36C24819Q0304-0002002.docx

Revision 1, dated 2/28/2019

STATEMENT OF WORK

Annual Inspection and Semi-Annual Safety Device Testing

PLACE OF PERFORMANCE: James A. Haley Veterans Administration Medical Center (JAHVAMC) Bldg. 39 Central Energy Plant 13000 Bruce B. Downs Blvd Tampa FL. James A. Haley Veterans’ Hospital (JAHVH), Veterans Integrated Service Network (VISN) 8 requires on-site maintenance to include annual internal inspection, semi-annual tuning, testing, calibrating, adjustments of boiler burners, boiler equipment and boiler plant.

SCOPE OF WORK:

Contractor must complete annual internal inspection, semi-annual tuning, testing, calibrating, adjustments of boiler burners, boiler equipment and boiler plant as specified with manufacturers’ recommendations, terms, conditions and schedule of this Statement of Work(SOW).

1. EQUIPMENT:

The current three central energy plant boilers manufactured by English Boilers, Model 97-036 and controls manufactured by Preferred Instruments and one Great Lakes Water Inc. tray type Deareator Tank and one Great Lakes Inc. Condensate Tank located at Central Energy Plant at James A Haley Veterans’ Hospital 13000 Bruce B Downs Blvd. Tampa, Florida 33612.

2. PERFORMANCE PERIOD:

The period of performance for this contract must consist of one 12-month base period and four 12-month option periods (total of 60 months). Each option period will be exercised based on continuing need, satisfactory performance, funding availability, and at the prices established on the contract. An option to extend services clause (FAR 52.217-8) will also be included in the contract.

3. PERFORMANCE OF ANNUAL INSPECTION and SEMI-ANNUAL CALIBRATION SERVICE:

The internal inspection for each particular boiler must be performed annually according to manufacturer’s recommendations. Approval and scheduling shall be coordinated through the Contracting Officer Representative (COR) during normal business hours.

Tuning and calibration for each particular boiler must be performed semi-annually according to manufacturer’s recommendations and VHA Boiler Plant Safety Devices Testing Manual, 5th Edition. See Attachment B. Approval and scheduling shall be coordinated through the COR during normal business hours. Deareator Tank and Condensate tanks visual inspections must be coordinated with COR.

4. GENERAL REQUIREMENTS:

Furnish all necessary labor, equipment, tools materials, parts, etc., for complete annual internal inspection, semi-annual tuning, testing, calibrating, adjustments of boiler burners, boiler equipment and boiler plant as specified below in accordance with the terms and conditions and schedule of this SOW.

The contractor must complete inspection, tuning, testing, calibrating, and adjustments or burners and boiler and boiler plant controls as specified below:

Inspection and calibration cannot be scheduled during hours of heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures.

Semi annually instrumentation, monitoring and data management systems shall be coordinated and completed when the COR or his/her designee is available on-site to monitor work progress.

The inspections, testing and calibrations must comply with:

The recommendations and requirements of VHA Boiler Plant Safety Devices Testing Manual, 5th Edition. See Attachment B The written recommendations of the equipment manufacture.

The requirement and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code including applicable appendices. See www.nfpa.org/code Burner performance requirements in this document are as follows:

Review records that show combustion performance (flue gas oxygen and carbon monoxide).

Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract.

Test and record the operation and set points of all burner/boiler safety interlock devices. Verify that the set points and operating points are within approximately 20% of normal operating parameters. Make adjustments as necessary and record the new settings. The operation of a safety device must result in burner shutdown and/or proper alarm operation.

Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon monoxide), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.

Compare the combustion performance data with VAMC requirements and previous readings. If necessary, make adjustments to the fuel flow and combustion air controls, control valves and dampers to obtain the required performance. Record the new performance data.

Verify instrumentation and all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacture’s specifications for accuracy.

Immediately inform COR of any recommended repairs or modifications.

All interlocks and safety devices to be inspected and tested on each boiler/burner/equipment are contained in the VHA Boiler Plant Safety Devices Testing Manual, 5th Edition, along with testing procedures.

Required burner performance (natural gas and propane):

Turndown (ratio of maximum firing rates): 10/1 8/1 5/1 4/1.

Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates.

Maximum carbon monoxide: 200 parts per million (ppm) Flue gas oxygen: 2.5-4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate.

No visible smoke. Comply with local emissions regulations.

Flames must be stable with no pulsations, must be retained near burner, no blow off or flashbacks, no constant flame impingement on refractory or waterwalls.

List of instrumentation and controls to be inspected and calibrated:

Steam, Feedwater, Natural Gas, Propane, flow transmitters (all).

Steam flow recorders.

Flue gas oxygen sampling, analyzing.

Boiler and economizer stack temperature transmitters.

Master steam pressure and combustion controllers.

Boiler outlet draft controllers.

Boiler water level controllers.

Feedwater deaerator and condensate tank water level controllers including overflow.

All pressure and temperature sensors and transmitters.

All signal processing and readout devices.

5. SCHEDULED MAINTENANCE:

The contractor must perform Annual Internal Inspection and Semi-Annual Safety Device Testing service to ensure equipment listed in the contract is completely operational and tested. The contractor must make a thorough technical inspection of the equipment covered in the contract. Within fifteen (15) days after award of contract, the contractor must submit a schedule of Inspections and Safety Device Testing checklist describing in detail the scheduled maintenance procedures for inspecting each piece of equipment on hand. This checklist is subject to approval by the COR. The contractor must provide and utilize these procedures and checklists with worksheet originals indicating the work performed and actual values obtained (as applicable) provided to the COR at the completion of the Inspection and Testing.

Inspections and Testing services must be performed in accordance with and during the hours defined in the SOW. At all times the boiler plant must be at N+1. All exceptions to the schedule must be arranged and approved in advance with the COR.

All parts, services, manuals, tools, or software required to successfully complete scheduled Inspections and Tests are included within this SOW and it’s agreed upon price, unless specifically stated in writing otherwise.

6. SERVICE MANUALS:

The VA will not provide service manuals or service diagnostic software to the contractor. The contractor must obtain, have on file, and make available to its technicians all operational and technical documentation, (such as; operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves must be provided to the COR upon request.

7. WORKING HOURS:

Contractor must provide a factory certified technician during the normal business hours of 7:00 AM to 3:30 PM Monday through Friday. Service will be performed Monday through Friday excluding weekends and holidays.

Federal Holidays observed by the Veterans Administration are listed below and revised to include any other day specifically declared by the President of the United States to be a national holiday:

New Year Day Labor Day Martin Luther King Day Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

8. REPORTING REQUIREMENTS:

The contractor must report to the Central Energy Plant, Building 39, 13000 Bruce B Downs Tampa, Florida 33612 or COR at 813-972-2000 ext. 7129, and/or the Central Energy Plant Operator at ext. 7080.

Contractor is responsible for providing Service and Preventive Maintenance reports to the COR with five

(5) working days after completion of service.

9. ADDITIONAL CHARGES:

There will be no additional charge to the Government for time spent at the site during or after normal working hours awaiting arrival of additional technicians and/or delivery of parts.

10. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE:

Contractor must immediately notify the COR verbally and no later 24 consecutive hours after discovery, notify the COR in writing, of the existence or the development of any defects in equipment. This includes but not limited to the boiler equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor may furnish the CO and COR a written estimate of the cost to make necessary repairs. Contractor may not consider this as an obligation for repairs under the contract scope of work.

11. COMPLIANCE:

Contractor is 100% responsible for compliance with all Veterans Administration (VA), local, state, and federal environmental/occupational safety laws, rules and regulations. The contractor must follow life safety codes and take necessary actions to avoid conditions that may be hazardous to health and safety of hospital personnel and patients. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes to include all upgrades/updates. All work for the duration of the contract must be performed by certified technicians qualified to work on boiler equipment, including but not limited to; inspection, tuning, testing, calibrating, adjustments of boiler burners, boiler equipment and boiler plant.

12. QUALIFICATIONS:

Contractor must have an established business with an office and full-time staff. Contractor staff includes a “fully qualified” field technician and a “fully qualified” technician who will serve as backup.

“Fully Qualified” is based upon training and on experience in the field. For training, the technician(s) has successfully completed a formalized training program, for the equipment for field experience; the technician(s) has a minimum of two years’ experience, with respect to scheduled and unscheduled inspections comparable to the boilers inspection service.

The technician(s) must be authorized by the contractor to perform the maintenance services. The contractor may be required to provide written assurance of the competency of their personnel and list of credentials of approved technician(s) for services under this PWS. The COR may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any VA equipment. The COR specifically reserves the right to stop work to any of the contractor’s personnel in case of safety.

Contractor must exhibit at least two years’ successful experience and/or operation in the Industry, for inspection and maintenance of boiler service. The contractor has performed at least one other relevant inspection and maintenance of boiler services in the past three years similar in size and scope to the requirements as described in the performance work statement.

13. CONTRACTOR EMPLOYEE IDENTIFICATION Contractor employees must be clearly identified as contractors (not VA employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email). The contractor must provide all employees with a contractor identification (ID) badge at the contractor’s expense prior to performing work under this contract. Contractor employees are required to display this badge at all times when performing services under this contract. Employees released from service by the contractor must have their badge collected by the contractor. All badges must contain an expiration date and photograph of the employee.

Contractor employees must also be required to wear VA issued badges and must display these badges at all times while in the performance of this contract and/or as instructed by the COR.

14. CONTRACTOR EMPLOYEE CONDUCT:

The contractor is completely responsible for all actions and conduct of their employees. Contractor employees must be well-groomed and neat in appearance. Contract employees must be professional in attire and must not wear any offensive clothing. Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment. Loudness, vulgarity, rudeness, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to VA premises. Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

15. DOCUMENTATION OF SERVICE PERFORMED:

Contractor technician must submit hard copies within five (5) workdays to the Contracting Officers Representative (COR) a listing of the type of inspection performed, findings, recommendations for corrective action and signed documentation.

Contractor must provide hard copies of data sheets and flue gas analyzer “strip” prints to the COR with 5 workdays days after inspection.

Contractor must provide hard copies of internal and Magnetic Particle inspection reports within ten (10) days after completion of work. The reports may be duplicate copies and include but not limited to: all tests performed, all findings, and recommendations for corrective action.

Contractor must submit electronic copies of all reports by email within ten (10) workdays to the COR.

The report(s) shall have at a minimum two sections. The first section will be in a table form with four columns:

The first column labeled “FUNCTION” did the device pass of fail.

The second column labeled “DEVICE” list the device number and description in accordance with the VHA Boiler Plant Safety Device Testing Manual, 5th Edition.

The third column labeled “DEFICIENCIES-RECOMMENDATIONS” The fourth column labeled “CORRECTIVE ACTIONS” list any corrective actions taken during the inspection.

The second section must be in paragraph/bulleted form and listing each device individually in accordance to the VHA Boiler Plant Safety Devices Testing Manual, 5th Edition. Plus this section must reference the correct Master Specification and Standard Detail for that device.

SAMPLE DOCUMENT SUBMISSION

Description: Condensate Storage Tank High Water Alarm Purpose: High water level may be an indication of condensate transfer pump failure that could lead to low water condition in the feedwater deaerator and in the boilers. There may be a failure of make-up water controls.

Recommended set point: 4 inches below overflow level and 2/3 of tank height.

Potential hazards due to failure of high water alarm: Feedwater deaerator running dry and, consequently, boiler feed pumps running dry will cause overheating and damage to pumps and potential for plant shutdown. Failure of make-up water controls (in open position) could lead to significant cost from waste of water and condensate from the tank overflow if this occurs over long time period.

Recommend type of device: Conductivity probe type switch. Float type switches have high failure rate in this application where they are exposed to flash steam that causes seals to harden and prevent float movement.

VA Master Specification section: 23 50 11 VA Standard Detail: SD232111-05.

Failure rate of float types: 48% Make and Model: Mercoid Float Did it function properly: No Category & Action Time Limit: Upon Failure or within 5 years Comments: Float type switches are not allowed for high water alarms. The VA recommended switch type is a conductivity probe type switch. Install the VA recommended switch and set alarm at 2/3 of the tank height. There are valves that can isolate this alarm. These valves must be made lockable only in the operating position.