36C24822R0125.docx

SUBJECT*

FY22: NRM (Proj.: 546-21-102) - B/B Correct NEC Deficiencies and infrastructure at Building 44

GENERAL INFORMATION

Miami VA Healthcare System

Bruce W. Carter Miami Medical Center

1201 NW 16th Street

Miami FL

CONTACT INFORMATION

Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125

POINT OF CONTACT*

Contracting Officer Duwane B. Snyder Duwane.Snyder@va.gov 305-339-0404

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Presolicitation Notice Presolicitation Notice Please see draft SOW

Presolicitation Notice

Miami VA Medical Center 1201 NW 16th Street Miami, FL 33125

CONSTRUCTION PROJECT SCOPE OF WORK

Correct NEC Deficiencies at Building 44 VA Project Number: 546-21-102

Construction Completion by: 360 calendar days after NTP

-- Services --

Provide:

1. Professional construction services to include but not limited to:

a. Furnish and install all items as per this SOW and the supplied 100% design documents and specifications to Correct NEC deficiencies at Building 44 located on the at Miami VA Medical Center (MVAMC.)

-- Documentation and Acronyms --

Applicable Codes and Standards:

2. The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

a. VA Design Guide http://www.cfm.va.gov/til/

b. International Plumbing Code

c. Florida Plumbing Code

d. International Mechanical Code – 2012 Edition

e. International Energy Efficiency Code – 2012 Edition Service Contract Act (SCA) Directory of Occupations (Fifth Edition) https://www.dol.gov/whd/contracts/sca.htm

f. Federal Acquisition Regulation

g. Veterans Administration Acquisition Regulation

h. VA Directive 0058- VA Green Purchasing Program

i. VA Directive 0057- VA Environmental Management Program

j. Master Construction Specification: https://www.cfm.va.gov/til/ncaSpec.asp

k. American National Standards Institute (ANSI)

l. Provisions of Construction and Safety Signs stated in the General Requirements Section of the Specifications

Acronyms:

3. Glossary: Acronyms used in this SOW are listed below for easy reference:

-- Project Scope --

GENERAL:

4. Miami VAMC intends to issue a construction contract. The project consists of:

a. The Contractor shall provide all labor, transportation, materials, equipment, and supervision required to address the corrections of the NEC deficiencies including but not limited to Material Abatement, Demolition, Wall Assemblies, Metals, wood Plastics and Composites, Thermal and Moisture Protection, Opening, Finishes, Specialties, Equipment, Fire Protection, Plumbing, HVAC, and Electrical.

b. The Contractor shall prepare for building operations, including demolition, removal and disposition of existing infrastructure in accordance VA Directives.

c. The project encompasses an area of approximately 36,000 square feet primarily located in the MVAH Utility Building 44.

SPECIFICS:

5. The Contractor shall coordinate all work with the project COR assigned by the CO.

6. The Contractor shall provide a project schedule to the COR after issuance of NTP and before commencement of work.

7. The COR will provide MVAMC permits necessary to complete the project.

8. The complete renovation of the NEC deficiencies in the area shown on Construction set of drawings prepared by Toland Mizell & Molnar Architects Firm, including Construction Specifications.

a. The construction effort shall be in coordination with the facility Police Services, as the work includes shutting down security devices and cameras.

b. Temporary signage and egress routes shall be indicated by the Contractor prior to construction.

9. Telephone and data outlets shall be included as part of the Contractor price. And shall meet VA specifications.

10. Security devices (card readers and cameras) will be included in total project cost by Contractor.

11. The contractor shall conduct a fire watch for effected area and indicate any emergency egress changes will each specific phase is under construction. The Contractor shall coordinate the necessary Fire watch activities with the VAMC facility Police Services.

12. The Contractor shall consider all Life Safety concerns in the construction and establishing construction barriers.

13. The VA shall be notified of any work performed inside the hospital a minimum of two weeks prior to work proceeding.

14. Any conflict between the Specifications and drawings the Specifications shall prevail. Any conflict between Specifications and Design Guidelines this will prevail.

15. The Contractor shall note any incidental patching and repairs shall be noted on the specific trade’s construction drawings.

16. For any core drilling through existing concrete slabs or walls, GPR scanning is required to locate and mark existing reinforcing so to cause no damages to any existing reinforcement while drilling. The Contractor shall not drill through beams or columns or other primary structural members.

a. Any drilling or impact devices that cause unacceptable noise in the hospital patient/occupant areas shall be conducted only during off hours as accepted by the project COR.

17. The contractor shall provide signed and sealed structural drawings of any structural work required for this contract (core drilling and slab penetrations)

18. The contractor shall be responsible for programming of any control devices required under this contract.

19. Room signage shall be included as part of the Contractor cost and shall meet VA specifications.

OTHER SPECIFICS:

20. The Contractor shall use environmentally friendly products whenever possible but shall be in compliance with standard specifications.

21. The Contractor shall ensure all products/equipment used for this project are stored, handled, applied, and disposed following the manufacturers’ instructions.

22. The Contractor shall only use products suitable for the job conditions. Manufacturer’s instructions and recommendations shall be followed for all products used.

23. The Contractor shall adhere to VA safety and infection control measures while performing work at the facility.

24. The Contractor shall be responsible to maintain and upkeep their staging area which will be provided by MVAMC.

25. The Contractor shall provide their own dumpster and dispose of all removed project related items, and debris created from the construction and demolition in every aspect of this project.

26. The Contractor shall submit before and after pictures of the work area upon completion.

27. The Contractor shall ensure value engineering is included in this project to maintain approved budget.

28. The Contractor shall provide all materials required, remove and replace finishes in accordance with Specifications.

29. All work shall be inspected daily, during installation and at the completion of the project by MVAMC COR.

30. The Contractor shall ensure asbestos remediation is performed as required and in accordance to VA standards prior to working on the project site.

-- Site Investigation --

Existing Conditions:

31. The Contractor shall visit the project site as necessary to survey existing conditions. During the site visits contractors may request additional information in the development of proposals, site, built drawings, technical information and space inspection. Site visit requests shall be made by appointment only and must be approved by the Contracting Officer.

-- Environmental/Occupational Safety and health (EOSH) --

32. Regulatory Compliance- EOSH requirements for work performed at the above location can be found in:

a. Volume 29 of the Code of Federal Regulations, Part 1910- Occupational Safety for General industry.

b. Volume 29 of the Code of Federal Regulations, Part 1926- Occupational Safety for the Construction Industry.

c. Volume 40 of Code of Federal Regulations, Protecting of the Environment.

d. Volume 49 of the Code of Federal Regulations, Part 397- Transportation of Hazardous Materials.

33. The VA Master Construction Specification contains work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specification must be used as the basis during the construction phase of this project.

34. Infection Control - The construction shall remain contained within the stairwells and crawlspaces within Building one (1).

a. A temporary partition shall be provided at the top of the landing leading to the next floor. This will allow use of the stairwells at levels in which construction activities are not occurring.

b. A dust mat shall be provided by the contractor outside of the stairwell to ensure dust is not carried throughout the hospital.

35. The Contractor shall establish mechanical ventilation and negative pressure.

a. Ventilation as minimum shall have a supply fan and an exhaust fan on opposite side of the crawl space area in accordance with OSHA compliance.

b. A sheet metal sleeve shall be fabricated for duct where Fire Protection line is running through it. Detail has been added to the documents for minimum sleeve construction requirements. The duct of concern was viewed and determined to be under negative pressure; therefore, it is a return or exhaust main.

-- Scheduling/Work Hours --

Hours:

36. All work in area involved shall be scheduled with VA Engineering COR. Work shall be scheduled for proper execution to complete this contract.

37. Normal working hours are from 7:00AM – 4:00PM Monday through Friday.

38. To minimize the impact to patient care, a majority of the work may have to be completed outside of the normal working hours (nights and weekends.) The Contractor shall coordinate these working hours with the COR. No work shall be performed during U.S. Federal Holidays.

-- Contractor Personnel / Management --

Contractor Personnel:

39. The Contractor shall be Certified General Contractor. GC License and Insurance shall be submitted.

40. The Contractor shall be responsible for employing qualified personnel to perform the work specified in this SOW.

41. The Contractor shall provide a list of all personnel who will participate on the project. Personnel will be subjected to a background check by VA Police Services prior to working on the project site.

42. The Government reserves the right to review Contractor personnel qualifications. Upon request, resume shall be provided to the Contracting Office prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

43. The Contractor shall ensure that all subcontractor(s) and employee(s) have proper documentation to authorize personnel to work in the United States of America. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

44. VA Police will issue identification badges to the Contractor(s), employees and subcontractor(s). The badges must be worn at all times while on VA property.

45. The Contractor shall ensure that all subcontractor(s) or employee(s) wear the provided security badge while performing services under this contract. The badge will contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

46. Government issued identification badge remains the property of the Government and shall be returned to the issuing office or COR upon transfer of Contractor employees from the contract.

47. The contractor shall insure that employee or subcontractor have valid driver license when driving a vehicle on property.

Management:

48. The Contractor must have completed the OSHA Certified 10 / 30 Hours Construction Safety Course. Documented proof shall be submitted.

49. Contractor shall provide a supervisor who speaks English on site at all time.

50. The contractor shall designate a “competent person” in accordance with 29 CFR 1926. 32(f) which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them”. The contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

51. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and/or electronic copies of data.

52. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

53. Contractor personnel or subcontractor shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

54. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

55. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

56. The Contractor shall submit a daily log, sign-in sheet, pictures, work performed each time services is rendered.

57. The Contractor shall submit a report for each shipment of construction debris, the weight by type, shipment date, destination, and whether the debris is to be recycled/reclaimed or disposed to the COR.

-- Safety / Security Requirements / Shutdowns -- 58.

59.

Regulations:

60. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss.

61. The Contractor shall ensure that employees or subcontractor have the proper PPE for the job. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

62. Appropriate safety equipment shall be furnished by the Contractor to contractor personnel or subcontractor and shall be used as prescribed by OSHA Standards.

63. The Contractor shall develop a plan detailing a project specific Fire-Safety measure.

64. All work performed under this contract will be in accordance with Safety and Health During Construction Activities Policy 138-80-16. Provide a written certified statement indicating that the construction project meets the life safety code requirements. For those maintenance and repair projects where the life / safety code requirements are not applicable, a written statement shall also be provided accordingly.

65. Provide all necessary barricades / signage where required. Maintain site and building access free and unobstructed to facility emergency services.

66. Secure area before commencement of work in accordance with MVAMC Infection Control and Construction Policy requirements.

67. Isolate the area to prevent the spread of debris into adjacent space and maintain the area negatively pressurized when required.

68. Temporary cooling/heating and electrical installations must comply with OSHA1926, NFPA241 and NFPA70.

69. Flammable and combustible liquids must be stored, disposed and used in accordance with OSHA1926, NFPA241 and NFPA30.

70. Hot Work must be performed in accordance with NFPA241 and NFPA51B.

71. In accordance with OSHA 29CFR 1926.350(b)(4). Cylinders, containing oxygen or acetylene or other fuel gas shall not be taken into confined spaces.

72. The Contractor shall ensure construction permits are visible and updated as required by MVAMC Safety and Infection Control Office.

73. Smoking is prohibited in and adjacent to the project site.

Shutdowns:

74. Shutdowns shall be considered as an activity in the contractor schedule.

75. All shutdown involving temporary impairment of utilities shall be requested in writing to MVAMC COR three (3) weeks in advance.

76. Types of service interruptions that shall require advanced notice:

a. Electrical Systems shutdown including normal or emergency power.

b. Fire Suppression System / Sprinkler shutdown lasting over four (4) hours requires notification and concurrence from MVAMC Police Services and Fire Protection Inspector.

c. Parking.

d. Cranes – The Contractor shall submit the crane maintenance logs, the crane operator’s license, the drawings that show its operational and exclusion zone. All crane documents shall be revised and approved by MVAMC Fire Protection Inspector prior to scheduling the work.

-- Damages/Liability --

77. The Contractor shall be held liable for all damages caused to Government equipment, property; utilities, etc., located at the site (e.g. sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.) caused by the Contractor, its employees or subcontractors.

78. The Contractor shall immediately report all damages to the COR and shall provide the Contracting Officer (CO) and COR, a written report, within twenty-four (24) hrs. The report shall include: What occurred, who was involved, when it occurred (Time/Date), where did it occurred, why it occurred, how it occurred, and the proposed means to repair or replace.

79. Final performance test will include, but not limited to:

a. Drain test of newly installed piping;

b. Pressure test for leaks.

80. The Contractor shall provide a warranty for all Labor and Materials for one (1) year.

END OF SOW

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