Amendment 0001 - 36C24821Q0591.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0001 04-27-2021

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Commerce Building 300 E. University Ave. Ste. 180 Gainesville FL 32601-3460

To all Offerors/Bidders

36C24821Q0591

04-09-2021

X

X X

05/14/2021 at 3:00 PM EST

The purpose of this Amendment is to incorporate the following changes into the Solicitation:

1. The Responses to all Vendor Questions are on the following pages.

2. Section B.2 Price/Cost Schedule is revised as attached to clarify the Line Items for Stretcher Patient Trips.

3. Section B.3 Performance Work Statement is revised as attached.

4. FAR Clauses 52.245-1 (Alternate I) and 52.245-9 are added to this solicitation.

5. The Due Date for all Quotes is extended to 05/14/2021 at3:00 PM EST.

6. Quoters must acknoledge this and any other amendments ontheir submitted quote in order to be considered for award.

Daniel Dove Contracting Officer

VA-VHA-2020-4955EE14

36C24821Q0591 – NF/SG Special Mode Transportation – North Region Amendment 0001 - Responses to Vendor Questions

1. Will personnel be needed on a 24-hour basis or will regular working hours be in place?

Response: Per Paragraph 4(a) of the Performance Work Statement, “Services may be required 24-hours per day/7-day a week, 365 days a year, within the states of Florida and Georgia.” The same rates shall apply 24 hours per day. Vendors can anticipate approximately 10 trips per month outside of normal working hours.

2. How large is the NF/SG VA Health System’s catchment area by radius? Are the timeframes for responding to calls realistic with the area we need to cover?

Response: See attached map of the NF/SG VHS. Current contractors have been able to adhere to the required response times with no issues. Vendors should include their Performance Plan for covering the catchment area in the Technical Capacity volume of their quote.

3. Which system is in place to calculate miles?

Response: Bing Maps. However, no mileage calculations will be necessary for trips, as the Price/Cost Schedule uses flat-rate pricing, regardless of mileage.

4. Should personnel be assigned to each location to ensure 30 mins scheduled window and 1-hour unscheduled window can be made?

Response: No. This section of the PWS has also been revised to clarify the requirement.

5. If using sub-contractors from the State of GA will they be required to have special certificates or authorization to pick-up/drop-off patients in Florida? (i.e. Certificate of Need or ACLS) Response: There are no special requirements that the VA is aware of.

6. Will there be any storage or parking of vehicles/equipment at any of the locations?

Response: No

7. Who was the incumbent?

Response: There are 2 current incumbent contractors:

North Region South Region Excelsior Ambulance Service, Inc. Navarre Corp.

Contract #: 36C24821P0602 Contract #: 36C24820D0019

8. Will all calls come directly from dispatch?

Response: No, Call will come from Travel Office and AOD’s.

9. Will we need to purchase PKI from the VA or will this be provided with the award? If not, should this be acquired before submitting the proposal?

Response: No

10. What are the estimated wait times for the crew? Will this be something that we should factor in the base or add as a separate addendum?

Response: Previous contracts allowed for a maximum of 10 minutes wait time before charging a per-minute fee. This per-minute fee has been removed from this solicitation, as there were no instances of abnormally long wait times on the previous contracts and no charges were incurred. There will not be a separate Line Item for wait times.

11. Page 36 paragraph #5 (Past Performance Information) of the solicitation states the following:

“An assessment of the level of expectation the Government has in a quoter’s ability to meet the requirements of the solicitation, based on a demonstrated record of performance.” What are the discriminators for assessing a "demonstrated record of performance"?

https://www.bing.com/maps

36C24821Q0591 – NF/SG Special Mode Transportation – North Region Amendment 0001 - Responses to Vendor Questions

Response: In accordance with Section E.2 52.212-2 Evaluation of Quotes, paragraph c (3):

Quoters are encouraged to submit any national safety or outstanding customer service awards that have been awarded within the last 3 years. Quoter is welcome to submit any other past performance information that he/she believes is pertinent for the Awarder to know regarding organization’s past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys (See D.4) and past performance questionnaire replies;

Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/;

or any other reasonable basis.

NOTE: A quoter who has no relevant past performance history will be given a neutral rating and will not be evaluated either favorably or unfavorably, in accordance with FAR 15.305 (a)(2)(iv).

12. “The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired.” Does this statement allude that if the contracting officer's knowledge and experience with the type of special needs transport services an offer’s company provides, then it's considered to be unsubstantiated, or will the contracting officer contact the offer for clarification?

Response: See response to Question #11.

13. “Customer surveys and past performance questionnaire replies See D.4); Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. The surveys ask (What contracts did this offeror perform for your company? Provide the total contract amount, dates of performance, and contract number).”

For offers that provide wheelchair and stretcher transport services via Medicare (where there isn't a specific contract number or specified value), would it be acceptable to submit the companies Medicare Transport number and the estimated billing values of transports to a given facility along with facility administration contact information? If not, will you please provide suggestions for properly depicting offer's demonstrated record of performance?

Response: See response to Question #11.

14. Does the total quantity represent the estimated number of trips only? If so, would you provide an estimated average mileage per trip?

Response: Estimated average mileage is not available. All trips under this requirement will be within the catchment area as defined in the Performance Work Statement, Section 1.

Quoters should plan their pricing accordingly.

15. Is this solicitation only for veterans?

Response: This solicitation is Set-Aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). Interested vendors must meet all the requirements of VAAR Clause 852.219-10.

16. Are there any current primes who are looking for subcontractors that you could provide us information on so we may partner with them?

Response: An Award Notice will be posted to beta.sam.gov once award is made. Any vendor interested in subcontracting may coordinate directly with the awardee at that time.

17. How do we submit proposals?

Response: Please submit all quotes to the Contracting Officer at daniel.dove@va.gov. See E.1 52.212-1 Instructions to Quoters for more details.

See attached document: Amendment 0001 – Revised Price-Cost Schedule – 36C24821Q0591 See attached document: Amendment 0001 – Revised PWS – SMT Northern Region http://www.cpars.gov/ https://beta.sam.gov/ mailto:daniel.dove@va.gov