36C24824Q0940 Corrected.docx

36C24824Q0940 Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 1601 SW Archer Rd Gainesville FL 32608-1140

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

The contractor will perform quarterly repairs on Rolling Stock in accordance with the statement of work at Gainesville VAMC.

Contract Period: Base 05-10-2024 - 05-09-2025

The contractor will perform bi-annual repairs on Rolling Stock in accordance with the statement of work at Lake City VAMC.

The contractor will perform annual repairs on Rolling Stock in accordance with the statement of work at Villages, Tallahassee & Jacksonville Clinics.

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Gainesville VAMC.

Model-Amsco Evolution Medium Sterilizer s/n# 30032316 Model-Amsco Evolution Medium Sterilizer s/n# 30032317 Model-Amsco Evolution Medium Sterilizer s/n# 30032318 Model-Amsco Evolution Medium Sterilizer s/n# 30032319

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Lake City VAMC.

Amsco 400 Series Model 48H s/n#32052348 Amsco 400 Series Model 48H s/n#32002302

The contractor will perform annual sterilization chamber cleaning in accordance with the statement of work at the Villages Clinic.

Century 16/20 Ster Elec SD model s/n#32381002

The contractor will perform annual sterilization chamber cleaning in accordance with the statement of work at the Tallahassee Clinic.

AMSCO 400 16/20 Electric Sterilizer Model S/N# 31681666 AMSCO 400 16/20 Electric Sterilizer Model S/N# 31681668 AMSCO 400 16/20 Electric Sterilizer Model S/N# 31681670

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Jacksonville Clinic.

AMSCO 400 16/20 Electric Sterilizer s/n# 31282001 AMSCO 400 16/20 Electric Sterilizer s/n# 31611665 AMSCO 400 16/20 Electric Sterilizer s/n# 32711710

The contractor will perform quarterly repairs on Rolling Stock in accordance with the statement of work at Gainesville VAMC.

Contract Period: Base 05-10-2025 - 05-09-2026

The contractor will perform bi-annual repairs on Rolling Stock in accordance with the statement of work at Lake City VAMC.

The contractor will perform annual repairs on Rolling Stock in accordance with the statement of work at Villages, Tallahassee & Jacksonville Clinics.

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Gainesville VAMC.

Model-Amsco Evolution Medium Sterilizer s/n# 30032317 Model-Amsco Evolution Medium Sterilizer s/n# 30032318

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Lake City VAMC.

The contractor will perform annual sterilization chamber cleaning in accordance with the statement of work at the Villages Clinic.

The contractor will perform annual sterilization chamber cleaning in accordance with the statement of work at the Tallahassee Clinic.

AMSCO 400 16/20 Electric Sterilizer Model S/N# 31681668

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Jacksonville Clinic.

AMSCO 400 16/20 Electric Sterilizer s/n# 31611665

The contractor will perform quarterly repairs on Rolling Stock in accordance with the statement of work at Gainesville VAMC.

Contract Period: Base 05-10-2026 - 05-09-2027

The contractor will perform bi-annual repairs on Rolling Stock in accordance with the statement of work at Lake City VAMC.

The contractor will perform annual repairs on Rolling Stock in accordance with the statement of work at Villages, Tallahassee & Jacksonville Clinics.

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Gainesville VAMC.

Model-Amsco Evolution Medium Sterilizer s/n# 30032317 Model-Amsco Evolution Medium Sterilizer s/n# 30032318

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Lake City VAMC.

The contractor will perform annual sterilization chamber cleaning in accordance with the statement of work at the Villages Clinic.

The contractor will perform annual sterilization chamber cleaning in accordance with the statement of work at the Tallahassee Clinic.

AMSCO 400 16/20 Electric Sterilizer Model S/N# 31681668

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Jacksonville Clinic.

AMSCO 400 16/20 Electric Sterilizer s/n# 31611665

The contractor will perform quarterly repairs on Rolling Stock in accordance with the statement of work at Gainesville VAMC.

Contract Period: Base 05-10-2027 - 05-09-2028

The contractor will perform bi-annual repairs on Rolling Stock in accordance with the statement of work at Lake City VAMC.

The contractor will perform annual repairs on Rolling Stock in accordance with the statement of work at Villages, Tallahassee & Jacksonville Clinics.

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Gainesville VAMC.

Model-Amsco Evolution Medium Sterilizer s/n# 30032317 Model-Amsco Evolution Medium Sterilizer s/n# 30032318

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Lake City VAMC.

The contractor will perform annual sterilization chamber cleaning in accordance with the statement of work at the Villages Clinic.

The contractor will perform annual sterilization chamber cleaning in accordance with the statement of work at the Tallahassee Clinic.

AMSCO 400 16/20 Electric Sterilizer Model S/N# 31681668

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Jacksonville Clinic.

AMSCO 400 16/20 Electric Sterilizer s/n# 31611665

The contractor will perform quarterly repairs on Rolling Stock in accordance with the statement of work at Gainesville VAMC.

Contract Period: Base 05-10-2028 - 05-09-2029

The contractor will perform bi-annual repairs on Rolling Stock in accordance with the statement of work at Lake City VAMC.

The contractor will perform annual repairs on Rolling Stock in accordance with the statement of work at Villages, Tallahassee & Jacksonville Clinics.

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Gainesville VAMC.

Model-Amsco Evolution Medium Sterilizer s/n# 30032317 Model-Amsco Evolution Medium Sterilizer s/n# 30032318

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Lake City VAMC.

The contractor will perform annual sterilization chamber cleaning in accordance with the statement of work at the Villages Clinic.

The contractor will perform annual sterilization chamber cleaning in accordance with the statement of work at the Tallahassee Clinic.

AMSCO 400 16/20 Electric Sterilizer Model S/N# 31681668

The contractor will perform bi-annual sterilization chamber cleaning in accordance with the statement of work at the Jacksonville Clinic.

AMSCO 400 16/20 Electric Sterilizer s/n# 31611665

B.3 STATEMENT OF WORK

The NF/SG VA Healthcare System is currently seeking a company that can provide the following services to repair, refurbish, and assess for replacement surgical instruments and devices for use in operating room procedures. Surgical devices can include but are not limited to power equipment, scopes, cameras, minimally invasive instruments, sterilizer chamber cleaning, case carts and other general specialty instruments.

ON-SITE INSTRUMENT MAINTENANCE/SHARPENING

1. Scope NF/SG Includes VAMC’s Gainesville and Lake City, are requesting the following:

1. Work shall be accomplished on weekdays between the hours of 0700-1530 to facilitate patient care.

2. At least 80% of all work will be done on-site via a mobile service. 20% of all work may be done by sending complex surgical instruments to an offsite lab for repair and service. SPS will determine sending surgical instruments offsite is appropriate.

3. Vendor will provide a minimum of two technical staff members for mobile services per service vehicle.

4. Instrument Technician Training Program must be approved through the Department of Labor, and you must provide certificate.

5. Technical staff must be certified by either Healthcare Sterile Processing Association (HSPA’s) CRCST or the Certification Board for Sterile Processing and Distribution (CBSPD).

6. Instrumentation that is to be sent off-site must be picked up within the week of the on-site service date by on-site technical staff and/or sales support staff. This includes delivery of instrumentation that has been repaired from off-site lab. This allows proper tracking and accountability to ensure repaired instrumentation arrives undamaged.

7. Reporting that tracks the Instrument trays’ barcode, specialty, service rotation (based upon its usage,) last repair date, and next due date is required. It must also easily show the trays due and current on service, which will be provided to facility prior to each on-site day.

8. Vendor must be able to service between 12-18 trays per on-site service visit.

9. Vendor must provide a minimum of 6 visits a month at the Gainesville location a minimum of 2 visits at the Lake City location.

10. Vendor must provide to the government the ability to properly maintain and track an AEM (Alternative Equipment Maintenance) program for our facility's inventories. Vendor will work with each facility to determine the volume and number of visits needed to achieve AEM compliance. Any Vendor services provided to achieve this are considered value-added. As tray utilization changes, additional on-location services may be requested based upon demand.

11. Vendor must provide to the government an all-inclusive Capitated contract or an all-inclusive day-rate for their On-Location instrument repair services.

12. All repairs will follow all approved recommendations regarding third party surgical instrument repair as set forth by the following:

a. Food and Drug Administration (FDA)

b. Centers for Medicare/Medicaid Services (CMS)

c. Centers for Disease Control (CDC)

d. Association for the Advancement of Medical Instrumentation (AAMI),

e. Healthcare Sterile Processing Association (HSPA)

f. Association of per-Operative Registered Nurses (AORN)

g. Association of Professionals in Infection Control (APIC)

h. Department of Veterans Affairs, Veterans Health Administration (VHA) Directives

13. Vendor must provide documentation of Quality Assurance per VHA Directive 1116 that.

includes but is not limited to the following:

a. Verification of Complete instruments and sets.

b. Verification that instruments are in proper working order.

0. Magnified Visual Inspection of all surgical instrumentation being maintained/repaired.

0. Proactive maintenance to maximize performance of instrumentation and provide for patient safety.

0. Renewal of damaged surgical instrumentation to include but not limited to:

2. Replacement of worn, missing or broken parts, Sharpening, alignment, adjustment, tightening, Carbide-insert replacement, and general renewal.

2. Ultrasonic cleaning and revitalization

1. For keeping instrumentation free of staining, degradation, and potential pitting.

1. Utilization of Citric acid solution in ultrasonic cleaner to do more for the instrumentation other than removing scale. Citric Acid based solution will replenish the passive protection for the stainless steel.

2. Buffing

2. Satin or mirror refinishing

2. Insulation-integrity testing and replacement of compromised insulation to ensure safety of the patient and surgical team.

0. Documentation reports must be provided via a web-based tool that allows the end user to schedule Preventative Maintenance and management of tray rotation for stainless and laparoscopic instrument trays. Service dates should be color coded for quick identification of trays needing service. This web-based tool must allow the end user to create customized reports based on the name of the tray, quantity of trays, the last service date, and the next service date.

13. As part of the inspection process, pictures of damaged instrumentation must be taken and uploaded to a web-based tool or report. These pictures will assist in documentation of work completed and will also be utilized as a training aid to assist SPS staff to point out appropriate errors and assist in the inspection process.

14. Vendor must be able to track the quantity of non-conforming instrumentation found in instrumentation trays during inspection. Vendor must be able to state specifically, on monthly report: why the non-conforming product was a problem, what SPS could do to resolve the issue, and what the Vendor can do to assist in preventing the issue in the future, i.e., training when trends are noted.

15. All instrumentation with lumens will be visually inspected with video endoscope inspection system to check for internal cracking, rust, or other issues. Pictures taken during endoscope inspection will be uploaded to a web-based tool. These pictures will assist in documentation of work completed and will also be utilized as a training aid to assist SPS staff to point out appropriate errors which aid in the inspection process. Training provided by the vendor should also be included with the documentation.

16. Vendor must provide documentation and continued education to SPS staff that includes but is not limited to the following:

a. Provide at no additional cost to the government, Departmental evaluations that identify each touch point a device encounter in its usage cycle, as well as areas for process and care-and handling improvements.

b. Provide at no additional cost to the government, Targeted staff education based on repair trends and departmental issues

c. Provide at no additional cost to the government, Competency validations, with proof of competency provided for individual training records

d. Provide at no additional cost to the government, In-service education to SPS staff on issues such as cleaning, care, and handling in addition to other specific issues previously noted.

e. Provide at no additional cost to the government, a yearly SPS Management Seminar that includes but not limited to:

i. Discussion of programs to enhance management and administrative effectiveness.

2. Specifications Vendor will meet or exceed the following salient characteristics:

On-site Repairs

1) All on-site repairs will be performed utilizing a mobile laboratory.

2) On-site laboratory will be able to handle a minimum of 600 instruments per day and/or 12-18 trays per service visit

3) Approximately 80 percent of total workload will be performed within the mobile laboratory.

4) Vendor must provide to the government the ability to properly maintain and track an AEM (Alternative Equipment Maintenance) program for our facility's inventories. Vendor will work with each facility to determine the volume and number of visits needed to achieve AEM compliance. Any Vendor services provided to achieve this are considered value-added. As tray utilization changes, additional on-location services may be requested based upon demand.

5) 24-48 hours prior to service, vendor will provide SPS management with a list of trays that are scheduled for maintenance. SPS will pull as many sets from this list as possible as not to jeopardize patient care.

6) On-site repair services will consist of the following for all Surgical Hand Instrumentation:

a. Repair, alignment, adjustment, tightening and general renewal

b. Sharpening of all Scissors, Curettes, Punches, biopsy forceps and other “Cutting” instruments

c. Refurbishment

d. Ultrasonic cleaning and revitalization

e. Replacement of worn, missing, or broken Parts (Parts must be made of German Stainless Steel approved by the Original Equipment Manufacturer (OEM))

f. Satin or mirror refinishing

g. Color-coding Tape (as needed)

h. Tungsten Carbide insert replacement

i. Needle holder re-application (including “diamond dusting” of micro needle holders)

j. Brazing

k. Soldering

l. Electrosurgical re-insulation and testing

m. Chemical Etching

n. Surgical Milk Lubrication

o. Sterilization Container Repairs (as needed utilizing OEM parts)

7) Tasks that cannot be performed via on-site repair may be taken to off-site lab for service.

8) Instruments that are unable to be repaired must not be placed back in the set and will be delivered to SPS Management and clearly marked “Not able to be serviced, not for patient use”.

Off-site Repairs

0. Off-Site repairs will be recommended when instrumentation cannot be repaired on-site.

0. Off-site repairs must not account for more than 20 percent of total workload.

0. Off-Site repair services will consist of the following for all Surgical Hand Instrumentation:

0. Repair, alignment, adjustment, tightening and general renewal

0. Sharpening

0. Refurbishment

0. Ultrasonic cleaning and revitalization

0. Replacement of worn, missing, or broken Parts (Parts must be made of German Stainless Steel approved by the Original Equipment Manufacturer (OEM))

0. Satin or mirror refinishing

0. Refurbishment of gold plating

0. Color-Coding (as needed)

0. Tungsten Carbide insert replacement

0. Needle holder re-application (including “diamond dusting” of micro needle holders)

0. Brazing

0. Soldering

0. Welding and machining

0. Electrosurgical re-insulation and testing

0. Dipping of surgical instrumentation to make insulated.

0. Chemical markings

0. Surgical Milk Lubrication

0. Sterilization Container Repairs (as needed utilizing OEM parts)

Documentation and Inspection

1) Verification of Complete instruments and sets.

2) Verification that instruments are in proper working order.

3) Magnified Visual Inspection of all surgical instrumentation being maintained/repaired

4) Proactive maintenance to maximize performance of instrumentation and provide for patient safety.

5) Documentation reports must be provided via a web-based tool or report that allows the end user to schedule Preventative Maintenance and management of tray rotation for stainless and laparoscopic instrument trays. Service dates should be color coded for quick identification of trays needing service. This web-based tool or report must allow the end user to create customized reports based on the name of the tray, quantity of trays, the last service date, and the next service date.

6) As part of the inspection process, pictures of damaged instrumentation must be taken and uploaded to the web-based tool or report. These pictures will assist in documentation of work completed, and will also be utilized as a training aid to assist SPS staff to point out appropriate errors and assist in the inspection process.

7) Track the quantity of non-conforming instrumentation found in instrumentation trays during inspection. State specifically, on monthly report; why the non-conforming product was a problem, what SPS could do to resolve the issue, and what the Vendor can do to assist in preventing the issue in the future.

8) All instrumentation with lumens will be visually inspected with a video endoscope inspection system to check for internal cracking, rust, or other issues. Pictures taken during endoscope inspection will be uploaded to the web-based tool or report. These pictures will assist in documentation of work completed and will also be utilized as a training aid to assist SPS staff to point out appropriate errors and aid in the inspection process.

Education and Training

1) Provide at no additional cost to the government, Departmental evaluations that identify each touch point instruments encounters in its usage cycle, as well as areas for process and care-and handling improvements.

2) Provide at no additional cost to the government, targeted staff education based on repair trends and departmental issues.

3) Provide at no additional cost to the government, competency validations, with proof of competency provided for individual training records.

4) Provide at no additional cost to the government, in-service education to SPS staff on issues such as cleaning, care, and handling. All Continuing education credit program must be approved through the Healthcare Sterile Processing Association (HSPA) Certification Board for Sterile Processing and Distribution (CBSPD), Association of Surgical Technologists (AST) and Ohio Nurses Association (ONA).

5) Provide at no additional cost to the government, a yearly SPS Management Seminar that includes but not limited to:

a. Site visit to engineering and repair facility

b. Discussion of repair issues

c. Discussion of programs to enhance management and administrative effectiveness.

CHAMBER CLEANING

3. Scope NF/SG (Includes VAMC’s Gainesville and Lake City, and VA Outpatient Clinics at Villages, Jacksonville, and Tallahassee) are requesting the following:

17. The Contractor shall provide services to schedule around peak use times, weekend and evening hours must be available in addition to standard business hours of 0700-1530 to facilitate patient care.

18. Sterilization Chambers will be professionally cleaned according to the below recommended schedule or at least once every year to meet the needs of every department based on the OR Block Schedule or SPS:

a. VAMC Gainesville: Bi-annual service

b. VAMC Lake City: Bi-annual service

c. Villages Clinic: Annual service

d. Tallahassee Clinic: Annual service

e. Jacksonville Clinic: Bi-Annual service

19. Throughout the cleaning process, before and after pictures of each Chamber cleaned must be taken and uploaded to a web-based tool or report. These pictures will provide documentation of work completed. They will also be utilized as a training aid to SPS staff to identify appropriate errors and assist in the inspection process.

20. Vendor must provide documentation and continued education to SPS staff that includes, but is not limited to, the following:

a. Provide at no additional cost to the government, targeted staff education and in-service education based on proper usage and care & handling processes.

b. Provide at no additional cost to the government, a yearly SPS Management Seminar that includes but not limited to:

i. Site visit to engineering and repair facility.

ii. Discussion of cleaning issues

iii. Discussion of programs to enhance management and administrative effectiveness.

4. Specifications Vendor will meet or exceed the following salient characteristics:

On-site Chamber Cleaning

1. Vendor must use manufacturer specific and approved process to clean each chamber.

1. Vendor must provide cleaning that ensures waste from the process is environmentally friendly and responsible.

1. Vendor cannot use harsh abrasives, buffing, or glass beading to clear the surface of the chambers.

1. On-Site cleaning will be done at least annually. Additional on-site cleanings may be performed at the request of the Medical Center or as needed, with one-week notification to the Vendor.

1. 24-48 hours prior to service, vendor will provide SPS and/or Operating Room Management with a list of equipment that is scheduled for cleaning. SPS/OR Depts. will follow instructions for ensuring the Chambers are cooled enough to perform service.

Documentation and Inspection

0. Verification of Complete Sterilization Equipment

0. Verification that equipment is in proper working order upon completion of service

0. Documentation reports must be provided via a web-based tool or report that allows the end user to schedule and review cleanings.

0. Throughout the cleaning process, before and after pictures of each Chamber cleaned must be taken and uploaded to a web-based tool or report. These pictures will assist in documentation of work completed. They will also be utilized as a training aid to SPS staff to identify appropriate errors and assist in the inspection process.

Education and Training

1. Provide at no additional cost to the government, Targeted staff education and in-service education based on proper usage and care & handling processes.

1. Provide at no additional cost to the government, a yearly SPS Management Seminar that includes but not limited to:

0. Site visit to engineering and repair facility

0. Discussion of cleaning issues

0. Discussion of programs to enhance management and administrative effectiveness.

ROLLING STOCK/OR FURNITURE REPAIR

5. Scope NF/SG- VAMC’s Gainesville is requesting the following:

21. The Contractor shall provide services to schedule around peak use times, weekend and evening hours must be available in addition to standard business hours of 0700-1530 to facilitate patient care.

22. All work with be done via on location lab service.

23. As part of the repair process, before and after pictures of equipment must be taken and uploaded to the web-based tool. These pictures will assist in documentation of work completed.

24. Vendor must provide documentation and continued education to SPS staff that includes but is not limited to the following:

a. Provide at no additional cost to the government, targeted staff education and in-service education based on proper usage and care & handling processes.

b. Provide at no additional cost to the government, a yearly SPS Management Seminar that includes but not limited to:

i. Site visit to engineering and repair facility.

ii. Discussion of repair issues

iii. Discussion of programs to enhance management and administrative effectiveness.

25. Vendor must have a minimum of 2 repair vehicles within 200 miles to ensure the needed service level for all sites.

26. All repairs will follow all approved recommendations regarding third party surgical instrument repair as set forth by the following:

a. Food and Drug Administration (FDA)

b. Centers for Medicare/Medicaid Services (CMS)

c. Centers for Disease Control (CDC)

d. Association for the Advancement of Medical Instrumentation (AAMI),

e. Healthcare Sterile Processing Association (HSPA)

f. Association of per-Operative Registered Nurses (AORN)

g. Association of Professionals in Infection Control (APIC)

h. Department of Veterans Affairs, Veterans Health Administration (VHA) Directives

6. Specifications Vendor will meet or exceed the following salient characteristics:

Rolling Stock Repairs:

1) All Rolling Stock repairs will be performed utilizing a mobile laboratory.

2) Rolling Stock repairs will be done according to each facility’s recommended needs/inventory:

VAMC Gainesville- x1/Quarter Recommended VAMC Lake City- x2/year Recommended.

VA Clinics Villages, Jacksonville, Tallahassee-as needed, but at least x1/year.

3) Rolling Stock repair services will consist of any of the following as needed: Stainless Steel Equipment, including Case Cart, Back Table, Mayo Stand, IV Pole, Kick Buckets, Code Carts, Bassinettes, Linen Carts, Stools, Prep Tables, Stainless Shelves,

a. Repair/Replacement of the following: Casters, Align Doors and hinges, welding, bumper, bumper channel, door keeper, hasps, hinges, latches, Cleaning,

b. Stainless Steel welding must be done on-site.

Documentation and Inspection

1) Verification of Complete Rolling Stock Equipment

2) Verification that equipment is in proper working order upon completion of service

3) Documentation reports must be provided via a web-based tool that allows the end user to schedule and review repairs.

4) As part of the repair process, pictures of damaged/dirty equipment must be taken and uploaded to the web-based tool. These pictures will assist in documentation of work completed and will also be utilized as a training aid to assist SPS staff to point out appropriate errors and assist in the inspection process.

Education and Training

1) Provide at no additional cost to the government, targeted staff education and in-service education based on proper usage and care & handling processes

2) Provide at no additional cost to the government, a yearly SPS Management Seminar that includes but not limited to:

i. Site visit to engineering and repair facility

ii. Discussion of cleaning issues

iii. Discussion of programs to enhance management and administrative effectiveness.

SECTION C - CONTRACT CLAUSES

C.1 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Basis for Award. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate offers:

(1) Technical

· Instrument Technician Training Program must be approved through the Department of Labor. The contractor will submit certification with quote.

· Technical staff shall be certified by the International Association of Healthcare Central Services Materials Management (IAHCSMM) or the Certification Board for Sterile Processing and Distribution (CBSPD). The contractor will submit certification with quote.

· The contractor will provide the offsite lab physical location and service hours, and contact information.

(2) Veterans Involvement

· Must be certified by SBA (VetCert) https://veterans.certify.sba.gov/ at time of quote submission.

· Must sign and return VAAR 852.219-75, VA Notice of Limitations on Subcontracting

(3) Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in Veteran Small Business Certification (VetCert) database at time of quotation submission and at time of award (https://veterans.certify.sba.gov) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetCert database https://veterans.certify.sba.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award.

(3) Price: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum.

Technical, Price, Veterans Involvement, and Past Performance, when combined, are equally important.

(a) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence.