SOLICITATION 36C24824R0014.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 77

36C24824R0014

X

10-23-2023

TBD 675-24-1-3566-0001

675-24-103

36C248

Department of Veterans Affairs Network Contracting Office (NCO) 8 Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

Elizabeth Romero (407) 399-7526

Project Title: Design-Build (DB) Upgrade Lakemont Data Center HVAC Project No.: 675-24-103 Project Location: Lakemont Facility, 2500 S. Lakemont Avenue, Orlando, FL 32814 Magnitude of Construction: IAW VAAR 836.204(f)(1), the magnitude range of this project is between $1,000,000 & $2,000,000 NAICS: 236220- Commercial and Institutional Building Construction PSC Code: J041 - Maintenance/Repair/Rebuild of Equipment - Refrigeration, Air Conditioning and Air Circulating This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in this solicitation, this procurement is a Two-Phase Design-Build, IAW FAR 36.3. One solicitation will be issued covering both phases. In Phase I proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13a refers to Phase I proposals.

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (SDVOSBs): This requirement is set-aside for VetCert SDVOSBs.

Vendor verification for SDVOSB can be found here at https://www.vetcert.gov/.

THIS ACQUISITION IS SET-ASIDE FOR 100% SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (SDVOSBs) ONLY, UNDER THE AUTHORITYOF 38 U.S.C PART 74. ANY PERSON OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF SECURING A GOVERNMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERNMENT.

The Lakemont Facility is considered a smoke-free facility. Contractors, in order to enter the facility, you must have a picture ID.

Refer to solicitation instructions for Phase I cutoff date for submission of Request for Information (RFI), or Questions (if any). No Site Visit will be conducted during Phase I of this solicitation.

All offerors must comply with all solicitation terms and conditions.

Please refer to solicitation 36C24824R0014 package for further requirements.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

10 460

X X 52.211-10

X 10

VIA EMAIL 1:00 PM EST

11-07-2023

X https://www.vetcert.gov/

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE SECTION B, PRICE/COST SCHEDULE ON PAGE 6

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

2500 Lakemont Avenue, Rm #114 Orlando FL 32814

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

(877) 353-9791 (515) 460-5429

Elizabeth Romero VA-VHA-RPOE-2022-365342 Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

STATEMENT OF WORK AND CONTRACT ADMINISTRATION

A.4 STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023) ..22

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(MAR 2023)

4.6 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.7 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.8 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

4.9 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.10 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

4.11 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

4.12 52.242-14 SUSPENSION OF WORK (APR 1984)

4.13 52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

4.14 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.15 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.16 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.17 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.18 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.19 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.20 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.21 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.22 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.23 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.24 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.25 VAAR 852.246-75 WARRANTY OF CONSTRUCTION-GUARANTEE PERIOR

SERVICES (OCT 2018)

4.26 IT CONTRACT SECURITY

4.27 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.28 PARTNERING

4.29 GENDER

4.30 CONTRACTOR'S COST BREAKDOWN

4.31 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.32 OWNERSHIP OF ORIGINAL DOCUMENTS

4.33 RETENTION OF REVIEW DOCUMENTS

4.34 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.35 COORDINATION WITH MEDICAL CENTER

4.36 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

A.3 PRICE/COST SCHEDULE

ITEM

NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT AMOUNT

CLIN 0001 DESIGN-BUILD SERVICES: 460 calendar days after Notice to Proceed (NTP) issuance.

Design Phase: 160-calendar days from Government issuance of NTP.

Pre-Construction Meeting: 14-calendar days of receiving Government acceptance of 100% drawings.

Construction Phase: MUST be completed no more than 286-calendar days from Design completion and Government acceptance.

1.00 JB

GRAND

TOTAL

STATEMENT OF WORK AND CONTRACT ADMINISTRATION

A.4 STATEMENT OF WORK

DESIGN-BUILD

UPGRADE LAKEMONT DATA CENTER HVAC

PROJECT 675-24-103

ORLANDO VA HEALTHCARE SYSTEM

2500 SOUTH LAKEMONT AVENUE, ORLANDO, FL 32814

I. DEFINITIONS AND ACRONYMS:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one (1) contract, with one (1) firm (which may be a joint venture) for both design and construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

F. Architect-Engineer (A/E): This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB A/E.

G. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team (Contractor, A/E, and any sub-contractors) all inclusive.

H. Pre-Construction Risk Assessment (PCRA): Used to identify potential risks associated with the renovation, construction, and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment shall be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

K. Certified Independent Third-Party (CITP) Safety Professional: Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

L. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

M. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and previous to that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation, and disease-specific certification programs for healthcare facilities.

N. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

II. SCOPE OF WORK:

A. General Requirements:

The Orlando VA Healthcare System (OVAHCS) is seeking professional design-build services to design and construct for the project entitled: “Upgrade Lakemont Data Center HVAC”, Project 675-24-103, located at the Lakemont Facility, 2500 S. Lakemont Avenue, Orlando, FL 32814. Contractor shall provide all Design-Build services including labor, materials, tools, equipment, and supervision as necessary to design and construct the project described herein and other specific tasks as further defined by the Statement of Work (SOW).

The contractor shall hire a Certified Independent Third-Party (CITP) Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations. The CITP review shall be documented by stamped/sealed drawings by a registered professional engineer from the state of Florida.

B. Project Overview:

This project will upgrade lakemont data center heating, ventilation, and air conditioning (HVAC) at the OVAHCS Lakemont Campus. The project will provide demolition, removal, acquisition, installation, and operational training for the new replacement units for Data Center sides A & B for both Direct Expansion (DX) units and in-row coolers.

C. Specific Project Requirements:

1. The contractor shall provide design-build services for replacing the existing cooling system for the Lakemont

Data Center sides A & B.

a) Design/Build shall include both DX units and in-row cooler systems.

b) Design/Build shall include all necessary heat load calculations.

c) Design/Build shall include all necessary modifications to the systems supporting infrastructure to include but not limited to electrical power, HVAC ductwork, chilled-water lines, and Information Technology (IT) rack re-configuration.

d) The contractor shall be responsible for all equipment demolition and removal.

e) The contractor shall be responsible for the acquisition and installation of the new cooling system per the approved design.

2. The contractor shall be responsible for all modifications to approved design if any due to system infrastructure requirements or re-sizing.

3. The contractor shall include in their price proposal, the new cooling system’s operational training for equipment management.

4. The contractor shall provide AS-BUILT drawings to reflect all changes to existing facility.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. Design Phase:

All design related work (e.g., site visit, meeting, etc.) at the VA facility SHALL be coordinated with the project’s COR. All work shall be performed during normal business hours (7:00 am to 5:00 pm, Monday through Friday).

All requests for work after normal business hours, WHEN hours (Weekends, Holidays, Evenings and Nights) SHALL be requested by the A/E contractor at least fourteen (14) calendar days in advance.

B. Construction Phase:

All work hours SHALL be coordinated with the project’s COR. All work shall be performed during WHEN hours (Weekends, Holidays, Evenings and Nights) so as not to interfere with normal Hospital functions. However, some VA areas may be conducive to work being completed DURING normal business hours (7:00 am to 5:00 pm, Monday through Friday). All requests for work during normal business hours shall be requested by the Contractor at least fourteen (14) calendar days in advance. Additionally, construction shall be performed (scheduled and phased) to ensure that exterior egress/ingress areas are completely operational by normal business hours the following workday.

C. Length of Project:

1. Project will have a 160-calendar day design phase from Government issuance of Notice to Proceed (NTP).

Please refer to Program Guide PG-18-15, Volume C for document requirements.

a) From Notice to Proceed, Design-Build Team A/E shall submit Schematic Design drawings to 25% within 30 calendar days. Allow 15 calendar days for VA review.

b) Design-Build Team A/E shall submit Design Development drawings to 50%, which incorporates the VA’s comments on the 25% submission within 30 calendar days of receiving VA comments. Allow 15 calendar days for VA review.

c) Design-Build Team A/E shall submit Construction Document drawings to 75%, which incorporates the VA’s comments on the 50% submission within 30 calendar days of receiving VA comments. Allow 15 calendar days for VA review.

d) Design-Build Team A/E shall submit Final Document drawings to 100% (Signed & Sealed), which incorporates the VA’s comments on the 75% submission within 15 calendar days. Allow 10 calendar days for VA review.

2. Design-Build Team A/E shall schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction start submission within 14 calendar days of receiving Government acceptance of 100% drawings.

3. Project’s construction phase MUST be completed in no more than 286 calendar days from Design completion and Government acceptance of the 100% drawings.

4. Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

D. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least 14 calendar days in advance.

IV. PROJECT CLASSIFICATION:

A. This project has been classified per the Construction Infection Control Risk Assessment as a Type D, Low Risk Group, Class III (ISLM Level I) Project.

V. SAFETY REQUIREMENTS:

A. All Contractor's personnel are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. The CO must receive a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration (VA). In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of Contractor’s CP nor acts on their behalf. The VA CP determines if the Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis (AHA), and an Accident Prevention Plan (APP) as per FAR 52.236-13 prior to commencement of site activities. The Government will have twenty-one (21) calendar days to review the AHA and APP.

B. The Contractor shall submit documentation validating completion of the OSHA construction safety course for all personnel.

VI. GOVERNMENT FURNISHED INFORMATION:

A. All available record drawings will be provided upon request to the Design-Build Team A/E. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

VII. RESOURCES:

A. All designs shall comply with applicable sections of VA standards and publications, and all references therein.

Ensure that construction documents comply with the latest edition of these VA construction and design standards.

VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications and standards shall include but shall not be limited to the following:

B. Office of Construction & Facilities Management Site Map: http://www.cfm.va.gov/sitemap.asp C. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

a) Master Construction Specifications Index (PG-18-1)

b) Design and Construction Procedures (PG-18-3)

c) VA Standard Details and CAD Standards (PG-18-4)

d) Equipment Guide List (PG-18-5)

e) Equipment Inspection Manual (Program Guide 7610.2)

f) Equipment Reference Manual (PG-18-6)

g) Space Planning Criteria (PG-18-9)

h) Design Manuals (by discipline) (PG-18-10)

i) Design Guides (graphical, by function) (PG-18-12)

j) Barrier Free Design Guide (PG-18-13)

k) Room Finishes, Door and Hardware Schedules (PG-18-14)

l) Minimum Requirements for A/E Submissions (PG-18-15)

m) Environmental Planning Guidance (PG-18-17)

n) HVAC Design Manual for Hospitals Amendment B

o) Lighting Study

p) Design Alerts

q) Quality Alerts

r) VA Signage Design Guide

s) Fire Protection Design Manual – Latest Edition

t) Cost Estimating

u) Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA Handbook 0730)

v) Information Security Handbook VA 6500

w) Energy Reduction Manual (First Draft)

D. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp E. Department of Veterans Affair Utilities Design Manual.

F. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

3. Construction Infection Control Risk Assessment Memorandum

G. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual (ASHRAE)

2. National Fire Protection Association (NFPA) Codes & Standards: www.nfpa.org

3. OSHA Rules and Regulations

4. International Building Code (ICC) latest edition

5. Life Safety Code (NFPA 101) latest edition

6. The Joint Commission (TJC) Accreditation manual (latest edition)

7. Sustainable Design Requirements (01 81 11)

8. Construction Waste Management (01 74 19)

H. Applicable sections of the VA Master Construction Specifications shall be prepared by the Architect/Engineer, including all the necessary adaptations.

I. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

J. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of

Equipment Symbols, H-08-6).

K. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

L. Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates &

Related Documents for VA Facilities (March 8, 2011). http://www.cfm.va.gov/til/dManual/dmCost.pdf http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/sitemap.asp http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/index.asp http://cfm.va.gov.til/ http://www1.va.gov/vasafety/ http://www.nfpa.org/ http://www.cfm.va.gov/til/dManual/dmCost.pdf

M. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/

N. Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 (latest revision.)

O. Plumbing System Design & Water Treatment/Design to prevent Legionnaires. VA Plumbing Design Manual and VHA Directive 2008-010, PREVENTION OF LEGIONEELA DISEASE, and VHA Directive 2009-009, DOMESTIC HOT WATER TEMPERATURE LIMITS FOR LEGIONELLA PREVENTION AND SCALD

CONTROL.

VIII. DESIGN AND DOCUMENT REQUIREMENTS:

A. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. Refer to “Resources”, Section VII.

2. Refer to “Approved Construction Documents”, Section VII. F, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the Design-Build Team A/E shall consider all requirements (other than procedural requirements) of:

4. The Design-Build Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The Design-Build Team A/E and VA shall give due consideration to the recommendations of the referenced building officials.

VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

a) Zoning laws:

b) Environmental and erosion control regulations; and

c) Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government.

5. The Design-Build Team A/E shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering OR increasing the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

6. No action may be brought against the VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

7. The Design-Build Team A/E shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed and others. The Design-Build Team A/E members will each allow for one (1) full day for each package design review meeting. Design-Build Team A/E management shall be present at each review meeting.

3. The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes:

a) The VA’s receipt of the design review submission package.

b) The review meeting.

c) DB teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

http://www.fgiguidelines.org/

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager/COR (for the VA) and the Design-Build Team A/E Project Manager (for the Design-Build Team A/E). Refer to Quality Assurance/Quality Control (QA/QC).

C. Design Review Submissions:

1. The Design-Build Team A/E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six

(6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at Schematic Design (25%), Design Development (50%), Construction Documents (75%) and Final Documents (100%) completion stages. The (100%) review submission packages shall incorporate the final review comments from the (75%) review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by engineer and architect of record.

4. Each review submission package shall include three (3) hard copy sets (two (2) Full Size & one (1) Half Size) and one (1) portable document format (PDF) sets on compact disk read only (CD-ROM). The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s COR, the VA Contracting Officer (CO) and others as determined to be appropriate by the VA.

5. Upon Contractor review of the TIL Specifications and Design Guidelines associated with the Project Statement of Work, the Design-Build Team A/E shall be responsible to prepare and submit for Government review and acceptance a full set of specifications (two (2) hard copies, two (2) electronic), specific to the project, from the Master Specifications located in the TIL. The Specifications shall be contractor modified to include VA Guidelines and Code requirements consistent with NFPA, International Building Code (IBC), Federal Building Commission (FBC), FGI Guidelines for Design and Construction of Health Care Facilities.

6. In addition to the Project Specific Specifications, the Contractor shall submit a binder of product cut sheets, Material Safety Data Sheets (MSDSs), and all required Contract submittals.

7. The Contractor shall be responsible to submit as-built CAD drawings at the end of the project reflecting the new floor layout changes to the VA Engineering office as part of the close out documents.

D. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings shall be executed in electronic format AutoCAD version 2020 or backwards compatible format.

2. The drawings included will be available to the Design-Build Team A/E team in electronic format in AutoCAD version 2020 or PDF format for use in preparing the construction drawings if possible. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files.

Any user shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CAD drawing files.

3. Design review submission specifications, final Construction Document submission specifications and other 8 1/2 by 11 formatted material shall be executed in electronic format Microsoft Word

4. The specifications included shall be available to the Design-Build Team A/E in electronic format in Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD version 2020 drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

5. The construction record drawings shall be completed in at least AutoCAD version 2020 and backward compatible format. Designer/contractor will submit an AutoCAD copy (as build drawings) after the completion of the project and before close out to the VA for engineering records and update tracking purposes.

6. Construction shop drawings are not required to be completed in AutoCAD.

E. Professional Licensing:

1. The Design-Build Team A/E who prepares the construction documents shall be a professional architect or engineer licensed in the State of Florida in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The Design-Build Team A/E shall certify compliance with the VA RFP and all applicable codes.

F. Approved Construction Documents:

1. The final construction document submission package shall be submitted by the Design-Build Team A/E for approval by the VA after completion of the 75% review cycle for the final package to be submitted by the Design-Build Team A/E. The VA will have fourteen (14) calendar days to take approval action.

2. The final construction documents submission package shall include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package shall incorporate all VA supplied comments from the earlier 25%, 50% and 75% submission package reviews and shall comply with the VA requirements.

4. If the final construction documents submission package is not complete a post submittal may be required, the cost of which shall be borne by the Design-Build Team A/E.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

G. Construction Drawing Preparation: Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the Design-Build Team A/E. The construction drawings shall include a coordinated set of the following. (Reference Program Guide, PG-18-15, Volume C)

1. Structural drawings: including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

2. Architectural drawings: including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

3. Fire protection drawings: including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

4. Plumbing drawings: including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

5. HVAC drawings: including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

6. Electrical drawings: including site demolition plans, site, floor, and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details.

7. Asbestos abatement: drawings including site demolition plans and floor plans indicating asbestos abatement method.

H. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project.

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e., shop drawings, product data, and samples as required by the VA documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the project’s requirements.

IX. RECORDS MANAGEMENT OBLIGATIONS:

A. Applicability: This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, Definitions, regardless of the medium in which the record exists.

B. Definitions: “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. The term Federal record:

1. Includes VHA records.

2. Does not include personal materials.

3. Applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. May include deliverables and documentation associated with deliverables.

C. Requirements:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National

Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chapters. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C.

552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 Code of Federal Regulations (CFR) 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Section C. Requirement, Paragraph 4.

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training: All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

** VHA training for Contractors is available in Talent Management System (TMS):

Records Management for Records Officers and Liaisons, Item #3873736 **

D. Flow down of requirements to subcontractors:

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of the same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

X. QUALITY ASSURANCE/QUALITY CONTROL:

A. To reduce design errors and omissions, the Design-Build Team A/E shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

B. Within two (2) weeks of receipt of Notice to Proceed, the Design-Build Team A/E will submit a detailed QA/QC plan describing each QA/QC task that shall be taken during the development of the various design submission packages and the name of the Design-Build Team A/E member responsible for QA/QC.

1. Upon its completion each task shall be initialed and dated by the responsible Design-Build Team A/E member.

2. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

XI. CONSTRUCTION PERIOD SERVICES

A. Pre-Construction Meeting:

The DB A/E, as part of the Design-Build Team A/E, shall participate in the pre-construction meeting with the VA and DB Contractor. The DB A/E shall be prepared to respond to the VA concerns and shall provide overview of the design.

B. Site Visits & Inspections:

1. During Construction Period Services, the DB A/E shall visit the job site as appropriate to the stage of construction to determine in general if the work is being performed in a manner indicating that the work, when completed, will be in accordance with the working drawings.

2. During the construction period the DB A/E shall make weekly visits to the project site when requested by the Contracting Officers Representative (COR). The Contracting Officers Representative (COR) may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The Contracting Officers Representative (COR) has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Contracting Officers Representative (COR) within three (3) workdays following the site visit date.

C. Disputes, Interpretations and Clarifications:

Upon written request from the VA, the DB Contractor shall furnish to the VA, with reasonable promptness, in writing or in the form of drawings, interpretations of the Contract Documents prepared by the DB A/E, if, in the opinion of the VA, such interpretations are necessary for the proper execution or progress of the Work.

D. Other submittals:

The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc.

as required by the VA RFP specifications, to the VA Project Manager/COR.

E. Project record drawings:

The Design-Build Team A/E shall maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications.