36C24820Q0656-0002001.docx

STATEMENT OF NEED

SOHI Artwork Project

1. GENERAL

James A Haley is requesting a contractor to provide artwork that meets or exceed the physical, functional and performance of the listed salient characteristics.

2. PURPOSE: This project shall consist primarily of providing art design services, artwork procurement, framing, delivery, and installation for South Hillsborough Community Based Outpatient Clinic. The artwork shall consist of Military Seals, Acrylic on Stand-Offs, and Gallery Wrapped Canvas Art. Artwork sizing and dimensions are listed below.

3. SCOPE:

The intent of this requirement is to procure artwork to enhance occupied space at the Department of Veterans Affairs - South Hillsborough Community Based Outpatient Clinic 12920 Summerfield Crossing Blvd. Riverview, FL 33578.

4. REQUIREMENTS DESCRIPTION AND QUANTITIES

The task requirements are:

A. Acrylic Artwork Printing – Attachments A -D - F (160 Images)

a) Artwork Printing:

1.) 3/8” optically clear and digitally printable acrylic.

2.) Digitally print images reversed using CMYK Inkjet UV cured processes. Then spot flood multiple layers of digital white ink on top of the CMYK image.

3.) Router cut all edges and four holes cut for mounting placed 1” from edge.

4.) Limited Edition Prints, high quality offset lithography, high quality photographic images and Giclee’s.

5.) Attachment G (SOHI Floor Plan): Utilize this attachment with Attachment A-F to follow concept/theme for each department/area.

b) Physical Test Properties Test Method Units Values

1. Specific Gravity D-792 1.19, Optical Refractive Index D-542 1.49, Light Transmittance D 1003, Total % 92, Haze % 2, Sound transmission E 90 dB 27, E413, Water Absorption D-570 % 0.40, By Weight, Shrinkage D-702 % <5% Shrinkage.

c) Mechanical Tensile Strength - Max. D-638 psi 11,030, Tensile Elongation - Max. % 5.8, Tensile Modulus of Elasticity psi 490,000, Flexural Strength - Max. D-790 psi 17,000, Flexural Modulus of Elasticity psi 490,000, Izod Impact Strength - D-256 ft-lb/in 0.4, Izod Impact Strength - ft-lb/in 0.28, Milled Notch, Tensile Impact Strength D-1822 ft-lb/in2 20, Abrasion Resistance D-1044, Change in Haze, 0 cycles Haze, % 0, 10 cycles Haze, % , 1.2, 50 cycles Haze, % 24.0, 200 cycles Haze, % 24.9, Rockwell Hardness D-785 M-95

d) ASTM Test Thermal Method Units Value

1. 0 9 1 - 0 7 1 F ° m u m i x a Recommended, Continuous Service, Temperature Softening

2. Temperature °F 210-220, Melting Temperature °F 300-315, Deflection Temperature D- 648, 264 psi °F 203, 66 psi °F 207, Coefficient of Thermal D-696 in/(in-°F), Expansion x10-5 3.0, -30 to 30°C, Thermal Conductivity C-177 BTU-ft/ 0.075, (hr-ft2-°F),

3. Flammability D-635 in/minute 1.019, (Burning Rate) Smoke Density Rating D-2843 % 3.4

4. Self-Ignition D-1929 °F 833, Temperature Flame Spread Index E-84 115, Smoke Developed Index 550 e.) Chemical

1. Resistance to Stress – ARTC, Critical Crazing Stress modification to of MIL-P-6997, Isopropyl Alcohol psi 900, Lacquer Thinner psi 500, Toluene psi 1,300, Solves so 100 psi 1,600.

f) Sizing:

1. Attachment A: 18” x 18”.

2. Attachment C: 36” Diameter.

3. Attachment D: 24” x 36”.

4. Attachment F: 20” x 30”

B. Gallery Wrapped Canvas – Attachment B and E, (61 Images Total) specifications:

1) Canvas Sizes -

2) Printed on artist-grade cotton canvas (a min. of 7oz pre-primed weight) using archival inks, Gliclee Quality.

3) Prints and/or photography to choose from: Split Canvas, Floating Frame, and Framed Print Options

a. Framing: Wood Canvas Floater: Silver, Glossy Finish, Large Profile Fine Art America Frame CFL4 or similar.

4) Canvas shall have UVB protection built in to protect against fading and moisture.

5) Security Hardware to be included.

6) Border Options to include but not limited to color border wrap, Image Wrap, Digital Stretch Wrap, and Mirror Wrap.

7) Canvas stretched over 1.5 Wooden stretcher bars that won’t warp or crack

C. Artwork Military Seals – Attachment C (6 Images)

1) Shall be 36” Diameter Acrylic on Stand-Offs per VA Guidelines

5. SUBMISSION OF QUOTATION

Quote Submission: The contractor shall submit complete electronic copy portable document in format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (Technical) b.) project management plan c.) product images with size d.) warranty

Volume 2: (Pricing) a.) price quote per Price/Cost Schedule Contract Line Item (CLIN)

6. DELIVERY SCHEDULE:

a) Place of Delivery: South Hillsborough Community Based Outpatient Clinic 12920 Summerfield Crossing Blvd. Riverview, FL 33578.

b) FOB Destination

c) Delivered within 30 days after receipt of order.

d) Contractor shall track manufacturing schedules and notify the Contracting Officer by email with updates that prevent shipments from meeting the delivery schedule.

e) Products shall be packaged to prevent damage or deterioration during shipment, handling, storage and installation.

f) Contractor shall maintain products in dry, temperature controlled enclosed facilities.

g) Contractor Verification of Shipment - Products are to be checked at the factory prior to shipping to ensure order is complete and that installation shall not be delayed because of missing items or an incomplete delivery.

h) Vendor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

i) Coordinate specific (location) delivery date and time with the Contracting Officer and Interior Designers

7. KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of order issuance, in person, at James A. Haley VA’s Main campus, 13000 Bruce B. Downs Blvd Tampa, FL 33612. Time and date will be determined by VA Point of Contact.

8. INSTALLATION

a) Images are to be placed in accordance with the Price/Cost Schedule locations and room layout plan.

b) Installation Schedule: Installation shall be during normal working hours, Monday thru Friday 8:00am to 4:00pm, unless special circumstances require work to be complete outside of normal work hours. All federal holidays, excluded.

c) All work is anticipated to be completed within 30 days after receipt of order.

d) Contractor shall ensure all staff arrive on site with all necessary tools and equipment required for the installation including but not limited to: dollies, ramps, hand tools and carts to deliver and install the products as required.

e) Contractor shall also be responsible for ensuring that the installation personnel are identifiable with company apparel. Installing vendor shall provide their staff with all necessary safety gear including but not limited to eye protection, gloves, etc.

f) Contractor shall be responsible for confining the work crew to the designated project areas.

g) Contractor is responsible for a wipe-down/cleaning of any interfered surfaces after installation,

h) Contractor shall remove of all related shipping debris. All packaging must be taken off the premises.

i) There shall be no smoking, eating, or drinking inside the clinic at any time.

j) Contractor shall be responsible for any damage to the building that occurs due to installation staff error or neglect.

k) Contractor shall be responsible for the coordination of staging areas and parking within the receiving area of the building.

l) Contractor shall adhere to all COVID-19 Screening Instructions per instruction given at the site location.

9. FINAL INSPECTION AND ACCEPTANCE

a) Contractor shall conduct a joint inspection with the Contracting Officer (optional), and Interior Designer once all products has been installed.

b) The Interior Designer shall inspect all phases of delivery and installation to ensure all work is completed satisfactorily to VA standards prior to acceptance and provide final Government acceptance.

c) Contractor shall provide a detailed punch list of all missing or damaged products and provide a remedy to complete/deliver the items listed within 5 business days.

d) Contractor shall resolve punch list items within a two-week period, additional time may be granted, temporary corrective options may be required by the Contractor.

10. PROTECTION OF GOVERNMENT PROPERTY

Contractor shall protect all items from damage. Contractor shall take precaution to prevent damage to the building (especially walls & floors), grounds and furnishings.

a) Contractor shall repair, pay for, or replace any items related to building, product property grounds (contracted or otherwise) damaged accidentally or on purpose due to actions by the Contractor or their representatives.

b) Contractor and COR/Interior Designer shall perform an inspection of the building and grounds prior to commencing work to note existing baseline site conditions and to ensure that the Contractor shall be able to repair or replace any items, components, building or grounds damaged due to negligence and/or actions taken by the Contractor (staff).

c) The source of all repairs beyond simple surface cleaning will be evaluated by the facility landlord and construction contractor (or appropriate subcontractor), so that building warranty is maintained.

d) Concurrence from the Contracting Officer will be required before any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.