P09- Final Generators Maintenance 10-12-23.doc

STATEMENT OF WORK

I. INTRODUCTION AND SCOPE OF WORK

This service contract is to provide annual and quarterly preventive maintenance (PM) services at VA Medical Center West Palm Beach 7305 North Military Trail, West Palm Beach Florida 33455-2301 for Four (4) 700 KVA, Three (3) 2500 KVA and Two (2) XXXX KVA Caterpillar Emergency Diesel Generators. Generator sets are located at the Dept. of Veterans Affairs Medical Center, West Palm Beach; FL. Contractor shall provide all tools, testers, meters calibration and safety equipment needed to complete all PM’s. Contractor shall also provide all parts, fluids, belts, hoses, filters needed to properly complete all PM’s. Contractor is responsible for the Safe and Legal storage and disposal of all hazardous and non-hazardous waste. All required disposal documentation shall submit to the VA Medical Center in timely manner. Services are required for one full Base year period and four consecutive Option Years at the discretion of the Government.

Equipment:

A. Generator Set 1 consisting of 700 KVA Caterpillar Generators 3 phase 480/277v and its associated caterpillar diesel engine model 3508. Serial # 23Z04195

B. Generator Set 2 consisting of 700 KVA Caterpillar Generators 3 phase 480/277v and its associated caterpillar diesel engine model 3508. Serial # 23Z04198

C. Generator Set 3 consisting of 700 KVA Caterpillar Generators 3 phase 480/277v and its associated caterpillar diesel engine model 3508. Serial # 23Z04192

D. Generator Set 4 consisting of 700 KVA Caterpillar Generators 3 phase 480/277v and its associated caterpillar diesel engine model 3508. Serial # 23Z04189

E. Generator Set SB1 consisting of 2500 KVA Caterpillar Generator 3 phase 13,200v and its associated caterpillar diesel engine model 3516. Serial # ZAP00156 F. Generator Set SB2 consisting of 2500 KVA Caterpillar Generator 3 phase 13,200v and its associated caterpillar diesel engine model 3516. Serial # ZAP00154 G. Generator Set SB3 consisting of 2500 KVA Caterpillar Generator 3 phase 13,200v and its associated caterpillar diesel engine model 3516. Serial # ZAP00155 H. Generator Set Sub D & E consisting of (B) 581 KW and (T) 581 KW Caterpillar Generator 3 phase 480/277v and its associated caterpillar diesel engine model (B) C18. Serial # CM800933 and (T) C18. Serial # CM800952.

I. Generator Set Sub D & E consisting of (B) 581 KW and (T) 581 KW Caterpillar Generator 3 phase 480/277v and its associated caterpillar diesel engine model (B) C18. Serial # CM800948 and (T) C18. Serial # CM800962.

II. REQUIREMENTS

Contractor shall provide a caterpillar factory trained and authorized technician to perform preventive maintenance in accordance with all Caterpillar Manufacturers Specifications and caterpillar specified replacement parts and fluids as outline below:

Preventive Maintenance

A. Quarterly (every 3 months)

1) Check for proper operation and condition of all items listed on The Department of

Veterans Affairs Medical Center service inspection and preventive maintenance

Checklist for Emergency Power Generators, Enclosed.

B. Annual (every 12 months).

1) Annual PM # 1 shall consist of: Changing crank case oil, all oil filters and all fuel system filters (fuel manifold and engine) for each of the seven (7) Generator Sets.

Annual PM # 1 shall be performed in conjunction with (at the same time as) the 1st quarterly service inspection and PM.

2) Annual PM # 2 shall consist of:

a) Clean and check regulator, exciter, and stator wiring.

b) Check generator winding with megohmmeter and document results on service report.

Note: Annual PM # 2 shall be done in Conjunction (at the same time as) the 2nd

Quarterly service inspection and PM for all seven (7) four Generators Sets.

3) Triennial (every three years) starting September 2024 shall consist off:

a) Drain, clean and flush cooling system.

b) Replace all belts and hoses including rubber fuel lines.

c) Refill with coolant and conditioner.

Note: Annual PM # 3 shall be done in conjunction (at the same time as) with quarterly service inspection and PM for all seven (7) Generator Sets.

4) Quarterly service inspection and PM # 4 will match B. (1) above.

5) Quarterly service inspection and PM # 5 will match B. (2) above.

III. REFERENCE

1) Caterpillar parts manual # SEBP1549-04 May 1991.

2) Caterpillar O&M manual # SEBU6156 April 1988 (Diesel Engine).

3) Caterpillar O&M manual # SEBU6150-1 October 1989 (Generator).

4) Caterpillar O&M manual # MO123931-01 November 2021 (Generator).

5) Department of Veterans Affairs Medical Center Service inspection and preventive maintenance checklist for Emergency Power Generator Sets.

IV. DELIVERY

Preventive maintenance services shall be performed during the following days-hours-Monday through Friday 8:00 a.m. – 10:00 p.m. excluding federal government holidays. No more than (one) 700 KVA or 1 (one) 2500 KVA generator shall be offline at any given time with all 7 (seven) generators back online each day prior to the contractor leaving the site or by 4:30 PM whichever is earlier. The generators serving Sub D & E have no restrictions. One week prior to performing service contractor shall contact the Electric Shop Supervisor or Work Leader @ 561-422-2385, or -7611, to set up the exact time of PM Service. On agreed upon date, contractor’s representative (technician) will report to the electric shop foreman to be signed in and directed to the location of equipment to be PM’d. Each day upon completion of the PM’s and prior to leaving the site the contractor’s representative shall report to the Electric Shop Foreman or his representative.

V. PROGRESS AND COMPLIANCE

A) The contractor shall perform service on this order only to the extent indicated on this agreement. No additional service/repairs will be made without the approval of the electric shop foreman.

B) All service tickets and invoices shall be signed by the shop foreman, all service tickets and invoices must include the PM # & Serial # of the unit serviced and the purchase order number.

C) Written reports including test voltages, amperages, temperatures, and all other applicable readings will be forwarded to the electric shop foreman. These reports will include purchase order number, condition found and recommendations for changes and improvements which may be needed pertinent to the most efficient operation of the system.