S02 36C24821R0145.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24821R0145

X 07-28-2021

546-17-111 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125 Department of Veterans Affairs Network Contracting Office - 8 (NCO - 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125 Duwane B. Snyder 305-575-3544 Project Title: Correct Sterile Processing Service (SPS) Deficiencies, including leasing of a SPS Mobile Trailer.

Project Number: 546-17-111.

Project Magnitude: Between $5,000,000.00 and $10,000,000.00.

This solicitation will be evaluated in accordance with FAR 15.101-1 - Trade-Off Process.

This acquisition is a 100% Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB). Those companies submitting a proposal will be verified for SDVOSB status at https://www.vetbiz.va.gov.

Bruce W. Carter Miami VA Medical Center is a smoke free facility. Contractors, to enter the Medical Center you must have a picture ID. All contractors are required to wear a face mask in accordance with CDC Guidelines. Prior to entering the medical center all contractors will be screened in accordance with CDC Guideline. The VA will NOT provide any PPE.

Funds are not currently available for this procurement. No contract award will be made until appropriated funds are made Available.

AT THE TIME OF PROPOSAL SUBMISSION, and at the time of award, interested contractors MUST be actively registered in the following databases: System for Award Management – https://www.sam.gov; VetBiz: https://www.vetbiz.gov

52.211-10

1 Email

1:00 PM

EDT

07-30-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Duwane B. Snyder

Table of Contents

A.3 PRICE/COST SCHEDULE

Renovate the sterile processing service at the Bruce W. Carter Miami VA Medical Center. Correct the existing deficiencies that resulted from poor distribution of space. Project will include, but not limited to, electrical, plumbing, mechanical, and HVAC as needed.

PRICIPAL NAICS CODE: 236220 – Commercial and Industrial Building Construction.

PRINCIPAL PSC: Z2DA – Repair or Alteration of Hospitals and Infirmaries.

JB

PRICIPAL NAICS CODE: 236220 – Commercial and Industrial Building Construction.

PRINCIPAL PSC: Z2DA – Repair or Alteration of Hospitals and Infirmaries

JB

PRICIPAL NAICS CODE: 236220 – Commercial and Industrial Building Construction.

PRINCIPAL PSC: Z2DA – Repair or Alteration of Hospitals and Infirmaries

JB

MO

Grand Total

A.4 Statement of Work Renovate Sterile Processing Services 3rd Floor Building #1 VA Project Number: 546-17-111 Construction Completion by: 645 calendar days after NTP

I. General Provisions

1. Professional construction services to include but not limited to: Furnish and install all items as per this SOW and the supplied 100% design documents and specifications to renovate the Sterile Processing Services (SPS) located on the 3rd floor of Building #1 of the Miami VA Medical Center (MVAMC.)

2. Applicable Codes and Standards:

a. The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

b. VA Design Guide PG-18-12; 284: Logistics Service and 285: Sterile Processing Service http://www.cfm.va.gov/til/

c. International Plumbing Code

d. Florida Plumbing Code

e. International Mechanical Code – 2012 Edition

f. International Energy Efficiency Code – 2012 Edition Service Contract Act (SCA) Directory of Occupations (Fifth Edition) https://www.dol.gov/whd/contracts/sca.htm

g. Federal Acquisition Regulation

h. Veterans Administration Acquisition Regulation

i. VA Directive 0058- VA Green Purchasing Program

j. VA Directive 0057- VA Environmental Management Program

k. Master Construction Specification: https://www.cfm.va.gov/til/ncaSpec.asp

l. American National Standards Institute (ANSI)

m. Provisions of Construction and Safety Signs stated in the General Requirements Section of the Specifications

3. Acronyms:

II. PROJECT SCOPE

1. GENERAL:

a. Miami VAMC intends to issue a construction contract. The project consists of:

b. The Contractor shall provide all labor, transportation, materials, equipment, and supervision required to address the renovation of SPS Services, including but not limited to Material Abatement, Demolition, Wall Assemblies, Metals, wood Plastics and Composites, Thermal and Moisture Protection, Opening, Finishes, Specialties, Equipment, Fire Protection, Plumbing, HVAC, and Electrical.

c. The Contractor shall prepare for building operations, including demolition, removal, and disposition of existing infrastructure in accordance with VA Directives.

d. The project encompasses an area of approximately 6,000 square feet primarily located in the Main Building 3rd floor.

e. The Contractor shall provide all temporary utilities required for temporary SPS trailers on site. (see Attachment I, A/E final set of drawings).

f. The Contractor shall provide a temporary leased SPS trailer during the construction period of performance. See attached SPS Modular Trailer Lease for temporary trailer requirements (see attachment J).

2. SPECIFICS:

a. The Contractor shall coordinate all work with the project COR assigned by the CO.

b. The Contractor shall provide a project schedule to the COR after issuance of NTP and before commencement of work.

c. The COR will provide MVAMC permits necessary to complete the project.

d. The complete renovation of the SPS Services in the area shown on the Construction set of drawings prepared by RDC/John Poe Architects, including Construction Specifications and Addendum #1 (see Attachment K).

i. The construction effort shall be in coordination with the facility Police Services, as the work includes shutting down security devices and cameras.

ii. Temporary signage and egress routes shall be indicated by the Contractor prior to construction.

e. Telephone and data outlets shall be included as part of the Contractor price and shall meet VA specifications.

f. Security devices (card readers and cameras) will be included in total project cost by Contractor.

g. The contractor shall conduct a fire watch for the affected area and indicate any emergency egress changes while each specific phase is under construction. The Contractor shall coordinate the necessary Fire watch activities with the VAMC facility Police Services.

h. The Contractor shall consider all Life Safety concerns in the construction and establishing construction barriers.

i. The VA shall be notified of any work performed inside the hospital a minimum of two weeks prior to work proceeding.

j. Any conflict between the Specifications and drawings, the Specifications shall prevail. Any conflict between Specifications and Design Guidelines Specifications shall prevail.

k. The Contractor shall note any incidental patching and repairs on the specific trade’s construction drawings.

l. For any core drilling through existing concrete slabs or walls, Ground Penetrating Radar (GPR) scanning is required to locate and mark existing reinforcing so to cause no damages to any existing reinforcement while drilling. The Contractor shall not drill through beams or columns or other primary structural members.

i. Any drilling or impact devices that cause unacceptable noise in the hospital patient/occupant areas shall be conducted only during off hours as accepted by the project COR.

m. The contractor shall provide signed and sealed structural drawings of any structural work required for this contract (core drilling and slab penetrations)

n. The contractor shall be responsible for programming of any control devices required under this contract.

o. Room signage shall be included as part of the Contractor cost and shall meet VA specifications.

3. OTHER SPECIFICS:

a. The Contractor shall use environmentally friendly products whenever possible but shall be following standard specifications.

b. The Contractor shall ensure all products/equipment used for this project are stored, handled, applied, and disposed following the manufacturers’ instructions.

c. The Contractor shall only use products suitable for the job conditions. Manufacturer’s instructions and recommendations shall be followed for all products used.

d. The Contractor shall adhere to VA safety and infection control measures while performing work at the facility.

e. The Contractor shall be responsible to maintain and upkeep their staging area which will be provided by MVAMC.

f. The Contractor shall provide their own dumpster and dispose of all removed project related items, and debris created from the construction and demolition in every aspect of this project.

g. The Contractor shall submit before and after pictures of the work area upon completion.

h. The Contractor shall ensure value engineering is included in this project to maintain approved budget.

i. The Contractor shall provide all materials required, remove, and replace finishes in accordance with Specifications.

j. All work shall be inspected daily, during installation and at the completion of the project by MVAMC COR.

k. The Contractor shall ensure asbestos remediation is performed as required and in accordance with VA standards prior to working on the project site.

4. Site Investigation Existing Conditions:

The Contractor shall visit the project site as necessary to survey existing conditions. During the site visits contractors may request additional information in the development of proposals, site, built drawings, technical information, and space inspection. Site visit requests shall be made by appointment only and must be approved by the Contracting Officer.

5. Environmental/Occupational Safety and health (EOSH):

a. Regulatory Compliance- EOSH requirements for work performed at the above location can be found in:

b. Volume 29 of the Code of Federal Regulations, Part 1910- Occupational Safety for General industry.

c. Volume 29 of the Code of Federal Regulations, Part 1926- Occupational Safety for the Construction Industry.

d. Volume 40 of Code of Federal Regulations, Protecting of the Environment.

e. Volume 49 of the Code of Federal Regulations, Part 397- Transportation of Hazardous Materials.

f. The VA Master Construction Specification contains work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specification must be used as the basis during the construction phase of this project.

g. Infection Control - The construction shall remain contained within the stairwells and crawlspaces within Building one (1).

i. A temporary partition shall be provided at the top of the landing leading to the next floor. This will allow use of the stairwells at levels in which construction activities are not occurring.

ii. A dust mat shall be provided by the contractor outside of the stairwell to ensure dust is not carried throughout the hospital.

h. The Contractor shall establish mechanical ventilation and negative pressure.

i. Ventilation as minimum shall have a supply fan and an exhaust fan on opposite side of the crawl space area in accordance with OSHA compliance.

ii. A sheet metal sleeve ii. shall be fabricated for duct where Fire Protection line is running through it. Detail has been added to the documents for minimum sleeve construction requirements. The duct of concern was viewed and determined to be under negative pressure; therefore, it is a return or exhaust main.

6. Scheduling/Work Hours:

a. All work involved shall be scheduled with VA Engineering COR. Work shall be scheduled for proper execution to complete this contract.

b. Normal working hours are from 7:00AM – 4:00PM Monday through Friday.

c. To minimize the impact to patient care, most of the work may have to be completed outside of the normal working hours (nights and weekends.) The Contractor shall coordinate these working hours with the COR. No work shall be performed during U.S. Federal Holidays.

7. Contractor Personnel / Management:

a. The Contractor shall be Certified General Contractor. GC License and Insurance shall be submitted.

c. The Contractor shall be responsible for employing qualified personnel to perform the work specified in this SOW.

d. The Contractor shall provide a list of all personnel who will participate on the project. Personnel will be subjected to a background check by VA Police Services prior to working on the project site.

e. The Government reserves the right to review Contractor personnel qualifications. Upon request, resume shall be provided to the Contracting Office prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

f. The Contractor shall ensure that all subcontractor(s) and employee(s) have proper documentation to authorize personnel to work in the United States of America. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

g. VA Police will issue identification badges to the Contractor(s), employees and subcontractor(s). The badges must be worn at all times while on VA property.

h. The Contractor shall ensure that all subcontractor(s) or employee(s) wear the provided security badge while performing services under this contract. The badge will contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

i. Government issued identification badge remains the property of the Government and shall be returned to the issuing office or COR upon transfer of Contractor employees from the contract.

j. The contractor shall insure that employee or subcontractor have valid driver license when driving a vehicle on property.

III. TEMPORARY FACILITIES:

1. Performance Requirements.

a. Contractor shall provide SPS Trailer unit in accordance with VA Design Guidelines dated October 1, 2015 and PG-18-12 Design Guide Regulations and any other applicable Federal, State, Local, Industry standards Policies, Procedures, Codes, Permit for the proper intended performance of all items herein.

b. The Contractor shall provide a fully operational mobile SPS trailer that will meet or exceed the requirements of the VA Design Guidelines PG-18-12 Chapters 284 and 285 SPS –Sterile Preparations and comply with VA recommendations for sterilization practices. This sterilization process will be tested to meet the guidelines.

c. VA Design Guideline PG-18-12 mobile SPS shall be delivered to our MVAMC facility in coordination with a parallel construction project schedule to renovate our current SPS facility. The design will address efficient workflow and provide enhanced ergonomics for ease of use and maximum user comfort.

d. Contractor shall provide a SPS Capacity of 24 trays per hour operations ensuring the integrity of SPS compliance codes with an environment for safe an aseptic condition.

b. Commissioning includes delivery, on-site setup, on-site testing and on-site training.

f. Cart washer shall be provided as part of this Lease. Miami VAMC will provide the following equipment:

· (3) Ultrasonic Cleaner

· Prep and Pack tables

· One (1) Low temperature sterilizer

g. Contractor shall provide:

· Utility connections for all SPS equipment supplied by Miami VAMC. The electrical site utilities can provide 480 volt 3 phase up to 800 amperes.VA will provide emergency power to SPS trailer. No generator required.

· Corridor Trailer module and installation shall include an access ramp, emergency exit stairs in accordance to the client preference. The double door entrance to Pharmacy will not be blocked by ramp or structure.

· Provide a scale or dimensions for each room proposed rooms and walls on SPS trailer layout.

· Indicate all VA supplied equipment on plan layout to scale. Including sterilizers, Prep and assembly tables.

· Indicate cart flow in and out of the trailer.

· Provide a symbol for persons in each area of work. Example Decon Area (5 Persons) and Sterilizers Clean Area (7 persons) to visualize working space available.

· Indicate air flow exchanges between different areas (per VHA Design Guidelines)

· Indicate ramp pitch for ergonomic issues if too steep.

· Provide ADA resolution and requirements for trailer area if required.

· Vacuum outlets are required on the in Decon area as per VA Design guidelines.

· SPS tray size is 22-inch x 11.5 inch.

· The overall SPS trailer requirements is 63 “L x 30” W.

· Cameras and DVR system are required of the Mobile SPS to be provided. Cameras shall be tied to VA Security System.

· Government will be providing potable cold water and hot water only. It is the Vendor responsibility to condition the incoming water supply. AAMI certification shall be required upon commissioning.

· A minimum of 6 telephone ports are required. 2 in Decon, 2 in Cleanroom and 2 in sterile supply.

· Service costs shall be included in lease price.

· The required response time in an emergency is 2 hours with no more than 8 hours downtime operation. Service calls are 24 x 7 x 365.

· Lightning protection is required for Mobile trailer. Tie down anchors to withstand 200 MPH shall be provided.

· Professional Engineer (PE) signed stamped plans shall be included in the bid submission to be considered technically acceptable. There is no requirement for the PE to be licensed in Florida as the hospital is a Federal facility

· A full fire suppression system shall be provided and tied to the VA fire system.

· SPS uses CenSitrak Monitors will be mounted on workstations in Cleanroom. Data ports will be needed to support Monitors.

· There is no requirement for endoscopy processing.

· HVAC condensate shall be captured and taken to storm drain near trailer.

· SPS will Assemble and Sterilize trays in Mobile Unit. Then deliver to Sterile Storage (i.e. OR RME Storage room, Clinic Clean RME Storage Rooms).

· VA will only provide hot and cold potable water.

· Contractor shall provide at least one outlet of both instrument air and medical vacuum shall be provided at each prep and pack table within the Clean Room. Also, at least one outlet of both are required at each sink in the Decon Room.

· The contractor is not responsible for consumables after initial start-up.

· The contractor shall be responsible for commissioning the Mobile SPS including equipment test and verification on-site and programming hospital specific cycles.

· Decontamination will have up to 5 people and Cleanroom will have up to 7 people (per shift)

· The Mobile SPS is required to meet the VA Guideline and Joint Commission requiring a continuous visual and audible alarm for pressure, temperature and humidity ranges.

· Openings in the existing hospital exterior wall shall be cut by the General Contractor performing the site preparations. The vendor shall assist the GC specifically regarding attaching the Mobile SPS trailer to the existing building.

· Cart washer shall dry carts and disinfects instruments processed through cart washer cycle.

· Vendor shall deliver the modular unit to the trailer site no more than (6) six months after a contract is effective.

· Hand wash sink on Prep Donning Room not necessary (Purell pump Is enough)

· The SPS trailer cart wash shall have the capacity to process 24 trays per hour.

· All electrical service connections including electrical, water, drain and data are by GC.

· All Ante Rooms are required to allow a person pushing a closed case cart to be located inside the Ante Room with both doors closed.

· There shall be sterilizers racks on both the Clean Room and Sterile Supply Room sides. There shall be no doors between the two (2) rooms.

· There shall be washer racks in both the Decon and Clean Rooms, there shall be no door between them.

· The low temp. sterilizer will be located in the Clean Room and items sterilized in the low temp, sterilizer shall exit from the Clean Room.

· Trailer can be adjacent to the existing Building corridor as shown on plans.

· The temperature, humidity, and room pressure shall be monitored and controlled by a bacnet system by the Main Hospital BIM system,

· A digital pressure reader is required on the Ante Rooms, Clean Room and Sterile Supply Room.

· SPS requires Sensitrak monitors to be mounted on workstations at Cleanroom. Data ports will be needed to support monitors.

· VAH will not supply Steam to SPS trailer.

· Government will provide terminal cleaning and general housekeeping to SPS trailer.

· All locks shall be 7 pin security locks with swipe card readers.

· Commissioning Plan: The sterilizer equipment contractor is responsible to install, commission and test their equipment to certify that the equipment is operating properly. They are also responsible to train staff on proper operation of equipment. They will provide documentation that their equipment can operate to meet VA requirements.

SOPS: SPS Services will provide SOPs to confirm that the VA staff can meet the “process” and “flow” requirements set out by the VA standards,

· De-Commissioning is part of the PWS for the trailer.

· The HVAC system shall comply with ASHRAE 170.

· There is an elevation difference of 18 inches between proposed corridor elevation and ground level of trailer.

2. General Trailer Layout:

a. The SPS modular unit shall consist of several separate partitions:

· Decontamination Ante Room Area – Relative Negative Pressure equipped with proper security.

· Decontamination Work Area – Relative Negative Pressure equipped with proper security.

· Sterile Ante Room - Relative negative pressurization.

· Sterile Steam Sterilization Area - Relative positive pressure.

· Cart Wash area

· Clean Work room Instrument Set assembly - Relative Positive pressurization.

· Mechanical Room - Relative Positive Pressure

· Clean Ante Room - Relative Negative Pressure

· Connection and Storage Trailer - Relative Neutral Pressure.

3. Sterilization Trailer Equipment furnished shall include:

· 2 Adjustable 3 Bay sink

· Clean work room/ Set Assembly with Dedicated Ante Room

· Sterilizer Equipment room

· Steam Sterilization room with dedicated ante room.

· This four-room configuration avoids man doors between rooms preventing the accidental mixing of clean nonsterile instruments with sterile instruments.

4. Interior Finishes

· Closed cell foam spray - Insulation in walls, ceiling and floor.

· Seamless, Scrub able composite Fiberglass interior walls.

· Scrub able fiberglass Interior Ceiling.

· Scrub able, Non-slip Interior floor.

the trailer. The HVAC system shall maintain a comfortable working temperature and humidity level in the SPS areas while operating in the local climatic conditions.

b. Electrical: Connections for utility power and/or auxiliary generators shall be provided with connection cables. Electrical requirements of 480 volts, 3 phase, 400 amps.

c. Plumbing: The plumbing system shall include: Copper Plumbing to Non-DI W, CPVC Plumbing to DI Water and RO & DI Water filtration system.

d. Data Network: Data network ports shall be provided to connect instruments data outputs, computer workstation and a printer (computer and printer provided by Miami VAMC). Cables will be run in shielded chases to a patch panel in the anteroom. 8 port unmanaged switches, input at the exterior in the form of a standard RJ-45 jack.

e. Telephone Ports: Telephone ports shall be provided as per Miami VAMC SPS staff requirements.

f. Cameras and Monitors: Digital video cameras linked to a digital video recorder (DVR) shall be installed for perimeter security.

g. Casework: All work surface shall be seamless stainless steel with casework designed for gas and vapor phase decontamination and coved for easy spills cleanup and sanitization. Edges are rounded and polished to avoid snagging Personal Protection Equipment (PPE).

6. Mobile SPS Features and Specifications

· Shall meet all FGI Guidelines for Design and construction of Hospital 2018.

· Shall meet all JCAHO Requirements.

· Shall be in accordance with all VA Design Manuals.

· Shall be anchored and built to sustain wind speed of 200 MPH (with structural anchoring)

7. On-call Repairs: On-call repairs are defined as emergency repairs beyond the scheduled maintenance.

a. The contractor shall respond to service calls and report to the job site within two (2) hours of the service call during regular working hours, Monday – Friday, 0730 – 1630 hours. Once the repair(s) is/are completed, the contractor shall submit a detailed work report with all costs including all required materials and labor hours to the COR.

b. If the malfunction is reported to the contractor before 1600 hours the repair shall start the same day. In very urgent cases, an immediate repair can be requested after 1600 hours and on Saturdays, Sundays and Federal holidays.

IV. OTHER CONDITIONS

1. Management:

a. The Contractor must have completed the OSHA Certified 10 / 30 Hours Construction Safety Course. Documented proof shall be submitted.

b. Contractor shall provide a supervisor who speaks English on site at all time.

c. The contractor shall designate a “competent person” in accordance with 29 CFR 1926. 32(f) which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them”. The contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

d. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and/or electronic copies of data.

e. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

f. Contractor personnel or subcontractor shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

g. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

h. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

i. The Contractor shall submit a daily log, sign-in sheet, pictures, work performed each time services is rendered.

j. The Contractor shall submit a report for each shipment of construction debris, the weight by type, shipment date, destination, and whether the debris is to be recycled/reclaimed or disposed to the COR.

2. Safety / Security Requirements / Shutdowns

a. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss.

b. The Contractor shall ensure that employees or subcontractor have the proper PPE for the job. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

c. Appropriate safety equipment shall be furnished by the Contractor to contractor personnel or subcontractor and shall be used as prescribed by OSHA Standards.

d. The Contractor shall develop a plan detailing a project specific Fire-Safety measure.

e. All work performed under this contract shall be in accordance with Safety and Health During Construction Activities Policy 138-80-16. Provide a written certified statement indicating that the construction project meets the life safety code requirements. For those maintenance and repair projects where the life / safety code requirements are not applicable, a written statement shall also be provided accordingly.

f. The contractor shall provide all necessary barricades / signage where required. Maintain site and building access free and unobstructed to facility emergency services.

g. Contractor shall secure area before commencement of work in accordance with MVAMC Infection Control and Construction Policy requirements.

h. Contractor shall isolate the area to prevent the spread of debris into adjacent space and maintain the area negatively pressurized when required.

i. Temporary cooling/heating and electrical installations shall comply with OSHA1926, NFPA241 and NFPA70.

j. Flammable and combustible liquids shall be stored, disposed and used in accordance with OSHA1926, NFPA241 and NFPA30.

j. Hot Work must be performed in accordance with NFPA241 and NFPA51B.

l. In accordance with OSHA 29CFR 1926.350(b)(4). Cylinders, containing oxygen or acetylene or other fuel gas shall not be taken into confined spaces.

m. The Contractor shall ensure construction permits are visible and updated as required by MVAMC Safety and Infection Control Office.

n. Smoking is prohibited on the MVAMC property.

3. Shutdowns:

a. Shutdowns shall be considered as an activity in the contractor schedule.

b. All shutdown involving temporary impairment of utilities shall be requested in writing to MVAMC COR three (3) weeks in advance.

c. Types of service interruptions that shall require advanced notice:

d. Electrical Systems shutdown including normal or emergency power.

e. Fire Suppression System / Sprinkler shutdown lasting over four (4) hours requires notification and concurrence from MVAMC Police Services and Fire Protection Inspector.

f. Parking – parking is off-site.

g. Cranes – Three weeks prior to the crane arriving on site, the Contractor shall submit the crane maintenance logs, the crane operator’s license, the drawings that show its operational and exclusion zone. All crane documents shall be revised and approved by MVAMC Fire Protection Inspector prior to scheduling the work.

4. Damages/Liability

a. The Contractor shall be held liable for all damages caused to Government equipment, property; utilities, etc., located at the site (e.g. sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.) caused by the Contractor, its employees or subcontractors.

c. The Contractor shall immediately report all damages to the COR and shall provide the Contracting Officer (CO) and COR, a written report, within twenty-four (24) hrs. The report shall include: What occurred, who was involved, when it occurred (Time/Date), where did it occurred, why it occurred, how it occurred, and the proposed means to repair or replace.

d. Final performance test will include, but not limited to:

i. Drain test of newly installed piping.

ii. Pressure test for leaks.

e. The Contractor shall provide a warranty for all Labor and Materials for one (1) year.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

1. PROPOSAL INSTRUCTIONS

This solicitation will be evaluated using the tradeoff source selection process in accordance with FAR 15.101-1. Proposals shall be submitted to the following address no later than the time listed on the front of the SF 1442 or as modified by amendment to the solicitation:

OFFICE ISSUING THIS REQUEST:

Department of Veterans Affairs Network Contracting Office (NCO) 8 Construction Team 3 1201 NW 16th Street Miami, FL 33125

Or by email to:

Point of Contact: Duwane B. Snyder, Contracting Officer E-mail: Duwane.Snyder@va.gov Phone: 305-575-3544

2. GENERAL INFORMATION

1. MAGNITUDE OF CONSTRUCTION: Between $5,000,000.00 and $10,000,000.00.

2. Site Visit: A site visit for this requirement is scheduled to occur on Wednesday, August 4, 2021. Participants are to meet at 10:30 AM, at the Bruce W. Carter Miami Medical Center, 1201 NW 16th Street, Miami, FL 33019, Planning and Analysis, Room B110.

3. Questions: Questions shall be submitted by the prime contractor, through email to the Point of Contact listed above. No questions by telephone will be accepted. The cutoff for submission of questions, 12:00 PM ET, August 11, 2021. Question emails should include “VA SOLICITATION NO. 36C24821R0145 Bid Build Project: 546-17-111, SPS Correction.”

4. Prospective vendors shall provide their proposal via e-mail to Duwane.snyder@va.gov in any of the following formats: .pdf, .docx, or .doc to the issuing office address identified above (8 Megabyte File Size Limitation). The Government will evaluate proposals submitted in response to this fair opportunity request. Offerors for furnishing services identified within the schedule shall be submitted electronically to the Contracting officer (CO) at Duwane.snyder@va.gov not later than closing date and time specified on SF1442, block 13a or as amended on SF30.

5. SDVOSB Verification – The Government will review VetBiz (https://www.vip.vetbiz.gov/) to confirm SDVOSB status verification for the submitted proposal. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee.

6. BONDS (Reference Contract Clause FAR 52.228-15 for further information on applicability): A payment and performance bond shall be provided. The penal sum shall be one hundred percent (100%) of order price. Bonds and other payment protection shall be provided within 10 calendar days of award of the Contract. Notice to proceed will not be issued until the Contractor provides sufficient bonding to cover the work being performed.

7. OFFER GUARANTEE (BID BOND) (SUBMIT WITH YOUR PRICE

PROPOSAL): Per FAR Clause 52.228-1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A scanned copy of the original is acceptable with the original sent by mail.

8. WAGE DETERMINATION: Wages for all contractors and subcontractors must comply with Davis Bacon Wage Determinations. The current determination is DBA FL20210215, June 18, 2021; See Attachment A. Be advised the determination that is current at the time of the Contract award is the determination that will apply for the project. Current determinations are always available at: https://wdolhome.sam.gov/ .

9. SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE

MODIFICATION RATE (EMR)

a. All Offerors shall submit with their proposal a completed Attachment C, which supplies the Government information pertaining to your firm’s past Safety and Environmental record. A submitted Attachment C represents a certification of your firm’s past Safety and Environmental record identifying serious, willful, or repeat violations from OSHA or any EPA violations within the last 3 years. Please attach explanation for any violations.

b. All Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead and included with the completed Attachment C.

c. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (N1CCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Include this letter with the completed Attachment C. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau and include this letter with the completed Attachment C.

d. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The information provided, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility.

3. PROPOSAL PREPARATION AND EVALUATION INFORMATION

Technical Proposal Format: Technical Proposal shall address all information requested and will then be evaluated against the stated factors. The following format shall be used:

1. GENERAL INFORMATION:

a. Cover Page with Solicitation Number, Project Title

b. Company Name,

c. DUNS Number and

d. Commercial and Government Entity (CAGE) Code

e. Tax ID number

f. Principle points of contact, address, phone numbers, e-mail etc.

g. Signed offer 1442/Acknowledgement of Amendments

h. Copy of current vetBiz.gov SDVOSB certification

i. Offer Guarantee (BID BOND) Submit with Price Proposal. Per FAR Clause 52.228-1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A scanned copy of the original is acceptable.

2. TECHNICAL APPROACH:

Subfactor I – Electrical/Steam and HVAC Room pressurization and limits operating parameters in sterile processing area:

· Describe your approach for upgrading the Electrical/Steam and HVAC systems which will service in Sterile Processing areas.

· Narrative – 10 pages maximum

· Four (4) total copies of each submittal

· Provide submittals for Electrical/Steam and HVAC system components, auxiliary equipment and control devices

· Four (4) total copies of each submittal

· Furnish one (1) general 24-inch x 36-inch schematic (not to scale), which illustrates the proposed SPS Electrical/Steam and HVAC, auxiliary equipment and control devices.

Subfactor II – Crane lift experience requiring detailed planning and unusual or additional safety precautions.

· Describe your approach for crane lift activities for the installation of the new HVAC.

o Narrative - 5 page maximum

· Provide submittals of Crane lifting plan.

· Four (4) total copies of each submittal

· Furnish one (1) general 24-inch x 36-inch schematic (not to scale), which illustrates the proposed Crane lifting plan.

Subfactor III – SPS Equipment and Finishes.

· Furnish one (1) general 24-inch x 36-inch schematic plan, architectural and ceiling plan, which includes lighting, equipment and the proposed finishes.

· Four (4) total copies of each submittal

Subfactor IV - Mobile Sterile Processing Unit

· Furnish one (1) general 24-inch x 36-inch schematic (not to scale), which illustrates the proposed Mobile SPS Units.

· Provide submittals of Mobile SPS Units

· Four (4) total copies of each submittal

3. Past Performance Past performance information will be obtained from references provided by the offeror and from other sources known to the Government or learned during the course of the evaluation. Each offeror will be evaluated on its performance for similar type of projects. The government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement.

a. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance, in accordance with FAR 15.305 (a)(2)(iv).