36C24820Q0656-0001005.docx

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C24820Q0656 is issued as a Request for Quotation (RFQ). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC Number: 2020-05, Effective Date: March 30, 2020. This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127.

The associated North American Industry Classification System (NAICS) Code for this acquisition is 453920/750 Employees.

This solicitation is a Service Disable Veteran-Owned Small Business (SDVOSB) Set-Aside.

Description of Requirement: Office Artwork

Price COST Schedule

RAO Product: Military Seals 36" Diameter Acrylic on Stand Offs

See attached document: Attachment C Military Seals.

RAO Product Restroom Artwork 18 x 18 inch Acrylic on Stand Offs

See attached document: Attachment A 18 x 18 Acrylic on Stand Off.

RAO Product Exam Rooms, Circles, Meeting, Canteen, Staff, Lounge, Physical Therapy: 24" x 36" Acrylic on Stand Offs.

See attached document: Attachment D 24 x 36 Acrylic On Stand Off.

RAO Product Offices: 20" x 30" Gallery Wrapped Canvas.

See attached document: Attachment E 20 x 30 Gallery Wrapped Canvas.

25.00

EA

Waiting Room Artwork: 20" x 30" Acrylic On Stand Offs.

See attached document: Attachment F 20 x 30 Acrylic on Stand Off.

4.00

EA

Artwork Dressing Rooms: 18" x 18" Gallery Wrapped Canvas

See attached document: Attachment B 18 x 18 Gallery Wrapped Canvas.

Installation for Artwork

ITEM NUMBER

DELIVERY DATE

12920 Summerfield Crossing Blvd Riverview, FL 33578

USA

ARO 30 DAYS

813-972-2000 x 2842 NicoleL.Stebnitz@va.gov

STATEMENT OF NEED

1. GENERAL

James A Haley is requesting contractors to provide artwork that meets or exceed the physical, functional and performance of the listed salient characteristics.

2. PURPOSE: This project shall consist primarily of providing art design services, artwork procurement, framing, delivery, and installation for South Hillsborough Community Based Outpatient Clinic. The artwork shall consist of Military Seals, Acrylic on Stand-Offs, and Gallery Wrapped Canvas Art. Artwork sizing and dimensions are listed below.

3. SCOPE:

The intent of this requirement is to procure artwork to enhance occupied space at the Department of Veterans Affairs - South Hillsborough Community Based Outpatient Clinic 12920 Summerfield Crossing Blvd. Riverview, FL 33578.

4. REQUIREMENTS DESCRIPTION AND QUANTITIES

The task requirements are:

A. Acrylic Artwork Printing – Attachments A -D - F (160 Images)

a) Artwork Printing:

1.) 3/8” optically clear and digitally printable acrylic.

2.) Digitally print images reversed using CMYK Inkjet UV cured processes. Then spot flood multiple layers of digital white ink on top of the CMYK image.

3.) Router cut all edges and four holes cut for mounting placed 1” from edge.

4.) Limited Edition Prints, high quality offset lithography, high quality photographic images and Giclee’s.

5.) Attachment G (SOHI Floor Plan): Utilize this attachment with Attachment A-F to follow concept/theme for each department/area.

b) Physical Test Properties Test Method Units Values

1. Specific Gravity D-792 1.19, Optical Refractive Index D-542 1.49, Light Transmittance D 1003, Total % 92, Haze % 2, Sound transmission E 90 dB 27, E413, Water Absorption D-570 % 0.40, By Weight, Shrinkage D-702 % <5% Shrinkage.

c) Mechanical Tensile Strength - Max. D-638 psi 11,030, Tensile Elongation - Max. % 5.8, Tensile Modulus of Elasticity psi 490,000, Flexural Strength - Max. D-790 psi 17,000, Flexural Modulus of Elasticity psi 490,000, Izod Impact Strength - D-256 ft-lb/in 0.4, Izod Impact Strength - ft-lb/in 0.28, Milled Notch, Tensile Impact Strength D-1822 ft-lb/in2 20, Abrasion Resistance D-1044, Change in Haze, 0 cycles Haze, % 0, 10 cycles Haze, % , 1.2, 50 cycles Haze, % 24.0, 200 cycles Haze, % 24.9, Rockwell Hardness D-785 M-95

d) ASTM Test Thermal Method Units Value

1. 0 9 1 - 0 7 1 F ° m u m i x a Recommended, Continuous Service, Temperature Softening

2. Temperature °F 210-220, Melting Temperature °F 300-315, Deflection Temperature D- 648, 264 psi °F 203, 66 psi °F 207, Coefficient of Thermal D-696 in/(in-°F), Expansion x10-5 3.0, -30 to 30°C, Thermal Conductivity C-177 BTU-ft/ 0.075, (hr-ft2-°F),

3. Flammability D-635 in/minute 1.019, (Burning Rate) Smoke Density Rating D-2843 % 3.4

4. Self-Ignition D-1929 °F 833, Temperature Flame Spread Index E-84 115, Smoke Developed Index 550 e.) Chemical

1. Resistance to Stress – ARTC, Critical Crazing Stress modification to of MIL-P-6997, Isopropyl Alcohol psi 900, Lacquer Thinner psi 500, Toluene psi 1,300, Solves so 100 psi 1,600.

f) Sizing:

1. Attachment A: 18” x 18”.

2. Attachment C: 36” Diameter.

3. Attachment D: 24” x 36”.

4. Attachment F: 20” x 30” B. Gallery Wrapped Canvas – Attachment B and E, (84 Images Total) specifications:

1) Canvas Sizes -

2) Printed on artist-grade cotton canvas (a min. of 7oz pre-primed weight) using archival inks, Gliclee Quality.

3) Prints and/or photography to choose from: Split Canvas, Floating Frame, and Framed Print Options

a. Framing: Wood Canvas Floater: Silver, Glossy Finish, Large Profile Fine Art America Frame CFL4 or similar.

4) Canvas shall have UVB protection built in to protect against fading and moisture.

5) Security Hardware to be included.

6) Border Options to include but not limited to color border wrap, Image Wrap, Digital Stretch Wrap, and Mirror Wrap.

7) Canvas stretched over 1.5 Wooden stretcher bars that won’t warp or crack C. Artwork Military Seals – Attachment C (6 Images)

1) Shall be 36” Diameter Acrylic on Stand-Offs per VA Guidelines

5. SUBMISSION OF QUOTATION

Quote Submission: The contractor shall submit complete electronic copy portable document in format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (Technical) b.) project management plan c.) product images with size d.) warranty Volume 2: (Pricing) a.) price quote per Price/Cost Schedule Contract Line Item (CLIN)

6. DELIVERY SCHEDULE:

a) Place of Delivery: South Hillsborough Community Based Outpatient Clinic 12920 Summerfield Crossing Blvd. Riverview, FL 33578.

b) FOB Destination

c) Delivered within 30 days after receipt of order.

d) Contractor shall track manufacturing schedules and notify the Contracting Officer by email with updates that prevent shipments from meeting the delivery schedule.

e) Products shall be packaged to prevent damage or deterioration during shipment, handling, storage and installation.

f) Contractor shall maintain products in dry, temperature controlled enclosed facilities.

g) Contractor Verification of Shipment - Products are to be checked at the factory prior to shipping to ensure order is complete and that installation shall not be delayed because of missing items or an incomplete delivery.

h) Vendor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

i) Coordinate specific (location) delivery date and time with the Contracting Officer and Interior Designers

7. KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of order issuance, in person, at James A. Haley VA’s Main campus, 13000 Bruce B. Downs Blvd Tampa, FL 33612. Time and date will be determined by VA Point of Contact.

8. INSTALLATION

a) Images are to be placed in accordance with the Price/Cost Schedule locations and room layout plan.

b) Installation Schedule: Installation shall be during normal working hours, Monday thru Friday 8:00am to 4:00pm, unless special circumstances require work to be complete outside of normal work hours. All federal holidays, excluded.

c) All work is anticipated to be completed within 30 days after shipment and receipt of order.

d) Contractor shall ensure all staff arrive on site with all necessary tools and equipment required for the installation including but not limited to: dollies, ramps, hand tools and carts to deliver and install the products as required.

e) Contractor shall also be responsible for ensuring that the installation personnel are identifiable with company apparel. Installing vendor shall provide their staff with all necessary safety gear including but not limited to eye protection, gloves, etc.

f) Contractor shall be responsible for confining the work crew to the designated project areas.

g) Contractor is responsible for a wipe-down/cleaning of any interfered surfaces after installation,

h) Contractor shall remove of all related shipping debris. All packaging must be taken off the premises.

i) There shall be no smoking, eating, or drinking inside the clinic at any time.

j) Contractor shall be responsible for any damage to the building that occurs due to installation staff error or neglect.

k) Contractor shall be responsible for the coordination of staging areas and parking within the receiving area of the building.

l) Contractor shall adhere to all COVID-19 Screening Instructions per instruction given at the site location.

9. FINAL INSPECTION AND ACCEPTANCE

a) Contractor shall conduct a joint inspection with the Contracting Officer (optional), and Interior Designer once all products has been installed.

b) The Interior Designer shall inspect all phases of delivery and installation to ensure all work is completed satisfactorily to VA standards prior to acceptance and provide final Government acceptance.

c) Contractor shall provide a detailed punch list of all missing or damaged products and provide a remedy to complete/deliver the items listed within 5 business days.

d) Contractor shall resolve punch list items within a two-week period, additional time may be granted, temporary corrective options may be required by the Contractor.

10. PROTECTION OF GOVERNMENT PROPERTY

Contractor shall protect all items from damage. Contractor shall take precaution to prevent damage to the building (especially walls & floors), grounds and furnishings.

a) Contractor shall repair, pay for, or replace any items related to building, product property grounds (contracted or otherwise) damaged accidentally or on purpose due to actions by the Contractor or their representatives.

b) Contractor and COR/Interior Designer shall perform an inspection of the building and grounds prior to commencing work to note existing baseline site conditions and to ensure that the Contractor shall be able to repair or replace any items, components, building or grounds damaged due to negligence and/or actions taken by the Contractor (staff).

c) The source of all repairs beyond simple surface cleaning will be evaluated by the facility landlord and construction contractor (or appropriate subcontractor), so that building warranty is maintained.

d) Concurrence from the Contracting Officer will be required before any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

The following Clauses applies to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and no additional addenda to the clause included

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

· 52.225-13

The clause at VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION) (JUL 2018) (DEVIATION)

The clause at VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE

The clause at VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

The clause at VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The clause at VAAR 852.246-71 REJECTED GOODS (OCT 2018)

The clause at VAAR 852.273-70 LATE OFFERS (JAN 2003)

The following Provisions applies to this acquisition:

The provision at 52.204-7, SYSTEM FOR AWARD MANAGEMENT (Oct 2016) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

(a) To be considered for award, quoters should submit technical data and complete the price/cost schedule or submit on firm’s letterhead. Quoter shall email this information to Tony Rutledge/ Frank Lloyd at Tony.Rutledge@va.gov and Frank.Lloyd@va.gov on or before the due date and time for quote submission.

(b) Questions: All questions must be received by April 23, 2020 at 2:00 pm EST. All questions submitted for this solicitation must be emailed to Tony Rutledge/ Frank Lloyd at Tony.Rutledge@va.gov and Frank.Lloyd@va.gov.

Gray Market Prevention Language

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

ADDENDUM to the provision at 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014) The Government will award a Firm-Fixed Price contract to the responsible quoter using a comparative evaluation. The comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). The government reserves the right to select a quotation that provides benefit to the government that exceeds the minimum but is not required to do so. Quoters are advised that quotation may exceed the requirements, but the government is not requesting or accepting alternate quotes; each response must respond to the solicitation requirement, stated in the RFQ.

The government will apply the following comparative evaluation process as the basis for award:

Assess the direct comparison of one quote with another in a uniform and fair manner to determine which quote provides the government what it needs, where and when in accordance with the Statement of Need (SON) and this Request for Quote. It is an assessment of which response is “best” as a whole.

Once one quotation is found acceptable, it is compared side-by-side to the remaining ones, and the “best” one is chosen for the best value to the government.

The following comparative evaluation factors shall be used:

- Technical: Each offeror’s quote shall be evaluated based on equipment and services specifications, to determine if the offeror provides a sound, compliant approach that meets the requirements of the Statement of Need and demonstrates a thorough knowledge and understanding of those requirements and their associated risk. In addition, the offeror must submit for evaluation (1) evidence of warranties, (2) product images with size specifications as detailed in the Price/Cost Schedule and Statement of Need.

- Delivery Date: The purpose of the delivery factor is to assess the offeror’s shipment information and after receipt of order (ARO) delivery days to meet the Government’s delivery timeframe of 30 days ARO.

- Past Performance: The Government may rely on internal documentation including the Contract Performance Assessment Reporting System (CPARS) and contracting officer’s knowledge of and previous experience with supply or service being acquired for determining Past Performance. If no record of past performance is found in CPARS, the contract shall not receive a favorable or unfavorable rating but shall receive a rating of neutral.

- Price: Price quote per Price/Cost Schedule Contract Line Item (CLIN). Award will be made to the offeror whose price represents the best overall value.

Information not contained in a vendor’s quote will not be considered during the evaluation. The Government intends to make award selection without clarification but may determine after evaluating submitted quotes that the elements stated in FAR 13.106-2(b)(3) for evaluation procedures are necessary and conduct them as appropriate. The Government reserves the right to make no award if no quotes meet the requirements of this solicitation.

The provision at 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal. All quoters categorized as Veteran concern must be certified as a Service-Disabled Veteran Owned Small Business (SDVOSB) in VetBiz/VIP: https://www.vip.vetbiz.gov/ prior to award. All quoters must have an active and complete registration in SAM prior to award.

The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.

All quotes shall be submitted to both Tony Rutledge and Frank Lloyd via email: Tony.Rutledge@va.gov and Frank.Lloyd@va.gov no later than April 28, 2020, 2:00 PM, EST.