. 2/7/2024

VA Response Yes, either in person or MS Teams as determined by COR.

14. General Information - Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

KEE Solutions, LLC

2/7/2024

VA Response Yes.

15. General Information - If no to the question above, will the SSHO need to be full-time for this project?

KEE Solutions, LLC

2/7/2024

VA Response N/A

16. General Information - Please confirm if the area in the Loading dock can be used as a stage down area for a dumpster and materials.

KEE Solutions, LLC

2/7/2024

VA Response Loading dock may not be used for storage or laydown.

17. General Information - Please provide all as-builts, drawings, or documents available for the area where the new prosthetic lab will be, including all the information in the existing Electrical, Mechanical and Plumbing work in the area.

KEE Solutions, LLC

2/7/2024

VA Response Refer to amendment 0002 attachments one (1) through six (6).

18. General Information - Will the VA provide keys to access the project site or they will be granting access every day when the work is being performed.

KEE Solutions, LLC

2/7/2024

VA Response Door lock may be changed to construction core. VA COR and Police to have copy of keys.

19. General Information - Will the VA provide VA badging to subcontractors or as long as they have a chaperone with a VA badge will be okay?

KEE Solutions, LLC

2/7/2024

VA Response No. Contractor must provide identification badges to subcontractors. The badge must be displayed at all times.

20. General Information - The project's SOW states that the working hours would be regular hours (7:00 AM to 5:00 PM) Can this work be performed during not regular hours (afterhours, nighttime or weekends) to expedite the construction process?

KEE Solutions, LLC

2/7/2024

Project# 675-24-151

VA Response Project SOW is for WHEN Hours. Refer to section III. Scheduling, Phasing, and Working Hours, section B. Construction Phase, page eight (8) of the Request for Proposal (RFP).

21. Life Safety - If during construction phase it is found that asbestos or mold is present; would this be considered an unforeseen situation and can be part of a potential additional request for compensation?

KEE Solutions, LLC

2/7/2024

VA Response There is currently no known mold or asbestos containing material (ACM) in the area.

22. Life Safety - Can you please provide Asbestos or Mold report on the area where the work is meant to be performed.

KEE Solutions, LLC

2/7/2024

VA Response This information is not available.

23. General Information - The project's SOW states that the design time of submissions are 120 days (30 days after the NTP for the first submission) 15 days for VA's review and 15 days to work in the next submission and allow the VA for review another 15 days, is this correct? If not, please clarify.

KEE Solutions, LLC

2/7/2024

VA Response Section III. Scheduling, Phasing, and Working Hours, section C. Length of Project, page eight

(8) of the Request for Proposal (RFP) has been changed to reflect the following:

C. Length of Project:

1. Project will have a 195 calendar day design phase from Government issuance of the Notice to Proceed (NTP). Please refer to Program Guide PG-18-15, Volume C for document requirements.

a) From NTP, Design-Build Team A/E shall submit 25% Schematic Design drawings within 30 calendar days. Allow 15 calendar days for VA review.

b) Design-Build Team A/E shall submit Design Development drawings to 50% which incorporates the VA’s comments on the 25% submission within 30 calendar days of receiving VA comments. Allow 15 calendar days for VA review.

c) Design-Build Team A/E shall submit Construction Document drawings to 75%, which incorporates the VA’s comments on the 50% submission within 30 calendar days of receiving VA comments. Allow 15 calendar

Project# 675-24-151 ‘Create New Prosthetics Lab at Viera”

Questions and Answers

RFI Tracking Log – Amendment 0002 days for VA review.

d) Design-Build Team A/E shall submit Final Document drawings to 100%

(Signed & Sealed), which incorporates the VA’s comments on the 75% submission within 30 calendar days. Allow 30 calendar days for VA review.

2. Design-Build Team A/E shall schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before the construction start date. The submission shall be submitted within 14 calendar days of receiving Government acceptance of the 100% drawings.

3. Project’s construction phase SHALL be completed in no more than 120 calendar days from Design completion and Government acceptance.

Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to Proceed

Refer to amendment 0002 attachment seven (7) for the revised section A.3 PRICE/COST SCHEDULE and section A.4 DELIVERY SCHEDULE, page five (5) of the Request for Proposal.

24. General Information - Is there going to be any patient/staff movement while this work is beingperformed on the adjacent areas?

KEE Solutions, LLC

2/7/2024

VA Response Work will be during WHEN hours and there may be staff working late.

25. Access control - It is stated in the SOW that the preferred contractor for access control will be Hirsch or a certified Hirsch technician, can you please provide the contact information of the POC from Hirsch currently working with the hospital.

KEE Solutions, LLC

VA Response Contractor should contact qualified vendors and sub-contractors directly.

Project# 675-24-151 ‘Create New Prosthetics Lab at Viera”

Questions and Answers

RFI Tracking Log – Amendment 0002

26. HVAC Controls - Who will be the preferred HVAC Controls contractor that is currently running all the BAS System in this facility, if possible, please provide the contact information of their representative.

KEE Solutions, LLC

2/7/2024

VA Response Current BAS at Viera is Trane Tracer SC+

27. General Information - Would the VA be okay to use Procore as a project record system for all project documents (Submittals, RFIs, daily reports, Correspondence, etc.)

KEE Solutions, LLC

2/7/2024

VA Response Yes.

28. Architectural (Flooring) - On the scope of work calls for the installation of new flooring system, any preference? LVT, epoxy, terrazzo, etc.?

KEE Solutions, LLC

2/7/2024

VA Response Refer to RFI response number three (3).

29. General Information - Would all the project's construction area be available to be taken over all at once or will be turn over to the General Contractor in phases?

KEE Solutions, LLC

2/7/2024

VA Response Phases; however, VA will consider work on both rooms concurrently for tasks common to both rooms.

30. General information - Who will be responsible to provide all the equipment provided in the sketch and excel sheet named "S02 - Solicitation Attachment Six (6) - Equipment Power Requirements - INFORMATIONAL PURPOSES ONLY"

KEE Solutions, LLC

Project# 675-24-151 ‘Create New Prosthetics Lab at Viera”

Questions and Answers

RFI Tracking Log – Amendment 0002

VA Response VA to provide and install equipment.

31. General Information - Who will be responsible to install all the equipment from the excel sheet provided by the VA named "S02 - Solicitation Attachment Six (6) - Equipment Power Requirements - INFORMATIONAL PUPOSES ONLY"

KEE Solutions, LLC

2/7/2024

VA Response VA to install.

32. On page 68 Under Phase One - 1st Package, it asked for the completed Past Performance Questionnaires (Attachment 4) and Completed Experience Sheets (Attachment 5). These same completed attachments make up the bulk of Phase One - 2nd Package (Technical Proposal). I just wanted to double check that you wanted the same information in both packages of phase One.

WFS 2/8/2024

VA Response Attachments Four (4) and Five (5) should be provided with Phase One – 2nd Package. The Phase One and Phase Two Technical Proposal Preparation Instructions have been revised for clarification. Refer to amendment 0002 attachment eight (8).

33. Additionally, the information on the Past Performance Questionnaire (Attachment 4) and within the RFP instructions (page 71) contradict each other in several places. Attachment 4 asks for the form to be sent back to Elizabeth.Romero@va.gov directly. However, the information on page 71 of the RFP has your email information. Should they go to you? Or Elizabeth? Or Both?

WFS 2/8/2024

VA Response Please follow the instructions in the revised Questionnaire. Refer to amendment 0002 attachment nine (9).

34. Also, how are we to submit the completed Past Performance Questionnaires if they are being sent directly to the VA?

WFS 2/8/2024

mailto:Elizabeth.Romero@va.gov

Project# 675-24-151

VA Response The offeror has two (2) options. If the Offeror is unable to obtain a completed Past Performance Questionnaire (PPQ) from a client, the Offeror shall complete and submit with the proposal the first page of the PPQ. See Phase One – Factor 3: Past Performance number four (4), OR, if the client requests, the client can send the Past Performance Questionnaire directly to the Government’s point of contact. See Phase One – Factor 3: Past Performance number five (5).