36C24818R0421-003.docx

DOCX document 34 KB Posted Apr 26, 2018

Attached to: Renovate Room D338A-1 for CT Scanner (Aquilion One Genesis Series) building one at the Malcom Randall VA Medical Center
Solicitation number: 36C24818R0421
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8

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36C24818R0421 00 11 21 573-CSI-113 DB.docx

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Replace CT Equipment in Radiology (D338A-1 – CT 3) Malcom Randall VA Medical Center, Gainesville, FL

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

REPLACE CT EQUIPMENT IN RADIOLOGY

573-csi-113 MALCOM RANDALL va mEDICAL cENTER - gAINESVILLE, fl

PART I - General

1.0	Scope of Contract
	Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).
2.0	Design - The design of this project shall include but not limited to the following items:

1. Contractor shall provide complete design documentation (Design Analysis Report, drawings and specifications) for the renovation of identified rooms for the installation of the replace CT No. 3, in D338A-1 (Radiology Service) in Building No. 1 at the Malcom Randall VA Medical Center in Gainesville, FL. The VA will provide the available documentation to the contractor for them to create a full design package that will address, but will not be limited to, the following items:

a. Conduct site investigations to determine if designated rooms meet minimum requirements of VA Standards and requirements of selected manufactures equipment requirement.

b. Perform abatement to the extent of asbestos containing material (ACM), lead and mold found in area; third party air monitoring shall be included.

c. Determine capacity of existing HVAC, medical gas, and electrical requirements for ALL (existing and proposed) equipment, including Control Room equipment that requires 120/208V or 480V service, in Nuclear Medicine; make necessary improvements for all utilities to meet minimum standards.

d. Renovate designated areas as per VA Room Finishes, Door & Hardware Schedule (http://www.cfm.va.gov/til/room/RoomFinishes.pdf) at a minimum and in coordination with facility Interior Designer. Coordinate with facility Interior Designer to develop Finish Schedule, provide adequate lead shielding as per VA Medical Physicist and Radiation Safety Officer, and ensure minimum safety requirements are in place throughout duration of project. Items to be replaced are flooring, signage, doors, dimmable light fixtures (CREE LED fixtures are facility standard), electrical conduit, door hardware (YALE is facility standard), floor tile, all painted surfaces (including exterior face of doors), etc.

e. Provide a minimum of one equipment room, exam room and control room per manufacture’s equipment drawings.

2.1 General Design Requirements

1. The contractor shall be given the criteria for the project, and the proper orientation by the VA project section. The contractor shall prepare all architectural plans, details and elevations. The degree of completion and stages of submission shall be as specified. All VA standards, specifications, space planning criteria, equipment lists, design guides, and design submission guidelines can be accessed via the Technical Information Library, on the World Wide Web at the following address: www.cfm.va.gov/TIL/ and meet the requirements of the VA Space Planning Criteria, Chapter 252, at the following address: www.cfm.va.gov/til/space/SPchapter252.pdf

2. Contractor discussions with the Medical Center personnel concerning requirements shall be arranged by and participated in, by appropriate VA Engineering and Contracting personnel. The contractor shall participate, when required with appropriate COR and other designated individuals during the process of design and submissions. The contractor will liaison directly with the new CT equipment manufacturer to ensure design meets new CT equipment requirements.

3. Submit design in accordance to attached A/E Instructions – PG-18-15. Note that review of each project submission by the VA will require approximately 14 to 21 working days. Review time will not start until all required items for each submission is received in full.

4. In each submission, the contractor shall resubmit the material specified in the prior submission, revised according to the comments made by the VA at the prior review. The contractor shall return all original VA mark-ups of each submission at the next submission, showing all comments have been addressed. The contractor shall continue to develop design for the next design submission during VA review of each submission (e.g. if no VA review comments are received for a particular submission before the next submission is due, the next submission shall be submitted and shall be properly developed for that particular stage of submittal).

5. The contractor shall pay particular attention to the fact that during the working drawing development stage approved prior submission plans are not subject to change at the request of the Medical Center staff without proper justification and approval by the COR and Contracting Officer.

6. Contractor shall create and send to the COR the Submittal Schedule, where it details all submittals requested in each Specification for the Project.

7. Contractor shall maintained AE Construction Services to perform site visits at completion of each project phase 25%, 50%, 75%, 100%, and Final Inspection.

8. Drawings (As-Built) showing architectural and other features of the affected buildings are available in the files of the Project section. The drawings are not expected to be accurate in all respects, and the A/E shall verify all features affecting the project by field investigation. Field investigation includes but not limit to making exploratory holes in walls to verify conditions, taking pictures of findings, and verify condition above the ceiling. These areas will be noted on construction drawings for repair as required.

9. The contractor shall be required to obtain a complete set of current VA Master Construction Specifications for purposes of editing. The contractor may contact Project Section personnel for information to be used in obtaining the specifications. All master specifications are available on-line at the Office of Construction and Facilities Management website http://www.cfm.va.gov/TIL/.

10. The contractor shall be required to design to current engineering manuals as required. All manuals are available on-line at the Office of Construction and Facilities Management website http://www.cfm.va.gov/TIL/.

11. At the time of final submission the contractor shall deliver all documents on CDR to the COR. Drawings shall be in REVIT and each sheet exported to PDF and AutoCAD 2012 or later DWG format, and specifications will be in Microsoft Word DOC format and PDF.

12. The contractor shall be responsible for all As-built changes to the drawings and specifications and shall provide the revised documents on a CDR after completion of the project.

13. Prior to any construction work on this project, the contractor shall have received from COR, the approval for the design documents of the construction portion to be performed. Also the contractor shall have received approval from COR of any submittals related to the construction portion to be performed including but not limited to: proposed schedule for total project showing a start date, phasing and overall completion date, list of sub contractors, proof of the 10 hours or 30 hours OSHA training, safety plan, abatement survey results and any additional submittal for the related construction portion.

14. The C&A requirements do not apply, and that a Security Accreditation Package is not required

3.0 Construction

The scope of this project is to renovate an area designated to “Replace CT Equipment in Radiology” medical equipment in Building 1, Project 573-CSI-113. The work will include but is not limited to the following items: The renovation of identified rooms for the installation of the replace CT No. 3, in D338A-1 (Radiology Service) in Building No. 1. Liaison directly with the new equipment manufacture to ensure the renovated spaces support the new equipment.

Construction of this project shall begin only after COR approval of the design documents of the construction portion to be performed as indicated in section 2.1.

All work that is required for this project shall comply with all established VA, and NFPA. All work shall be in accordance with final designed plans and specifications. The Contractor is to provide all design services, labor materials, tools, equipment and supervision to accomplish this project. The design and construction of this project shall not exceed 180 days from Notice to Proceed. The VA will not accept any offers that disclaim parts of the required work to make the unit complete and ready for use.

GENERAL CONSTRUCTION

Standard material and standard construction practices are required with the exception of those items otherwise specified herein. As a minimum, design and construction will meet and be built in accordance with the requirements set forth.

A. CONSTRUCTION:

Contractor shall meet VACO standards and regulations as well as the requirements of the construction documents. Infection control measures shall be considered during the design to provide controls of dust and any other source of potential infections.

Contractor shall properly dispose all debris (including ACM identified in survey completed in Design Phase) in closed containers from inside to their dumpster outside the building.

Contractor shall provide Dumpster, with metal cover.

Contractor shall conduct new work per approved design documents.

Specification section 01 00 00 General Requirements shall be edited and included in the design package for approval prior to beginning construction.

Provide training for the operation of the system as a whole, this shall include Mechanical Equipments, Operations, Maintenance, Controls, Alarms, and any other system component.

Contractor shall maintained AE Construction Services to perform site visits at completion of each project phase 25%, 50%, 75%, 100%, and Final Inspection.

Contractor shall provide all material and labor to complete work per design documents. All work shall be installed with quality workmanship in accordance with industry standards and the requirements of contract documents.

B. EXTERIOR CONSTRUCTION:

1. Exterior construction to match existing adjacent areas, as applicable.

4.0	Definitions
A.	Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.
1.	Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.
2.	Project Manager: The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.
3.	Contracting Officer Representative (COR): The Contracting Officer's authorized representative at the construction site. The COR is responsible for protecting the Government's interest in the execution of the construction contract work. Their duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The COR may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer.
4.	Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.
5.	Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.
6.	AE: This term, as used herein, refers to the ArchitectEngineer firm(s) that are a part of the DB team, also referred to as DB/AE.
7.	RFP/AE: The firm(s) directly hired by the VA for the preparation of the RFP Documents and to provide other technical assistance to the
B.	Schedule Objectives - The anticipated completion of this project is _180_ days after “Notice to Proceed” (NTP). The proposed schedule may be shorter than this, see Part III, C3, 3c.
C.	Schedule:
a.	The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule will indicate specific tasks with dates for each step of the process including:
1.	Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal QUALITY ASSURANCE /QUALITY CONTROL plan reviews, etc.).
2.	Construction Period: Mobilization; Demolition method and sequencing; Excavation; Structure Completion; Exterior finishing; Procurement and installation of equipment; Provisions for overtime or shift work; Timing of relocation of existing equipment; Site utilities, roadway realignment; and temporary rerouted medical center vehicular and pedestrian routes, Tests and final inspection.
3.	General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities for (at a minimum, utility relocation, excavation, substructure, structure, exterior façade, interior finishes, building systems, and site development.
b.	The Offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

PART II - POST AWARD REQUIREMENTS

I.	Construction Document Preparation:
A.	Design Review Submissions:
1.	The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs RFP (VA RFP), and prevailing codes.
2.	The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.
3.	The contractor will start with the 50% design complete for this project. All submission packages will be reviewed at (100%) and (Final) completion stages. The (Final) review submission packages will incorporate the final review comments from the (100%) review. If any package is not complete for the required stage a post review may be required the cost of which will be borne by the DB Team.
4.	Each review submission package shall include 5 hard copy sets and a set on CD-ROM. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project Manager, the VA Medical Center, RFP A/E, VA COR and others as determined to be appropriate by the VA Project Manager.
B.	Design Review Meetings:
1.	A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).
2.	Participants will include RFP A/E, VA Staff and DB team members as appropriate for the specific package to be reviewed and others. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.
3.	The DB team shall allow a minimum of ten (10) working days for each review cycle. A cycle includes:
a.	The VA’s receipt of the design review submission package.
b.	The review meeting.
c.	DB teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.
4.	Coordination of the review meeting schedules will be the responsibility of the VA Project Manager (for the VA and RFP AE) and the DB Team Project Manager (for the DB Team). See section H. Quality Assurance/Quality Control.
C.	Electronic Media:
1.	Design review submission drawings and final Construction Document submission drawings will be executed in electronic format REVIT and each sheet exported to AutoCAD version 2012 or later.
2.	The drawings included in the VA RFP will be available to the DB team in electronic format in PDF and AutoCAD version 2012 or later for use in preparing the construction drawings. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CADD drawing files.
3.	Design review submission specifications and other 8 1/2 by 11 formatted materials and final Construction Document submission specifications and other 8 1/2 by 11 formatted materials will be executed in electronic format Microsoft Office.
4.	The specifications included in the VA RFP shall be available to the DB team in electronic format in Microsoft Office for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. The deign builder shall independently verify all information in the files and shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.
5.	The construction record drawings shall be completed in REVIT and each sheet exported to PDF and AutoCAD version 2012 or later.
6.	Construction shop drawings are not required to be completed in AutoCAD version 2012 or later.
D.	Professional Licensing:

1. The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the State of Florida.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes.

E.	Approved Construction Documents:
1.	The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 100% review cycle for the final package to be submitted by the DB team. The VA will have 5 days to take approval action.
2.	The final construction documents submission package will include a full set of construction documents including all disciplines/packages.
3.	The final construction documents submission package will incorporate all VA supplied comments from the earlier 100% submission package reviews and will comply with the VA RFP, because for this project the contractor will start with 50% Design documents.
4.	If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team.
5.	The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.
6.	See PART IV, D2 CONSTRUCTION PERIOD SUBMITTALS for Approved Construction Document distribution.
F.	Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following:
1.	Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules calculations and details.
2.	Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.
3.	Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.
4.	Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations, as applicable.
5.	Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.
6.	HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.
7.	Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details
8.	Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.
G.	Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:
1.	The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;
2.	Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and
3.	The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.
H.	Design Requirements - Compliance with codes and standards.
1.	Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. The internet address where VA standards and design manuals are available is: http://www.cfm.va.gov/TIL/.
2.	See Section E. Approved Construction documents, above, for required inclusion of design review comments.
3.	In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:
l)	Zoning laws:
2)	Environmental and erosion control regulations; and
3)	Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.
4.	The DB team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.
5.	The DB team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.
6.	No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including RFP A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.
7.	The DB team shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

Provide HVAC Commissioning services certifying equipment and controls are performing as designed. This Commissioning shall include functional performance test of mechanical equipment, controls and, testing, adjusting and balancing of HVAC System certifying equipment is performing as designed. Provide training for the operation of the system as a whole, this shall include Mechanical Equipments, Operations, Maintenance, Controls, Alarms, and any other system component.

I.	Quality Assurance/Quality Control:
1.	To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.
2.	Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.
a.	Upon its completion each task shall be initialed and dated by the responsible DB Team member.
b.	A 100% completed QA/QC plan shall be submitted with the final construction document submission package.
II.	Construction Period Submittals
A.	The DB contractor shall distribute a total of 10 sets of the approved construction documents prepared by the DB Team to the VA and RFP AE, as directed by the VA Project Manager.
B.	Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications, to the VA COR.
C.	Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA COR at all times.
D.	Shop drawings and submittals - The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA COR. The VA COR will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA technical staff and /or the RFP AE on complicated system submittals. The DB A/E shall notify the VA Contracting Officer Representative (COR) in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.
III.	PROJECT CLOSE-OUT
	The DB team shall comply with the requirements in the “General Conditions”, and “General Requirements”, Section 01 00 00, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as-built drawings and specifications will be submitted in the same format required for the construction documents.
IV.	Site Visits and Inspections
	During the construction period the DB A/E shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COTR has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three work days following the site visit date.

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