Copy of 516-22-128 RFI responses round 2.xlsx
XLSX spreadsheet 35 KB Posted
- Attached to
- Z1DZ--FY22: STATION (PROJ: 516-22-128) BB - Replace Chiller Building 2 and Building 37 (VA-22-00069664)
- Solicitation number
- 36C24822Q1162
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Other files
| File | Type | Posted |
|---|---|---|
| 36C24822Q1162 0003.pdf | ||
| Chiller info building 37.jpg | JPG image | |
| Chiller info building 2.jpg | JPG image | |
| 36C24822Q1162 0002.pdf | ||
| 516-22-128 RFI responses.xlsx | XLSX spreadsheet | |
| P09_SOW rev 3.docx | DOCX document | |
| 36C24822Q1162 0001.pdf | ||
| Wage Determination 2022.pdf | ||
| 36C24822Q1162.docx | DOCX document | |
| Attachment 9 Q_A RFIs.xlsx | XLSX spreadsheet |
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Text version
DIRECTIONS
TAILORED COMMENT MATRIX
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
| Directions & Explanation of TAILORED COMMENT MATRIX |
| This Tailored Comment Matrix is provided in order for potential offerors to provide feedback, comments, and ask questions with regard to the released RFP. |
The sheet labeled "DIRECTIONS" explains this document, and provides directions for its use.
The sheet labeled "MATRIX" contains a table with all labeled and numbered elements from the RFP. This table is where potential offerors may respond to the Government with feedback, comments, or ask questions.
| Directions and explanation of sheet labeled "MATRIX" |
| The MATRIX sheet can be reached by clicking the "MATRIX" Tab at the bottom of this spreadsheet. Add rows as necessary under the applicable item. |
| MATRIX COLUMN DESCRIPTIONS: | |
| Column A: | Contains the Item reference number for this item. This number is used for organizational purposes, when referring to this document only. |
Column B: Contains the section number that each element is labeled, within their respective documents. The section number relates directly to the item's location in the RFP.
Column C: Contains the written title for the corresponding item/section number.
| Column D: | Contains a drop down box for selecting the type of comment. Available options are "Critical" "Substantive" or "Administrative". |
| Critical: Violations of law -or- Unnecessary risks to safety, life & limb, or VA Material; waste or abuse of VHA appropriations; unreasonable burden on resources. | |
| Substantive: Appears or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections; disagree with proposed responsibilities, requirements, and/or procedures. | |
| Administrative: Address typographical, grammatical, and formatting errors (grammar, punctuation, style, etc.) |
Column E: Contains recieved date of offerors' comments/questions/responses.
Column F: Contains space for potential offerors' comments/questions/responses.
Column G: Contains space for VHA comments/questions/responses.
Column H: Contains response date for VHA comments/questions/responses.
Column I: Contains VHA Section/ POC shop comments/questions/response
Column J: Contains Contractor Name requesting /questions/responses.
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
MATRIX
| ITEM # | SECTION or ATTACHMENT # | DOCUMENT NAME | COMMENT TYPE | |
| (Select from drop down) | Received Date | QUESTIONS / COMMENTS | ||
| (With justification of why considered source selection sensitive if applicable) | VA Response | Response Date | VA |
Response
| From | Company Name | ||||||
| 1 | 1 | SOW | Substantive | 07/01/22 | Please clarify if a superintendent can be a triple hat to cover the requirements of SSHO and QA/QC? If no to the question above, will the SSHO need to be full-time for this project? | No, superintendent can only wear 2 hats. All positions are full time so yes. | |
| 2 | 1 | SOW | Critical | 07/01/22 | Due to raw materials shortages, the manufactures cannot provide accurate timelines for material/equipment availability or hold material/equipment pricing. If there is a price increase for unforeseen material costs, will the Owner pay for the increase in costs? | No, firm fixed priced contract | |
| 3 | 1 | SOW | Critical | 07/01/22 | Please provide the most current hazardous asbestos materials survey. | No asbestos currently exists on chiller and piping | |
| 4 | 1 | SOW | Critical | 07/01/22 | If the VA can not provide a current hazardous asbestos materials survey will the station provide one or is it up to the contractor to have a hazardous asbestos materials survey completed? | If contractor suspects asbestos is present a test/survey is appropriate. | |
| 5 | 1 | SOW | Substantive | 07/01/22 | Who removes and replaces the landscaping as needed to remove and replace the chillers? | Contractor | |
| 6 | 1 | SOW | Substantive | 07/01/22 | Reclaim refrigerant rights are the contractors? | Yes | |
| 7 | 1 | SOW | Substantive | 07/01/22 | Scrap of equipment rights are the contractors? | Yes | |
| 8 | 1 | SOW | Substantive | 07/01/22 | Please provide the hurricane rated equipment tie down detail from a structural engineer. | Equipment shall be installed and secured in accordance with manufactures recommendation. | |
| 9 | 1 | SOW | Substantive | 07/01/22 | Is there a chemical treatment company contracted to service this system, if so who? | Nalco | |
| 10 | 1 | SOW | Substantive | 07/01/22 | Confirm all piping and fittings insulation need Aluminium Jacketing. | Yes | |
| 11 | 1 | SOW | Substantive | 07/01/22 | Confirm the thickness of the foam glass insulation? 1 ½” or 2” thick? | 2" | |
| 12 | 1 | SOW | Substantive | 07/01/22 | Confirm Air Separator and Buffer Tank insulation will be weatherproof and not Aluminium Jacket. | Correct | |
| 13 | 1 | SOW | Substantive | 07/01/22 | Chiller Manufacturer has stated that the Buffer Tank will not be skid mounted. Is this OK? | Yes | |
| 14 | 1 | SOW | Substantive | 07/01/22 | Need the size of buffer tank required? Or the complete footage and pipe sizes to select a buffer tank properly. | Use existing tank size or size for new chiller GPM. | |
| 15 | 1 | SOW | Substantive | 07/01/22 | Need the pumps spec’s, GPM and Head to make proper pump selection. | Information attached | |
| 16 | 1 | SOW | Substantive | 07/01/22 | Is an expansion tank required? | Yes | |
| 17 | 1 | SOW | Substantive | 07/01/22 | Is the existing Dual Check valve on the domestic water the proper selection for backflow between the domestic water system and the chilled water system? Should it be a double check valve or a Reduced Pressure backflow preventer? | Use existing back flow system | |
| 18 | 1 | SOW | Substantive | 07/01/22 | Are there existing air vents at the high points of the existing system to bleed the air out of the system? | Yes | |
| 19 | 1 | SOW | Substantive | 07/01/22 | On Building 2, Do you require shut off valves on both (2) supply lines and (2) return lines to be able to shut either system down and allow the other system to continue running? | ||
| 20 | 1 | SOW | Critical | 07/01/22 | During the site walk Building 2 had some large cracks in the concrete slab from surrounding vegetation pushing up on the slab. Is this part of the SOW that calls out all cracks and openings in concrete are to be grouted or just the exsiting imbedded anchors that require removal? | ||
| 21 | 1 | SOW | Substantive | 07/01/22 | What are the electrical requirements for the new chiller at building 2? | ||
| 22 | 1 | SOW | Substantive | 07/01/22 | What are the electrical requirements for the new chiller at building 37? | ||
| 23 | We will need to see equipment tags for chillers and pumps as well as a few pictures of the piping to be able to bid this for you.” | Existing chiller information is attached. Chillers are located outsde of building and accessible. | |||||
| 24 | Also we will need to know the controls contractor that is onsite to be able to switch over the controls | Johnson Controls | |||||
| ERROR:#REF! | 1. This is a combined synopsis RFQ –in the solicitation there is no “$ value” range noted – will you provide the range? | Range was provided in Round 1 questions : Between $100,000 and $250,000. | |||||
| ERROR:#REF! | 1. The proposal preparation instructions are not as clear as we usually receive | Description of requirements for the items to be acquired: Brief description. See attached SOW. The following line item pertain to the description as stated: See attached Price/Cost Schedule. CLIN 0001 ( This is an RFQ not RFP ) | |||||
| ERROR:#REF! | 1. There are 2 different times for submitting Bid is it 2pm or 430 est? | The time for submission is under the "General Information" as 2:00pm est. The 4:30 est is list in the clauses if no time was given. | |||||
| ERROR:#REF! | As a minimum, offers must show— (2) The time specified in the solicitation for receipt of offers; are we supposed to document the time In our bid? Please confirm per #3 above the time? | This is just stating that your offer needs to be in at the time specificed in the solicitation to be considered. | |||||
| ERROR:#REF! | 1. # 10 (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); | Past Performance is not a factor but you may submit relevant contracts with similar items. Again, this is a RFQ so we are seeking a quote with a description of work completed similar to the SOW. | |||||
| ERROR:#REF! | 1. #11 – mentions 1449 yet we received a 1442 in Am 002 – please confirm we are to use 1442 and its contents NOT SF 1449 | In Round 1 questions I advised to use the 1442 instead of SF 1449. I even attacked the form for your convenience | |||||
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