36C24823Q0772.docx

36C24823Q0772

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

675-23-2-2555-0247 36C24823Q0772 04-28-2023 Rohan McKenzie 407-631-8720 05-12-2023 14:00

EDT

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827 X N 811210 $16.5 Million N/A X Department of Veterans Affairs Orlando VA Healthcare System 13800 Veterans Way Orlando Fl 32827 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971

(877) 353-9791

(512) 460-5429 See CONTINUATION Page

a. Belimed Washer and Sterilizer Preventative Maintenance Services

b. Contract Period of Performances:

Base Period: 06-01-2023 through 05-31-2024 Option 1: 06-01-2024 through 05-31-2025 Option 2: 06-01-2025 through 05-31-2026 Option 3: 06-01-2026 through 05-31-2027 Option 4: 06-01-2027 through 05-31-2028

c. TIERED EVALUATIONS INCLUDING LARGE BUSINESS CONCERNS:

This solicitation is being issued as a tiered evaluation with the following tiers: (1) SDVOSB concerns, (2) VOSB concerns, (3) small business concerns with HUBZone small business concerns and 8(a) participants having priority;

and (4) large business concerns. If award cannot be made, the solicitation will be cancelled and the requirement resolicited.

See CONTINUATION Page X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, Block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

1. CONTRACTOR:

Person administering contract for the Contractor

Address

City-State-Zip

Phone Number

Fax Number

Email Address

UEI #

Federal Tax I.D. #

1. GOVERNMENT: Contracting Officer, 36C248, Rohan McKenzie, Network Contracting Office 8 (NCO8). Contractor must email all correspondences to rohan.mckenzie@va.gov.

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

1. Quarterly []

1. Semi-Annually []

1. Other [X] Monthly, after completion and acceptance of services rendered.

1. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Corporation e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to Tungsten Network VA.Registration@tungsten-network.com or calling (877) 752-0900 option 2 for Enrollment.

1. For assistance when setting up e-invoicing, the below information is provided:

· Tungsten Network e-invoice Registration: VA.Registration@tungsten-network.com

· Tungsten Network Customer Service: (877) 489-6135

· VAFSC – for Invoice receipt or payment questions, call: (877) 353-9791 or

· VAFSC Email: vafsccshd@va.gov

1. FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF

SUBMISSION FOR PAYMENT REQUESTS

1. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13470.

Contract Period: Base POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies Internal Equipment Entry #: EE77648

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13471.

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies Internal Equipment Entry #: EE77654

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13469.

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies Internal Equipment Entry #: EE77628

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 606 VS2, SN 13486.

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies Internal Equipment Entry #: EE76409

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110033.

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies Internal Equipment Entry #: EE76406

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110034.

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies Internal Equipment Entry #: EE76407

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110036.

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies Internal Equipment Entry #: EE76408

Contractor shall perform maintenance services to Belimed Gate Return in accordance with the Performance Work Statement. SN 2470.

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies Internal Equipment Entry #: None

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13470.

Contract Period: Option 1 POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13471.

POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13469.

POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 606 VS2, SN 13486.

POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110033.

POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110034.

POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110036.

POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Gate Return in accordance with the Performance Work Statement. SN 2470.

POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13470.

Contract Period: Option 2 POP Begin: 06-01-2025 POP End: 05-21-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13471.

POP Begin: 06-01-2025 POP End: 05-21-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13469.

POP Begin: 06-01-2025 POP End: 05-21-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 606 VS2, SN 13486.

POP Begin: 06-01-2025 POP End: 05-21-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110033.

POP Begin: 06-01-2025 POP End: 05-21-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110034.

POP Begin: 06-01-2025 POP End: 05-21-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110036.

POP Begin: 06-01-2025 POP End: 05-21-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Gate Return in accordance with the Performance Work Statement. SN 2470.

POP Begin: 06-01-2025 POP End: 05-21-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13470.

Contract Period: Option 3 POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13471.

POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13469.

POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 606 VS2, SN 13486.

POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110033.

POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110034.

POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110036.

POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Gate Return in accordance with the Performance Work Statement. SN 2470.

POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13470.

Contract Period: Option 4 POP Begin: 06-01-2027 POP End: 05-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13471.

POP Begin: 06-01-2027 POP End: 05-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 6012 VS1, SN 13469.

POP Begin: 06-01-2027 POP End: 05-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Steam Sterilizer in accordance with the Performance Work Statement. P/N 606 VS2, SN 13486.

POP Begin: 06-01-2027 POP End: 05-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110033.

POP Begin: 06-01-2027 POP End: 05-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110034.

POP Begin: 06-01-2027 POP End: 05-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Washer-Disinfector in accordance with the Performance Work Statement. P/N WD290, SN 994031110036.

POP Begin: 06-01-2027 POP End: 05-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall perform maintenance services to Belimed Gate Return in accordance with the Performance Work Statement. SN 2470.

POP Begin: 06-01-2027 POP End: 05-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

B.3 PERFORMANCE WORK STATEMENT

Belimed Steam Sterilizer and Washer Full Maintenance Service

I. Introduction

a. This is a non-personnel services contract to provide all services, labor, parts, materials, and equipment necessary for the service and maintenance for the government owned Belimed Steam sterilizer and Washer/disinfector unit. The Government shall not exercise any supervision or control over the contract service provider performing the service herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

II. Objective

b. The objective is to maintain the equipment within the original equipment manufacturer (OEM) specifications and to provide workflow improvement, maximizing uptime, productivity and the life cycle of our equipment.

III. Scope of Work

a. The Contractor shall provide equipment maintenance services to include all periodic planned maintenance and unscheduled repairs in accordance with OEM specifications and in compliance with Belimed standards, to include repairs necessitated by operator error. The Contractor shall also have access to proprietary Belimed software to install updates and upgrades. The Contractor shall have access to the necessary OEM calibration kits required for completing repairs and preventative maintenance on the Belimed Sterilizers and Washers. The Contractor shall have the capability to add and remove cycles from Belimed sterilizers and washers. The Contractor shall use OEM only parts for repairs and maintenance.

IV. Background

a. Officially established in October 2002, the Orlando VA Health Care System (OVAHCS) serves more than 110,000 Veterans in Central Florida and includes a 120-bed Community Living Center, two Mental Health Residential Rehabilitation Treatment Programs/Domiciliary (60-beds located at Lake Nona campus and 58-beds at the Lake Baldwin campus), one Health Care Center in Viera, two large multi-specialty Satellite Outpatient Clinics in Orlando (Lake Baldwin campus) and Daytona Beach. Five Community Based Outpatient Clinics located in Clermont, Kissimmee, Deltona, Palm Bay and Tavares. OVAHCS provide safe, reliable, efficient steam sterilization of operating instruments and utensils for operating procedures. Regular preventative maintenance is required to ensure proper operation of the equipment.

V. Type of Contract Contemplated

a. The Government is contemplating a firm-fixed-price contract award.

VI. Period of Performance

a. The Government anticipate a contract award of one base period of twelve months and four twelve months option periods.

VII. Place of Performance

a. Orlando VA Medical Center at Lake Nona, Sterile Processing Services, Room # 3K608-02LN, 13800 Veterans Way, Orlando, FL 32827.

VIII. Hours of Operations

a. Contractor shall perform all work during normal operation hours, Monday through Friday, 7:30AM to 4:00PM, excluding Government recognized holidays.

IX. Government Recognized Holidays

a. The Contactor shall not perform work on federal holidays, or when the government facility closes due to local or national emergencies, administrative changes, or similar government directed facility closings. Government shutdowns occur when the government refuses passage of key bills resulting in the cession of some or all operations by the government. If the Department of Veteran of Affairs is affected by a government shutdown during the period of performance, the contractor shall not provide services or submit claims against the government during and after the shutdown.

b. Table 1

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X. Specific Requirements

a. The Contractor shall ensure that only fully qualified field engineers and/or technicians who have gone through OEM or equivalent third-party service training for the equipment shall be employed in the performance of any and all work performed under this contract. Service personnel shall have sufficient experience to demonstrate proficiency in maintenance of the product.

b. The Contractor shall procure and maintain for the entire contract period, Workers compensation and employer’s liability Insurance in accordance with laws of the State of Florida and in accordance with FAR part 28.307-2. Before commencing work under this contract, the contractor shall certify to the Contracting Officer (CO) in writing that the required insurance has been obtained. Contractor shall provide the CO with an original signed copy of insurance certification with appropriate coverage, no later than ten (10) calendar days after contract award. The contractor will notify the VA immediately of any changes in insurance coverage. Failure to submit documentation regarding the above insurance requirement shall be grounds to terminate the contract for default.

c. The Contractor shall protect personnel, furnishings, equipment & buildings from damage. Contractor shall remove/replace movable items if necessary and shall replace or report any item damaged due to work performed under this contract.

d. The Contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract

XI. General Information

a. The Contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract.

b. All Contractor-owned vehicles shall be maintained in a neat, presentable, and operational condition as determined by the CO or Government point of contact (POC). Contractor vehicles shall be clearly marked to be distinguishable from Government Equipment. Markings shall include, but not limited to, the Contractor's name and telephone number on all equipment and vehicles used to carry out the requirements of the contract. Contractor vehicles will follow parking rules while on Government property and is subject to tow if illegally parked. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Station. Failure to park in appropriate/designated parking may be cause for parking violation from the VA Police.

XII. Tasks

a. Preventive maintenance shall be performed in a manner which will minimize corrective maintenance and will include but is not limited to; calibration, adjustment, lubrication, updating software for safety, or system functionality issues, testing required to maintain a safe environment of care, electrical safety testing, output testing, and other shelf life components on a scheduled basis which becomes corrective maintenance if the component fails due to lack of preventive maintenance.

b. Service PM Parts, PM Labor, Repair Parts, and Repair Labor shall be included at no extra charge to the Government. Parts replaced shall be itemized as a no-charge item on the Contractor’s invoice and shall be identified by the part number listed on the manufacturer’s parts list. All parts replaced shall be new, with the exception of pre-authorized rebuilt exchange parts that meet original equipment manufacturer specifications. A minimum of one (1) year warranty shall be included for exchange replacement parts and labor from time of installation.

c. The Contractor shall provide two (2) full preventative maintenance visits per contract performance period including maintenance kits for wear parts.

d. The Contractor shall respond within two (2) hours of an emergency by phone and provide on-site response within forty-eight (48) hours. Repairs should be completed within two (2) business days.

e. The POC/Program Office is authorized to use their Government Purchase Card (GPC) to pay for minor repairs including miscellaneous components not exceeding $2,4999.99 per repair incident not covered under the terms and conditions of the contract maintenance schedule. The POC/Program Office is not authorized to split payment to stay within the authorized threshold per minor repair incident. After being authorized by the POC/Program Office for minor repairs and completion of repairs, the Contractor shall not submit a copy of the invoice to the POC/Program Office and CO. The Contract SHALL NOT submit an invoice against the contract obligation number for any GPC authorized repairs. Any repairs perform over the threshold of $2,499.99 prior to the CO knowledge and written approval is borne by the Contractor.

f. The Contractor shall provide a list of phone numbers and contact information for all service points (i.e., troubleshooting support, customer service, scheduling of maintenance & repair services) to the POC no later than ten (10) calendar days after the contract award date. Thereafter, the POC shall receive a revised listing to reflecting any changes, updates, or revisions prior to any changes taking effect throughout the duration of this agreement.

g. The Contractor shall furnish to the POC/CO a field service report upon completion of all schedule/unscheduled preventative maintenance and repairs. The report shall be submitted within two (2) business days of the technician being on site. All field service report shall be uploaded as an attachment to the Contractor’s invoice submitted in arrears.

XIII. Equipment List

a. Table 2

Belimed Steam Sterilizer 6012 VS1

13470

EE 77648

Belimed Steam Sterilizer 6012 VS1

13471

EE 77654

Belimed Steam Sterilizer 6012 VS1

13469

EE 77628

Belimed Steam Sterilizer 606 VS2

13486

EE 76409

Belimed Washer-Disinfector WD290

994031110034

EE 76407

Belimed Washer-Disinfector WD290

994031110036

EE 76408

Belimed Gate Return

24270

None

XIV. Security Requirements

a. Contractor’s personnel performing work on-site shall be a United States Citizen.

b. The Contractor will be escorted by the POC or designated personnel from Sterile Processing Services when performing maintenance or repairs.

XV. Deliverables

a. The Contractor is encouraged to outline additional and/or more specific deliverables that align with performing full preventative maintenance. The Contractor shall provide the deliverables within the due time frame and notify the POC and the Contracting Officer (CO) when the time frame cannot be met. The minimum deliverables are described in table 3 below.

b. Table 3.

XVI. Acceptance of Services

a. The Government POC will inspect and accept all installations prior to the Contractor submitted invoice. The Government POC shall only certify the Contractor’s invoice for payment after verifying services have been completed and accepted.

XVII. Proper Invoicing

a. The Contractor shall adhere to Federal Acquisition Regulation (FAR) 32.905 (b) and FAR 52.212-4 herein for proper invoicing. Invoicing shall be submitted no later five (5) business days after the end of each performance month.

XVIII. Record Management Obligations

a. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

b. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal Record:

i. Includes VHA records

ii. Does not include personal materials

iii. Applies to records created, received, or maintained by Contractors pursuant to their VHA contract

iv. May include deliverables and documentation associated with deliverables

c. Requirements

i. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

ii. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

iii. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

iv. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

v. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

vi. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

vii. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

viii. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

ix. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

x. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

**VHA training for contractors is available in Talent Management System (TMS): Records Management for Records Officers and Liaisons, Item #3873736

d. Flow Down of Requirements to Subcontractors

i. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

ii. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

XIX. Performance Requirements Summary (PRS) Matrix

a. The PRS is a performance indicator that is used to measure the acceptable quality of performance that must be met, who is going to check the measurements, and how these measures will define the success of installation. The below performance standards will be measured accordingly.

b. Table 4.

Inspection and compliance.

Inspection and compliance.

Inspection and compliance.

Inspection and compliance.

Inspection and compliance.

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date),…