Attachment 2 Statement Of Work revised.pdf

NCO 8

SCOPE OF WORK

1 Project Description

Network cable installation services for the Bay Pines Healthcare System. The required network cable installation services are to accommodate employee moves, new renovations, and support various data requirements.

2 Scope

The Contractor shall provide all labor, materials, supervision and essentials to support cable installation related to cabling runs, feed cables, fiber optic cable, installation of jacks, face plates, patch panels, and 66 blocks. The contractor shall provide all hardware required for these tasks. The cable installation tasks performed by the Contractor shall conform to the standards specified. Installation of cable shall be in accordance with accepted EIA/TIA, BICSI and National

Communications System (NCS) standards and coordinated with the COR. The Government shall complete the conduit infrastructure/layout of the cable pathway. Outside plant cabling is not required under this scope of work.

All cable installations must meet current American National Standards Institute (ANSI), Telecommunications Industry Association (TIA), and National Electrical Code (NEC) Cat6A cable standards. The Contractor shall provide as a minimum Category 6A cable installation service encompassing a complete cable installation limited to cabling feeds, jacks, and face plates, cable terminations, testing, and certification. The Contractor shall provide expertise in category 6A cable distribution systems limited to copper media, media connectors, patch panels, pre-terminated cable assemblies, entrance facilities, first level backbone, second level backbone and horizontal distribution, termination blocks, cross-connects, and inter-connects. All Cat6A cable installations must meet the standards for Gigabit Ethernet and other network protocols. The cable installations must also support up to 550 MHz and be suitable for 10Base-T, 100BASE-TX

(Fast Ethernet), 1000BASE-T / 1000BASE-TX (Gigabit Ethernet) and 10GBASE-T (10-Gigabit

Ethernet. The selected vendor shall label all installed cables in accordance with the

Telecommunications Industry Association (TIA) and Electronic Industry Association (EIA) standards to ensure each jack is assigned a unique number to support full and accurate labeling.

General Description of Requirements

The offeror will be responsible for all parts, labor and other hardware directly associated with cable installation services.

Project Management, Scheduling, and Quality Assurance

• Permits, Licenses, Inspection Scheduling, and Fees

• All Installation Activities

• Periodic Field Observations Reports

• Inspections and Tests

• Work Closeout

• Warranty for hardware and systems as installed

• Safety

• Deliverables – Test Reports

3 Cabling Requirements

Cabling tasks may include:

• Voice Cabling

• Material acquisition, shipment, staging and installation CAT 6A (4 Pair) and 12 strain/62.5/125-micron core/cladding diameter, buffered to 900 microns, and housed in a UL, OFNR rated jacket fiber cables. These cables will be pulled, terminated, and tested.

They will be machine labeled. Total number of drops

• Standard copper horizontal cable installations include CAT6A 4 pair cabling.

• Data Cabling. Material acquisition, shipment, staging, installation, and test of copper and fiber cabling in accordance with industry standards.

• Cable tray cable support devices and systems

• Racks new hardware

• Grounding and bonding

• Backboards

• J hooks

Installed Cable

Telecommunications floor or wall outlets shall be provided as required. Of the Category 6A cables used for data and Category cable used for voice and shall meet the following BPVAHCS standards.

Fiber shall be installed as specified on a case-by-case basis. Horizontal pathways from closet to the workstation outlets shall be sized to accommodate all three media types; exposed wiring is not allowed. Some locations may require more than four twisted-pair cables per outlet.

Twisted-pair Closet Terminations

Four pair unshielded twisted pair 24 AWG station wiring shall be installed from each voice and data jack to the OI&T Communication closet and shall be of a type designated to support Category 6A data communications (not less than 100 MHz/100 Mbps) The wiring shall be terminated in the OI&T Communications closet using a rack-mounted 24 port 6A patch panel (EIA/TIA 568A). Data pair cross-connects shall use Category 6A components, including cordage, and be arranged such that any user workstation can access any communications hub port.

Twisted-pair Wall Outlet Terminations

All station side voice cables shall be terminated on RJ-11 (Panduit) and station side data outlets shall be Category 6-compliant eight position RJ-45 (Panduit) non-keyed (EIA/TIA 568A) flush mount jacks in a wall plate. The voice and data jack wall plate type and positions shall conform to the existing VAMC cable plant scheme. (See attachment: Wall Plate and Outlet Diagrams) The outlet wall plate shall be part of a modular system that supports twisted-pair and fiber.

Color Codes

All voice and data cabling must conform to the existing BPVAHCS’s color code:

• Blue used for standard Data/Voice cables (RJ45/RJ11), Cat6A

• Green for WIFI cables, Cat6A

Station Cable Specifications

• Wiring closet-to-workstation cable shall have four (4) twisted-pair and meet all EIA Category 6A specifications.

Attenuation @ 100 MHz Next Loss @ 100 MHz

Minimum Performance Specifications 67 dB/1000 ft. 32 dB @ 1000 ft.

Approved Cable Types

Cable Application Approved Cable Model

Normal cable use Mohawk/ M58646/Plenum

Faceplate Jack Specifications

1. All faceplates will need to have at the minimum (2) CAT 6A Data and (1) RJ-11 Voice.

Arrangement on the faceplate shall be a single RJ-11 in the upper left corner, a blank in the upper right corner, and 2 RJ-45 CAT 6A jacks on the bottom. The white/blue cable pairs shall be terminated on the RJ-11 with the remaining pairs coiled in the jack for future use. Labeling of the workstation outlet jack shall include patch panel (NT) number and port number of the patch panel and shall be done with 3/8” P-touch labels.

2. Required Station Outlet Equipment

Unit Manufacturer/Model#

4-Port Face Plates Panduit/ CFPE4EIY (Ivory)

Single RJ-45 Cat 6A Jack Panduit/ CJX88TGBU (Blue)

Single RJ-11 Jack Panduit/ CJ66BLY (Black)

Blank Panduit/ CMBEI-X (Ivory)

24 Port Patch Panel 6A Panduit/ DP246X88TGY

The faceplate will be of Ivory color.

3. Required Fiber Specifications

Intra-building Fiber Cable

All fiber shall be multimode graded index fiber with a 12 strain/62.5/125-micron core/cladding diameter, buffered to 900 microns, and housed in a UL, OFNR rated jacket.

Minimum Performance Specifications for Multi-mode cable

Wavelength (nm) Attenuation (dB/Km) Capacity (MHz-Km)

850 3.75 160

1300 1.5 500

Approved cable: SEICOR Inc., MIC series fiber optic cable.

Cable Installation Requirements

a. Cable installation shall also include a pull string (mule tape or similar). Ten (10) foot service loop shall be placed in ceiling above cable management rack and securely fastened IAW industry standards.

b. All fiber cable placements must be approved by the COR through coordination with the Bay Pines VAHCS Telecommunications Manager and the Bay Pines VAHCS LAN manager for type, size and scope of project. No outside plant fiber installations are covered in this contract.

c. Telephony cables and fiber network cabling shall be separated and run in separate conduit/raceways.

d. Any exposed fiber cables must be enclosed in metallic conduit/raceway.

e. Termination shall be in accordance with provided dimensional detail to be determined and or manufacturers’ specifications.

f. After cable placement, a fire and vapor retardant duct plug must be installed inside any entrance conduit, plenum, vertical risers, fire suppression areas, and the telecommunications closet. Type must be non-corrosive and meet with all municipal, state and federal fire code regulations. Fire stopping materials (RED) must also be placed around perimeter of conduit and cabling as per aforementioned regulations.

g. Cable placement in basement must be done with approved and suitable hangers IAW industry and local practices. All cable placement must be in approved metallic conduit where stipulated per VA, NEC, State, or local code practice.

h. Cable placement in basement and termination shall be no more than two (2) feet from telecommunications primary network interface (PNI) if applicable. Only COR of this contract or VA designee shall determine other suitable location in areas of conflict. COR must be notified of all determination before proceeding.

i. Terminations shall be adjacent. Each pair of each complement shall have slack neatly wrapped and/or tucked into block so not as to cause any interference with working conductors. Substitutions shall only be made with approval by COR.

j. Cable group separation shall be maintained neatly IAW industry standards.

k. All service drops shall be Category 6A 24 AWG rated wire as a minimum. Blue is for Data RJ-45 and Black RJ-11 for voice. Each color designation will terminate on a Category 6A rated 24 port high density patch panel. All color designations will be grouped categorically together and separated by a wire management system.

l. The cable/wire termination rack shall be grounded to an isolated building ground. The minimum conductor size shall be #6 AWG solid grounds. It shall be attached to a suitable and acceptable grounding means IAW industry standard, NEC, VA, TIA/EIA 568A local, state and federal standards. The Contractor shall verify and make available a suitable ground attachment at the delineation point. In areas of conflict the most stringent regulation shall apply. The ground shall be unbroken and securely fastened, following the route of the cable as conditions permit. In the telecommunications closet, the ground wire shall follow the route of the cable as conditions permit, and also be unbroken. The ground shall be bonded to the ladder rack and grounded to the patch panel frame with a suitable means to preclude electrolysis. The attachment to the ladder rack and frame must not use any clamps or devices that may be detached inadvertently.

m. All fiber terminations supplied by the Contractor shall be new and meet or exceed EIA/TIA 568A, VA or NEC standards. Fiber termination trays / Light Interface Units (LIUs) shall be approved by COR.

n. All cable/wire placements in conduit shall conform as a minimum to NEC, VA, and TIA/EIA 568A local, state and federal standards.

o. In those cases where the Contractor is responsible for materials it will be the Contractor’s responsibility to guarantee 100% quality and conformance reliability.

Should there be any defects in materials and or nonstandard, NEC, VA, TIA/EIA 568A local, state the Contractor shall correct the defect and assure full conformance in writing as per contractual obligations.

p. In those cases where the Contractor is responsible for materials, all materials supplied by the Contractor shall be new and meet or exceed EIA/TIA 568A, VA or NEC standards.

In the event of any material substitution, a written sign-off must be given to the Contractor by the COR.

q. All wire runs must be uniformly bundled per color scheme and wire management on the ladder rack to and including termination shall be properly secured with appropriate cable fasteners IAW industry standards.

r. All quad (service drops) plates will consist of one black jack for voice and blue colored jacks for all data.

s. It is expected that all contractors and vendors will conduct housekeeping during and upon completion of work. No materials shall be placed in or near the telephony equipment once installed.

t. It is understood by the Contractor that the above representations or materials are not all inclusive and are to be used as a guideline for minimum standards. Any deviations from industry best practice must be brought to attention of the COR.

Substitutions in the above representative materials may be made only with the prior written approval of the COR. The COR cannot modify the terms and conditions or make any financial representations on behalf of the VAMC. All matters pertaining to any fiduciary changes can only be administered by the Contracting Officer.

Communications Outlet Restrictions

The splitting of pairs within a data cable between different data jacks shall not be permitted. The splitting of pairs within a voice cable shall be permitted only in the same station outlet. The installation of the cable shall conform to appropriate OEM, ANSI/EIA/TIA/BICSI recommendations, standards and existing VAMC facility scheme. This requirement will insure adequate protection for Electro-Magnetic Interference (EMI) sources

Communications Outlet Labeling/Testing/Proofing

All new voice and data cable shall be labeled on each end. The station side label will consist of patch panel number and port number of the patch panel. An end-to-end certification test will be performed on all voice/data cable in accordance with EIA/TIA TSB 67, using a Level II tester (accurate to 2db) will be conducted on all installations. Test results for all data wiring shall be provided to BPVAHCS in printed and electronic format that can be read without the need for special software.

Closet-to-Wall Outlet Distance

The closet-to-wall outlet distance shall be a maximum of 328 cable-feet and for CAT6A maximum 328 cable-feet (100 meters). Multiple closets shall be provided where necessary to meet this requirement. Remember to include the vertical components of a cable path when calculating distances. The 328-foot limit is cable length and not simply floor path length.

Room Layout

All new voice and data cable shall be terminated in the OI&T Communication closet on appropriate Contractor provided Category 6A compliant 24 port patch panels (EIA/TIA 568A) with wire management to be provided for both vertical and horizontal management of cables and patch cords. Vertical wire management shall be provided on both sides of the equipment rack.

Horizontal wire management shall be provided between each patch panel. All work to be done in accordance with the existing facility cable plant design. Each patch panel will have its own unique NT number, starting with the next highest unused number. Also, to be installed in the OI&T Communications closet shall be three (3) standard 19" relay rack(s) floor mounted type. All associated cable trays, ladder racks; vertical and horizontal wire and cable management are to be supplied as needed. Relay racks with vertical and horizontal wire and cable management are to be supplied and installed as needed. The racks are to be mounted using the appropriate Red Head© type expanding bolts and connected with ladder rack above the equipment racks around the entire OI&T Communications closet to the wall for transversal of the wiring from the ceiling to the center-mounted rack(s).

Conduit Capacity:

4-inch conduit = 42 Category 6A cables 3-inch conduit = 28 Category 6A cables 2-inch conduit = 14 Category 6A cables 1-inch conduit = 4 Category 6A cables

1. Intra-building Data Backbone

The data network backbone cable installed shall be 12 strain 62.5-micron multi-mode fiber optic cable. No in-building distance limitations apply.

2. Intra-building Telephone Riser

Telephone risers shall be unshielded twisted pair CMR rated cable. Four pairs per 100 sq. ft. of assignable space shall be provided to each floor if the exact number of telephones required is unknown. If the number of telephones required is known, allow for 200 percent growth.

3. Voice Cable Termination

All new voice cables shall be terminated in the OI&T Communication closet on appropriate contractor provided 66-M Split 25-pair punch down block along with the associated 89-D stand-off brackets with cross-connect wire management. All voice cables shall be terminated on rows of three 66 blocks vertically. Numbering sequence starts on left side of the first block 1-6, second block 7-12, third block 13-18. Right side of first block 14-24, second block 25-30, third block 31-

36. Example: more than 6 cables being installed you must use a second 66 block. More than 13 cables being installed you must use a third 66 block

Industry Standards

There are a number of agencies and professional standards issuance committees whose standards must be met in order to complete work here at BPVAHCS. Telecommunications switch rooms, wire closets, and related spaces shall meet applicable Telecommunications Industry Association (TIA), Electronic Industries Alliance (EIA) standards and National Communications System (NCS) standards. These standards include but not limited to the following:

• TIA/EIA-568, Commercial Building Telecommunications Cabling Standard.

• TIA/EIA-569, Commercial Building Standard for Telecommunications pathways and

Spaces.

• TIA/EIA-570, Residential and Light Commercial Telecommunications Wiring Standard

• TIA/EIA-607, Commercial Building Grounding and Bonding requirements for

Telecommunications Standard

• ANSI/ICEA S-83-596-1994 - Fiber Optic Premise Distribution Cable Technical

Requirements.

Installation shall be performed in accordance with the following applicable standards:

1. Applicable codes and regulations of the Federal Government.

2. Electronic Industries Association (EIA).

3. Institute of Electrical and Electronic Engineers (IEEE).

4. National Electrical Code (NEC).

5. National Fire Protection Association (NFPA).

6. Occupational Safety and Health Administration (OSHA).

7. Telecommunications Industries Association (TIA).

8. Local Infection Control policies

4 Cable Testing Requirements; Category 6A Copper Cable

The Category 6A portion of the cabling system shall comply with the link and channel performance requirements of ANSI/TIA/EIA 568-B.2-1 “Performance Specifications for 4-pair 100 Ohm Category 6 Cabling.”

Category 6A cabling systems shall be performance verified using an automated test set. This test set shall be capable of testing for the continuity and length parameters defined above and provide results for the following tests.

• Insertion Loss

• Pair-to-Pair Near End Crosstalk (NEXT)

• Power Sum Near End Crosstalk (PSNEXT)

• Equal Level Far End Crosstalk (ELFEXT)

• Power Sum Equal Level Far End Crosstalk (PSELFEXT)

• Return Loss

Test results shall be printed directly from the test unit or from a download file using an application from the test equipment manufacturer. The printed test results shall include all tests performed, the expected test result and the actual test result achieved.

Testing of new copper cable installed under this contract must be tested per the instructions above within 24 hours of completion of installation.

Cable Testing Requirements: Fiber Optic Cable

Each fiber strand shall be tested for attenuation with an optical power meter and light source. Cable length shall be verified using sheath markings. If splices are used, splice attenuation shall be verified with an Optical Time Domain Reflectometer (OTDR).

Horizontal distribution multimode optical fiber attenuation shall be measured in bi direction at either 850 nanometers (nm) or 1300 nm using an LED light source and power meter. Single mode optical fiber attenuation shall be measured in bi direction at 1310 nanometers (nm) or 1550 nanometers (nm) using an LED light source and power meters.

Backbone multimode fiber shall be tested at both 850 nm and 1300 nm in one direction. Test set-up and performance shall be conducted in accordance with ANSI/TIA/EIA-526-14 Standard, Method B.

Hours of Operations The normal hours across all locations are 8AM-4:30 PM. Performance of work outside normal business hours will require advance notification to the COR and CO.

The offeror shall comply with the geographic requirements specified in this solicitation to provide support. The Place of Performance will be the following locations:

1. CW Bill Young Medical Center, 10000 Bay Pines Blvd, Bay Pines FL 33744

2. PFS/BOS Largo, 8550 Ulmerton Rd. Largo FL 33771

3. Palm Harbor CBOC, 35209 US Hwy 19 North, Palm Harbor FL 34684

4. St Petersburg CBOC, 840 MLK St North, St Petersburg FL 33705

5. Sarasota CBOC, 5682 Bee Ridge Rd, Suite 100, Sarasota FL 34233

6. Bradenton CBOC, Morgan Johnson Office Park, 5530 S.R. 64, Bradenton FL 34208

7. Lee County VAHCC, 2489 Diplomat Parkway East, Cape Coral FL 33909

8. Naples CBOC, 800 Goodlette Road North, Suite 120, Naples, FL 34102

9. Sebring CBOC, 5901 US Hwy 27 South, Sebring FL 33870

10. Port Charlotte CBOC, 4161 Tamiami Trail, Suite 401, Port Charlotte FL 33592

Local Codes, Licensing, and Permit Requirements

In the performance of this task order, the offeror agrees to abide by all laws, codes, rules and regulations set forth with regard to the equipment by municipal or State authorities having jurisdiction in effect on the date of this task order. The offeror shall be responsible for obtaining all local licenses and permits.

Security Requirements

All documentation required for security certification will be the responsibility of the offeror and the client organization. Contractor personnel will be required to pass a background check and shall be fingerprinted prior to the issuance of the notice to proceed and PIV card. The allowance on background checks is four per year. Additional background checks required because of changes in personnel will be charged back to the contractor. The price of additional background checks is $4,400.00 per check.

Technical Cable and Wiring Requirements

The following subtasks shall be performed by the offeror in accordance with the general requirements described below.

Clean-up of work area shall be performed daily. Offerors are responsible for disposal of refuse generated in the performance of their duties. The offeror shall exercise reasonable effort to use equipment and practices that reduce impact upon the environment. Recyclable refuse (e.g., scrap wire, empty cans, plastic ware and shrink wrap, paper products, etc.) shall be collected by the offeror for recycling.

Offerors must present and conduct themselves in a professional manner, at all times, while in Department of Veterans Affairs’ space. Uniform with contractor name required.

Offeror must adhere to Occupational Safety and Health Administration (OSHA) safety regulations and precautions, while working inside and/or outside of Department of Veterans Affairs’ space. Take standard precautions for electrical, trip and fall hazards. Wear appropriate safety equipment as required.

Seal all openings and penetrations created during the installation to meet or exceed applicable local fire code regulations.

All installed cables shall be clearly machine labeled. Handwritten is not allowed.

The offeror shall machine label all cables IAW cable run sheets. The offeror will be liable for additional work required if cables are not labeled properly.

The offeror shall understand that this task will not be considered as fulfilled until every aspect of this SOW and final acceptance testing is completed and determined to be compliant and acceptable by the

COR.

The offeror shall repair or replace any items they have damaged or destroyed during the performance of this task.

The COR will perform a post-installation inspection prior to the exit time of the offeror and shall validate with a task completion letter to all parties.

The offeror shall provide mobile phone service for lead technical personnel providing service in order to ensure offeror communication capability with designated COR on a 24-hour, 7 day per week basis. The offeror has ultimate responsibility for managing the order, for achieving the expected performance results, and for determining the appropriate staffing in support of its technical approach.

• The offeror shall provide experienced and certified personnel to perform the required services.

The Government and the offeror understand and agree that the services to be delivered are non-personal.

• Offeror personnel shall conform to standards of conduct and code of ethics, which are consistent with those applicable to Government employees. Offeror personnel shall obtain authorization to have access to Agency support sites and Government facilities and shall obtain Common Access Cards (CAC) for computer access, if required.

• All offeror employees must be fluent in spoken and written English.

• Background Checks are required for all onsite personnel. The offeror, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the subject contract.

• The contracting officer may require the offeror to remove from the job site any offeror employee who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. In cases other than one of immediate need a written request stating the reasons for the removal should be provided 24 hours in advance to the offeror by the proper authorities.

• In order to ensure a smooth and orderly startup of work, it is essential that the key personnel specified in the offeror's proposal be available on the effective date of the order.

• The offeror-supplied personnel are employees of the offeror and under the administrative control and supervision of the offeror. The offeror, through its personnel, shall perform the tasks prescribed herein. The offeror must select, supervise, and exercise control and direction over its employees (including subcontractors) under this order. The Government shall not exercise any supervision or control over the offeror in its performance of contractual services under this order. The offeror is accountable to the Government for the action of its personnel.

• Changes or modifications to the SOW can only be madze by the Government Contracting Officer.

5 Proposed Personnel The offeror must assemble a project team with the required knowledge and experience to perform the work described under this contract and if applicable, any additional qualifications required under this solicitation. The core project team should be composed of qualified professionals with strong technical cable and wiring backgrounds and experience in performing large, complex cable and wiring installations. The offeror shall propose appropriate Labor Type(s) and personnel experience levels that meet the minimum required qualifications.

The offeror (company) shall have all required professional certifications and licenses (current and valid) for the applicable task and labor type category before commencement of work.

The offeror shall identify, by name, the proposed Key Personnel (e.g., the key management and technical personnel who will work under this contract, such as the PM).

6 Manufacturer's Warranty

The Contractor shall comply with all manufacturer requirements so that the installed system will be eligible for the manufacturer's warranty. The Contractor shall maintain current status with the warranting manufacturer, including all training requirements, for the duration of the project. The offeror shall staff each installation crew with the appropriate number of trained personnel, in accordance with their manufacturer/warranty contract agreement, to meet the manufacturer's warranty requirements.

7 Contractor Facilities Except for those items and services specifically stated above the offeror shall furnish everything needed to perform this Contract according to all its terms and conditions as stated in specific sections of this SOW. Such property includes, but is not limited to, facilities, equipment, material, supplies, repair parts, vehicles, data processing equipment, safety clothing, identification system badges, and timekeeping system and facilities.

NOTICE: ASBESTOS DISCLOSURE AND TRAINING PROVIDED BY THE GOVERNMENT IN ADVANCE OF ANY WORK BEING PERFORMED. The offeror is hereby advised that the all buildings may contain Asbestos Containing Material (ACM) in areas that must be accessed to achieve the required work. Many areas contain vinyl asbestos floor tiles. All thermal systems insulation is Presumed Asbestos Containing Material (PACM). All offeror personnel are required to demonstrate proof of asbestos hazard awareness training before beginning work in this facility. Annual refresher asbestos training is required. The offeror will comply with OSHA 29 CFR 1910.1001 and 29 CFR 1926.1101 asbestos regulations during all phases of work. Offeror personnel must not damage existing asbestos materials and must stop work if they encounter damaged ACM or PACM and report the finding to the contracting officer and facilities management. Building staff must not be exposed to asbestos as a consequence of offeror activities.