36C24818R0388-001.docx

36C24818R0388

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24818R0388 X 04-11-2018 675-18-1-3462-0001 675-18-106 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa

FL

33637 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa

FL

33637 Joyce Powers 813-972-2000 x2434 Project Title: Design Build, Renovate Building 500 for Specialty Clinic

Project No: 675-18-106

Project Location: Orlando VA Medical Center, Lake Baldwin Campus, Orlando, FL

Contracting Officer (CO): Joyce Powers; email - joyce.powers1@va.gov

Contracting Officer Representative (COR): Ric Stallings; email - richard.stallings@va.gov

Magnitude of this project is between $2,000,000.00 and $5,000,000.00

NAICS 236220 – Commercial and Industrial Building Construction Contractors. Size Standard is $36 Million

Service Disabled Veteran Owned Small Business Program:

The acquisition is Set-Aside under the SDVOSB program. The prospective contractor is cautioned that any proposal submitted to this solicitation must meet the criteria identified by 38 CFR Part 74. Any person, persons or business entity suspected of misrepresenting itself for the purpose of securing a government contract may be criminally investigated and prosecuted for fraud against the United States of America. Parties found misrepresenting their status also risk debarment from government procurements.

Please reference the attached documents for further proposal submission information.

X X 52.211-10 X Email 1

1:00 PM EST

05-11-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Phase 1 - Technical Only - No Pricing Submitted Phase II - Technical and Pricing - $ 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Tampa

FL

33637 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin

TX

78714-9971

Table of Contents

A.1 GENERAL PROPOSAL INFORMATION

GENERAL PROPOSAL INFORMATION – DESIGN BUILD

1. Service Disabled Veteran-owned Small Business Verification: This requirement is 100% set aside for verified Service Disabled Veteran Owned Small Business (SDVOSB). The award of this requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB’s will be excluded from evaluation and award consideration.

2. Work Effort: This project is a Design Build Effort: The contractor shall develop project design documentation including drawings, specifications, design analysis, etc. Upon completion of design, and upon acceptance by the Government, construction execution shall commence and be completed in accordance with contract requirements.

3. RFP Issue Date: 11 Apr 2018

NOTE: Contractors shall not submit Phase II proposals until directed to do so by the Contracting Officer

4. Site Visit: An organized site visit is scheduled for Phase I. The Phase II site visit to be determined (TBD) later in Phase II.

a. Phase I Site Visit: 20 Apr 2018, 1:00 PM EST Location: Orlando VA Medical Center, Building 3132, Room 006, 5203 Raymond Street, Orlando FL 32803

b. Phase II Site Visit: TBD at a later date and will be announced to those contractors invited to participate in Phase II.

c. Contact Richard Stallings and Joyce Powers by email: richard.stallings@va.gov and joyce.powers1@va.gov to confirm your attendance.

5. Requests for Information (RFIs): Due Date: NLT 25 Apr 2018, 3:00 PM EST.

a. RFI’s should be submitted to the contracting officer’s e-mail address as follows: joyce.powers1@va.gov. Responses will be provided in a question and answer format in coordination with the COR. Subject Line of the RFI e-mail should include “RFI #1, RFP number and Company Name”.

Note: RFI’s submitted after the due date will be evaluated by the Government and addressed only if the Government finds that it may have substantial impact on the solicitation.

6. Design Build (DB) Proposal Due Date: Proposals are due as follows:

a. DB PHASE I Proposal: Due Date: 11 May 2018, 1 PM EST

(1) Submit Proposal by email to joyce.powers1@va.gov . Subject Line of Email should include “Company Name and RFP number”.

(2) The VA has a limit on what the Meg size. The size of your file shall not exceed 5 Meg. If you have multiple documents, please submit as separate emails. Proposals received after that time will not be considered.

b. DB PHASE II Proposal: Due date will be announced by email to those Offerors invited to participate.

7. Proposal Requirements: For Phase 1, only Technical Proposals are required. Offerors shall not submit Phase II proposals unless requested by the Contracting Officer. For Phase II, Technical and Price Proposal are required from offerors who have been asked to submit Phase II proposal.

8. Offer Guarantee (Bid Bond): (An offer guarantee is required for offers requested to participate in Phase II only). Per FAR Clause 52.228-1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A scanned copy of the original is acceptable with the original sent by mail.

9. North American Industry Classification (NAICS) Code: The applicable NAICS code for this procurement is 236220 (Commercial and Institutional Building Construction). The Small Business size standard is $36.5 Million.

10. Wage Determination (WD): For use during Phase II only.

A.2 PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION AND EVALUATION INFORMATION

I. Two-Phase Design-Build Selection and Evaluation Procedures

A. This part describes the mechanism for evaluating and selecting offers for this two-phase design-build procurement for Project No. 675-18-106, Renovate Building 500 for Specialty Clinic, VA Medical Center, Orlando, FL.

B. General Procedures

1. This solicitation addresses both the Phase 1 and Phase 2 proposal requirements.

2. The Phase 1 proposals will be evaluated to determine which offerors will be invited to submit Phase 2 technical and cost proposals.

3. A maximum of five (5) most highly rated Phase I proposals will be invited to submit a Phase II proposal.

4. Do not submit pricing with the Phase 1 proposal.

C. PHASE 1- Proposal Preparation Instructions:

3. Technical Proposal Format: Technical Proposal shall address all information requested and will then be evaluated against the stated factors. The following format shall be used:

(a) TAB A. General Information

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) Signed offer/Acknowledgement of Amendments (SF1442)

(4) Copy of current vetBiz.gov SDVOSB certification

(5) DUNS Number

(6) Cage Code

(7) Tax ID number

(8) Principle points of contact, address, phone numbers, etc.

(b) TAB B: Technical Approach

(c) TAB C: Technical Qualifications

(d) TAB D: Relevant and Recent Past Performance Experience

(e) TAB E: Project Planning/Safety

3. Phase 1 Evaluation Factors and Proposal Requirements :

(a) Phase 1 - Factor 1: TECHNICAL APPROACH (Tab B) – (Narrative 10 pages max)

(1) Describe your overall strategy for successfully completing this project to include disruption mitigation.

(2) In a narrative format describe the methods and procedures the Design Build team will take to successfully complete this project in accordance with the Design-Build Scope of Work.

(b) Phase 1 - Factor 2: TECHNICAL QUALIFICATIONS (Tab C) – (Narrative 10 pages max)

(1) Briefly describe the Design Builds Team specialized experience, technical competence and design expertise in renovation of building space involving health care facilities.

(2) Briefly describe ability to obtain the necessary resources to perform this project

(3) If there is a Teaming Arrangement, identify the individual firms experience, describe the nature of the association, and clearly identify contractual responsibilities of each firm.

(c) Phase 1 - Factor 3: RELEVANT AND RECENT PAST PERFORMANCE EXPERIENCE (Tab D) (Narrative 10 pages max)

(d) Phase 1 - Factor 4: PROJECT PLANNING/SAFETY (Tab E) – (Narrative 5 pages max, excluding EMR)

(1) Describe your plan for phasing this project

(2) Approach to construction safety and infection control.

3. Phase 1 Evaluation and Selection Criteria: Factors one (1) thru four (4), as described above, will be rated using an adjectival rating system. For evaluation purposes, each technical factor is equal in importance.

4. Phase 2 Proposal Preparation and Submission:

OFFERORS ARE NOT TO SUBMIT A PHASE 2 PROPOSAL UNLESS INVITED TO DO SO.

1. PRICE PROPOSAL

(a) TAB A: General Information:

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) Signed offer/Acknowledgement of Amendments (SF1442)

(b) TAB B: Price Breakdown: The following cost elements shall be addressed:

(1) Labor (Direct & Indirect),

(2) Materials, Material Markups, Materials overhead,

(3) Equipment

(4) Subcontractor Cost

(5) Other Direct Costs

(6) Overhead expenses

(7) Indirect Cost

(8) Profit

NOTE: ***Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-10.***

2. TAB C: TECHNICAL PROPOSAL

(a) Phase 2 - Factor 1: MANAGEMENT APPROACH AND KEY PERSONNEL – (20 page max, excluding organizational chart and SF 330’s)

(1) Identify Key Personnel assigned to this project

i. Submit an organizational chart

ii. Include a narrative which describes the relevant experience of:

a. Firm’s Key personnel and experience, to include at least:

· Project Manager

· Field Superintendent

· Other Relevant Firm Employees

b. Overall Team - Discuss the planned use of:

· Subcontractors

· Architect-Engineering (A/E) Firm

· Other Consultants

* Similar projects worked on

(2) Onsite Design-Construct Management Team: Describe the onsite design-construct management team organization. Describe the plan for managing acquisition, execution, and administration of this project. Response shall be specific to this project.

(3) Quality Control Team: Describe the quality control team organization. Provide the specific description of the tasks and functions of the quality control personnel. Identify where each position will be physically located (e.g., field office, home office, designer's office, etc.). Clearly identify each member's employer. Describe the Project team Quality Assurance program and safety record.

(4) Warranty Support.: Describe the organizations process and procedures to be established for warranty support.

(b) Phase 2 - Factor 2: TECHNICAL SOLUTIONS – (5 page max)

Describe any technical difficulties that may be encountered in a project of this type. Provide a narrative of preventative measures or solutions to overcome these issues.

(c) Phase 2 – Factor 3: SCHEDULE AND IMPACT TO FACILITY (No page limit)

Submit a preliminary (CPM) Critical Path Method schedule for the design and construction satisfying the requirements of this project. The schedule should show the critical paths of installation from beginning to end (design, equipment lead time, mobilization, demolition, installation, finalization etc.). Most importantly, the schedule should show length of downtime required.

3. Phase 2 Proposal Submission: The Phase 2 proposal should be submitted to the same email address as the Phase I proposal and can be submitted though use of the same format and means.

(a) Phase 2 Evaluation and Selection Criteria:

(1) The technical factors consist of the Factors 1 and 3, described above and will be rated using the same adjectival rating system used for the Phase 1 proposal evaluation.

(2) For evaluation purposes, each technical factor is equal in importance.

(3) For evaluation purposes, all evaluation factors other than cost or price, when combined, will be considered significantly more important than cost or price.

4. Phase 2 Evaluation and Award Determination:

(a) This is a competitive Phase 2, Request for Proposal (RFP) that represents the best value to the Government conducted under FAR Part 15 101-1, Tradeoff Process.

(b) In accordance with FAR 15.101-1, all evaluation factors, other than cost or price, when combined, are significantly more important than cost or price.

(c) Thus, award will be made to the firm whose Phase 1 proposal was initially ranked in the top 5 and who now offers a Phase 2 proposal, which based on both its technical and pricing proposals, offers the overall best value to the Government. Should your company be awarded a contract based upon a successful rating received from all evaluation factors to include any teaming arrangements, it is imperative that this team remain intact from initial award as the evaluation was based upon this teaming arrangement. If there is any change after award, you must notify the Contacting Officer and COR with specific reasons.

(1) Each pricing element indicated in TAB B will be evaluated to determine its reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offerors should assure that their ability to meet or exceed the minimum needs of the Government is adequately described in the offer. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

(2) The Government will evaluate price based on the total price. Total price consists of the basic requirement which may include alternate bid items such as, deductive, or options. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

i. Comparison of proposed prices received in response to the RFP.

ii. Comparison of proposed prices with the IGE.

iii. Comparison of proposed prices with available historical information.

iv. Comparison of market survey results.

(d) Evaluation Overview: The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The proposals must conform to the RFP's requirements and judged to represent the Best Value to the Government. The Best Value is the most advantageous offer, price and other factors considered, and consistent with the Government's stated importance of evaluation criteria. This may result in award being made to a high-rated, higher-priced offeror where the Contracting Officer determines that the Technical capability of the higher-priced offeror outweighs the price.

(e) SDVOSB Verification: The Government will review VetBiz (https://www.vip.vetbiz.gov/) to confirm Service Disabled Veteran-owned Small Business (SDVOSB) status verification for the submitted proposals. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent award.

(f) Safety or Environmental Violations and Experience Modification Rate (EMR)

0. All Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violations(s) in the past three years.

0. All Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

0. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

0. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. If the apparent awardee fails to provide required documentation, then the matter will be referred to the Small Business Administration (SBA) for a certificate of competency or a determination of responsibility by the SBA.

0. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

Past Safety and Environmental Record

(SAMPLE FORM FOR BIDDER/OFFEROR TO COMPLETE & SUBMIT WITH

PHASE I PROPOSAL)

Pre-Award Contractor Evaluation Form Company Name:

Address:

Telephone: Fax:

Email:

Contact:

1. Utilizing your OSHA 300 Forms, please complete the following information:

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations. (Four serious, one repeat, or one willful disqualifies the contractor.)

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.

Provide your six-digit North American Industrial Classification System (NAICS) Code for this Acquisition: __ Who administers your company’s Safety and Health Program? ____________________________ Company’s Insurance Experience Modification Rate (EMR) for the past 3 years (an EMR of greater than 1.0 disqualifies the contractor): ___________

Signature / Date

A.3 DESIGN BUILD STATEMENT OF WORK

Page 1 of Page 1 of

Design – Build Renovate Building 500 for Specialty Clinic 675-18-106

November 28, 2017

Orlando VA Medical Center 5201 Raymond Street Orlando, FL 32803

Renovate Building 500 for Specialty Clinic Project No. 675-18-106

I. DEFINITION AND ACRONYMS:

A. Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

B. Air Handler Units (AHU), Variable Air Volume units (VAVs), Network Automation Engine (NAE), mechanical engine controls (MEC), request for proposal (RFP), Variable Air Volume units (VFDs), Contracting Officer Technical Representative (COTR), Competent Persons (CP), Veterans Affairs (VA).

II. SCOPE OF WORK:

A. General Requirements: This design-build project will include working drawings, specifications, cost estimates, phasing, and construction services that will be in accordance with the statement of work. This project will include complete preparation for site operations, demolition, and installation while not disrupting the clinic operations. The General Contractor will provide all labor, materials, tools and equipment, and design-build services necessary for the design and construction of a project as described below and other specific tasks as further defined by this RFP. All proposals are to provide both design and construction services for this project. The contractor will hire a Certified Independent Third-Party Safety Professional (CITP) for the review of the design documents for compliance with national and local codes, standards, federal and state regulations. The CITP review will be documented by stamped/ sealed drawings by a registered professional engineer from the state of Florida.

B. Supplemental Requirements: The following conditions will supplement the General Requirements available in the Technical Information Library (TIL) documents found on: http://www.cfm.va.gov/til. Should there be conflict with these requirements and the requirements of the TIL, these supplemental requirements shall take precedence.

1. References to Resident Engineer (RE), Medical Center Engineering Officer, and Medical Center Director shall be interpreted as a reference to the Contracting Officer’s Technical Representative COR.

2. VA drawings related to the project shall be made available to the bidders and contractors in the Fed Biz Ops (www.fbo.gov) website and available for download. Their availability will be coordinated with the Contracting Officer. Any drawings provided in the solicitations are to be considered as informational only. All drawing data must be contractor verified in the field.

3. Unless otherwise noted in the SOW, the requirements in 01 00 00 Paragraph 1.4.C “Guards” will not be required. Contractor is responsible for all contractor furnished property, tools and equipment until the contracted asset is substantially complete and formally turned over to the government.

4. Hot work permits shall be obtained in coordination with the local VA Safety Office at 321-397-6042 (Orlando), 24 business hours prior to the start of hot work.

5. An Interim Life Safety Measures Plan shall be developed and completed within two weeks of Notice to Proceed (NTP). Unforeseen Interim Life Safety Plans post government acceptance and approval shall be coordinated two (2) weeks prior to the start of work requiring that specific plan. The contractor shall be responsible for the development, coordination, reporting execution and data collection of all ILSMs.

6. All laydown areas shall be coordinated with and approved by Facilities Management Service (FMS). All areas turned over to the Contractor shall be maintained to an acceptable standard as determined by the government and returned to the government in its original configuration or better upon completion of contract work. In addition, the Contractor is responsible for any/all repairs to areas disturbed or damaged by their employees or subcontractors during the execution of the project.

7. Project site is currently occupied.

8. No energized work shall be performed without proper notification to the Government and only when written approval of the COR/Contracting Officer has been granted.

9. All utility interruptions shall be requested and coordinated 15 calendar days prior to the event. The interruption shall be approved by the COR.

10. Abandoned in place utilities are only permissible when specifically identified in the Scope of Work.

11. Prior to commencement of work the following plans shall be submitted for review and approval by the Government: Work Plan, Health and Safety Plan, Life Safety Plan and associated ILSM Plans, Quality Plan and desired Lay Down Plan as applicable to the project. The Government will have 21 work days to review and approve the plans.

12. For Infection control risks mitigation, temporary partitions/containment provisions shall not be removed nor HEPA filtered negative exhaust turned off until final completion and inspection walk through by the Government (FMS/COR).

13. The Contractor, upon completion of the work, and after review/acceptance by the Government shall provide ‘As-built’ drawings; 2 ea. full size bond sets, 2 ea. electronic pdf and 2 ea. AutoCad version 2013 and backwards compatible copies of the FINAL approved as-constructed documents.

14. Temporary accommodations (utilities/toilets/personnel, tools, and equipment) for the execution of the contract work are the contractor’s responsibility and all costs shall be borne by the contractor unless otherwise stated in the SOW. Government utilities will not be provided on either a short or long term basis during the execution of work.

15. Testing, training, and commissioning of systems shall be in accordance with the SOW, specifications, industry standards, and manufacturer recommendations and all costs associated with same shall be borne by the contractor.

16. The Contractor’s Quality Control Manager or equivalent shall provide Daily Quality Assurance Reports with photographs. The Quality Assurance reports will be due no later than 11 am on the following work day and shall be forwarded to the COR electronically.

17. Requisite Weekly Project Meetings shall be coordinated at the Preconstruction Conference.

18. Progress Schedules will be required to be submitted to the COR monthly. The schedule shall identify the project from Notice to Proceed NTP to planned completion with an emphasis on a two (2) week look ahead. Updated schedules shall identify and reflect all schedule deviations from the beginning of contract.

C. Project Overview:

1. The Contractor shall provide a complete set of Design Build Documents that will show a portion of the Second floor of building 500 at Lake Baldwin will be designed to place all Specialty Clinic facilities on the second floor. All Interior existing walls, ceilings, floors with all finishes will be demolished to fully allow for the complete renovation of the entire space. The contractor will construct offices, restrooms, conference rooms, treatment rooms and all other spaces required by the Specialty Clinic Integrated Project Team (IPT). All existing mechanical utilities are to be completely renovated to work with the new design of the space.

2. The contractor shall follow all design references in the VA Technical Information Library, the TIL. Also, the information provided by the IPT (Integrated Project team Charter) PACT.

3. Design work to include Heating Ventilation and Air conditioning system and fire protection system modifications, new flooring, new drywall partitions, new doors, privacy issues, new lay-in ceilings, electrical, lighting, plumbing upgrades, painting and signage.

4. Architectural Issues: The design guidelines as listed below are to be followed. The Renovate Bldg. 500 for Specialty Clinic renovation space is to be more contemporary in terms of finishes as well as layout and workflow. Architectural scope is to include defining the demolition of the existing space, layout and detailing of the new space as required for new construction. Major spaces are defined.

5. Interior Design Issues: This space is to follow the Planetree philosophy. The finishes are to be per VA Room, Finishes, Door & Hardware Schedule (PG 18-14), VA Interior Design Manual and the Orlando VA Medical Center Environmental Management Services Interior Designer established standards.

6. Mechanical Issues: Mechanical work shall provide all renovated spaces with new mechanical equipment, tied into existing building systems as appropriate. Mechanical systems shall be an energy efficient system to include all necessary duct work, piping, controls, diagrams, one line diagrams and all other relevant information to provide a complete functional and appropriate system. Work shall be phased as required to minimize patient impact and to coordinate with other trades.

7. Electrical Issues: Electrical work shall provide all renovated spaces with new electrical equipment, tied into existing building systems as appropriate. Electrical systems shall include lighting, power, emergency power in accordance with NFPA 99, fire alarm, telecommunications, CCTV, access control and nurse call systems. Work shall be phased as required to minimize patient impact and to coordinate with stakeholders.

8. Fire Protection: All existing Fire Protection components will be renovated to meet all new Fire Protection Standards.

D. Specific Project Requirements:

1. Contractor shall be responsible for the complete Design and Engineering of the entire second floor for all standards of design in accordance with the Facilities Design Guide (PG-18-12). https://www.cfm.va.gov/til/dGuide.asp

2. DESIGN: Contractor shall completely re-design the new Specialty Clinic space to meet all PACT Module design references as stated in the “PACT MODULE” Design Guides for Medical Facilities. https://www.cfm.va.gov/til/dGuide/dgPACT.pdf

3. Contractor shall not start construction until all materials, submittals, and equipment is approved by COR and on-hand.

4. Contractor shall not access any of VA’s Intranet system without the supervision of some VA OI&T specialist or equivalent VA personnel. Access includes tying into or updating the temperature or other monitoring software that may be required for the HVAC system to function or for testing of the HVAC system.

5. Contractor shall be responsible for infection and dust control. Contractor must supply covering for any equipment and furniture in the construction areas to protect from dust buildup while performing work. Contractor will follow all directives from the VA Infection Control Representative and ICRA/ILSM (Control Risk Assessment and Interim Life Safety Measures) document. An example will be provided with this solicitation. The finalized document will be provided by COR after award. Contractor must obtain the ICRA/ILSM document from COR before beginning any work.

6. Contractor shall perform all painting and repairs of all areas affected by the construction.

7. Contractor shall thoroughly clean construction areas of all construction debris and trash. Vacuuming by Contractor may be required. Contractor shall provide a dumpster or other means for construction debris and trash removal.

8. Contractor shall provide all equipment and materials and the project shall be turned over to the government completed and functional.

9. At the close of the project, DB Contractor shall submit as-built drawings along with operation and maintenance manuals for all installed equipment. Contractor shall provide at least three training sessions to VA maintenance staff to enable VA staff to maintain the updated system. These training sessions shall be coordinated with the COR and the VA HVAC and Electrical supervisor.

10. Contractor shall be responsible for any costs incurred as the result of Contractor’s personnel or sub-contractors erroneously setting off the VA Medical Center’s Firm alarm system.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. All work hours MUST be coordinated with the projects COR to minimize interference with normal hospital functions. Normal business hours are (7:00 am to 5:00 pm, Monday through Friday). Some areas may require work to be completed outside normal business hours to include nights, weekends, or holidays. The 10 holidays observed by the Federal Government, are New Years Day, Martin Luther King Day, President’s day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas or any other day specifically declared by the President of the United States to be a national holiday. Additionally, installation will be performed (scheduled and phased) to ensure that occupied areas are completely operational by normal business hours the following workday. All requests for work outside normal business hours must be requested by the Contractor at least 14 calendar days in advance.

B. Length of Project

1. Project will have a 160 calendar day design phase. Please refer to Program Guide PG-18-15, Volume C for document requirements.

a) Design-Build Team A/E shall submit Design Development drawings to 50%, within 35 calendar days after issuance of Notice to Proceed. Allow 15 calendar days for VA review.

b) Design-Build Team A/E shall submit Construction Document drawings to 75%, which incorporates the VA’s comments on the 50% submission within 35 calendar days after completion of the 50% review. Allow 15 calendar days for VA review.

c) Design-Build Team A/E shall submit Final Document drawings to 100% (Signed & Sealed), which incorporates the VA’s comments on the 75% submission within 30 calendar days after the completion of the 75% review. Allow 15 calendar days for VA review.

d) Design-Build Team A/E will schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction start submission within 15 calendar days of receiving Government acceptance of 100% drawings.

e) Project’s construction phase MUST be completed in no more than 240 days from Design completion and Government acceptance.

f) Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

C. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least 14 calendar days in advance.

IV. PROJECT CLASSIFICATION:

This project has been classified per the Construction Infection Control Risk Assessment as a Class II (Type B, Medium Risk Group) project.

V. SAFETY REQUIREMENTS:

All Contractor's personal are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of Contractor’s CP nor acts on their behalf. The VA CP determines if Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COTR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage.

VI. GOVERNMENT FURNISHED INFORMATION: All available record drawings will be provided upon request to the DB Contractor. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

VII. RESOURCES:

A. References and resources for Veterans Administration Construction Specifications to aid in the completion of this project include, but are not limited to, the following:

1. Office of Construction & Facilities Management Site Map-http://www.cfm.va.gov/sitemap.asp

2. The Technical Information Library (TIL)- http://www.cfm.va.gov/TIL/

3. TIL - Master Construction Specifications- http://www.cfm.va.gov/til/spec.asp

a) Department of Veterans Affair Mechanical Design Manual

4. Office of Construction & Facilities Management- http://www.cfm.va.gov/index.asp

5. Applicable federal, county, and city building codes.

6. VA Office of Health and Safety (OHS)- http://www1.va.gov/vasafety/

7. Construction Infection Control Risk Assessment Memorandum

8. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual

9. National Fire Protection Code - NFPA Manual- www.nfpa.org

10. Department of Veteran Affairs Personnel:

a) Engineering Facilities Management (FMS), Richard Stallings, COR Email: Richard.Stallings@va.gov

b) Contracting Office – Joyce Powers, Contracting Officer Email: Joyce.powers1@va.gov

VIII. Design and Document requirements:

A. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. See “Resources” above.

2. See “Approved Construction documents”, below, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:

a) Zoning laws:

b) Environmental and erosion control regulations; and

c) Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government the DB team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

4. THE DB TEAM SHALL PROVIDE PROMPT, WRITTEN NOTIFICATION TO THE CONTRACTING OFFICER CONCERNING CONFLICTS WITH, OR RECOMMENDED DEVIATIONS FROM CODES, LAWS, REGULATIONS, STANDARDS, AND OPINIONS OF REVIEW OFFICIALS AS DESCRIBED ABOVE. NO WORK ALTERING OR INCREASING THE SCOPE OF THIS CONTRACT SHALL BE UNDERTAKEN PRIOR TO RECEIPT OF WRITTEN APPROVAL FROM THE CONTRACTING OFFICER.

5. No action may be brought against the VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

6. The DB team shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and DB team members as appropriate for the specific package to be reviewed and others. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management shall be present at each review meeting.

C. Design Review Submissions:

1. The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at (50%), (75%) and (100%) completion stages. The (75%) review submission packages will incorporate the final review comments from the (50%) review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team.