36C24821Q1184- Final.docx

36C24821Q1013

This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This combined synopsis/solicitation is issued as a Request for Quote (RFQ) 36C24821Q1184.

Submit written quotes in accordance with Addendum to FAR 52.212-1, Instruction to Offerors. Oral quotes will not be accepted. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC-2021-05 / 03-10-2021. North American Industrial Classification Standard (NAICS) 541330, Engineering Services with a Size Standard of $16.5M.

West Palm Beach VA Medical Center intends to award a single Blanket Purchase Agreement (BPA) contract for Construction Program Management and Related Services (CPMRS). Orders will be placed off the BPA. Project timing and hours are only estimates and subject to change due to changes in VA and WPBVAMC priorities. Estimates are for establishing contractual hourly rates and anticipated expenditures.

This procurement is a 100% Total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside and all eligible quoters are encouraged to submit quotes. To be eligible for award quoter must be Verified in the Vendor Information Pages (VIP) (https://www.vip.vetbiz.gov) and be registered with the System for Award Management (SAM) at the time of the close of the RFQ and at the time of award.

1. Quote shall be valid 90 days from the close of this solicitation.

2. Questions are due No Later Than Tuesday August 31, 2021 at 4:00 PM ET. Only email questions will be excepted. Email questions to Contracting Officer Scott Frankel at Scott.Frankel@va.gov.

3. Quotes are due no later than Tuesday September 7, 2021, at 4:00 PM ET. Quotes will only be accepted in Microsoft Word or .pdf format by email to: Contracting Officer Scott Frankel at Scott.Frankel@va.gov.

Table of Contents

SECTION B

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

Network Contracting Office 8 (NCO 8) West Palm Beach– Services Team 7305 North Military Trail Palm Beach Gardens, FL 33410

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES/PAYMENT: Invoices shall be submitted electronically the following month services were performed in accordance with:

a. 852.232-72 Electronic Submission of Payment Requests (NOV 2018)

b. Upon acceptance of services.

c. Payments shall be made in arrears upon receipt of a properly prepared invoice.

d. In order to comply with the Improper Payment Elimination and Recovery Act of 2012 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Corporation e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to Tungsten Network VA.Registration@tungsten-network.com or calling 1-877-752-0900 option 2 for Enrollment.

e. VA’s Electronic Invoice (e-Invoice) system uses a third-party contractor (Tungsten Network) for submission of electronic invoices. Go to this website to begin submitting electronic invoices, free of charge: http://www.tungsten-network.com/customer-campaigns/veteransaffairs-us/

For assistance setting up e-Invoice, the below information is provided:

· Tungsten Network e-Invoice Registration: VA.Registration@tungsten-network.com

· Tungsten Network e-Invoice Setup Information: (877)752-0900 (Option 2 - Enrollment)

· Tungsten Network Customer Service: (877)489-6135

· OB10 Portal to submit electronic invoices: VA.Registration@ob10.com

· VAFSC – for Invoice receipt or payment questions, call: (877)353-9791 or

· VAFSC Email: vafsccshd@va.gov

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF

SUBMISSION FOR PAYMENT REQUESTS

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the solicitation numbered and dated as follows:

CONTRACT ADMINISTRATION

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

BASE YEAR

Project timing and hours are only estimates and subject to change due to changes in VA and WPBVAMC priorities. Estimates are for establishing contractual hourly rates and anticipated expenditures.

Base Year:

Project Consultant

HR

Base Year:

Senior Construction/ Project Manager

Base Year:

Construction/ Project Manager

Base Year:

Senior Engineer

Base Year:

Engineer

Base Year:

Senior Q/A Representative

Base Year:

Quality Assurance Representative

Base Year:

Fire Protection Engineer

Base Year:

Commissioning Engineer

Base Year:

Specification Writer

Base Year:

Claims Analyst

Base Year:

Senior Estimator

Base Year:

Estimator

Base Year:

Senior Scheduler

Base Year:

Scheduler

Base Year:

Construction Project Coordinator

Base Year:

Senior Architect

Base Year:

Architect

Base Year:

Senior Construction Inspector

Base Year:

Construction Inspector

Base Year:

Senior Space Planner

Base Year:

Space Planner

Base Year:

Senior CADD Operator

Base Year:

CADD Operator

Base Year:

Senior Project Administrator

Base Year:

Project Administrator

Base Year:

Clerk/ Word Processor

BASE YEAR TOTAL

OPTION YEAR 1

Project timing and hours are only estimates and subject to change due to changes in VA and WPBVAMC priorities. Estimates are for establishing contractual hourly rates and anticipated expenditures.

OPTION YEAR 1:

Project Consultant

OPTION YEAR 1:

Senior Construction/ Project Manager

OPTION YEAR 1:

Construction/ Project Manager

OPTION YEAR 1:

Senior Engineer

OPTION YEAR 1:

Engineer

OPTION YEAR 1:

Senior Q/A Representative

OPTION YEAR 1:

Quality Assurance Representative

OPTION YEAR 1:

Fire Protection Engineer

OPTION YEAR 1:

Commissioning Engineer

OPTION YEAR 1:

Specification Writer

OPTION YEAR 1:

Claims Analyst

OPTION YEAR 1:

Senior Estimator

OPTION YEAR 1:

Estimator

OPTION YEAR 1:

Senior Scheduler

OPTION YEAR 1:

Scheduler

OPTION YEAR 1:

Construction Project Coordinator

OPTION YEAR 1:

Senior Architect

OPTION YEAR 1:

Architect

OPTION YEAR 1:

Senior Construction Inspector

OPTION YEAR 1:

Construction Inspector

OPTION YEAR 1:

Senior Space Planner

OPTION YEAR 1:

Space Planner

OPTION YEAR 1:

Senior CADD Operator

OPTION YEAR 1:

CADD Operator

OPTION YEAR 1:

Senior Project Administrator

OPTION YEAR 1:

Project Administrator

OPTION YEAR 1:

Clerk/ Word Processor

OPTION YEAR 1 TOTAL

OPTION YEAR 2

WPBVAMC priorities. Estimates are for establishing contractual hourly rates and anticipated expenditures.

OPTION YEAR 2:

Project Consultant

OPTION YEAR 2:

Senior Construction/ Project Manager

OPTION YEAR 2:

Construction/ Project Manager

OPTION YEAR 2:

Senior Engineer

OPTION YEAR 2:

Engineer

OPTION YEAR 2:

Senior Q/A Representative

OPTION YEAR 2:

Quality Assurance Representative

OPTION YEAR 2:

Fire Protection Engineer

OPTION YEAR 2:

Commissioning Engineer

OPTION YEAR 2:

Specification Writer

OPTION YEAR 2:

Claims Analyst

OPTION YEAR 2:

Senior Estimator

OPTION YEAR 2:

Estimator

OPTION YEAR 2:

Senior Scheduler

OPTION YEAR 2:

Scheduler

OPTION YEAR 2:

Construction Project Coordinator

OPTION YEAR 2:

Senior Architect

OPTION YEAR 2:

Architect

OPTION YEAR 2:

Senior Construction Inspector

OPTION YEAR 2:

Construction Inspector

OPTION YEAR 2:

Senior Space Planner

OPTION YEAR 2:

Space Planner

OPTION YEAR 2:

Senior CADD Operator

OPTION YEAR 2:

CADD Operator

OPTION YEAR 2:

Senior Project Administrator

OPTION YEAR 2:

Project Administrator

OPTION YEAR 2:

Clerk/ Word Processor

OPTION YEAR 2 TOTAL

OPTION YEAR 3

WPBVAMC priorities. Estimates are for establishing contractual hourly rates and anticipated expenditures.

OPTION YEAR 3:

Project Consultant

OPTION YEAR 3:

Senior Construction/ Project Manager

OPTION YEAR 3:

Construction/ Project Manager

OPTION YEAR 3:

Senior Engineer

OPTION YEAR 3:

Engineer

OPTION YEAR 3:

Senior Q/A Representative

OPTION YEAR 3:

Quality Assurance Representative

OPTION YEAR 3:

Fire Protection Engineer

OPTION YEAR 3:

Commissioning Engineer

OPTION YEAR 3:

Specification Writer

OPTION YEAR 3:

Claims Analyst

OPTION YEAR 3:

Senior Estimator

OPTION YEAR 3:

Estimator

OPTION YEAR 3:

Senior Scheduler

OPTION YEAR 3:

Scheduler

OPTION YEAR 3:

Construction Project Coordinator

OPTION YEAR 3:

Senior Architect

OPTION YEAR 3:

Architect

OPTION YEAR 3:

Senior Construction Inspector

OPTION YEAR 3:

Construction Inspector

OPTION YEAR 3:

Senior Space Planner

OPTION YEAR 3:

Space Planner

OPTION YEAR 3:

Senior CADD Operator

OPTION YEAR 3:

CADD Operator

OPTION YEAR 3:

Senior Project Administrator

OPTION YEAR 3:

Project Administrator

OPTION YEAR 3:

Clerk/ Word Processor

OPTION YEAR 3 TOTAL

OPTION YEAR 4

WPBVAMC priorities. Estimates are for establishing contractual hourly rates and anticipated expenditures.

OPTION YEAR 4:

Project Consultant

OPTION YEAR 4:

Senior Construction/ Project Manager

OPTION YEAR 4:

Construction/ Project Manager

OPTION YEAR 4:

Senior Engineer

OPTION YEAR 4:

Engineer

OPTION YEAR 4:

Senior Q/A Representative

OPTION YEAR 4:

Quality Assurance Representative

OPTION YEAR 4:

Fire Protection Engineer

OPTION YEAR 4:

Commissioning Engineer

OPTION YEAR 4:

Specification Writer

OPTION YEAR 4:

Claims Analyst

OPTION YEAR 4:

Senior Estimator

OPTION YEAR 4:

Estimator

OPTION YEAR 4:

Senior Scheduler

OPTION YEAR 4:

Scheduler

OPTION YEAR 4:

Construction Project Coordinator

OPTION YEAR 4:

Senior Architect

OPTION YEAR 4:

Architect

OPTION YEAR 4:

Senior Construction Inspector

OPTION YEAR 4:

Construction Inspector

OPTION YEAR 4:

Senior Space Planner

OPTION YEAR 4:

Space Planner

OPTION YEAR 4:

Senior CADD Operator

OPTION YEAR 4:

CADD Operator

OPTION YEAR 4:

Senior Project Administrator

OPTION YEAR 4:

Project Administrator

OPTION YEAR 4:

Clerk/ Word Processor

OPTION YEAR 4 TOTAL

CONTRACT TOTAL

B.3 PERFORMANCE WORK STATEMENT

CONSTRUCTION PROGRAM MANAGEMENT

AND RELATED SERVICES

FOR

WEST PALM BEACH VA MEDICAL CENTER

Performance Work Statement (PWS)

1.0. OBJECTIVE

The objective of this contract is to provide the Government with the required consultative support services in the area of Construction Program Management and Related Services (CPMRS). The required consultative support services needed to support CPMRS, studies, operations, renovations, and new construction requirements include, but not limited to: pre-design phase services, design phase services, procurement phase services, construction services, claims service, administration services, and technical specialty services. The Contractor will be assigned a single task order for this contract to be billed against. In order to monitor the hours spent on the specific projects when assigned, the Contractor will provide monthly breakdowns of the hours spent on each project with their monthly invoice. Attachment A is the anticipated hours for identified projects for the contract year and each option year to follow. The timing of projects and actual final quantity of hours per project is subject to changes in the Facilities priorities.

2.0. SCOPE

The government requires a broad range of professional and technical consultative assistance related to operations, renovation and new construction programs. This includes assistance in the areas of management, project engineering, planning, scheduling, design reviews, code compliance, testing, record keeping, quality control, cost control, and general oversight of design & construction programs. Assistance is also required for project development through the thirty percent phase so that quality solicitation packages for Design/ Build Contracts can be developed. This will include Concept Plans, Independent Government Estimates, schedules, and Technical Specifications for each individual project. The Contractor will assign a Project Manager who will coordinate all services to be performed for the facility and will be responsible for the management of all Contractor Employees assigned to the facilities projects.

Note: "The contracted employees shall not perform inherently governmental functions as defined in the Office of Federal Procurement Policy (OFPP) Letter 92-1, Inherently Governmental Functions and FAR 7.5, Inherently Governmental Functions. It should also be understood that no government employee will be supervising any contract employee and no contract employee will be supervising any government employee under this contract. Lastly, the contractor shall represent themselves as a contracted employee when engaged in official communications regarding government related program matters".

The Contractor’s Project Manager will receive direction from the Chief, Facility Management Service, the Chief, Projects, or an appointed Representative for each specific project assigned to the Contractor.

3.0. TASK AREAS

The contractor shall, as directed by the individual project task order phase, support activities related to all or some the following areas described in each of the following task areas: Construction Project Management & Related Services Page 2 Task Area 1: PRE-DESIGN PHASE SERVICES The contractor shall provide pre-design phase support services that include:

(3.1) Design Programs:

(3.1.1) Assist government and/or the design programmers in preparing the scopes of the projects.

(3.1.2) Assist in identifying the extent of repairs and alterations work required at the facilities, based on thorough investigations of the conditions of the buildings, systems, and an understanding of future uses of the facilities.

(3.1.3) Assist in identifying the physical parameters of facilities to satisfy government's current construction needs based on Federal, state and local laws, codes, zoning ordinances, and site configurations.

(3.1.4) Assist in identifying and/or developing all costs required for entire design programs; review the programmer's costs and provide comments to the COR; and provide other cost information for programs if design programmers are not available.

(3.1.5) Review the design programs for "constructability," value engineering, availability of labor and materials, and similar considerations.

(3.1.6) Develop Concept Plans, Independent Government Cost Estimates, Schedules, and Technical Specifications for projects up to a thirty percent design level. The contractor will not finalize plans and specifications for construction and will not be required to have their work signed and sealed by a Professional Engineer. The contractor’s work product will be utilized to develop quality Design/ Build packages for solicitation.

(3.2) Management Plans: Based on the information and requirements developed in the design programs, and working closely with the Chief, Projects, prepare management plans when and as specified for projects. These must establish progress schedules; budgets; identify project participants and their responsibilities; show the relationships between the Government, Architect-Engineer (A-E), Lessors when applicable, and the Construction Manager (CM); and describe management controls.

(3.3) Schedules: The schedules must show all the major milestones involved in the projects, their relationships, start dates, completion dates and planned durations. These must include allowances for normal delays due to unusual weather and other causes, and to the extent possible, for labor stoppages. After approvals they will be used to monitor project performance.

(3.4) Budgets:

(3.3.1.i) The budgets will account for all funds available and to be made available for the projects, and will identify amounts available for major activities such as predesign, design, construction, procurement, testing, etc. Allowances will also be made for contract modifications and other events.

(3.3.1.ii) The budgets will take into consideration anticipated cost increases for labor and materials based on current and historical information.

(3.5) Project Organization: All major participants in the projects, whether firms or individuals, will be identified (initially, to the extent they are known; later in complete detail), their responsibilities defined clearly, and the relationships and lines of communications between each identified so that all project participants can determine "who does what" whenever the need for such determinations arise. Construction Project Management & Related Services Page 3

(3.6) Controls and Procedures: Lines of communications and management controls, showing clearly and simply where authorities are vested and who to turn to when clearances are required for actions, will also be shown, tasks which require correspondence as opposed to those which can be handled verbally will be clearly identified, as will the parties responsible for preparation of the correspondences, issuance of the verbal directives, etc.

(3.7) A-E Selections:

(3.7.1) Based on knowledge of the design programs and the needs of the Government, advise the Chief, Projects on the areas of expertise required by the design architects/engineers.

(3.7.2) Prepare packages containing pertinent information available on the projects and present them to the successful design firms immediately after selection. Brief the design firms on all aspects of the projects.

(3.8) Special Studies: When requested by the Chief, Projects as a part of the Phase, perform special studies such as:

(3.8.1) Investigations of site zoning ordinance restrictions.

(3.8.2) Timing for deliveries of materials.

(3.8.3) Preparation of environmental impact statements.

(3.8.4) Traffic management studies.

(3.8.5) Prospectus development studies for new and existing locations.

(3.8.6) Green Environmental Management Systems analysis.

(3.8.7) Industrial Hygiene reviews.

(3.8.8) Preparation of Concept Plans and identification of Technical Specification’s required.

Task Area 2: DESIGN PHASE SERVICES The contractor shall provide design phase support services that include:

(3.9) Design Reviews:

(3.9.1) Perform design development reviews as required by the Government to verify that the projects are designed in accordance with the approved scope of work, applicable codes, and within the project budget. When requested, participate in the Project reviews of the Project Directives (for establishing construction requirements) and provide professional, administrative, and clerical services to support government during these Project Directive activities. Furnish the Chief, Projects with printouts of the comments pertaining to all reviews as made by the various parties. At a minimum the following services are required:

(3.9.1.1) Minor Renovation & Alterations (R&A) (less than $500,000): Review concepts/tentative, intermediates, pre-finals, and final drawings - at least one detailed technical review and one constructability review per submission.

(3.9.1.2) Major R&A (more than $500,000): Review concepts/tentative, intermediates, pre-finals, and final drawings - at least one detailed technical review and one constructability review per submission.

(3.9.1.3) New Construction Projects: Review completed concept/design intent drawings at approximately the 35% point. Review intermediate drawings at approximately the 70% point. Review pre-final drawings at the 95% point. Review final working drawings at the 100% point. Perform a minimum of one detailed technical review and one constructability review per submission. Construction Project Management & Related Services Page 4

(3.9.1.4) Pre-printing Reviews: The final working drawings for each type project shall be reviewed by the CM for completeness and accuracy before printing is accomplished by the Government.

(3.9.1.5) Complexity/Extent of Reviews: All submissions must be prepared accurately, correctly, and with professional grade quality. Submissions containing errors in calculations, grammatical errors, mistakes in formats or other qualitative deficiencies are unacceptable.

(3.9.1.6) Comments: Provide comments to the Chief, Projects in writing, relative to all reviews for each design project.

(3.9.1.7) Additional Reviews: The Government reserves the right to require additional reviews.

(3.9.2) Provide input to the A-Es on constructability, review A-E schedules and budgets, and submit comments to the Chief, Projects regarding feasibility.

(3.9.3) Advise the Chief, Projects and A-Es on the availability of long-lead time items.

(3.9.4) Verify that the completed designs comply with government standards and with the scopes of work identified for the projects. Notify the Chief, Projects of any conflicts in the designs which cannot be resolved with the A-Es.

(3.9.5) Expeditiously analyze any shop and working drawings and advise the A-Es on availability of labor and materials.

(3.9.6) Collect comments from all reviewing parties and consolidate into summaries (this will generally be limited to CM, and occupant agencies). Transmit summaries together with all comments to the Chief, Projects. Include recommendations regarding approvals of design phase submissions.

(3.9.7) Provide timely advice to the A-Es on cost reducing alternatives which can be employed without impairing the overall quality level of the projects and participate in all Value Engineering workshops.

(3.9.8) Advise the A-Es of any defects, conflicts, ambiguities, discrepancies, or lack of clarity in contract documents, including the use of proprietary materials or processes.

(3.9.9) Ensure that all construction work, including all anticipated general condition items and alternate bid quantities are incorporated in the construction contracts. Advise the A-Es of any omitted portions of the drawings and specifications, which must include current Federal contract performance language, standards, and clauses.

(3.10) Licensed Fire Protection Engineer shall perform design reviews of sprinkler systems, fire alarm systems, egress (safety) requirements, and will be responsible to assure that designs of these systems and elements comply with National Fire Protection Association (NFPA) requirements. The CM shall schedule and fully coordinate these reviews, obtain and distribute review documents (the plans and specifications), and secure any other data needed for the reviews.

(3.11) Cost Estimates:

(3.11.1) Advise A-Es whenever cost estimates are due and advise the Chief, Projects if any A-Es fail to submit any of the required cost estimates on time.

(3.11.2) Review all AE cost estimates to ensure that they are accurate and that the projects can be completed within the funds available.

(3.12) Cost Control and Reporting:

(3.12.1) Monitor the status of the budgets for the entire projects including redesign, design, construction, CM costs, and any other project-associated costs. Construction Project Management & Related Services Page 5

(3.12.2) Update all budgeted cost categories as necessary to maintain an accurate cost picture for the projects.

(3.12.3) Provide monthly reports to the Chief, Projects comparing the project budgets with current obligations, disbursements, and cost projections for completing the projects.

(3.12.4) Advise the Chief, Projects immediately whenever a cost category estimate is tending to exceed the funds budgeted.

(3.13) Schedules:

(3.13.1) Within 15 calendar days after the issuance of the notice to proceed (NTP) for each project, submit to the Chief, Projects a system for effectively planning and reporting on the status of that project to ensure completion within the approved schedules. The system shall include computer generated reports and master Critical Path Method (CPM) milestones appropriate for the projects as mutually determined by the CM and the Chief, Projects.

(3.13.2) The initial design schedules, to include all A-E activities, will be prepared by the A-Es and incorporated into the master schedules by the CM, subject to the approval of the A-E schedules by the Chief, Projects. The CM shall submit recommendations for acceptance or rejection of A-Es schedules to the Chiefs, Projects.

(3.13.3) The master schedule shall identify activities, scheduling, and show relationships between activities such as "develop concepts, approve concepts, issue invitation for bids," and similar milestone activities, "construction" can be a single activity.

(3.13.4) Work with the parties involved to update the master schedules monthly (or as required) and submit approved revisions to the Chief, Projects not later than the 7th calendar day of each month. As necessary, notify the Chief, Projects and insert explanations to clarify changes from the original scheduling of activities to ensure that all parties have complete understandings of all activities to be accomplished.

(3.13.5) Provide weekly reports to the Chief, Projects on the status of design. Reports should not exceed one page.

(3.14) Documentation and Meetings:

(3.14.1) Schedule and participate in periodic meetings with the A-Es, other firms, and individuals involved with the projects for the purpose of discussing procedures, progress, problems, scheduling, and other pertinent matters.

(3.14.2) The CM shall document the results of all reviews. The CM will also take minutes of all meetings and provide copies of written reports to the Chief, Projects and all attendees within 7 calendar days. Such minutes/reports shall be fully descriptive of issues, problems, decisions, etc.

(3.15) Problems:

(3.15.1) Advise the Chief, Projects immediately of any problems which are outside the responsibilities of the CM as specified in this contract and individual Work Orders. Suggest resolutions for such problems, upon request by the Chief, Projects and CO as necessary/appropriate.

(3.15.2) Advise the Chief, Projects of any disagreements with A-Es which cannot be resolved by the CM. Make recommendations concerning cost controls, scheduling, levels of effort, and maintaining the approved completion time allocations for submissions and completion of the projects.

(3.15.3) Advise the Chief, Projects of any potential delays in completion of any aspects of the designs; provide recommendations for actions to be taken to keep the projects on schedule. Construction Project Management & Related Services Page 6

(3.16) Changes:

(3.16.1) Review all requests for changes in AE contracts. Submit analyses of the requests and recommended courses of action to the Chief, Projects.

(3.16.2) Review all requests and recommendations for changes to the scopes of the projects, and submit to the Chief, Projects analyses of the effects on the current project scopes, schedules, cost controls, levels of effort, and maintaining the approved completion times allocated for submissions and completion of all work to the Chief, Projects, together with recommended actions and supporting rationale.

(3.16.3) Recommend changes to project requirements when essential to constructability or other reasons.

Task Area 3: PROCUREMENT PHASE SERVICES The contractor shall provide procurement support service that includes:

(3.17) When required in project task order, procurement of the A-E(s) and/or the Construction Contract(s) shall be carried out, at the sole option of the Chief, Projects and the Project Contracting Officer (CO), in accordance with the Federal Acquisition Regulation (FAR) procedures in effect while the Procurement Phase activities/services are being performed. In this regard, the CM shall consult directly with the Chief, Projects and CO as necessary to assure full compliance with all procurement statutes, policies, regulations, and procedures. When ordered, the completion of each of the below items shall be a deliverable subject to both the review and approval of the Chief, Projects and CO. The timing of these activities shall be mutually arranged between the CM and the Government.

(3.17.1) Prepare and transmit draft and final FedBizOpps announcements to the CO.

(3.17.2) The Government shall be responsible for printing and reproduction of procurement documents that will be mailed to potential bidders. The CM shall be responsible for helping to facilitate the distribution of these documents as necessary.

(3.17.3) The CM will be responsible for assembling and providing the documents identified below.

(3.17.3.1) Prepare, assemble, and submit to the CO for approval the Pre-invitation.

(3.17.3.2) Prepare, assemble, and submit to the CO for approval the solicitation packages.

(3.17.3.3) Prepare, assemble, and submit to the CO for approval any solicitation amendment(s) packages.

(3.17.4) Carry out an active program to stimulate competition among the construction industry to generate the maximum number of responses possible to solicitations issued.

(3.17.5) Participate with the Chief, Projects and CO in pre-bid conferences with prospective bidders for the construction contracts.

(3.17.6) Review all bids, bidder qualifications, and financial reports and provide recommendations to the Chief, Projects and CO regarding awards of the construction contracts.

(3.17.7) Participate in conferences and other meetings as requested.

Task Area 4: CONSTRUCTION PHASE SERVICES The contractor shall provide construction phase support service that include:

(3.18) The CM shall provide construction phase services when requested by the Chief, Projects which may include, but not be limited to, the services set forth below. The CM shall promptly submit all records relative to the construction phase to the Government for filing and retention.

(3.18.1) Set up job files, working folders, and record keeping systems to be used on the projects. Maintain logically organized construction files and record all incoming and outgoing communications. Construction Project Management & Related Services Page 7

(3.18.2) Maintain logs for registering receipt of required submittals, posting dates received and actions taken. Monitor the submittal process to ensure timely submissions, approvals of shop drawings, approvals of samples of materials, other submittals, and provide photographs of the different phases of construction not less often than once every two weeks to support submittals, or as instructed by the Chief, Projects. Notify, in writing, the parties delaying any submittals.

(3.18.3) Progress and Final Photographs. All photographs shall be taken by a competent commercial photographer experienced in architectural photography. For each building, structure, or space under contract for renovation or construction, the CM shall provide:

(3.18.3.1) Monthly- Six separate shots in color each month of progress photographs in sharp focus, approximately 8 x10 inches, mounted on 8-1/2x1 1-inch hardboard. Photographs shall be taken on the first working day of each month, whether or not any work was done during the preceding month. Take the photographs from points selected by the Chief, Projects. Label each photograph with a description (what and from where taken), name and location of building, Contractor's name, type of photograph (progress, special, final), and date taken.

(3.18.3.2) Final color photographs, reproduced in duplicate, when the projects are complete, taken on a bright, sunny day. They shall be produced with such artistic skill as to be suitable to the Chief, Projects for exhibition and reproduction. Take exterior photographs from two points of view, one showing the entire front elevation and one side, the other showing the entire rear elevation and remaining side. The front elevation must appear approximately three times the width of the side. For buildings with courtyards or atriums, take additional photographs from two points of view within the courtyards or atriums, each showing two sides. Take ten interior photographs, from points of view selected by the Chief, Projects.

(3.18.3.3) Mechanical Equipment. Color photographs of mechanical equipment, reproduced in duplicate, and taken from points selected by the Chief, Projects.

(3.18.4) Maintain computerized financial records and budgetary information on the construction projects, listing in spread-sheet format all obligations, actual disbursements, and potential expenditures. Maintain current the complete budget status on the projects. Report to the Government not less than monthly on the status and projected final costs of the projects.

(3.18.5) Schedule and conduct weekly progress meetings with all concerned parties to review the projects, discuss problems, and resolve issues as necessary.

(3.18.6) Arrange for and participate in the pre-construction conferences. The CM will also take minutes of these meetings and provide copies of written reports to the Chief, Projects and all attendees within 7 calendar days. Such minutes/reports shall be fully descriptive of issues, problems, decisions, etc.

(3.18.7) Prepare any special reports that may be required by the Chief, Projects.

(3.18.8) Inform the Chief, Projects on the progress of construction work and any activities that affect the Buildings Management or occupant agency personnel.

(3.18.9) Review and provide recommendations on the construction progress schedules. Monitor construction progress. If progress falls behind the established schedules, recommend appropriate actions to the Chief, Projects. Annotate the progress schedules on a monthly frequency showing actual progress achieved and any delays in the schedules.

(3.18.10) Provide for various on-going services as follows:

(3.18.10.1) Cost estimating.

(3.18.10.2) Assistance in obtaining permits.

(3.18.10.3) Hazardous materials assessments. Construction Project Management & Related Services Page 8

(3.18.10.4) Site logistics reviews.

(3.18.10.5) Assistance in obtaining warranties.

(3.18.10.6) Claims avoidance.

(3.18.10.7) Cost reductions.

(3.18.10.8) Coordinate resolutions of punch lists.

(3.18.10.9) Occupancy scheduling.

(3.18.11) Provide drafting services as needed for as-built drawings, with CADD and Revit support.

(3.18.12) Monitor the design clarification process and remind A-Es and other parties involved of the need for timely actions. Maintain logs of all clarifications requested. Provide written notifications to those firms requesting design clarifications, inform them of delays that may be caused, and advise the Chief, Projects accordingly.

(3.18.13) Provide miscellaneous drawings and/or sketches as needed for clarifications or changes.

(3.18.14) Perform reviews of shop drawings and submittals as instructed and provided by the Chief, Projects.

(3.18.15) As-Built Drawings- Maintain at the job sites a current marked set of working drawing prints and specifications (obtained from the Government during the design phase), indicating thereon all changes and deviations from original construction contract documents. Check these marked prints against those maintained by the construction contractors as changes occur; reconcile any differences. Upon completion of construction, deliver the marked set of documents and drawings to the A-Es.

(3.18.16) Prepare documentation relating to contract project phases, including scopes of work, schedules of submissions, cost estimating, etc.

(3.18.17) Within two (2) working days of notice that a situation or occurrence warranting a change order has arisen, provide written analyses to the Chief, Projects addressing recommendations for change orders including all direct costs and potential impacts on project scheduling. For all construction change orders, the CM shall provide a detailed justification concerning any additional construction performance time, from initiation of the change orders through their issuance, procurement of materials, deliveries, installations, and inspections. Relative to any change orders, the CM shall separately address and justify the impact on this contract as to the services affected, levels of effort, and pricing; further, as a part of all such documentation, the CM shall also include time, labor, materials, and cost reduction alternatives for both CM services and the construction work involved. Upon request, assist the Chief, Projects in negotiations by providing technical support, prepare the necessary negotiation documentation, and maintain logs of both authorized and disapproved change orders.

(3.18.18) Monitor construction contractors' compliance with labor standards provisions and advise the Chief, Projects of any noncompliance.

(3.18.19) Report on construction contractors' compliance with current safety regulations and standards.

(3.18.20) Prepare progress inspection reports, daily logs, and documentation of inspections. Inspect work performed by the general contractors for conformity with the requirements of the construction contracts.

(3.18.21) Maintain list(s) of observed defects and omissions. Provide copies of the list(s) to the construction contractors and the Chief, Projects and whenever changes are made to the list(s), provide copies of those changes to the construction contractors and the Chief, Projects. Construction Project Management & Related Services Page 9

(3.18.22) Inspect materials and/or workmanship to assure compliance with all construction requirements. Where defects may be covered by ensuing work, the CM will arrange for additional reviews by the Government before the construction work proceeds.

(3.18.23) Recommend rejections of materials and/or workmanship not conforming to contract requirements. Provide written analyses supporting any such rejections.

(3.18.24) Review all requests for payments submitted by the construction contractors. In all cases, submit recommendations concerning approvals to the Chief, Projects within 3 calendar days of dates payment requests are received.

(3.18.25) Review all pay vouchers submitted by construction contractors in accordance with Davis-Bacon Act requirements. In all cases, review, verify, and report the results to the Chief, Projects within 3 calendar days.

Task Area 5: POST CONSTRUCTION CLAIMS SERVICES (PCCS) The contractor shall provide post construction support services that include:

(3.19) Keep the Government informed of potential disputes. The CM shall review nonconformance issues and claims from the construction contractor(s), and render all assistance which the Government may require, including furnishing reports with supporting information necessary to resolve disputes or defend against claims. The CM may be requested to assist in preparing and assembling appeal files, participate in meetings or negotiations with claimants, appear in legal proceedings, and provide other appropriate assistance.

4.0. KEY PERSONNEL

Construction Management contractor shall assign a Project Manager (PM) and an Alternate Project Manager (APM) to oversee all aspects of the contract. These managers shall report to the Chief, Facility Management Service, Chief, Projects, or an appointed Representative. The Chief, Projects will provide the contractor PM/APM instructions of what is needed for each assigned project, and it will be the PM/APM responsibility to ensure all contract employees adhere to terms and conditions of the Construction Management and Related Services contract and its orders. The PM/APM shall have full authority to commit the contractor on matters concerning the contract, etc., and they will be the contractor's authorized point of contact with the Chief, Facility Management Service, Chief, Projects, or an appointed Representative, and the Contracting Officer (CO) and be the supervisor for contractor employees assigned to the contract.

Note: A copy of each contract employee's certified timecard shall be electronically provided via email or hard copy to the Chief, Projects for each pay period from the Program Manager/Company.

Contractor shall provide a brief one paragraph synopsis of the PM and the APM, as well as the resumes of initial team of contract professionals (see list of required disciplines below) anticipated to be assigned in support of the initial two (2) CM Task Orders.

Note: Contractor shall be aware that resource requirements may fluctuate throughout the life of this contract and therefore the contractor shall be prepared to adjust resources based on VA construction program requirements.

5.0. POSITION QUALIFICATIONS

The contractor shall provide subject matter support services that meet or exceed the qualification(s) as defined below in performance of the services anticipated per this Performance of Work Statement. Resource needs will be on a case by case basis, and not all services may be required. Should the need arise for position with qualifications beyond what is identified below, the Chief, Projects and CM Construction Project Management & Related Services Page 10 will establish the position and qualifications. The CO will prepare a contract modification to include that position and the hourly rate.

(5.1) Project Consultant Education:

Bachelor's Degree in Engineering or Architecture from an accredited University.

Educational requirement may be substituted by 14 years of directly related experience.

Professional Experience:

10 years of experience as senior manager or technical advisor in field of construction programs including but not limited to the disciplines of architecture and engineering related to medical facilities (i.e., buildings and structures). Professional experience should also include strong knowledge of construction documents, as well as superior management and communication skills.

Functional Responsibility:

Provides project and/or construction management senior advisory support for complex programs or projects. Provides consultation in regard to business, technical and personnel management involving multi-disciplinary and diverse functional activities. Is responsible for the overall management, in terms of technical quality, cost, schedule of A/E designs via the COR.

(5.2) Sr. Construction/Project Manager Education:

Bachelor's Degree in Construction Management, Engineering or Architecture from an accredited University. Educational requirement may be substituted by 14 years of directly related experience.

Professional Experience:

10 years of experience in management of facility construction projects including supervision of engineering, design and construction, schedule control, cost management and program budgeting, and overall project management activities, Professional experience should include strong knowledge of construction documents, as well as superior management and communication skills.

Functional Responsibility:

Senior leadership and mentorship. Also, provides project and/or construction consultation of a single major program or project or multiple projects. Provides consultation in regard to business, technical and personnel management involving multidisciplinary and diverse functional activities. Is responsible to provide information to the Chief, Projects in terms of technical quality, cost and schedule. Maintains daily progress reports and inspection reports. Leads the inspection and quality assurance team assigned to projects to ensure timely and effective project oversight.

(5.3) Construction/Project Manager Education:

Bachelor's Degree in Construction Management, Engineering or Architecture from an accredited University. Educational requirement may be substituted by 10 years of directly related experience.

Professional Experience:

7 years of experience in management of facility construction projects including supervision of engineering, design and construction, schedule control, cost management and program budgeting, Construction Project Management & Related Services Page 11 and overall project management activities. Professional experience should include the ability to read and interpret construction documents, as well as communicate effectively with project construction team members.

Functional Responsibility:

Provides project and/or construction management consultation services of a single major program or project or multiple projects. Provides consultation in regard to business, technical and personnel management involving multi-disciplinary and diverse functional activities. Is responsible for the overall management, in terms of technical quality, cost and schedule. Maintains daily progress reports and inspection reports. Supports the inspection and quality assurance team assigned to projects to ensure timely and effective project oversight.

(5.4) Sr. Engineer Education:

Bachelors of Science Degree in Engineering from an accredited University.

Professional Experience:

10 years of experience in engineering (civil, structural, mechanical, electrical, safety, etc.) and construction management of buildings and structures, Familiarity with scheduling, cost estimating, and overall design integration is necessary. Professional experience should also include ability to review and resolve engineering issues associated with construction and specification documents.

Functional Responsibility:

Senior leadership and mentorship. Also, provides decisive guidance and direction in regard to the management of technical aspects of engineering related to building structures. Is responsible for the overall management, in terms of technical quality, cost and schedule.

(5.5) Engineer Education:

Bachelors of Science Degree in Engineering from an accredited University.

Professional Experience:

7 years of experience in engineering (civil, structural, mechanical, electrical, safety, etc.) and construction management of buildings and structures. Familiarity with scheduling, cost estimating, and overall design integration is necessary. Professional experience should also include ability to review and resolve engineering issues associated with construction and specification documents.

Functional Responsibility:

Provides consultative services in regard to the management of technical aspects of engineering related to building structures, Provides guidance to the Chief, Projects in terms of technical quality, cost and schedule.

(5.6) Sr. Quality Assurance Representative Education:

Graduate of an accredited Trade School or formal apprenticeship program. Educational requirement may be substituted by 14 years of directly related experience.

Professional Experience:

10 years of experience in construction inspection and contractor oversight activities associated with facilities (i.e., buildings, structures, equipment, systems, etc.) construction and implementation. Familiarity with handling RFT, change orders, submittals logs, etc. Also, field knowledge of safety, scheduling, and cost control are essential skills. Professional experience should also include ability to read and interpret construction documents. Construction Project Management & Related Services Page 12

Functional Responsibility:

Senior leadership and mentorship. Also, verifies compliance with design drawings, specifications, standards and construction practices. Accomplishes quality assurance inspections. Prepares associated reports. Maintains records of project progress.

(5.7) Quality Assurance Representative Education:

Graduate of an accredited Trade School or formal apprenticeship program. Educational requirement may be substituted by 10 years of directly related experience.

Professional Experience:

7 years of experience in construction inspection and contractor oversight activities associated with facilities (i.e., buildings, structures, equipment, systems, etc.) construction and implementation. Familiarity with handling RFT, change orders, submittals logs, etc. Also, field knowledge of safety, scheduling, and cost control are essential skills. Professional experience should also include ability to read and interpret construction documents.

Functional Responsibility:

Verifies compliance with design drawings, specifications, standards and construction practices. Accomplishes quality assurance inspections. Prepares associated reports. Maintains records of project progress.

(5.8) Fire Protection Engineer Education:

Bachelors of Science Degree in Fire Protection Engineering from an accredited University.

Professional Experience:

10 years of experience in engineering and life safety management for building structures.