36C24818R0421-00002001.docx

?.## GENERAL PROPOSAL INFORMATION

GENERAL PROPOSAL INFORMATION – DESIGN BUILD

1. Work Effort: This project is a Design Build Effort: The contractor shall develop project design documentation including drawings, specifications, design analysis, etc. Upon completion of design, and upon acceptance by the Government, construction execution shall commence and be completed in accordance with contract requirements.

2. Question/Answer: Questions shall be emailed to Thomas.Lucas@va.gov until 1 PM May 14th, 2018. When submitting, questions include “36C24818R0421 D/B Renovate Radiology for CT Equipment” in the subject line.

3. Site Visit: Contractors are to register for the site visit in advance by email me @ Thomas.Lucas@va.gov Subject: “36C24818R0421 D/B Renovate Radiology for CT Equipment Site Visit” with the number of attendees. I have also included a campus map as an attachment “gainesvilleParking_Lg”.

4. Offer Guarantee (Bid Bond): (An offer guarantee is required for offers requested to participate in Phase II only). NOTE: A scanned copy of the original is acceptable with the original sent by mail.

5. Proposal Requirements: For Phase I, only Technical Proposals are required. Offerors shall not submit Phase II proposals unless requested by the Contracting Officer. Prospective vendors shall provide their proposal in any of the following formats: .pdf, .docx, or .doc. The proposal shall be provided on either a CD or DVD. Only a single proposal copy will be required. The technical proposal shall address each of the evaluation criteria. Emailed proposals will not be accepted.

Included in the proposal CD or DVD shall include a version of the technical proposal redacted of the general contractor’s name and distinguishing information. The proposal CD or DVD shall include two versions of the technical proposal one redacted of the general contractor’s name and distinguishing information and one version not redacted. The two versions are required in both Phase I and Phase II submissions.

The phase II proposal shall consist of two components: the technical component and the price component.

The price proposal shall be included in the same CD/DVD as the technical proposal, but clearly separated from the technical proposal I.E. a separate file. The price proposal shall include the completed SF1442, a copy of the vendor VETBIZ registration information, a copy of the vendor SAM.GOV registration information, and a price sheet with pricing on the price schedule. While there is no page limit to the price proposal, it shall also be on 8 ½” x 11” pages. The price schedule shall be filled out in its entirety.

?.## PROPOSAL PREPARATION AND EVALUATION FACTORS

1. Proposal Preparation and Submission Instructions:

a. Technical Proposal Format: Technical Proposal shall address all information requested and will then be evaluated against the stated factors. The following format shall be used:

Phase I

(1) General Information

(2) Technical Approach

(3) Experience and Capability

(4) Past Performance

(5) Contractor Team

Phase II

(1) Concept

(2) Price Proposal

b. Phase I Evaluation Factors and Proposal Requirements. Phase I Proposal shall include:

(1) : GENERAL INFORMATION:

(a) Cover Page with Solicitation Number, Project Title

(b) Table of Contents

(c) Signed offer/Acknowledgement of Amendments (SF1442)

(d) Copy of current vetBiz.gov SDVOSB certification

(e) DUNS Number

(f) Cage Code

(g) Tax ID number

(h) Principle points of contact, address, phone numbers, etc.

(2) Factor 1- TECHNICAL APPROACH

The offeror is required to submit a narrative describing their approach to the demolition and renovation of existing clinical space. The narrative should discuss project activities such as schedule, phasing, strategies to minimize disruptions to hospital operations, infection control, and coordination with the hospital staff.

Formatting and Other Restrictions

The submission is limited to three 8-1/2” x 11” pages in total

(3) Factor 2 - EXPERIENCE AND CAPABILITY:

Prime Contractor/Key Subcontractor Example Projects Demonstrating Experience and Capability

The offeror is required to submit “example similar D/B renovation and/or new D/B construction effort with clinical space renovation/construction as a critical activity” for each of the three (3) below capability areas that demonstrate the prime’s and/or key subcontractor’s experience and capability to successfully complete the example project.

--Provide one example project demonstrating the offeror’s design-build project management experience and capability as a prime contractor on a construction project of similar type and scope;

-- Provide one example project demonstrating similar construction capability of the firm (prime or subcontractor) that will be performing the largest construction effort; and -- Provide one example project demonstrating the experience and capability of the lead Architect-Engineer firm (prime or subcontractor) that will be designing the project;

Example projects submitted to demonstrate a firm’s experience and capability must be relevant to the work that the firm will be performing under the prospective contract. The offeror should explain how the work performed by the proposed firm in the example project is relevant to the proposed acquisition.

PROJECT INFORMATION FORM

1. Example Project Number: Start with “1” for the first submitted projects and number consecutively.

1. Name of Contractor(s)/Key Subcontractor (s) that Project is Demonstrating Experience: Provide the name of the proposed firm(s) that this example project is demonstrating experience and capability.

1. Contract Number and Awarded Prime Contractor Name: Provide contract number assigned by the procuring Contracting Office and the name of the contractor that was awarded the contract.

1. Title and Location: Title and location of project or contract.

1. Month and Year Project Work Commenced and Month and Year Project was Completed.

1. Project Owner: Project owner or user, such as a government agency or installation, an institution, or corporation or private individual.

1. Point of Contact Name: Provide name of a person associated with the project owner or the organization that contracted for the construction, who is very familiar with the project and the firm’s (or firms’) performance.

1. Point of Contact Telephone Number: Include area code.

1. Description of the Project: Provide contract type, dollar amount, physical size, and brief description of prime contracted effort. If the firm (prime/key subcontractor) performed as a subcontractor, describe the work effort pertaining to the subcontracted effort, not the prime contract requirement. For each firm (prime/key subcontractor) that was involved on the example project, provide sufficient detail to establish the relevance to the current project to include (1) the performance period in month and year, (2) final dollar value, (3) size and (4) principal elements and special features of the work self-performed by that contractor’s employees.

1. Provide name of firm(s) (prime/key subcontractor) and branch offices, if appropriate, that were involved in the example project, their roles, and their respective contract numbers.

Formatting and Other Restrictions

The submission is limited to six 8-1/2” x 11” pages in total.

(3) Factor 3 – PAST PERFORMANCE:

The Government will survey PPIRS (Past Performance Information Retrieval System) for two completed contracts for each SDVOSB prime contractor. In the event, multiple rated contracts exist in PPIRS which meet the defined “relevant” and “recent” and “magnitude” the most recent will be used. Relevant is defined as commercial/institutional building type design/build renovations projects and new design/build construction projects. Recent is defined as a contract completed in the last seven years. Similar magnitude is defined as contracts with an award value of less than five hundred thousand dollars.

Offerors without relevant PPIRS records can provide references for their past performance. Offerors shall use included questionnaire titled “Past Performance Questionnaire”.

(4) Factor 4 – CONTRACTOR TEAM:

The offeror is required to submit a narrative or chart outlining the proposed contractor team. Any subcontractor with a portion of work valued at $50,000.00 dollars or greater shall be identified on the contractor team narrative or chart. In addition, to identifying the subcontractor an overall value of the work shall be listed along with their primary work activities for this project.

Formatting and Other Restrictions

The submission does not have a page limitation.

5. PHASE II Evaluation Factors and Proposal Requirements. Phase II Proposal shall include

0. Factor 1 –CONCEPT

The offeror is to provide a concept rendering of the renovated space to include a proposed layout and rendering depicting the proposed finishes. Accompanying the concept rendering shall be a listing of finishes depicted in the concept rendering.

Formatting and Other Restrictions

The submission does not have a page limitation.

(2) Factor 2 – PRICE PROPOSAL:

(a) The following cost elements shall be addressed:

(1) Labor (Direct & Indirect),

(2) Materials, Material Markups, Materials overhead,

(3) Equipment

(4) Subcontractor Cost

(5) Other Direct Costs

(6) Overhead expenses

(7) Indirect Cost

(8) General & Administrative (G&A) expenses,

(9) Profit

1. Proposal Submission: Each proposal, Phase I, and Phase II if invited, shall be submitted to the address identified evaluation factors.

a. This acquisition will utilize a best value approach in accordance with FAR 15.101. The best value is the most advantageous proposal, price and other factors considered, and consistent with the Government’s stated importance of evaluation criteria. A contract award will be made to the responsible offeror whose proposal conforms to the RFP requirements and will provide the best value to the Government.

b. Offerors are cautioned to follow instructions fully and carefully, as the Government reserves the right to make an award based on initial proposals received, without discussions. Therefore, each initial proposal should contain the offeror’s best terms from a price and technical standpoint.

c. Understanding the factors and the associated criteria indicated, the excellence of the work offered, and the ability of the contractor to accomplish what is offered in the proposal is the objective.

1. Phase II Evaluation and Award Determination:

a. This is a competitive Request for Proposal (RFP) that represents the best value to the Government conducted under FAR Part 15 101-1, Tradeoff Process.

b. In accordance with FAR 15.101-1, all evaluation factors, other than price, when combined, are significantly more important than price.

c. Evaluation Overview: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The proposals must conform to the RFP's requirements and judged to represent the Best Value to the Government.

d. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offerors should assure that their ability to meet or exceed the minimum needs of the Government is adequately described in the offer. The Government reserves the right to evaluate proposals and award a contract without discussions (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint.