36C24821Q0002_1.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice S207 FY21: Service: Community-Based Outpatient Clini Pest Control 33744 36C24821Q0002 09-10-2020

3:00 PM

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

561710 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744 John Hamilton 727-399-3316 john.hamilton2@va.gov 727-398-6661 x10370

US

https://www.va.gov Department of Veterans Affairs john.hamilton2@va.gov Contracting Officer FY12: Services: Pest Control: Bay Pines VA Healthcare Systems Community Based Out Patient Clinics Request for Quotes: 36C24821Q0002 General Information

Contracting Office Address

NCO 8

ATTN: John Hamilton 10000 Bay Pines Blvd, Bldg. 2 RM 329 Bay Pines, FL 33744 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this action. Quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a Request for Quote (RFQ). Submit written quotes on 36C24821Q0002. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-08 effective August 13, 2020. This request for quote is issued August 26, 2020 and will end on September 10, 2020 at 3:00 PM EST and is Set-Aside for 100% SDVOSB.

The Network Contracting Office 8-RPO East intends to award a firm fixed priced 1 Base Year and 4 Option Years to the contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement the standards & requirements set forth in the Department of Veterans Affairs provided Integrated Pest Management (IPM) plan for the nine VAHCS Bay Pines CBOC's in a manner that will ensure the health and general well-being of all medical facility personnel/patients. The contractor Shall also be fully cognizant of the fact that this contract is for the control of all pests within and immediately outside of a hospital/patient care facility. They shall take all necessary steps and precautions to ensure the full and complete care for employee/patient safety in the selection and application of all chemicals.

All the work will be in accordance with the Statement of Work below.

This procurement is being conducted under Subpart 13.5 Simplified Procedures for Certain Commercial items. The intent is to award a firm fixed price contract.

This procurement is a 100% SDVOSB set-aside and all eligible offerors are encouraged to submit quotes. To be considered for award prospective offerors must be a verified SDVOSB concern in the VA Center for Verification and Evaluation (CVE) Veteran Information Pages (VIP) pages https://www.vip.vetbiz.gov/ at the date and time set for receipt of offers. An Offeror who is not a verified SDVOB concern at the date and time set for receipt of offers will be considered Small Business to be considered for award. All offerors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award of a federal contract registered in the record must be complete and not missing elements such as representations and certifications.

Contractors interested in providing these services should submit their quotes via email to john.hamilton2@va.gov.

Due to the COVID-19 Pandemic, there will be No Site Visits Scheduled during the duration of this Solicitation.

All questions regarding this RFQ must be in writing and may be sent by email to john.hamilton2@va.gov Questions must be received no later than Wednesday, September 2, 2020 at 12:00 P.M. No further questions will be accepted after this date and time.

ANSWERS TO VENDOR QUESTIONS: Answers to vendor question will be posted on FBO no later than Thursday, September 3, 2020 by 3:30 P.M. EST.

You are reminded that representatives from your company SHALL NOT contact any Bay Pines VA Healthcare System personnel to discuss this RFQ during the RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.

Quotes are due by 3:00 PM Eastern Standard Time on Thursday, September 10, 2020. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Quotes shall be submitted via email to john.hamilton2@va.gov.

B. Schedule of Services:

Contractors shall quote prices using B. Schedule of Services Pages 3 thru 8 for all of the following Contract Line Item Numbers listed:

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Lee County, 2489 Diplomat Parkway East Cape Coral, FL 33909, 206,661 Gross Sq. Ft Contract Period: Base POP Begin: 10-01-2020 POP End: 09-30-2021

Naples CBOC, 2685 Horseshoe Drive, Suite 101, Naples, FL 34104 7,000 Gross Sq. Ft Contract Period: Base

Port Charlotte CBOC 4161 Tamiami Trail Suite 401 & 602, Port Charlotte, FL 33952, 11,950 Gross Sq. Ft.

Contract Period: Base

Sebring, CBOC, 5901 US Highway 27 South, Sebring, FL 34233, 9,500 Gross Sq. Ft

Sarasota CBOC 5682 Bee Ridge Road, Suite 100, Sarasota, FL 34233, 18,068 Gross Sq. Ft Contract Period: Base

Bradenton, CBOC 5520 SR 64 East, Bradenton, FL 33771, 17,705 Gross Sq. Ft.

Contract Period: Base

Business Office Service FEE Basis, 8550 Ulmerton Road, Largo, FL 33771 20,000 Sq. Ft.

Contract Period: Base

St. Petersburg, CBOC 840 Martin Luther King Jr. Street, St. Petersburg, FL 33705, 7,000 Gross Sq. Ft

Palm Harbor CBOC, 35209 US Highway 19 North, Palm Harbor, FL 34684

Lee County, 2489 Diplomat Parkway East Cape Coral, FL 33909, 206,661 Gross Sq. Ft Contract Period: Option 1 POP Begin: 10-01-2021 POP End: 09-30-2022

Naples CBOC, 2685 Horseshoe Drive, Suite 101, Naples, FL 34104, 7,000 Gross Sq. Ft

Port Charlotte CBOC 4161 Tamiami Trail Suite 401 & 602, Port Charlotte, FL 33952, Contract Period: Option 1

Sebring, CBOC, 5901 US Highway 27 South, Sebring, FL 34233, 9,500 Gross Sq. Ft

Sarasota CBOC 5682 Bee Ridge Road, Suite 100, Sarasota, FL 34233, Contract Period: Option 1

Bradenton, CBOC 5520 SR 64 East, Bradenton, FL 33771, Contract Period: Option 1

Business Office Service FEE Basis, 8550 Ulmerton Road, Largo, FL 33771

Contract Period: Option 1

St. Petersburg, CBOC 840 Martin Luther King Jr. Street, St. Petersburg, FL 33705, 7,000 Gross Sq. Ft

Palm Harbor CBOC, 35209 US Highway 19 North, Palm Harbor, FL 34684

Lee County VA Healthcare Center, 2489 Diplomat Parkway East Cape Coral, FL 33909, 206,661 Gross Sq. Ft Contract Period: Option 2 POP Begin: 10-01-2022 POP End: 09-30-2023

Naples CBOC, 2685 Horseshoe Drive, Suite 101, Naples, FL 34104, 7,000 Gross Sq. Ft

Port Charlotte CBOC 4161 Tamiami Trail Suite 401 & 602, Port Charlotte, FL 33952, Contract Period: Option 2

Sebring, CBOC, 5901 US Highway 27 South, Sebring, FL 34233, 9,500 Gross Sq. Ft

Sarasota CBOC 5682 Bee Ridge Road, Suite 100, Sarasota, FL 34233, Contract Period: Option 2

Bradenton, CBOC 5520 SR 64 East, Bradenton, FL 33771, Contract Period: Option 2

Business Office Service FEE Basis, 8550 Ulmerton Road, Largo, FL 33771

Contract Period: Option 2

St. Petersburg, CBOC 840 Martin Luther King Jr. Street, St. Petersburg, FL 33705, 7,000 Gross Sq. Ft Contract Period: Option 2

Palm Harbor CBOC, 35209 US Highway 19 North, Palm Harbor, FL 34684

Lee County VA Healthcare Center, 2489 Diplomat Parkway East Cape Coral, FL 33909, 206,661 Gross Sq. Ft Contract Period: Option 3 POP Begin: 10-01-2023 POP End: 09-30-2024

Naples CBOC, 2685 Horseshoe Drive, Suite 101, Naples, FL 34104, 7,000 Gross Sq. Ft

Port Charlotte CBOC 4161 Tamiami Trail Suite 401 & 602, Port Charlotte, FL 33952, Contract Period: Option 3

Sebring, CBOC, 5901 US Highway 27 South, Sebring, FL 34233, 9,500 Gross Sq. Ft

Sarasota CBOC 5682 Bee Ridge Road, Suite 100, Sarasota, FL 34233, Contract Period: Option 3

Bradenton, CBOC 5520 SR 64 East, Bradenton, FL 33771, Contract Period: Option 3

Business Office Service FEE Basis, 8550 Ulmerton Road, Largo, FL 33771

Contract Period: Option 3

St. Petersburg, CBOC 840 Martin Luther King Jr. Street, St. Petersburg, FL 33705, 7,000 Gross Sq. Ft.

Palm Harbor CBOC, 35209 US Highway 19 North, Palm Harbor, FL 34684 9,999 Gross Sq. Ft Contract Period: Option 3

Lee County VA Healthcare Center, 2489 Diplomat Parkway East Cape Coral, FL 33909, 206,661 Gross Sq. Ft Contract Period: Option 4 POP Begin: 10-01-2024 POP End: 09-30-2025

Naples CBOC, 2685 Horseshoe Drive, Suite 101, Naples, FL 34104, 7,000 Gross Sq. Ft.

Contract Period: Option 4

Port Charlotte CBOC 4161 Tamiami Trail Suite 401 & 602, Port Charlotte, FL 33952, 11,950 Gross Sq. Ft.

Sebring, CBOC, 5901 US Highway 27 South, Sebring, FL 34233, 9,500 Gross Sq. Ft

Sarasota CBOC 5682 Bee Ridge Road, Suite 100, Sarasota, FL 34233, 18,068 Gross Sq. Ft

Bradenton, CBOC 5520 SR 64 East, Bradenton, FL 33771, 17,705 Gross Sq Ft

Business Office Service FEE Basis, 8550 Ulmerton Road, Largo, FL 33771, Contract Period: Option 4

St. Petersburg, CBOC 840 Martin Luther King Jr. Street, St. Petersburg, FL 33705, 7,000 Gross Sq. Ft.

Palm Harbor CBOC, 35209 US Highway 19 North, Palm Harbor, FL 34684, 9,999 Gross Sq. Ft

STATEMENT OF WORK

FOR

PEST CONTROL SERVICES

DESCRIPTION OF SERVICES. The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement the standards & requirements set forth in the Department of Veterans Affairs provided Integrated Pest Management (IPM) plan for the nine VAHCS Bay Pines CBOC's in a manner that will ensure the health and general well-being of all medical facility personnel/patients. The contractor Shall also be fully cognizant of the fact that this contract is for the control of all pests within and immediately outside of a hospital/patient care facility. They shall take all necessary steps and precautions to ensure the full and complete care for employee/patient safety in the selection and application of all chemicals. The following types of pests are common on these installations, and their abatement should be specifically addressed in the IPM and used to determine workload:

· General structural pests (i.e., cockroaches, ants·, carpet beetles, spiders).

· Bed bugs.

· Carpenter ants, carpenter bees, etc.

· Flying insect pests (i.e., housefly, stable fly, blowflies, etc.);

· Predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes,)

· Stored product pests (i.e. saw tooth grain beetle, red/confused flour beetles, trogoderma beetles, grain moths, etc.),

· Mice and rats (i.e., house mouse, field mouse, roof rat, Norway rat, etc.)

· Vertebrate pests (i.e., bats, gophers, moles, snakes, rabbits, raccoons, opossums, etc.)

· Periodic termite inspections when warranted or requested.

1. BASIC SERVICES. The contractor shall utilize the attached VAHCS Bay Pines IPM plan and submit a listing of all chemicals to be used under this contract for approval prior to use. The IPM approach should use targeted (effective, environmentally sound) methods including habitat/facility modification, biological/genetic/cultural control, mechanical/physical control, and where necessary, the judicious use of least hazardous pesticides. The IPM plan provided complies with all applicable Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), state/local regulatory guidance on pesticide storage, disposal and applications and the National Pest Control Association's good practice statements.

2. SERVICE DELIVERY SUMMARY.

Performance Objective SOW Para Performance Threshold

Utilize VAHCS Bay Pines Provided IPM Plan. 1.1 Customer complaints shall not Typical household variety pests are not present. exceed 2 per month.

Rodents and other vermin are aggressively controlled. All pesticides are mixed off site. All Pesticides are disposed of properly at an Approved off-site disposal area

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. None.

4. GENERAL INFORMATION.

4.1 QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure systematic inspection of facilities and grounds for pests, a customer service call/emergency response system for pest removal, and a continuous pest prevention education program for facility managers, food handling managers and facility occupants. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Delivery Summary. The Contracting Officer Representative (COR) must have a specific quality control inspector to notify in case of customer complaints.

4.2 QUALITY ASSURANCE. The government will periodically evaluate the contractor's performance in Accordance with the Quality Assurance Surveillance Plan.

4.3 GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (Feb 2007), for contractor's failure to correct nonconforming services.

4.4 HOURS OF OPERATION. Normal business hours are 8 a.m. to 4:30 p.m., Monday through Friday, excluding Federal holidays. Some contract tasks may require work to be performed after normal business hours. Work outside of normal business hours shall be coordinated with the COR/Facility Coordinator (FC) prior to commencement.

4.5 FACILITY ACCESS: Upon arrival at various CBOC's, Contractor employees shall be in compliance with the Center of Disease Control (CDC) and the VA policies for the Corona Virus -19 by wearing proper masks to cover mouth and nose and 6 ft. social distancing. Contractors employees shall immediately report to the FC and sign into the logbook and provide an itinerary and approval from the FC prior to start of operations.

Access to the CBOC will be coordinated with the COR/FC prior to arrival on-site. ·

4.6 SPECIAL QUALIFICATIONS. The contractor will have a licensed pest control manager specifically assigned to support this contract and available within 24 hours to meet with government personnel. Moreover, all contract employees that apply pesticides must have a Florida pesticide application certificate/license. The contractor will be responsible to ensure that the licenses/certificates and training of contractor personnel are kept current. In addition, all mixing, and storage of pesticides shall be performed off the installation. If the contractor spills or releases any hazardous substances (example, substances listed in 40 CFR 302), the contractor should immediately take steps to safely remediate the spill and notify the COR and the FC.

5 REPORTING REQUIREMENTS. The Contractor shall furnish to the COR/FC, prior to the initial application of pesticides, the Material Safety Data Sheets (MSDS) on all chemical products to include trade names, chemical names, and a label showing the contents and the use strength of the chemical as applied and antidote thereto. The Contractor shall furnish this information each time there are changes in chemicals or products used in the performance of this contract. A Pest Control Log is maintained by the FC which documents incidents of pest infestation and customer complaints. The Contractor shall verify complaint entries in the Pest Control Log during each visit and address the issue as required. All IPM services performed during the work shift will be documented by the Contractor on the Pest Management Maintenance Record that may be reviewed by the COR/FC at any time, and the Contractor shall leave a signed and dated notice with COR/FC stating the area treated, conditions found, and the treatment rendered. Additionally, the Contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State or local ordinances that pertain to any duties contained in the IPM plan.

APPENDICES.

A. CBOC Site information

APPENDIX A

Schedule of Buildings and Special Notes

SCHEDULE OF BUILDINGS

CBOC's Address Point of

Contact Lee County OPC 2489 Diplomat Parkway East Cape Coral, FL 33909 Rodney Arnold Naples

CBOC

800 Goodlette Rd. N. Suite 120 Naples, Fl 34102- Rodney Arnold Port

Charlotte

CBOC

Tami ami

Trail

Suite 401 & 602 Port

Charlotte, FL

33952 Rodney Arnold and Martina Moon Sebring

CBOC

5901 US Highway 27 South Sebring, FL 33870 Rodney Arnold Sarasota

CBOC

Bee

Ridge

Road, Su i t e 100 Sarasota, FL

34233 Carolyn Bieniasz Bradenton OPC 5520 SR 64 East Suite 101 Bradenton, FL 34208 William Welch Business Office Service – FEE Basis 8550 Ulmerton Road Largo, FL 33771 Holly

Ahl St

Petersburg

CBOC

840 Martin Luther King JR. Street St Petersburg, FL 33705 Ken

McTier Palm Harbor OPC 35209 US Highway 19 North Palm Harbor, FL 34684 Lynn Mckinney Wilson

SPECIAL NOTES

The Contractor is advised of the following:

a. Food Handling Areas: Treatment of these areas is limited to times when food is not being held, processed, prepared, or serviced, and while not occupied by facility employees. The Contractor personnel shall at no time enter facility elevators that are occupied by food service equipment while in the possession of pesticides or application equipment.

b. Patient Occupied Areas: Contractor personnel shall utilize pesticides with as low volatility and as odor free as possible in order to keep odor levels from affecting patients in these areas.

c. Critical Areas: The following areas have been designated by VAMC Providence as "Critical Areas":

· Pharmacy

· Food & Nutrition Service Areas

· Operating Areas

· Intensive Care Units

· Rest Room Areas

· Exam Area

· Respiratory Care Areas

· SPD

· Canteen Kitchen Area

The planned use of pesticides in these areas requires prior approval from the COR/FC and the recognition of the attendant hazards to occupants, supplies, equipment and · surfaces. When space treatment is required and has been approved by the COR/FC in these areas, the Ultra-Low Volume (ULV) Method of pesticide application shall be utilized. All hard traps need to be placed so as not to be seen by patients or staff.

d. Interference to Function: Contractor personnel may be required to be interrupted at any time, so as not to interfere with the normal functioning of the facility, including utility services, fire protection, and passage of facility patients, personnel, equipment, and carts.

SECURITY

1. VA Police will issue photo identification badges directly to contractors’ and sub-contractors’ superintendents and foremen. These ID badges must be worn by these individuals at all times while on VA property (If applicable).

2. The contractor shall be required to comply with all security policies/requirements of CW Bill Young VAHCS. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

3. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each Facility Coordinator.

4. CW Bill Young Healthcare System does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

5. ID badges must be worn by the contracted employees at all times while on VA property.

6. Background investigation will be performed if necessary.

7. The contractor will be responsible for the actions of all individuals provided to work for the VA under this contract. In the event that damages arise from work performed by contractor provided personnel, under the auspices of this contract, “the contractor will be responsible for all resources necessary to remedy the incident.”

CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the Contracting Officer(CO) at the conclusion of the task order.

2. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the CO for response.

3. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

ORGANIZATIONAL CONFLICT OF INTEREST:

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests(OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

INVOICES:

All invoicing by the Contractor for this contract will be submitted to:

VA Financial Service Center, 149971, Austin, TX 78714- 9971.

INTEGRATED PEST MANAGEMENT

1. PURPOSE: This Bay Pines VA Healthcare System (BPVAHCS) Memorandum establishes policy pertaining to the responsibility and procedures for the administration of an effective pest management program. This policy applies to all organizational elements.

2. POLICY: To maintain a pest-free environment through prevention of infestation or re-infestation and through control or elimination of infestations already in existence throughout the health care system. BPVAHCS will comply with all applicable Federal, State and City regulations in the usage and disposal of all products used in the control of pests. This includes the proper storage, mixing, and application of products.

3. ACTION:

a. Responsibilities

(1) Chief, Environmental Management Service (EMS) (137). Designated as the health care system Pest Control Officer. Has overall responsibility for the administration of the pest control program. The Assistant Chief, Service Operations section, monitors the application of products and pest control measures.

(2) Service Chiefs. Responsible for seeing that all personnel under their supervision are made aware of and adhere to the requirements of this memorandum.

(3) Chief, Acquisition and Material Management Service; Chief, Nutrition & Food Service; and contractor Officer. Arrange for protecting all food preparation, assembly and serving material during treatment. Prior to fogging, all horizontal surfaces will be covered, and all items cleaned prior to the next food service activity. We no longer fog within a food preparation area.

(4) Pest Control Technician. The person assigned to pest control operations, (EMS) is in charge of the pest control operations at this ehealth care system. He/she is responsible for the following.

(a) Safe applications of all products. The products used in the interior pest control program are of low odor and low toxicity. Responsible care should be taken in handling, storing and dispensing of these items. A list of antidotes for all products used on this station will be maintained by both the Pharmacy Service and the Occupational Health physician.

(b) Safe storage and proper disposal of all products and their residue in accordance with VA Integrated Pest Management Program 1850.02.

(c) Inspection of BPVAHCS on a scheduled basis, and maintenance of appropriate documentation. Ensuring that all record keeping required is accomplished in a timely manner and kept as required for inspection purposes.

(d) Answering all questions and serving as consultant regarding pest management.

1. Pest Control Technician will provide twenty-four (24) hour notification to services for routine application of product and immediate notification for emergent needs.

2. Provide Safety Data Sheet (SDS) to staff notified if requested.

3. Apply products outside of normal business hours.

b. Definitions

(1) Pest. Any insect, rodent or nematode, or any form of terrestrial or aquatic plant commonly considered being detrimental to man or animal.

(2) Products. Any substance or mixture of substances intended primarily to prevent, destroy, repel or regulate reproduction. For the sake of brevity in this memorandum, rodenticide, both chemical and mechanical, will be referred to under the broad classification of products.

c. General Provisions. The presence of pests within the health care system buildings creates an unsightly, as well as unsanitary setting for patient wellbeing. It is the responsibility of each employee to aid in this program by doing the following.

(1) Nursing personnel will make periodic inspections of bedside lockers to ensure that food items, unwrapped candy, etc. are not stored in these lockers.

(2) Spillage of food, liquid urine, and feces must be cleaned up as soon as possible by assigned area personnel when housekeeping personnel are not available.

(3) Food items will not be stored in desks, cabinets, etc. Food is to be consumed only in authorized dining areas. Keep all office areas free of debris and clean up all food items.

(4) No live plants in offices, or in-patient care areas, for this causes harborage and infestation of pests.

(5) Report any sightings of pests, i.e., ants, roaches, silverfish, mice, etc., to EMS One Call at extension 17636. Give the building number, floor, room number, contact number, name of person calling. and specific details. Do not attempt to apply product treatment yourself.

(6) The application of products will be restricted to licensed technicians or persons working under direct supervision of a licensed technician.

(7) The Pest Control Technician will maintain a log of all areas treated. Patient care and administrative areas will receive treatments needed in conjunction with the integrated pest management program. Patient care areas expected to be treated will be notified in advance.

(8) Infestations reported to Pest Control Technician will be inspected prior to treatment. Sanitation problems noted must be corrected before treatment is accomplished. Improper storage of materials will be brought to the attention of the appropriate Service Chief.

4. REFERENCES: M-1, Part III, G-3, Interior Pest Control for Hospital. VHA Program Guide1850.s, Integrated Pest Management (IPM).

5. RESPONSIBILITY: Chief, Environmental Management Service (137).

6. RESCISSION: VAHCS Memorandum 516-15-137-008, Integrated Pest Management dated November 2015.

BED BUGS: PREVENTION & CONTROL OF INFESTATIONS

1. Background

a. Bed bugs were essentially eradicated in the United States (U.S.) in the 1940s after widespread use of broad-spectrum synthetic insecticides. However, in the past 10 years, there has been a resurgence of bed bug infestations in a number of countries, including the United States.

b. Bed bug infestations in the U.S. primarily are caused by the common bed bug, Cimex lectularis. Adult bed bugs are about one-quarter inch long and wingless, with flat, oval, segmented, brown or reddish-brown bodies.

c. The bed bug feeds only on blood. The main source for blood meals, or “bed bug bites,” is humans. The bed bug is attracted to the host by detecting body heat and carbon dioxide. A blood meal is required for the female to produce eggs, and for progression of nymphs to each of the five developmental stages. However, an adult bed bug can survive for a year between feedings.

d. Bed bugs are nocturnal and hide during the day unless extremely hungry. Preferred harborages are relatively close to the host, such as mattress seams and folds. However, bed bugs can travel several feet from a host and have been known to conceal themselves in wall outlets, window and door frames, bed frames, drapery, baseboards, floor and wall cracks, drawers, electrical boxes, telephones, furniture, wall-to-wall carpeting, loose wallpaper, and behind wall hangings and headboards.

e. Bed bugs are not known to transmit any significant diseases. However, they are a clear nuisance.

f. Bed bugs typically feed at night. Their elongated mouthpart is used to get a blood meal, which takes about 10 minutes. Bed bug bites often occur on the arms, shoulders, neck, and legs. The bed bug injects the site with salivary fluid that has both anesthetic and anti-coagulative properties to facilitate feeding. The bed bug leaves the host once feeding is complete, so one will not typically see bugs on a person whose environment is infested. Bed bugs typically stay within 5 to 20 feet of their food source, but can travel significant distances within person’s clothing, luggage, and other personal items.

2. Procedures for Handling an Infestation: Environmental Control: If a bed bug infestation is suspected in the health care facility, the following environmental procedures are recommended.

a. Secure room or area from use and immediately notify EMS One Call at extension 17636.

b. EMS One Call extension 17636 will notify EMS assigned area supervisors and call Pest Control.

c. Leave the room intact without cleaning or removal of items, e.g., linens, furniture, drapes, to facilitate determination of the extent of the infestation and to prevent the spread of bugs to other areas.

d. The timeframe for the room closure can vary from 4 hours to 72 hours, which is determined by the severity of the infestation, and extermination methods used; this will be determined by Pest Control.

e. If possible, EMS or Nursing staff will capture a bed bug and place it in a sealed container to assist pest control in their assessment. The specimen will be taken to the Pest Controllers for inspection.

f. EMS trained in pest management will conduct a detailed inspection of the area. The inspection needs to verify any detected evidence of a bed bug infestation and estimate the magnitude of the infestation by examining all potential harborages.

g. Rooms adjacent to the affected area on either side or any location the patient inhabited (i.e., clinic, canteen) will be examined as a precautionary method.

h. A multifaceted integrated pest management approach to exterminate the infestation will be necessary given the varying susceptibility of bed bug life states to different control measures. The intervention strategy will likely necessitate participation of EMS, Nursing and Infection Control.

i. Once control measures have been implemented and Pest Control has done their inspection or eradication, they will contact Nursing to come in and double bag up the patient’s personal belongings, sending linen to the laundry in designated linen bags tied with an overhand knot in the container provided by laundry (the bags will have the patients name, last four Social Security Number (SSN), and room number on it).

j. Nursing will make an inventory of the patient's belongings, place them in a plastic bag which is tied off. Not to be opened till patient has left the building.

k. Routine follow-up inspections are required to monitor the effectiveness of treatments. The first follow-up will be within 24 hours after the initial pest control treatment. Pest Control will provide a report to EMS and communicate findings with the Charge Nurse, Nurse Manager or Nursing Supervisor.

l. Pest Control will provide a report to EMS and communicate findings with the Charge Nurse, Nurse Manager or Nursing Supervisor.

3. Staff Procedures (admitted patients): Procedure for suspected or diagnosed infestation for a new admission to any bedded unit (Building 100, Domiciliary, Acute Psychiatry, CLC): If a patient is suspected of being infested with bed bugs, the following actions are to be taken (refer to algorithm on Appendix A):

a. Briefly discuss the concern with the patient and ascertain whether the patient is aware of any issues with bed bugs or other insects.

b. Contact Infection Control or the Nursing supervisor immediately for further guidance regarding patient placement and containment. If other patients reside in the same room, a decision on where to move those patients will need to be made as well.

c. Secure room or area from use and immediately notify EMS One Call at extension 17636. The EMS assigned supervisors and Pest Control will then be notified.

d. The potentially affected room will be left intact without cleaning or removal of items (e.g. linens, furniture) to facilitate determination of the extent of the infestation and to prevent the spread of bugs to other areas. A “Room Closed” sign will be placed by EMS at the entrance to the affected space.

e. EMS will perform an investigation to determine the likelihood of insects contaminating the space.

f. The patient needs to shower, be issued a hospital-laundered change of clothing, and be moved to a new room. Patient will be examined for evidence of bug bites and document in record.

g. Any other patients residing in the same room will be examined for bug bites, showered if appropriate, and moved to another room.

h. Place all the patient’s clothing and other belongings (except toiletries) into a sealed plastic bag. Wear appropriate PPE of gloves and gowns to avoid potential exposure. Avoid sending home a patient’s personal belongings that may be harboring bed bugs or bed bug eggs without some form of inspection and treatment to prevent the re-introduction of the insects into the patient’s residence.

i. Patient’s belongings such as wallets, books, passports will be placed in a double plastic bag which is securely tied off and kept intact until the patient is discharged or sent home. Recommended that Nursing staff and Social services communicate with patient about Appendix B.

4. Staff Procedures (Bay Pines outpatient): If the patient is in the medical center for a clinic appointment or activity (outpatient) and is found to have bed bugs, the following actions need to occur:

a. After the patient leaves the room or area, close the affected area for use with a “Room Closed” sign. Call the One Call at 17636 for pest control and EMS. Until the area has been assessed by pest control for bed bugs and an intervention strategy is completed. Once this is completed, the room can be returned back to service.

5. Community Based Outpatient Clinics (CBOCs): In a suspected case, the clinic will notify the One Call center at 17636. Nursing will follow Appendix “B”.

6. Home Care Procedures: Programs that provide care in the patient’s home (e.g., home-based primary care, home care, mental health, physical therapy) must prevent the transfer of bed bugs from any patient homes to the health care facility or employee residences.

a. only necessary bags or equipment into the patient’s home.

b. Avoid placing bags, equipment & coats on/next to beds, upholstered furniture, or walls.

c. Provide information on bed bug prevention and interventions, if there is evidence of an infestation in the patient’s home. Provide the patient with the “Bed Bugs: Identification and Control” brochure (Appendix A) and/or Patient and Provider Education Sheet (Appendix A).

7. Prevention of Bed Bug Infestations: Risk areas are designated as follows and inspected by the EMS supervisor or Pest Control.

a. High Risk: Inspected monthly in coordination with units.

(1) Domiciliary

(2) Emergency Department

b. Medium Risk: Inspected every other month in coordination with units.

(1) CLC

(2) Mental Health inpatient care units

c. Low Risk: Inspected quarterly

(1) Inpatient wards

(2) Outpatient clinics

8. Prevention is focused on avoiding the transfer of bed bugs to the facility and reducing potential places they harbor. Considerations for the prevention of an infestation include the following by EMS.

a. Periodically conduct a risk assessment of the facility to determine what areas may be particularly susceptible to an infestation, especially the residential programs, e.g., community living center, inpatient psychiatric service, where persons arrive for care with their own luggage or belongings.

b. Seal cracks and crevices in the rooms and repair torn wallpaper.

c. Replace torn furniture and mattresses.

d. Routinely inspect common bed bug harborages during terminal cleaning process.

e. Check linens when removing from beds for dark spots, bugs, or other bed bug signs. Early detection can facilitate mitigation activities.

f. Avoid mattresses that have excessive piping or seams.

g. Avoid the use of a box springs since bed bugs can easily hide inside; alternatively, put covers on the box springs to prevent access by bed bugs.

h. Move beds away from direct contact with the wall.

i. Avoid the use of headboards that are attached to the wall.

9. Education: Education will require a multidisciplinary approach to include EMS, Nursing, and Infection Control. Education will be provided to patients and staff. An educational brochure and algorithm will be developed to assist with education. For staff members education will include bed bug behaviors and signs of an infestation as well as how to implement prevention and control measures. For patient’s education will include bed bug detection, prevention and control issues (see Appendix A).

10. References

a. Under Secretary for Health’s Information Letter (IL) on Beg Bugs, IL 10-2008-011, August 8, 2008.

b. http://www.afpmb.org/pubs/tims/TG44/TG44.htm

c. Laukhuf K. Bed Bugs: An Old Menace Bites Back, RN 70(5):29-32; 2007.

FAR Clauses:

Addendum to FAR 52.212-4:

The following RFQ clauses apply to this acquisition:

52.252-2 Clauses Incorporated By Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

FAR Clauses Incorporated By Reference:

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)

Clauses Incorporated By Full Text 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

WAGE DETERMINATION

The DOL Wage Determination for the specific locality is available at www.beta.sam.gov. Please note the listing below is not all-inclusive wage determination of each area of performance. It is the contractor’s responsibility to obtain and evaluate each wage determination locality.

WD 2015-4571 (Rev.-11) was first posted on www.beta.sam.gov on 6/18/2020 Area: Florida Counties of Hernando, Hillsborough, Pasco, Pinellas https://beta.sam.gov/wdol/scafiles/std/2015-4571.txt?v=11 WD 2015-4566 (Rev.-13) was first posted on www.beta.sam.gov on 6/18/2020 Area: Charlotte https://beta.sam.gov/wdol/scafiles/std/2015-4566.txt?v=13

WD 2015-5736 (Rev.-12) was first posted on www.beta.sam.gov on 6/18/2020 Area: Florida Counties of Highlands https://beta.sam.gov/wdol/scafiles/std/2015-5736.txt?v=12

WD 2015-4529 (Rev.-11) was first posted on www.beta.sam.gov on 7/8/2020 Area: Florida Counties of Lee https://beta.sam.gov/wdol/scafiles/std/2015-4529.txt?v=11

WD 2015-4548 (Rev.-12) was first posted on www.beta.sam.gov on 6/18/2020 Area: Florida Counties of Manatee, Sarasota https://beta.sam.gov/wdol/scafiles/std/2015-4548.txt?v=12

WD 2015-4546 (Rev.-13) was first posted on www.beta.sam.gov on 6/18/2020 Area: Florida Counties of Collier https://beta.sam.gov/wdol/scafiles/std/2015-4546.txt?v=13 (End of Clause)

52.237-2 - Protection of Government Buildings, Equipment, and Vegetation (Apr 1984).

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

(End of Clause) 52.246-4 -- Inspection of Services -- Fixed-Price (Aug. 1996)

(a) Definition: “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may --

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may --

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of Clause)

852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause) 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

As prescribed in 819.7009, insert the following clause:

VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and

(iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov).

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for:

(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns;

(2) Supplies (other than acquisition from a nonmanufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns;

(3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern’s employees or the employees of other eligible service-disabled veteran-owned small business concerns; or

(4) Construction by…