36C24824Q1303.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa FL 33637

POINT OF CONTACT*

Contract Specialist Carlos Notyce Carlos.notyce@va.gov 813-492-0566

ADDITIONAL INFORMATION

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See attached document: STATEMENT OF WORK.

Rauland Nurse 5 Call Staff Terminals

The Department of Veterans Affairs, Network Contracting Office 8, announces its intention to award a sole-source, firm-fixed contract to Rauland-Borg Corporation of Florida for Rauland Nurse 5 Call Staff Terminals. The contract is for the James A. Haley Veterans Hospital, located at 13000 Bruce B. Downs Blvd, Tampa, FL 33612. The anticipated award is based on FAR 13.106.1(b), which allows for sole-source contracts when only one source can provide the required supplies or services at the necessary quality level due to their unique or highly specialized nature. The contract will be a firm-fixed-price contract under NAICS Code 334290, with a small business size standard of 800 employees. A Sole Source Justification has been prepared. The contract's base period of performance is from July 12, 2023, to August 31, 2024. This announcement is not a call for competitive proposals or a solicitation for offers. No solicitation package will be provided. The decision not to compete is at the Government's sole discretion. Any responses to this notice must provide clear and convincing evidence that competition would be beneficial to the Government. Additionally, responsible sources may submit a capabilities statement demonstrating, by a preponderance of the evidence, that another contractor can provide a service contract for the Rauland Nurse 5 Call Staff Terminals for the James A. Haley Veterans Hospital. Responses must be received by 10:00 am EST on July 12, 2024. No telephone inquiries or emails with questions will be accepted. Responses should be emailed to Carlos.notyce@va.gov.

STATEMENT OF WORK

Rauland Nurse 5 Call Staff Terminals

GENERAL: James A. Haley Veterans’ Hospital, 13000 Bruce B. Downs Blvd, Tampa, Florida 33612, has a requirement for Rauland Nurse 5 Call Staff Terminals. The Rauland Nurse 5 Call Staff Terminals will be an addition to the system in use now, used for patient-to-nurse correspondence.

BACKGROUND: The Rauland Nurse 5 Call Staff Terminals is an integrated full-feature system that offers the latest capabilities in wireless technology, patient information (HL-7), management software, personal/asset tracking, and networking. The system uses VoIP technology to enable communication between nurses and patients. Calls coming from a patient are relayed directly to the nurse’s wireless phone or pager in real-time.

SCOPE OF WORK: The contractor shall furnish all labor, transportation, tools, and parts necessary to provide reconfiguration, update of software, software license support and maintenance. The service shall support and include the addition of staff terminals throughout the units in Building 100. VA Tampa Acute Care Services has occupied the clinical spaces in Building 100. Shortly after occupancy, it was discovered nurse call alarms are difficult to hear throughout the hallways of the units, due to the configuration of the space, limited alarm speaker locations, and other human factors. An RCA was conducted in response to concerns from clinical staff, citing confusion with hearing and seeing the nurse call alarms, and the risk of increased patient falls and delay of care if staff need to travel to determine the location of the alarm. An action plan of the RCA included the addition of more nurse call systems throughout the unit which will provide another location for alarms to be heard and visualized. Specific locations have been identified, ensuring proximity to accessible cabling and reasonable locations for clinical staff to timely and straightforwardly view the location of the alarms. A total of twelve staff terminal stations will be installed throughout the facility. Project will include necessary equipment and install. Contractor should take system backup of current system prior to upgrade, as needed, and Contractor will ensure there is no loss of current data or functionality post install. This nurse call system is essential to meet the clinical need for alerts to provide the best patient care.

Special Notice