Revised PWS - 36C24821Q0477 - Amendment 0001.pdf

36C24821Q0477 – Amendment 0001

B.3 PERFORMANCE WORK STATEMENT

Municipal Solid Waste Removal

1.0 INTRODUCTION

The Government requires municipal solid waste removal in support of the Malcom Randall VA

Medical Center and the St. Augustine CBOC, Environmental Management Service (EMS).

2.0 DESCRIPTION/SCOPE/OBJECTIVE

The Contractor must provide all labor, equipment, tools, material, supervision and other items and services necessary to perform the work as defined in this Performance Work Statement.

3.0 APPLICABLE DOCUMENTS

3.1 The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

FAR Federal Acquisition Regulation

VAAR Veterans Affairs Acquisition Regulation

NFPA 99 Health Care Facilities

VAOHS VA Office of Health and Safety

SCA DOL Website Service Contract Act (SCA) Directory of Occupations (Fifth Edition) http://www.dol.gov/whd/contracts/sca.htm

Federal, State, Local, Industry, or otherwise Doctrine

All services are to be performed in accordance with all federal, state, local, industry and or otherwise governing doctrine inclusive of any permitting or licensing requirements

3.2 Glossary. Acronyms used in this PWS are listed below for easy reference:

CO Contracting Officer COR Contracting Officer’s Representative FAR Federal Acquisition Regulation IAW In Accordance With PWS Performance Work Statement EMS Environmental Management Service

4.0 PERFORMANCE REQUIREMENTS

4.1 The contractor shall perform collection, storage, removal, and disposal of non-hazardous solid waste IAW all governing doctrine for the proper and safe intended performance thereof.

4.2 Contractor shall provide the following containers, items a-c for Malcom Randall and items d-m for the off-site locations:

a. One (1) each New 39 cubic yd. self-contained compactor about 24’ 11” overall length with a loading dock level hopper with counter balanced lid (located by kitchen dock)

b. One (1) each Twenty (20) cubic yd. open top container Construction Dumpster (located by in driveway across from warehouse)

c. One (1) each Six (6) cubic yd. dumpster (located by the Fisher House)

d. Two (2) each 4 cubic yd. dumpster Human resource and Mental Health 7015 NW 11th Place, Gainesville, FL 7019 NW 11th Place, Gainesville, FL

e. One (1) each Four (4) cubic yd. dumpster Pain Clinic, 3401 NW 98th Street, Gainesville, FL

f. One (1) each Four (4) cubic yd. dumpster One (1) each 96 Gallon Recycling Container Office of Information and Technology, 3401 NW 98th Street, Gainesville, FL http://www.dol.gov/whd/contracts/sca.htm

g. One (1) each Four (4) cubic yd. dumpster

Compensation and Pension, 5415 SW 64th Street, Gainesville, FL

h. One (1) each Four (4) cubic yd. dumpster

One (1) each Two (2) cubic yd. Single Stream Recycling Container

(to be positioned between Optometry and Dermatology)

Optometry, 5533 SW 64th Street, Gainesville, FL

i. One (1) each Four (4) cubic yd. dumpster

Dermatology, 5571 SW 64th Street, Gainesville, FL

j. One (1) each Eight (8) cubic yd. dumpster

Hamilton Park Business Center, 2444 NE 1st Blvd. Suite 300 & 400, Gainesville, FL

k. Two (2) each 96 Gallon Recycling Containers

7015 NW 11th Place, Gainesville, FL

7019 NW 11th Place, Gainesville, FL

l. One (1) each Two (2) cubic yd. Single Stream Recycling Container

Pain Clinic, 3401 NW 98th Street, Gainesville, FL

m. One (1) each Eight (8) cubic yd. dumpster

St. Augustine CBOC, 195 Southpark Blvd. St. Augustine, FL 32086

4.3 The Waste Compactor Unit shall be a new 39 cubic yard self-contained unit, industrial heavy gauge steel (minimum of 10 gauge). It shall have a dock level hopper with counter balanced lid. Seals shall be industrial high pressure; shall have full door seal and heavy-duty ram piston(s). Hydraulic lines will comply with standards and have no leaks. All installation and maintenance during the rental period shall be covered by the contractor.

Contractor shall maintain a replacement 30 cu. yd. open top container within 24 hours of notification, whenever needed (24 hours/day, 7 days/week).

4.4 The Waste Compactor unit will require washing and cleaning every two weeks to remove processed waste causing build up and foul odor. The perimeter (or storage area) of 39 cubic yard container will be maintained and cleaned as needed by the contractor. The 39-cubic yard container will be returned in serviceable condition.

4.5 The contractor shall make available a phone number and one (1) additional cell phone number shall be provided for emergencies and repair calls. Each emergency/repair call shall be addressed, and a solution provided within 4 hours of the call being placed.

4.6 The contractor shall comply with all current county, municipal, state and federal laws, regulations and guidelines when collecting, storing, removing, transporting, disposing of all items.

4.7 The contractor shall be authorized (franchised) to perform these services by the Alachua and St. Johns County Solid Waste Management Department.

4.8 All areas are subject to pull on demand (as needed). Regular tentative schedule for pull

(transport) days shall be:

• Location a: Monday, Wednesday, Friday three days a week and on demand as needed.

• Location b: Monday, Wednesday, Friday three days a week and on demand as needed.

• Location c: Once a week and on demand.

• Locations d thru l: Once a week and on demand.

• Location m: Once a month.

4.9 The contractor shall provide proof of all applicable permits and insurance certificates required under the laws of the State of Florida.

4.10 As requested by the Government, the contractor shall provide proof of regulatory compliance such as inspection reports, policies and procedures, staff training records, and emergency plans.

4.11 INVOICING AND REPORTS:

The contractor will provide monthly invoices containing the following for solid and recyclable weights to the Government:

• Invoice number

• Net Weight

• Type of Waste

• Total weight and price for each line item (pick up).

• Total weight and price for monthly invoice on all line items

4.12 Contractor shall provide, as requested by the Government, methods of disposal, weight tickets and the address of the disposal site.

4.13 Mixed Load Surcharges, if any, shall be invoiced separately. Contractor shall provide with this invoice the weight ticket, method of disposal and address of the disposal site.

4.14 TITLE: The contractor shall take title of all solid waste once the waste is fully loaded into contractor furnished vehicles.

4.15 MAINTAINING CONTAINERS AND COLLECTION AREA: The contractor shall maintain all containers in good, clean, workable condition. They must remain accessible to the customers. The contractor shall perform all cleaning, repair and other maintenance tasks off Government property at contractor expense. All containers shall be cleaned at a minimum every two weeks and when requested by the COR. The contractor shall return the containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor shall also be responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing of containers. All refuse on the ground within ten (10) feet of the container, whether spilled by the contractor or placed there by the Government, shall be picked up by the contractor during collection. The contractor shall collect debris placed at collection areas; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers.

4.16 OFF-SITE DISPOSAL: The contractor shall transport and dispose of all solid waste at a licensed off-site disposal site selected by the contractor. Disposal shall be in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-site disposal locations.

4.17 INTERFERENCE TO NORMAL FUNCTION: Contractor personnel shall exercise safety precautions as well as interrupt their work at any time to avoid interference with patient care procedures and the normal function of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

4.18 DEFINITIONS:

a. Solid Waste: Meaning garbage, refuse, yard waste and other discarded solid materials generated by residential units and commercial establishments, including Solid Waste materials resulting from industrial, commercial, or agricultural operations, governmental operations, and from community activities; it does not include solids or dissolved materials in domestic sewage or other significant pollutants in water resources such as silt, dissolved materials in irrigation return flows, other common water pollutants, or any by-products, the sale or reuse of which is intended by the persons from whose process they resulted.

b. Non-Processable (waste): Shall mean furniture such as couches, chairs, tables; bedding such as mattresses and box springs and other similar items; white goods such as refrigerators, ovens, water heaters, window air conditioning units and other similar appliances; non-combustible construction material and demolition debris such as steel, concrete, brick, glass, asphalt roofing material and other similar materials; motor vehicles and major vehicle parts; tires; machinery, equipment or other metals.

c. Processable (waste): Shall mean any combustible Solid Waste, including, but not limited to, putrescible solid waste, cardboard, paper products, plastics, and food containers.

5.0 PERFORMANCE LOCATION AND HOURS

5.1 Primary place of performance is the Malcom Randall VA Medical Center 1601 SW Archer Rd.

Gainesville FL 32608. Working spaces will be provided by the Government. The vendor shall ensure appropriate transportation is provided five days a week (Monday through Friday) and on demand as needed, for the Malcom Randall VA Medical Center and its associated offsite facilities.

5.2 Government normal duty hours are from 0700-1600, Monday through Friday, excluding

Federal holidays. Contractor access will be provided during this time.

5.2.1 When a regular pick up day occurs on a Federal holiday, the pickup day shall automatically shift to the following business day.

5.2.2 Outside normal duty hours may occur. These times shall be coordinated with and at the convenience of the Government.

6.0 DELIVERABLES

All service records shall be provided to the Government within one (1) week of services rendered.

7.0 CONTRACTOR PERSONNEL AND MANAGEMENT.

7.1 Contractor Personnel. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this PWS. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

7.2 Contractor Badges. Notwithstanding the requirement to wear a Government furnished badge, Contractor personnel shall also wear a laminated contractor identification badge always when performing services under this Contract, including when on Government directed travel the badge will contain a personal picture, name of employee, and

Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

7.3 All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or

Congress that they are Government officials. They must also ensure that all documents or reports produced by Contractor personnel are suitably marked as Contractor products or that

Contractor participation is appropriately disclosed.

7.4 Safety/Security Requirements. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

7.5 All information generated in performance of this contract becomes property of the

Government and must be surrendered upon request and/or completion of the contract. The

Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

7.6 The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

7.7 Standards of conduct

7.7.1 Conduct of Personnel. Contractor personnel shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The Contracting

Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

7.7.2 Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length more than three inches, while assigned under this contract.

7.7.3 Working Attire and Appearance. Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

7.7.4 The Government reserves the right to review Contractor personnel qualifications. Upon request, resumes shall be provided to the Contracting Officer prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the

Government to become the hiring authority.

8.0 TRAVEL. NOT APPLICABLE

9.0 NON-PERSONAL SERVICE STATEMENT

Contractor employees performing services under this order will be controlled, directed, and supervised always by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the

PWS. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United

States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

10.0 PERFORMANCE STANDARDS AND QUALITY MEASUREMENT

10.1 Performance standards define desired services. The Government performs surveillance to determine if the Contractor exceeds, meets, or does not meet these standards. The

Government shall use these standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Quality Level (AQL). The Quality

Assurance Surveillance Plan (QASP) method of surveillance will be by random inspection.

10.2 The QASP and its performance objectives are as follows

PWS

Para.

Performance Objective

Performance Standard

Acceptable Quality Level

Surveillance Method

Compliance

4.0 Monthly

services rendered as expected

Contractor performs all services IAW all applicable governing doctrine monthly

99% of the time services are rendered

Random inspection conducted by the COR and/or customer comment.

Below AQL, non-acceptance of services. A Contract Discrepancy Report (CDR), will be issued for performance below the AQL. The Contractor will have five workdays to provide a response that includes an improvement strategy for addressing the issues. 30 days after issuing the CDR, the Contractor will be re-rated. If performance does not comply with PWS, the CO will be notified, the performance record will be documented, and CO may pursue contract action.

6.0 Service reports

received by the Government

Contractor submits all service reports within one (1) week of services rendered month

99% of the time the Government receives report

Government receives report

Below AQL, non-acceptance of services. A Contract Discrepancy Report (CDR), will be issued for performance below the AQL. The Contractor will have five workdays to provide a response that includes an improvement strategy for addressing the issues. 30 days after issuing the CDR, the Contractor will be re-rated. If performance does not comply with PWS, the CO will be notified, the performance record will be documented, and CO may pursue contract action.